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June 2, 2017
Ms. Sara White
City Secretary
City of Round Rock
221 East Main Street
Round Rock, TX 78664 Sent Via Email: swhite@ra4fndrocktexas.Qov
Dear Ms. Simpson,
Thank you for corresponding with our Internal Account Executive, Alicia Bywaters. Per your correspondence with
Alicia, we are pleased to submit the following information and pricing to publish the City's new Development Code
as Volume II to the City's Code of Ordinances. We will publish the Development Code as Supplement No. 40 to
the City's Code, once approved by the City.
Our team is driven by the desire to serve you and your citizens. We believe that quality customer relationships
and exceptional service are what have set us apart in the legal codification industry since 1951. Our commitment
to service inspires us to: provide you with the highest quality legal codification services in the industry; set the
standard for online and mobile services; ensure that you receive the most accurate and timely supplements
possible and to work with you as a long-term partner. Our desire to serve you is why we have chosen this
profession.
Customer Service. Our goal is to fully understand your unique needs. Your Municode Representative, Krystal
Hays, is able to meet with you anytime. Krystal can also provide onsite training or host webinars throughout the
term of the contract.
Your Representative. Municode's Regional Sales Representative, Krystal Hays, is located in North
Texas. She is available to answer questions and meet with you, as needed. Krystal has worked as a code
enforcement officer for over 10 years and has over 18 years of experience working with local governments.
She frequents your area often and attends the Texas Municipal League Conference, Clerks Conference and
IIMC Conference. She is also supported by our entire staff in Tallahassee.
If you have any questions or desire additional information, please call and speak with Alicia, or your Regional
Sales Representative, Krystal, or our Assistant Vice President of Sales, Steffanie Rasmussen. We are also happy
to schedule a conference call or webinar with all interested parties, or meet with you personally. We are here to
serve you!
Sincerely,
JTo
W. Eric Grant
President
WEGlamb
Enc.
Cc: Steffanie Rasmussen. Assistant Vice President of Sales
sleff@municode.com / 800-262-2633 ext. 1148
Krystal Hays, Regional Sales Representative
krvslalOrnun!code.com 1(214) 316-8352
Publication Scope of Services
We offer to publish the City's Development Code as follows:
Editorial Review. We will review the Development Code and any amendatory ordinances and submit
recommendations as to numbering consistency and possible reorganization.
Preparation. We would appropriately mark the copy submitted, thereby designating the styles of type and page
format.
Index. We would prepare a comprehensive general word Index for the Development Code.
Table of Amendments. We would establish a table of amendments for listing all future amendments and their
disposition.
Typesetting and Printing. The format of the page is designed to accommodate the maximum amount of
material. The type is easy -to -read and includes special typefaces such as boldface and italics to provide eye
appeal and readability.
Proofs. A set of proofs will be provided to the City for review prior to final printing.
Binding. The Development will be published as Part III of the City's Code of Ordinances and housed in Volume
II binders.
Schedule. Proofs will be delivered approximately three to four months after receipt of the signed quote sheet
and final product delivered approximately one to two months after return of the proofs.
Internet Connection. The Development Code will be posted on Municode's website upon completion of the
publication project.
Electronic Media. Additionally, the Development Code will be provided in WORD-DOCX and can also be
converted into a PDF or FOLIO, if elected.
Supplement Service. Municode will include future amendments to the Development Code through our
supplement service. The Index and Tables would also be updated. The cost for publishing the Supplements is
on a straight per page basis with no annual or minimum charge. Supplements may be published on a schedule
to meet the requirements of the City.
Electronic Supplementation. If you choose to receive the publication electronically, Municode can provide the
supplements electronically on a schedule to meet your needs, e.g. monthly or bimonthly. You may choose to
have printed Supplements published less frequently. The electronic media will reflect the entire publication as
updated through the most recent ordinance. The benefit of electronic supplementation is that it eliminates the
need to insert the printed Supplements and it allows for a quicker update.
Publication Quotation Sheet For 1 -
City of Round Rock, Texas Development Code
Publication of Development Code as Part III to Code of Ordinances, Volume II:
• The Development Code will be published as Supplement No. 40
• Conversion to Municode database;
• Conversion of Images, graphics and tabular matter;
• Indexing;
• Proofs;
• Printing 2 copies with divider tabs & 3 -post binders (select binder & stamping color below):
Binder Color: ❑ Semi -Bright Black ❑ Dark Blue ❑ Hunter Green
Binder Stamping Color: ❑ Gold ❑ Silver ❑ White
• Providing 1 reprint of Development Code (select paper color cover below):
Paper Cover Color: ❑ Cream ❑ Gray ❑ Balsa
❑ Ice Blue ❑ Thyme ❑ Periwinkle
❑ Kraft ❑ Sunflower
• Posting Development Code online;
• Base number of pages, as established in the table below.
