R-04-11-23-9B1 - 11/23/2004 RESOLUTION NO. R-04-11-23-9131
WHEREAS, Lower Colorado River Authority (LORA) has grant funds
available to cities in LCRA' s service area for local parks and
recreation projects, and
WHEREAS, grant funds are available through the Partnership in
Parks Program for the development of the Greater Lake Creek Park
( "Park" ) , and
WHEREAS, the City Council wishes to make application for grant
funds to provide financial assistance for the development of the Park,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
THAT:
Section l: The City hereby certifies that it is eligible to
receive assistance under the Program.
Section 2 : The City hereby authorizes and directs its mayor, Nyle
Maxwell, to act for the City in dealing with the LORA for the purpose
of the Program.
Section 3 : The City hereby authorizes and directs the Mayor to
make the necessary application for the above-described grant.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
@PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLDTI/R41123B1.WPD/SC
RESOLVED this 23rd day of November, 2004 .
E ELL, Mayor
ity of Round Rock, Texas
A E T:
CHRISTINE R. MARTINEZ, City Secret y
@PPDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R4112351.WPD/sc
DATE: November 18, 2004
SUBJECT: City Council Meeting - November 23, 2004
ITEM: 9.B.1. Consider a resolution authorizing the Mayor to make the necessary
grant application to the Lower Colorado River Authority for an
outdoor recreation grant for the Greater Lake Creek Park.
Department: Parks and Recreation
Staff Resource: Sharon Prete, Director
Justification: To provide a trail system for the Greater Lake Creek Area.
Funding•
Cost: None at this time
Source of funds:
Outside Resources: Lower Colorado River Authority
Background Information:
The Parks, Recreation and Open Space Master Plan identified the development of a new
trails as its number one priority. The Greater Lake Creek Trail will tie Clay Madsen
Recreation Center to the Lake Creek, and Turtle Creek Subdivisions.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
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GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor(499-2869)for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three(3)working days prior to
the grant application due date or any City Council-related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
"Request for Finance Approval"form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the"Request
for Finance Approval"form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
GrantorT_ Lower Colorado River Authority
Grant
Title: Partnerships in Parks
Grant Amount: Grant Grant Match:
FTEs:
$200,000 0 $200,000
PROGRAM BUDGET
Fiscal Year FY: 04-05 FY: 05-06 FY: FY: FY: TOTAL
Grant $ 100,000 $ 100,000
Funding
Required $200,000 $ 0
City Match
TOTAL $ 300,000 $ 100,000
Page 1
Please complete the sentences listed below by filling out the boxes:
This is the list year): 1't year of a list ear 3 year Grant.
This Grant will be appropriated in FY: 04-05
Other In-Kind Match Provided: $ 1,111.027
Total Program Budget: $ 1,503,027
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient. ]
TITLE STATUS Re ./Tem Estimated Cost
1.
2.
3.
TOTAL:
Should we subcontract? If so, why?
This grant proposal/application is a: _X-New Grant Renewal Grant Revision
Type of Funds: _Federal _Federal Pass-Through _State X_Private/Other
Funding Source: Lower Colorado River Authority
GRANT TERM DATES
TERM YEAR MONTH/DAY/YEAR THROUGH MONTH/DAY/YEAR-
-Year One: June 1, 2005 Through May 31, 2006
Year Two: June 1, 2006 Through May 31, 2007
Year Three: June 1, 2007 Through May 31, 2008
Year Four: Through
Year Five: Through
Collaborations with other Agencies/Departments:
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
Implementation of parks, recreation and open space master plan.
Trails were the number one priority on the Parks, Recreation, and Open Space Master Plan
Page 2
Associated Program/Program Objective:
PLANNED PERFORMANCE MEASURES (List Maior Three)):
1.Does the trail meet goals and objectives set out in the Strategic Plan,Parks, Recreation and Open Space Master Plan
and those of Texas Parks and Wildlife?
2.Design criteria are set by staff and citizen input.
3.1s the project completed on time and within budget?
Brief description of proposed grant program:
This grant will fund a trail system for the Greater Lake Creek Area. The proposed trail system will
link the Clay Madsen Recreation Center with several neighborhoods in the area, as well as tie
into in existing park land such as Lake Creek Park, Greenlawn Park and Turtle Creek.
Post-Award:
■ Applicants will be expected to have a executed contract within 18 months of grant award
notice; and will be also expected to complete the project within 3 years of the contract
execution date
Grant Distribution:
■ After post award requirements are met, the authorized representative should send a written
request for initial distribution of the grant funds.
■ The Grantee may request the remainder of the grant funds, when construction of the project,
as described in the contract, has reached 50% completion. A written request for funds
should be sent along with a progress report, and an updated project budget.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in
"Other."):
A If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
B X This grant-funded project is considered a baseline program that must be continued
with or without grant funding.
C This grant-funded project is not considered a baseline program that must be
continued with or without grant funding.
This one-time grant-funded project intended to cease at the grant-term end. No
D. X other funding will be requested from alternative grant sources or General Fund
dollars
If this grant-funded project's performance (for in the example of a pilot or
E demonstration grant) indicates the need for the Department to apply for follow-up
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow-up project.
F.
