R-08-02-28-11A1 - 2/28/2008 RESOLUTION NO. R-08-02-28-11A1
WHEREAS, the City of Round Rock ( "City") and Williamson County
( "County" ) have identified a need, in certain emergency
contingencies, for City' s telecommunications operators to use
County' s communications consoles as a backup, and
WHEREAS, the City and County agree that in order to meet this
need, it is necessary to place folders containing City' s Fire
Department radio templates and City' s Police Department radio
templates on County' s dispatch radio consoles, and
WHEREAS, the City and County wish to enter into a Memorandum
of Understanding outlining their mutual intent and understanding in
the use of the County' s communications consoles, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Memorandum of Understanding with Williamson
County, a copy of same being attached hereto as Exhibit "A" and
incorporated herein.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
R80228A 1
RESOLVED this 28th day of Febru o
ELL, Mayor
City Round Rock, Texas
ATTEST:
SARA L. WHITE, City Secretary
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MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding ("MOU") is made by and between the City of
Round Rock, Texas ("CITY") and Williamson County, Texas ("COUNTY").
RECITALS
WHEREAS, CITY and COUNTY have identified a possible need, in certain emergency
contingencies, for CITY's telecommunications operators to use COUNTY's communications
consoles as a backup for CITY's consoles in order to dispatch CITY's fire and/or police
personnel; and
WHEREAS, CITY and COUNTY have identified a possible need, only in the event of a
catastrophic incident which results in the inability of CITY's telecommunications operators to
timely dispatch CITY's fire and/or police personnel from either its own consoles or COUNTY's
consoles, for COUNTY's telecommunications operators to use COUNTY's communications
consoles in order to dispatch CITY's fire and/or police personnel; and
WHEREAS, CITY and COUNTY have identified a need, in certain equipment service
contingencies, for authorized Motorola technicians to access communications consoles for
required system repairs and/or maintenance; and
WHEREAS, CITY and COUNTY agree that, to accomplish such purposes, it is
necessary to place folders containing CITY's Fire Department radio templates and CITY's
Police Department radio templates on COUNTY's Motorola MCC7500 dispatch radio consoles
located in Georgetown, Williamson County, Texas; and
NOW, THEREFORE,the parties agree as follows:
SECTION 1.
Subject to the terms of this Memorandum of Understanding, CITY hereby grants
authorization to COUNTY to place folders containing CITY's Fire Department radio templates
and CITY's Police Department radio templates on COUNTY's Motorola MCC7500 dispatch
radio consoles located in Georgetown, Williamson County, Texas.
SECTION 2.
The parties expressly agree that the purpose of such grant of authorization is limited to
(1) allowing CITY's telecommunications operators to use COUNTY's communications consoles
as a backup for CITY's consoles in order to dispatch CITY's fire and/or police personnel; (2)
allowing COUNTY's telecommunications operators to dispatch CITY's fire and/or police
personnel only in the event of a catastrophic incident which results in the inability of CITY's
telecommunications operators to timely dispatch personnel; and (3) allowing authorized
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Motorola technicians (and their authorized designees) access in order to make required system
repairs or perform required system maintenance;
SECTION 3.
CITY expressly agrees that justification for CITY using COUNTY's communications
consoles to dispatch CITY's fire and/or police personnel is limited to the event of CITY's
consoles being non-operational or to the need to evacuate CITY's Communications Center.
SECTION 4.
COUNTY expressly agrees that justification for COUNTY using COUNTY's
communications consoles to dispatch CITY's fire and/or police personnel is strictly limited to
the event of a catastrophic incident which results in the inability of CITY's telecommunications
operators to timely dispatch personnel.
SECTION 5.
The parties expressly agree that COUNTY will have the responsibility for ensuring that
personnel opening any folders containing CITY's radio templates are authorized to do so.
SECTION 6.
The parties expressly agree that COUNTY will have the responsibility for ensuring that
personnel opening any folders containing CITY's radio templates properly close same before
leaving the communications console on which the radio template was opened.
SECTION 7.
This Memorandum of Understanding may not be modified in any fashion other than in
writing, by agreement of both parties, and through the prescribed processes of both parties'
governing bodies.
SECTION 8.
This Memorandum of Understanding is effective as of the date of signing, and shall
remain in full force and effect until properly terminated by either party in writing with notice to
the other party at least sixty (60) days in advance. The parties expressly agree that, upon
termination, all folders containing CITY's radio templates shall be removed from all COUNTY
communications consoles.
Executed and effective on this the day of February, 2008.
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CITY OF ROUND ROCK, TEXAS
By:
Nyle Maxwell, Mayor
Date Signed:
ATTEST:
By:
Sara L. White, City Secretary
FOR CITY, APPROVED AS TO FORM:
By:
Stephan L. Sheets, City Attorney
WILLIAMSON COUNTY, TEXAS
By:
Dan A. Gattis, County Judge
Date Signed:
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DATE: February 21, 2008
SUBJECT: City Council Meeting - February 28, 2008
ITEM: 11A1. Consider a resolution authorizing the Mayor to execute a Memorandum
of Understanding with Williamson County regarding radio template
installation on County's consoles.
Department: Fire
Staff Person: Larry Hodge, Fire Chief
Justification:
This MOU allows the City's telecommunications operators to use County's communications
consoles as a backup for City's consoles in order to dispatch the City's fire and/or police
personnel in the event of a catastrophic incident which results in the inability of City's
telecommunications operators to timely dispatch personnel.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information: N/A
Public Comment: N/A