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R-2017-4493 - 6/8/2017 RESOLUTION NO. R-2017-4493 WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering Services ("Contract") with Freese and Nichols, Inc. for the West Wastewater Treatment Plant Force Main Project, and WHEREAS, Freese and Nichols, Inc. has submitted Supplemental Contract No. 1 to the Contract to modify the provisions for the scope of services, and WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with Freese and Nichols, Inc.,Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Contract No. 1 to the Contract with Freese and Nichols, Inc., a copy of same being attached hereto as Exhibit"A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 8th day of June, 2017. CRAIG ORrooclk, , Mayor City o Round Texas ATTEST: SARA L. WHITE, City Clerk 0112.1704;00378998 EXHIBIT «A„ STATE OF TEXAS § COUNTY OF WILLIAMSON § SUPPLEMENTAL CONTRACT NO. 1 TO CONTRACT FOR ENGINEERING SERVICES FIRM: FREESE AND NICHOLS, INC. ("Engineer") ADDRESS: 10431 Morado Circle, Suite 300,Austin, TX 78759 PROJECT: West Wastewater Treatment Plant Force Main This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Freese and Nichols, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 23rd day of February, 2017 for the West Wastewater Treatment Plant Force Main Project in the amount of$40,629.00; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by$35,087.00 to a total of$75,716.00; NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: I. Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the attached Addendum To Exhibit A. II. Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in the attached Addendum to Exhibit B. _Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum to Exhibit C. III. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $35,087.00 the lump sum amount payable under the Contract for a total of$75,716.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. Supplemental Contract Rev.06/16 0199.1722;00378588 84275 1 FREESE AND NICHOLS,INC. By: Date Supplemental Contract Rev.06/16 0199.1722;00378588 84275 2 CITY OF ROUND ROCK APPROVED AS TO FORM: By: Craig Morgan, Mayor Stephan L. Sheets, City Attorney Date Supplemental Contract Rev.06/16 0199.1722;00378588 84275 3 ADDENDUM TO EXHIBIT A City Services The City of Round Rock will furnish to the Engineer the following items/information as well as services: 1. Record drawings and documents pertaining to projects in the area, including easement documents, construction plans, test records, aerial photography, topography, system maps, etc. 2. CAD files forthe2012'BCRWWSWest Wastewater Treatment Plan Rehabilitation Project"will be provided by City ofRound Rock. 3. City of Round Rock Standard Design.Details and Specifications. 4. Perform Tree Survey of the alignment and procure necessary tree permits. 5. Advertise and distribute Bid Docurnents. 6. Facilitate the Pre-Bid Meeting. 7. The City of Round Rock will be responsible for environmental compliance with all local, state, and federal laws.The Engineer will perform one site visit for environmental. investigation and will communicate findings to the City ofRound Rock. ADDENDUM TO EXHIBIT B Engineering Services Project Description Provide additional design,bid and construction phase services for replacement of existing pumps and valves for the WAS Lift Station at the West Wastewater Treatment Plant. Also,develop metes and bounds for proposed pipeline easement, confirm no environmental issues exist,design.new duplex pump control panel and inspect electrical and control equipment to ensure it is compatible with proposed pumps. Basic Services: Project Mana ement 1. Update the Quality Assurance&Quality Control Plan for the project. 2. Provide monthly progress reports and invoices to the City of Round Rock(City). 