R-05-07-28-11D2 - 7/28/2005 RESOLUTION NO. R-05-07-28-11D2
WHEREAS, section 13 . 02 of the Home Rule Charter for the City of
Round Rock, Texas, provides that the Council shall designate a public
newspaper of general circulation in the City as official publication
for legal notices, and
WHEREAS, the Round Rock Leader is a public newspaper of general
circulation in the City, and
WHEREAS, the Council is desirous of designating the Round Rock
Leader as the official publication of the City, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Round Rock Leader is designated as the official
publication of the City and all ordinances, notices and any other
matter required to be published shall be published therein, and
BE IT FURTHER RESOLVED that the Council hereby authorizes the
Mayor to execute a one year agreement with Todd Publications, Inc. dba
Round Rock Leader to provide the required services at its normal and
usual rates, a copy of said agreement being attached hereto as Exhibit
"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
3PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLOTI/R5072BD2.WPD/sC
RESOLVED this 28th day of July, 2005 .
41WMAXWhfh' Mayor
ATTEST: City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Sec34tary
2
ROUND ROCK
P.O. Box 459
le r Phone 51
2.255.5827
Round Rock,Tx 78680 COMMUNITY NEWS FIRST Fax 512.255.3733
STATE OF TEXAS
CITY OF ROUND ROCK
This agreement is made this 23rd day of July, 2005, between the City of Round Rock, Texas, a municipal
corporation operating under a home rule charter, hereinafter called "CITY", and TODD PUBLICATIONS,
INC., DBA ROUND ROCK LEADER, a general partnership doing business at 105 S. Blair Street, Round
Rock, Williamson County, Texas, hereinafter called "TODD":
Whereas, TODD is the publisher of the Round Rock Leader, a public newspaper of general circulation in
the city of Round Rock, and
Whereas, the Home Rule Charter for the City provides that the Council shall annually designate a public
newspaper as the official organ of the CITY, and
Whereas, the Home Rule Charter instructs the Council to contract annually with a public newspaper, and
Whereas, the Council has by resolution designated the Round Rock Leader as the official organ of the
CITY;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
I.
TODD agrees to publish in the Round Rock Leader all ordinances, notices, and any other advertising
matter required to be published by the Home Rule Charter, the ordinance of the CITY, or the Constitution
and/or laws of the State of Texas.
TODD further agrees that all such matter in the form of legal liner advertising delivered to it's office by
3:30 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately
following, and that all such liner advertising matter delivered to it's office by 3:30 PM on Wednesday will
published in the paper dated and delivered the Saturday immediately following, and that all such liner
advertising matter delivered to it's office by 3:30 PM on Friday will published in the paper dated and
delivered the Tuesday immediately following,
TODD further agrees that all such matter in the form of Display advertising delivered to it's office by 12:00
PM on Tuesday will be published in the paper dated and delivered the Thursday immediately following,
and that all such Display advertising matter delivered to it's office by 12:00 PM on Wednesday will
published in the paper dated and delivered the Saturday immediately following, and 12:00 PM on Friday
will be published in the paper dated and delivered the Tuesday immediately following,
TODD further agrees that all such matter in the form of Maps and Illustrations delivered to it's office by
12:00 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately
following, and that all such Display advertising matter delivered to it's office by 12:00 PM on Wednesday
will published in the paper dated and delivered the Saturday immediately following, and 12:00 PM on
Friday will be published in the paper dated and delivered the Tuesday immediately following,
TODD further agrees to provide CITY with all appropriate affidavits of publication and tearsheets of
actual publications as may be requested by the CITY. EM18ff "A'
ROUNDVrr
OCK
P.O. Box 459 �EAa
Phone 512.2
55.5827
Round Rock,TX 78680 COMMUNITY NEWS FIRST Fax 512.255.3733
H.
In consideration of the foregoing, CITY agrees to pay TODD the following advertising rates:
Display Advertising (border advertisements) $8.50 per column inch*
Maps & Illustrations inserted into Legal Liner $7.50 per column inch*
Legal Liner Advertising 0.25 cents per word
*This is a flat rate. No discounts available.
In addition to publishing Legal Liner advertising in the printed publication (newspaper), TODD agrees to
publish legal liner advertising on our electronic publication (web site) at www.rrleader.com at no additional
charge.
All accounts are due on the 25'of the month following publication. Past due balances will be accessed a
service charge of 1.5 percent of total balance due, up to and including past service charges.
The aforementioned rates to be held for one calendar year from the date this contract becomes effective.
III.
The obligations and undertakings of each of the parties to their agreement shall be performable in Round
Rock, Williamson County, Texas.
IV.
This agreement shall be governed by and construed in accordance with the laws of the State of Texas.
V.
The contract shall become effective in August 2005 and shall continue to effect for one year from such date.
Executed in duplicate copies on the 28r' day of July 2005.
T. Nyle Maxwell, Mayor, City of Round Rock, Texas
ATTESTED:
Jim Nuse, City Manager
TDPU LI TI NS B ROUND ROCK LEADER
StepherwKay Lauk of eral Manager, and Rock Leader
DATE: July 22, 2005
SUBJECT: City Council Meeting - July 28, 2005
ITEM: *11.D.2. Consider a resolution authorizing the Mayor to execute an
Agreement with Todd Publications, Inc., dba Round Rock Leader for
publication of official city notices.