Estimated pages based on page format and font size
Page Format
Font Size
10 point—Times New Roman
Single Column
600
Base cost does not include:
$11,845
❑ Burgundy
❑ Rose
❑ Driftwood
• Reorganizing, renumbering or legally reviewing Development Code content
• Pages in excess of the base, per page
• Freight
• Sales Tax, if applicable
• Removal of Repealed Provisions and Charter Amendments to the Code of Ordinances, this will be
invoiced separately and we estimate the following:
244 pages at $19.00 per page = $4,636.00
3 NOW postings at $25.00 each = $75.00
Updated WORD-DOCX via download = $75.00
Total Estimate = $4,786.00 + shipping
Payment for Publication:
• Execution of Agreement
• Update Submission of Proofs
• Upon shipment
$18
$4,740
$4,145
Balance due for any overage pages or elections added
I Applicable sales taxes and actual shipping charges will be added.
3
Supplement Service Base Page Rate' Quotation Sheet
City of Round Rock, Texas Development Code
Upon completion of the publication project, the following rates will apply for the supplementation services and online
hosting of the City's Codes.
Supplement Service Base Page Rate
Page Format Base Page Rate
Single Column $19 per page
Base page rate above includes:
• Acknowledgement of material
• Data conversion, as necessary
• Editorial work
• Proofreading
• Updating the index
• Schedule as selected by youz
• Updating electronic versions3 and online code
• Printing 2 copies
Base page rate above excludes:
• Freight Actual freight
• State sales tax If applicable
• Graphics4 & tabular5 matter, per graphic or table $10
• Online Code with CodeBank & CodeBank Compare+eNotify (invoiced each November) $800
• WORD (DOCX) version of Codes provided upon completion of supplements $75
Electronic media options for Code of Ord Inances/Development Code (sent via download) B
❑ Folio Bound Views
❑ Adobe PDF of the Development Code
❑ Adobe PDF of each supplement
Payment for Supplements and Additional Services:
0 Invoices will be submitted upon shipment of project(s).
$295 initially then $100 per update
$150 initially then $75 per update
$150 initially then $75 per update
All prices quoted in this section may be increased annually in accordance with the Producer Price Index — Bureau of Labor
Statistics.
2 Schedule for supplements can be weekly, bi-weekly, monthly, bi-monthly, quarterly, tri -annual, semi-annual, annual or upon
authorization. Electronic updates can occur more frequently than printed supplements.
3 We do not charge a per page rate for updating the intemet; however, a handling fee is charged for PDF, Word, Folio items
ordered.
4 Includes printing of all copies. Additional fee if graphics are printed in color.
5 Tabular matter is defined as tables, algebraic formula, or other materials that require special programs or extra editorial time to
modify and prepare for inclusion in an update.
6 "delivery" is defined as making updated electronic data available to you via download or FTP. Fee applies whenever content is
delivered as PDF, Folio or Word.
4
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municode
MunldpdG*de Cwpw2tIonI PA Bmr2235 7Wlai=, FL 32316
lnfc@munlao1e.aom 1800.262.26M
This proposal shall be valid for a period of ninety (90) days from the date appearing below unless signed and
authorized by Municode and the Client.
Term of Agreement. This Agreement shall begin upon execution of this Agreement and end three years
after the publication date of the new Code. Thereafter, the supplement service shall be automatically
renewed from year to year provided that each party may cancel or change this agreement with sixty (60) days
written notice.
Submitted by:
MUNICIPAL CODE CORPORATION
Municode Officer:
Title: President
Date: June 2. 2017
Accepted by;
CITY OF ROUND ROCK, TEXAS
DEVELOPMF�NT CODE
By:
Title: A
Date:
CM -2DI 7-r�8
- City of Round Rock
ROUND ROCK
Agenda Item Summary
Agenda Number:
Title: Consider executing an Agreement with Municipal Code Corporation for the
publication of the Round Rock Development Code.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 6/16/2017
Dept Director: Sara White, City Clerk
Cost: $17,000.00
Indexes: General Fund
Attachments: Municode Agreement, LAF
Department: City Clerk's Office
Text of Legislative Fife CM -2017-1413
Consider executing an Agreement with Municipal Code Corporation for the publication
of the Round Rock Development Code.
This agreement will allow Municode to beging the process of codifying and publishing
the new Round Rock Development Code as well as remove all applicable sections that
are in the current Code of Ordinances and reorganize the code after they are removed,
and lastly to add the newly adopted Charter Amendments to the current code.
Municode estimates that this process will take 3-6 months for them to have proofs
ready for city staff to review. The attached scope lays out everything Municode will do
during the process. The end result will be a Volume I (code of ordinances) and Volume
II (development code). They will provide two official hard copies for the City Attorney
and City Clerk and one reprint of the development code for Planning and Development
Services. Both volumes will be availabe online to staff and the public 2417 just as the
current code is currently; and codification for both will occur on a quarterly basis as it is
now while adopted ordinances will be submitted to Municode on a monthly basis.
The estimated cost for this project is $17,000 with $11,845 for the codification for the
development code and the remaining cost for the removal of sections in the current
code and the addition of the charter amendments. The final cost will depend on the
total number of pages that have to be amended in the current code.
city orRound Rock Page i Printed an e/16,2077
Agenda Item Summary Continued (CM4017--1413)
Cost: $17,000
Source of Funds: General Fund
Chy of Round Rock Page 2 Printed on 0/15,2017