3. Manage project integration,scope,schedules,cost,quality, staff resources,subconsultants, communications,risk and procurements as necessary. Preliminary Design Phase 1. Perform system curve calculations. Confirm existing pumps need replacement. 2. Perform site visit to inspect existing pumps/valves and determine scope of electrical work required to replace existing pumps. 3. Provide metes and bounds documentation forDedication for Wastewater Line Easement around new forcemain and existing 27"sanitary sewer line,by subconsultant. Desian Phase L identify and recommend proposed pumps. 2. Confirm pipe size for new forcemain. 3. Environmental investigation including one(1) site visit to perform a pedestrian survey of the proposed ROW to verify that no environmental issues are present and a documenting memorandum. 4. Provide 30%Pump Replacement Submittal. 5. Provide 30%plans and specifications for new duplex pump control panel. 6. Provide 30%plans and specifications for new submersible power cable from the pumps to the SS terminal cabinet and from the terminal cabinet to the new pump control panel. 7. Produce additional 95%Specifications. 8. Produce additional 95%Plans(11"x.17"). 9. Perform Constructability Review on additional Plans/Specifications. 10. Provide additional cost items for 95% Opinion of Probable Construction Cost. 1.1. Provide additional Bid Plans and Specifications for pump and electrical design. Bidding Phase 1. Produce additional sheets to incorporate into Conformed Plans and Specifications. 1 Construction Phase 1. Review additional submittals associated withthe project(10 additional submittals maximum). 2. Review additional RFPs associated with the project(2 additional RFls maximum). 3. Perform one additional site visit and one additional monthly progress meetings during construction duration. 4. Produce additional sheets to incorporate intoRecord Drawings. Additional Services: The following services are not included in the scope of work. These services canbe added by amendment. Designe 1. Design additional electrical improvements: a. Replacing SCADA instrumentation. b. Replacing existing conduits fornewpower cabling. C. Replacing the feeder and/or circuit breakers upstream of the pump control panel. d. Additional site visits beyond a site visit during preliminary design. 2. Additional Environmental Investigation: a. Desktop reviewsfor wetlands and federally-listedspecies habitat. b. Permitting coordination. Assumptions: 1. CAD files forthe2012"BCRWWS West Wastewater Treatment Plan RehabilitationProject" wilt be provided by City. 2. New pump horsepower is anticipated to be the same,or less than,the existing pump horsepower. 3. A new duplex pump station control panel will be designed. Existing feeder to Blower building is assumed to be adequate and will be reused to re-feed new control panel. Control panel to be mounted in same location as existing. 4. Existing control/monitoring wiring from pump control panel to SCADA terminal cabinet is assumed to be adequate and will be re-used.Operation and monitoring of control panel/pumps shall remain the same.It is assumed that no SCADA modifications will be required under this contract. 5. The existing instrumentation will be re-used.This includes the level sensor/transmitter and the combustible gas sensor/analyzer/control panel. 6. Existing conduit for the new cabling is adequate and will be re-used. 7. Existing floats will be re-used and re-contibnired for anticipated wet well liquid levels. 8. Existing wet well and valve vault will be re-used.. 9. A maximum of one addendum will be issued. 10. The construction phase for the project will not exceed. 