Department: Administration
Staff Person: Will Hampton, Communications Director
Justification:
Required legal notices help inform citizens of City activities such as public hearings and are an
important component of the City's overall communication effort.
Funding:
Cost: The Round Rock Leader is offering a rate of $8.50 per column inch for display ads,
$7.50 per column inch for maps and illustrations inserted into lega I notices. The
Leader now runs three times a week, giving us added flexibility for publication of
legal notices. The Austin American-Statesman is offering a rate of $9.00 per inch
for Wednesday and Friday publication in east Williamson County zone (which
includes both Round Rock zip code areas.) Cost for full county coverage is $15.50
per inch on Thursdays and $16.20 on Wednesday and Friday.
Source of funds: General Fund
Outside Resources: N/A
Background.information:
By Charter, the City is required to enter into a yearly agreement with a publication of general
circulation to publish all officially required notices. The City annually solicits quotes from the
Round Rock Leader and Austin American-Statesman for this Charter-required contract.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
( ROUNDNr
OCK
P.O. Box 459
rC
Phone
Round Rock, TX 78680 512.255.5827
COMMUNITY NEWS FIRST Fax 512.255.3733
STATE OF TEXAS
CITY OF ROUND ROCK
This agreement is made thisPd day of July, 2005, between the City of Round Rock, Texas, a municipal
corporation operating under a home rule charter, hereinafter called "CITY", and TODD PUBLICATIONS,
INC., DBA ROUND ROCK LEADER, a general partnership doing business at 105 S. Blair Street, Round
Rock, Williamson County, Texas, hereinafter called "TODD":
Whereas, TODD is the publisher of the Round Rock Leader, a public newspaper of general circulation in
the city of Round Rock, and
Whereas, the Home Rule Charter for the City provides that the Council shall annually designate a public
newspaper as the official organ of the CITY, and
Whereas, the Home Rule Charter instructs the Council to contract annually with a public newspaper, and
Whereas, the Council has by resolution designated the Round Rock Leader as the official organ of the
CITY;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
I.
TODD agrees to publish in the Round Rock Leader all ordinances, notices, and any other advertising
matter required to be published by the Home Rule Charter, the ordinance of the CITY, or the Constitution
and/or laws of the State of Texas.
TODD further agrees that all such matter in the form of legal liner advertising delivered to it's office by
3:30 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately
following, and that all such liner advertising matter delivered to it's office by 3:30 PM on Wednesday will
published in the paper dated and delivered the Saturday immediately following, and that all such liner
advertising matter delivered to it's office by 3:30 PM on Friday will published in the paper dated and
delivered the Tuesday immediately following,
TODD further agrees that all such matter in the form of Display advertising delivered to it's office by 12:00
PM on Tuesday will be published in the paper dated and delivered the Thursday immediately following,
and that all such Display advertising matter delivered to it's office by 12:00 PM on Wednesday will
published in the paper dated and delivered the Saturday immediately following, and 12:00 PM on Friday
will be published in the paper dated and delivered the Tuesday immediately following,
TODD further agrees that all such matter in the form of Maps and Illustrations delivered to it's office by
12:00 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately
following, and that all such Display advertising matter delivered to it's office by 12:00 PM on Wednesday
will published in the paper dated and delivered the Saturday immediately following, and 12:00 PM on
Friday will be published in the paper dated and delivered the Tuesday immediately following,
TODD further agrees to provide CITY with all appropriate affidavits of publication and tearsheets of
actual publications as may be requested by the CITY.
)Q-65-0%3-11 D,'L
P.O. Box 459 � ROUND ROCK
ra
Round Rock, TX 78680 Phone 512.255.5827
COMMUNITY NEWS FIRST Fax 512.255.3733
II.
In consideration of the foregoing, CITY agrees to pay TODD the following advertising rates:
Display Advertising (border advertisements) $8.50 per column inch*
Maps & Illustrations inserted into Legal Liner $7.50 per column inch*
Legal Liner Advertising 0.25 cents per word
*This is a flat rate. No discounts available.
In addition to publishing Legal Liner advertising in the printed publication (newspaper), TODD agrees to
publish legal liner advertising on our electronic publication (web site) at www.rrleader.com at no additional
charge.
All accounts are due on the 25h of the month following publication. Past due balances will be accessed a
service charge of 1.5 percent of total balance due, up to and including past service charges.
The aforementioned rates to be held for one calendar year from the date this contract becomes effective.
III.
The obligations and undertakings of each of the parties to their agreement shall be performable in Round
Rock, Williamson County, Texas.
IV.
This agreement shall be governed by and construed in accordance with the laws of the State of Texas.
V.
The contract shall become effective in August 2005 and shall continue to effect for one year from such date.
Executed in dumlicat co n the ay of July 005.
T. N 1, Mayor, City of Roun ock, Texas
A ESTED:
Jim City Manager
T D UBLI AT S, C , D ROUND ROCK LEADER
Step a Lau e rail Manager, Round Rock Leader