R-04-11-23-9B2 - 11/23/2004 RESOLUTION NO. R-04-11-23-9132
WHEREAS, the Texas Forest Service has grant funds available
through the Urban Forestry Partnership Grant Program, and
WHEREAS, the City Council wishes to enter into an Urban Forestry
Partnership Grant Program Agreement for the available grant funds for
the continued funding of an Arborist, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an Urban Forestry Partnership Grant Program
Agreement, a copy of same being attached hereto as Exhibit "A" and
incorporated herein for all purposes .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 23rd day of Nov;eer,, 2004 .
EL Mayorof Round Rock, Texas
AT T:
CHRISTINE R. MARTINEZ, City Sec tary
@PMesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R41123B2.WPD/sc
Federal Program Grant Numbet: 04-08-02
CFDA Number: 10.664
Grant Amount : $20,000
Period: 10-01-04 to 9-30-05
Local Match: $20, 000
Urban Forestry Partnership Grant Program
A Cooperative Program Between the Texas Forest Service
And the USDA Forest Service
GRANT AGREEMENT
This Grant Agreement is hereby entered into by and between the
Texas Forest Service (TFS) , a Member of The Texas A&M University System
and an agency of the State of Texas, and The City of Round Rock, Texas,
hereafter referred to as 'Grantee. '
Article 1. This agreement represents the entire agreement between the
parties. Any modification of purpose, final product, grant award, or
matching contribution must be requested in writing and approved by the
TFS. Grantee must raise the entire balance of funds necessary to complete
the budget as proposed, from non-federal sources. All funds must be used
for the purposes stated below.
Purpose: To continue the professional arborist position, responsible
for conducting the NeighborWoods tree planting program and for
developing a street tree pruning cycle. The position would also help
conduct educational programs, enforce the tree ordinance, and improve
the city tree nursery. Grant and local funds will pay fo the salary and
benefit costs for the position.
Article 2. The $20, 000 grant will be paid on a reimbursement basis upon
submission of approved cost records AND a project final report. Interim
reports detailing partial project accomplishments and costs will be
accepted for partial payment. The amount paid will equal 50% of the
approved project costs, not to exceed either the grant amount or the out-
of-pocket expenses. The Grantee shall be responsible for a minimum match
of $20, 000, in eligible cash purchases or in-kind contributions.
Article 3. The Grantee shall be responsible for providing proof-of-
payment records for all purchases and in-kind contributions. These include
source documentation such as invoices, cancelled checks, paid receipts,
payroll or time and attendance records, contract documents, and valuation
letters for third-party in-kind contributions. Cost records must be
retained for three years following conclusion of the project.
Article 4 . The Grantee must provide the TFS with an official resolution
passed by its governing body that authorizes its representative to execute
any agreements associated with this grant and commits the organization to
the matching contribution as proposed in the grant application and listed
above.
:EXHIBIT
n
-2-
Article 5. Applicable federal cost principles (attached OMB A-87 for
local governments, OMB A-21 for higher education institutions, or OMB A-
122 for grow nonprofit groups) ,s) , administrative requirements (attached 7 CFR
Part 3016 or 7 CFR Parts 3015/3019) , and the Grantee's application will be
followed in determining reasonableness, allowability, and allocation of
costs. Grantee 's procurement procedures must conform to standards defined
in these documents and Grantees receiving $300, 000 or more in federal
funds must comply with federal Single Audit Act requirements, as detailed
in circular OMB A-133 .
Article 6. The terms of this agreement shall be governed by the laws of
the State of Texas. In addition, the Grantee agrees to comply with all
applicable federal laws, as specified in the attached Assurances for Non-
Construction Programs. Grantee must certify that they have not been
debarred from this or any other federal program, must comply with federal
drug-free workplace requirements, and must comply with restrictions on
lobbying Congress.
Article 7 . The Grantee shall submit a final project performance report, a
financial summary with supporting documentation, and a copy of any product
developed through the grant within 60 days of project completion, or by
November 30, 2005, at the latest. (If required, a copy of the Single Audit
report covering the grant period must also be submitted. )
Article 8. The State Forester and the Comptroller General of the United
States, or any of their authorized representatives, shall have the right
of access to any pertinent books, documents, papers, or other records of
the Grantee which are pertinent to the grant in order to make audits,
examinations, excerpts, and transcripts.
Article 9. (For tree planting projects only. ) The Grantee must provide
the TFS with a resolution or letter from the governing body of the entity
that owns the property where the trees are to be planted. This document
must grant permission to the Grantee to install this planting and commit
to providing reasonable protection for the trees.