2 ADDENDUM TO EXHIBIT C Work Schedule Attached Behind This Page Exhibit C-West Wastewater Treatment Plant Force Main-Supplemental Services Contract No.1 __ .. ..... Task 10 Mode Task Name Ouraiuu ;nit Fd'�ah anumr iapiii icir October lanuary 112/18 2(12 4/9 6/4 7/36 9/24 11/19 14 1 Notice to Proceed 0 days Mon 3/6/17 Mon 3/6/17 *,3/6 2 Preliminary Design Phase 50 days Mon 3/6/17 Fri 5/26/17 t 3 Pipeline Route Determination 7 days Man 3/6/17 Tue 3/14/17 1�1►, i 4 Topographic Survey and Boundary Survey 7 days Wed 3/15/17 Thu 3/23/17 , S as Metes and Bounds Production 2 days Thu 5/25/17 Fri 5(26/17 i 6 *�Geotechnical investigation 20 days Wed 3/15(17 Tue 4f11/17 7 �a Design Phase 87 days Fri 3/24/17 Mon 7/24/17 e Develop 30%Pipeline layout Schematic 3 days Fri 3/24/17 Tue 3/28/17 Y� 9 e 30%Review Meeting Odays Wed 4/26/17 Wed 4(26j17 10 ' Design pump replacement to 30% 14 days Tue 5/16,17 Fri 6/2/17 'r 11 "� Production of 95%S Specifications e i - p 21 days Thu SJ25/17 Thu 6/2217 ' 12 ca Production of 95%Plans 14 days Mon 6/5/17 Thu 6/22;'17 13 '°i Production of 95%OPCC 6 days Fri 6/23/17 Fri 6/30/17 ■i i 14 `4 95%Internal CSC and Incorporation of Comments 5 days Mon 713/17 Fri 7/7/17 ., 15 95%Review by City 5 days Mon 7/10/17 Fri 7/14/17 16 4 95%Review Meeting 0 daysFn 7(14/17 Fn 7(14/17 0-,7/14 I 17 'a Production of Issue for Bid Plans and Specifications 6 days Mon 7/17/17 Mon 7/24/17 .... is Sid Phase 15 days Tue 7/25/17 Mon 8/14/17 , l 19 elk Contract Preparation 30 days Tue 8/15/17 Mon 9/25/17 I 20 - Construction 90 days Tue 9/26/17 Mon 1/29/18 z---------- I _..... Task Project Summary Inactive Milestone Manual Summary Rollup Deadline i Project:Round Rock West WWTP Split .<.,...., External Tasks - Inactive Summary Manual Summary Progress Date:Fri 5/12/17 Milestone ♦ External Milestone - Manual Task Starr-only C I Summary Inactive Task Duration-on .. .... 1 jY .�.,_.u..:..,� Finish-only _......._......_.__......................_�.__.v,,...-. Page 1 ADDENDUM TO EXHIBIT D Fee Schedule Attached Behind This Page Exhibit D Fee Schedule Project Name: West Wastewater Treatment Plant Force Main-Supplemental Services Contract No. 1 Total Total Other Task Labor Hours Loaded Labor Cost Direct Costs Subconsultants TOTALS Task 1: Surveying 0 $0.00 $0.00 $4,043.00 $4,043.00 Task 2: Geotechnical Investigation 0 $0.00 $0.00 $0.00 $0.00 Task 3: Project Management, Preliminary Design and Final Design 144 $24,316.00 $409.00 $0.00 $24,725.00 Task 4: Bid Phase 3 $524.00 $0.00 $0.00 $524.00 Task 5: Construction Phase 39 $5,634.00 $161.00 $0.00 $5,795.00 GRAND TOTAL: 186 $30,474.00 $570.00 1 $4,043.00 $35,087.00 * Rates for additional work are shown in Exhibit D-1 of the West Wastewater Treatment Plant Force Main contract W H k C - F n 8 s L 3 R � Y Y a u 0 S a _ a � # z aT LL E S F S n` 6 Frau ane Nktnli,Ync CNy b Round Reek Pmjact Fast Wast W..wv r.I.Tnabnaot Nanf Force Mair Ams.W—t No,t Baal.Sarvdcaa 51162Ol7 Special Sardcas - Dm."ed Caat Bnakdovm Tdai P .t 15 097 Prakm'aty OlHgn S Perform sysM.cum cakwth ns 5 S Canfitm eosf'g pumps need replocamaM S Sae wsrt to Inspect pumpstvaNes and Necflrcal 1 IFI Pravda metes and boards docurnant.Wn Iby Subcansuhanll S - Devgn PMse f - Id-bly and ucomm.nd propaud pumps 1 S Confirm PTpa sue to nes(enema' 1 S - Enn—manw—stgauon and dot:.—WaIum mann 1 - Pndum add:honal 95%Spen!icalmns 4 0:2 S 20 Produce addNanal 95%Plans 4 41S $ 104 Canslructabg:ry Re-uw on adda:—1 Planalspa.'(1-1 m ! - 05%DO:nwn of Probable Can Onxtion Cast S no Plan:and Spe.dlcatmna - 415 S iN Bdd'g Phase S - P'euca afM...I add....d necessary f Praduca addtt'nal-heels to mcorponle dt. Conlon—d Plan,and 6aeutkapens S - Construcbon Phase S - Rewew ad"!...I auemmels S Revrew addironal RFPs y S P.11—ons adMo al-de w A and ane edw'.4 —thly progress meehng durmg consbsr o — P.11— S - P.11—Mal w.h,th—gh far F.lechlcat Wok 750 S 161 Proluce atldaroml shoals to mcoponte ad Recwd Draswn s S _ Tata{a.Nc 5.114— W fim 40a T-1 Baal,S—n—Esp..-.Effort f f 121 f S 1 40 S f f 2" S S f ! S f ! f 0 Phase task Sukonaultanta Inland Sub IN.—2 Name 7I IN.