Other:
Page 3
r
DEPARTMENTAL REVIEW/APPROVAL
(To be comple d by the submittig Department)
Dept. Director Review/Approval: ADate:
Date Application Due(if Applicable): '/ •Q Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received:
Date Approved/Disapproved:
�
Budget/Accounting Supervisor Review/Approval: + Date:
Finance Director Review/Approval: Date:
Page 4
' Partnerships In Parks Grant Program
Proiect Application
Project Name: Greater Lake Creek Park
1. Sponsoring Entity (County, Municipality or MUD)
Sponsor: City of Round Rock
Contact Person: Sharon Prete Title: Director
Mailing Address: 221 East Main
City: Round Rock County: Williamson State: TX Zip Code: 78664
Daytime Telephone: (512) 218-5540 Fax: (512)218-5548 E-mail: sharon(aaround-rock tx us
Physical Address: 301 West Bagdad, Suite 250 Round Rock TX 78664
2. Funds Requested
Amount Committed or Proposed/Source
LCRA (13.31%): $ 200.000 LCRA- Partnerships in Parks Grant Program
Sponsor Match (14.77%): $ 222.000 City General Capital Improvement Fund
Other Funds(71.92%): $ 500.000 Approved TPWD—Outdoor Recreation Grant
(identify source of funds) $ 581.027 Private Donations of Land
Total Project: $ 1,503,027
3. Attachments see Program Description
(Please tab the following items with the letters shown below.)
a. Completed"Project Questionnaire". h. Letters of support
L Project narrative i. Notice of Public Nearing
c. Project schedule f Project location map
d. Itemized project budget k. Site plan
e. General Fund Income/Expense summary i. Floodplain map
f. Resolution M. Photographs of the site
g. Letters of commitment n. Master Plan
Submit one(1)original and three(3)copies of your application.
We Maxwell Mayor
Typed or Printed Name of Authori eprese tative Title
Signa uthorized Representative Date
Return to: Lola Flores
Lower Colorado River Authority
Mailstop L421
P.O. Box 220, Austin,Texas 78767-0220
6
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DETAILED PROJECT BUDGET
projectcosts
Quantity Unit Cost LCRA Funds CORR Funds TPWD Funds Private Funds Total
Professional Services
A Consulting 1 $ 36,000 $ $ 25,000 $ $ _
$ 25,000
B.Engineering 1 $ 73,000 $ - $ 50,000 $ $ $ 50,000
Subtotal: $ - $ 75,000 $ $ - $ 75,000
Land Acquisition
A age 35.366 $ 16,429 $ $ - $ - $ 581,027 $ 581,027
Construction Elements
A Site Preparation 1 $ 10,000 $ 10,000 $ - $ $ $ 10,000
B.Infrastructure/Utilities
Water 1 $ 10,000 $ - $ 10,000 $ $ $ 10,000
Electric 1 $ 10,000 $ - $ 10,000 $ $ - $ 10,000
Lighting 12 $ 6,000 $ - $ 72,000 $ - $ $ 72,000
Subtotal: $$ 10,000 $ 92,000 $ - $ - $ 92,000
C.Roads and Parking 0 $ - $ - $ $ $ - $
D.Recreational Facilities
Hike/Bike Trail(8') 10025 $ 32 $ 100,000 $ 50,000 $ 172,000 $ $ 322,000
Metal Pavilion(20'x32') 1 $ 40,000 $ - $ - $ 40,000 $ $ 40,000
Practice Ballfield 1 S 10,000 $ - $ $ 10,000 $ $ 10,000
Playground Renovation 2 $ 50,000 $ - $ $ 100,000 $ $ 100,000
Picnic Shelter(16'x16') 1 $ 16,000 $ 18,000 $ $ $ $ 16,000
Picnic Table 6 $ 750 $ - $ $ 4,500 $ $ 4,500
Benches 10 $ 500 $ - $ 5,000 S $ $ 5000
Crushed Granite EducationlExaercase Trail 1416 $ 18 $ 25,500 $ - $ $ $ 25,500
Educational/Interpretive Signage 6 $ 2000 S 6,000 $ $ 6,000 $ $ 12,000
Xeriscape Community Garden 1 $ 10,000 $ 10,000 $ $ - $ $ 10,000
Skate Park 1 $ 110,000 $ - $ $ 110,000 $ $ 110,000
Enhanced Bird Viewing Areas 5 $ 1,000 $ 2,500 $ $ 2,500 $ $ 5,000
Park Hockey/Basketball Court 1 $ 50,000 $ $ 50,000 $ $ 50,000
Dog $ 10,000 $ 10,000 $ - $ $ $ 10,000
Sand Volleyball Court 2 �00 $ - $ - $ 5,000 $ - $ 5,000
Wetlands Enhancement 1 $ 20,000 $ 20,000 $ $ $ $ 000
Subtotal' $ 190,000 $ 55,000 $ 500,000 $ $ 745,000
TOTAL PROJECT COST $ 200,000 $ 222,000 $ 500,000 $ 581,027 $ 1,503,027
Funding Sources
LCRA $ 200,000
State Funds(TPWD) $500 000
Federal Funds $
In-kind Contributions(Private) $ 581,02
Applicant's Matching Funds(CORR) $ 222 000
TOTAL FUNDING $ 1,503,027