R-05-09-08-11E1 - 9/8/2005 RESOLUTION NO. R-05-09-08-11131
WHEREAS, the City Council of the City of Round Rock, Texas has
been presented a proposed Interlocal Agreement by and between the
Region IV Education Service Center, which sponsors The Cooperative
Purchasing Network (TCPN) , and the City of Round Rock; and
WHEREAS, such Interlocal Agreement is found to be acceptable and
in the best interests of the City and its citizens, with a specific
finding that the purchasing program described therein will be
beneficial to the taxpayers through the anticipated savings to be
realized from the City' s participation; and
WHEREAS, the City, pursuant to the authority granted under
Sections 271 . 101 and 271 . 102 of the Local Government Code, desires to
participate in the described purchasing program sponsored by the Region
IV Education Service Center, which is known as The Cooperative
Purchasing Network; Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
Section 1 . The terms and conditions of the attached Interlocal
Agreement have been reviewed by the City Council, and are found to be
acceptable and in the best interests of the City and its citizens, and
said terms and conditions are hereby in all things approved.
Section 2 . The City. Manager of the City of Round Rock, Texas,
under the direction of the City Council, is hereby designated to act
for the City in all matters relating to The Cooperative Purchasing
Network, including the designation of specific contracts in which the
City desires to participate.
Section 3 . This Resolution shall become effective from and
after its passage.
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The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 8th day of September, 2005 .
N WEL ayor
AT
City of Round Rock, Texas
E T:
. �• V o i ,
CHRISTINE R. MARTINEZ, City Secre ry
2
INTERLOCAL AGREEMENT
Region IV Education Service Center
Contracting Parties
School District or Public Entity County-District Number
Region W Education Service Center 101 - 950
County-District Number
This agreement is effective and shall be automatically renewed unless either party
gives sixty(60) days prior written notice of non-renewal. This agreement may be terminated with or
without cause by either party upon (60) days prior written notice, or may also be terminated for cause at
anytime upon written notice stating the reason for and effective date of such terminations and after gig in T
the affected party a thirty(30) day period to cure any breach.
Statement of Services to be Performed:
Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter
271, Subchapter F, Section 27 1.101 and Section 271.102. The purpose of this cooperative is to obtain
substantial savings for member school districts and public entities through volume purchasing.
Role of the Purchasing Cooperative
1. Provide for the organizational and administrative structure of the program.
2. Provide staff time necessary for efficient operation of the program.
3. Receive quantity requests from entities and prepare appropriate tally of quantities.
4. Initiate and implement activities related to the bidding and vendors selection process.
5. Provide members with procedures for ordering, delivery, and billing.
Role of the Member School District or Public Entity:
1. Commitment to participate in the program as indicated by an authorized signature in the
appropriate space below.
2. Designate a contact person for the cooperative.
3. Commit to purchase products and services that become part of the official products and services
list when it is in the best interest of the member entity.
4. Prepare purchase orders issued to the appropriate vendor from the official award list provided b}
the Purchasing Cooperative.
5. Accept shipments of products ordered from vendors in accordance with standard purchasing
procedures.
6. Pay vendors in a timely manner for all goods and services received.
Revised 05/04(QP 34-N[F\11 R,2v. ))
DATE: September 1, 2005
SUBJECT: City Council Meeting - September 8, 2005
ITEM: *11.E.1. Consider a resolution authorizing the Mayor to execute an Interlocal
Agreement with the Region IV Education Service Center which sponsors
The Cooperative Purchasing Network (TCPN).
Department: Finance Department
Staff Person: Cindy Demers, Director of Finance
Justification:
State law allows cities to participate in cooperative purchasing networks to satisfy bidding
requirements when purchasing goods or services. The purpose of this agreement is to provide the
City another option to facilitate compliance with state bidding requirements and to realize
administrative cost savings.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information•
Participation in a purchasing cooperative satisfies state bidding laws without the City having to incur
administrative costs and effort in the bid process while giving the City access to competitively bid
pricing on commodities and equipment. This saves the City time and money when the commodities
and equipment specifications match our needs.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
INTERLOCAL AGREEMENT
Region IV Education Service Center
This Interlocal Agreement is made between the CITY OF ROUND ROCK, TEXAS, a
home-rule municipality and public entity, and the REGION IV EDUCATION SERVICE
CENTER, County Number 101/District Number 950, and is effective from and after passage of
the Resolution authorizing the Mayor to execute the Agreement.
This Agreement shall be automatically renewed unless either party hereto shall give sixty
(60) days' prior written notice of non-renewal to the other party. This Agreement may be
terminated by either party, with or without cause, upon sixty (60) days' prior written notice.
This Agreement may also be terminated for cause at any time by either party upon giving the
other party written notice stating the reason for and effective date of such termination, and after
giving the affected party a thirty(30) day period to cure any breach.
Statement of Services to be Performed:
Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8,
Chapter 271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this
cooperative is to obtain substantial savings for member public entities and school districts
through volume purchasing.
Role of the Purchasing Cooperative:
1. Provide for the organizational and administrative structure of the program.
2. Provide staff time necessary for efficient operation of the program.
3. Receive quantity requests from entities and prepare appropriate tally of quantities.
4. Initiate and implement activities related to the bidding and vendor selection process.
5. Provide members with procedures for ordering, delivery, and billing.
Role of the Member Public Entity or School District:
I• Commit to participate in the program as indicated by an authorized signature in the
appropriate space hereon.
2. Designate a contact person for the cooperative.
3. Commit to purchase products and services that become part of the official products and
services list when it is in the best interest of the member entity.
4. Prepare purchase orders issued to the appropriate vendor from the official award list
provided by the Purchasing Cooperative.
5. Accept shipments of products ordered from vendors in accordance with standard
purchasing procedures.
6. Pay vendors in a timely manner for all goods and services received.
90349
R-o5-o9-v�-11��
Authorization:
Region IV Education Service Center and The Cooperative Purchasing Network(TCPN) executed a
contract to provide cooperative purchasing opportunities to school districts and public entities.
Please send a signed Interlocal Agreement to Region IV ESC, Attn: TCPN, 7145 W. Tidwell, Houston,
TX 77092-2096.
School ri ity Region I ucati Serv' e Center
B _ -
y By / ,� 14 , ...
Authorized Signature Authorized Signature
_Managing Director, Financial Services
Title Title
Date Date
NCPStuart Verdon-Director-TCPN _
Contact Person Contact Person
PU kCA A5)A)& MAN#qG6Z (713)-744-8115
Title of Contact Telephone Number
1 15 - o t m �./�� f sverdon(tuesc4.net
Street Address E-mail Address
kowjD _0CAL iY_
City, State Zip
Nsa) is- 5qss
Contact's Telephone Number
howard b@ round-rock. .us
E-mail Address
Revised 05/04(QP 134-NIE VI f R v. ))