—4 otal Gapdehca I I I T ENert Prgact idanagrmmt S - updala the Dually Auumhce A Duakry Control Plan S P—M.monthly prograu lepon-and moxas fo M: Cay or S...Rock Coy) f - Manage pm1.11'legrabon scop.scheduba cast,gaeky Stan rescan-subcbnauhanh coRKrwnlcabora nu and oracuremams as f - nensury Pnkmnary C—gn S Pedorm System calve t.k la!im, S - Cunknn anst'g Pumps need rapracamssnt S - Se.wsd 1.'-pact P—P.Vtt"s and elecln<al S - P—d.male-.rd hound-do .I.torl My 5ub—Anand 1150 S 4 047 Davgn Phase 1 - Idenhty and—mmand pr.pond pumps S - CoMom Pape soe for naw f—ts— S - Emn mental ovesbg...n ane documentahun memo f _ Pfoduce adU,—W 95%Speuficalwm S 2d. LdtesCacesKSLCRV1lfteay Rx Cay cAWft"ITP Far:.Man PaKM121VU0 S.ss MSMnwi tWesned DAk Fee_Speadakn-Wnl WWTP Fucanai!'igo—w Coaratl I Yts`70tt Freer.m+d tJlcdsli,a,c C:ty of Round Rook P ea Fee Summa Woes W i at•watar Treatment Plant Force M..Ame w—t No.t S -It BHaaic s.rv�cea 75 es' SCB Spec T ial ervice• Dabi{ed Caft reakdown Totnl F 1 55 Gs' P:cd�ce.4d:—,flp9%Pian[ s C—I—tabJty Renew nn•dan:onal pl—spec:f-w na S 95%OF—.u1 P:obebin C—InxCon Cos! S - H:d Pians and Speopcaccne S R:dda:g Ph— t Pmduc•addNonal edienda dreca:nry t vrnau<n adar­i inan!L m inmrponle nm C oniarmed Plans and ssp—l—tnna t C•nat—l—Phase 3 R ewew add:mnal eckrraftali I Review ache„„'renal RFI'a 1 Fedarm on•nddM1ron•i vfe v:ad arw ane•tldrsonal nunJ:ly Progress nwelxrq tlunn3 conit:urlcn S - Pedorm bnai waM!hm�gh lar Ele<lrKai Werk Produce addx:nnal sP.ea!s!o mcarysra!e m!a 3 Record Oramn s I Thai Raalc Seralcai Subcanauttanfa Gnat f ],l Sp S S } y Total U... SubconauttanU Elton .. 7 7'� 4 l tNeuracei50lCR'tiN;arC Naca C[Y enW ear iWt1F f ace teen(RRK'.P12NSrd Samcn M.eNmJA 1 Ww[ed[k1aiM Fr SpeaGMN-Wu YfW i F Far,Ynan Suetdm:n:V[I Cat:acll y:NM.! . — ..............-- 150 1 aiwioltn 'frail Road � Suite 103 M ) 7 I, ROUnd Rocl<, 'fX 78681 512-238-1200 FTI T. `~� ( 512-238-1251 fax �WPROFESSIONAL LAND SURVEYORS TBPLS Firm Reg. No. 10059100 2 May 2017 Kira Iles, P.E., ENV SP Water/Wastewater Treatment. Transmisslon, and Utilities Freese anti Nichols. Inc. 10431 Morado Circle,Ste.300 Austin, TX 78759 RE: Boundary SuPreying Project, Brushy Creek West WWTP WWL Improvement Project Easement Preparation Ms lies. Inland Geadetics, LLC Qnland) is pleased to submit our proposal for professional land surveying services related to the above referenced project. Our proposal is to generate a survey plat and accompanying metes and bounds description for the CORR tract proceeding northerly from the plant and crossing Broshy Creek BelrnN Is a specific list of our proposed Scope of Services and estimated costs SCOPE OF SERVICES 1. Inland will recover and calibrate to the necrest CORR GPS Control System Monument to the project. The values will be relative to NAD 83 Texas State Plane Coordinates, Central Zone 4203 (GRID values scaled to surface position). 2. Inland will survey and depict improvements within the tract Of any) The data wi'I include edges of pavement, fences, buildings, fences, adjoiner property corners, utilities and other pertinent Infornnolion to boundary reconstruction 3. inland will perform sufficient research and field surveying to determine the boundary of the affected tracts as limited above. 4. Inland will prepare a survey plat with accompanying metes and bounds description for one parcel. NOTE: Title review is not included in this proposal. If this service is required, an additional $500.00 will be added to fee. The ESTIMATED fee for the above services: $ 3,850.00 Additional time requirements resulting from project scope changes, plan revisions, field recovery of or discrepancies of contra' provided will be considered reasonable cause for us to seek additional compensation for services not included in these ar?Mounts. A valid tax exornplion cerlificate from the City of Round Rock for purchase of taxable goods and services will be required for thls task Sincerely, M.Stephen FrLleSdC)I(1 Registered Professional Land Surveyor Licensed State Land Surveyor Inland Gcodotics. t_LC;