Article 10. (For tree planting projects only. ) Exhibit A (Tree Planting
Maintenance Specifications) , attached hereto and incorporated for all
purposes, must be followed and will be used by the TFS to measure
performance by the Grantee. Trees must be maintained for three full years
following planting. The Grantee must replace any dead trees within the
period of this Agreement if the number of live trees falls below 90% of
the original number planted and included in project cost reports.
Article 11. If a Grantee materially fails to comply with any term of this
award, as stated above, the TFS may temporarily withhold cash payments
pending correction of the deficiency by Grantee, disallow all or part of
the cost of the activity or action not in compliance, wholly or partly
suspend or terminate the current award for the Grantee, withhold further
awards for the program, demand repayment of the grant, or take other
legally available remedies.
-3-
Article 12. The Grantee may terminate this entire Agreement, without
cause, prior to the expiration of the rant
g period, upon thirty (30) days
written notice. Upon cancellation of this Agreement and release or return
of the unexpended grant funds, the Grantee is fully released of all
obligations under this Agreement.
Article 13. The Grantee agrees to hold the Texas Forest Service (TFS)
harmless from any injury to person or property occurring in connection
with project operations by Grantee, its agents, or employees, to the
extent allowed by law.
Article 14. If any part of this Agreement shall be deemed to be or shall,
in fact, be invalid, inoperative, or unenforceable as applied, such
circumstance shall not have the effect of rendering any other provision of
this Agreement invalid, inoperative, or unenforceable to any extent
whatever.
Acceptance: We accept this grant subject to the terms and provisions
stated above.
(( Grantee:
t
Signature
Title
Organization
Date
Grantor:
James B. Hull
State Forester
Texas Forest Service
Date
DATE: November 18, 2004
SUBJECT: City Council Meeting - November 23, 2004
ITEM: 9.B.2. Consider a resolution authorizing the Mayor to execute an Urban
Forestry Partnership Grant Program Grant Agreement with the Texas
Forest Service to continue to fund an arborist position.
Department: Parks and Recreation
Staff Person: Sharon Prete, Director
Justification:
The arborist will continue to implement and develop numerous programs such as:
Neighborhoods (street trees planting in neighborhoods), street tree routine maintenance,
and educational programs in our schools. Additionally the arborist will continue to lend
support by assuming some duties currently performed by the Forestry Manager.
Funding•
Cost: $50,063 ($30,063 City Portion)
Source of funds: General Fund
Outside Resources: Texas Forest Service ($20,000)
Background Information•
The City of Round Rock Parks and Recreation Department has received several grants from
the Texas Forest Service over the years. Last year, PARD received a grant that
allowed the Forestry Division to hire an arborist. This Service has been extremely valuable
to PARD and we would like to continue the program.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
T E x AS
s�
FOREST _SERVICE 1. -7
The Texas A&M University System
5.941
January 20, 2005
Emsud Horozovic, Urban Forester
City of Round Rock PARD
301 W. Bagdad, Suite 250
Round Rock, TX 78664
Re: Partnership Grant No. 04-08-02
Dear AI v- c:
Please find enclosed a copy of the executed Grant Agreement for your community forestry
Partnership grant. The official starting date for the project is October 1, 2004,and the ending date is
September 30, 2005. If you have any questions regarding project implementation or TFS technical
guidelines,please contact your local forester. He or she is responsible for insuring that the project is
completed according to the Grant Agreement and all technical guidelines. We also encourage you to
conduct a "check presentation ceremony" at an appropriate time to recognize the program's
participants. It is important to involve government leaders that help make this work possible by
showing them the impact of the program.
Once the work is completed, you will need to submit a report detailing the project
accomplishments and its costs, as detailed in the Documentation Guidelines already provided to you.
This report is due within 60 days of project completion, or November 30, 2005, at the latest. This
grant will be paid on a reimbursement basis, upon review of the cost report and equal to 50%of the
project's total costs, not to exceed the total amount of the grant.
If you have any administrative questions about this project contact me at(979)458-6650.
Sincerely,
Peter D. Smith
Grants Administrator
/pds
Enclosure
cc: Jim Carse
Forest Resource Development
John B.Connally Building*301 Tarrow,Suite 364*College Station,Texas 77840-7896
TEL 979/458-6650*FAX 979/458-6655
http://texasforestservice.tamu.edu
umber: 04_08_02
Giant
$20'000
Gant Amount 2 0,000
Local M $
atch:
program
� o G
Q�oq�1p• 69'' ar��e�sh1P Forest Se�iCe
V-°
eae-41 � o,pti'° Foze�tsY Y e Te, ee
tYi i
C�pA 0( pari sBevweell est Se�N
4e�y oc3tOQSDp, Fob ty,e
;ooFezatlVe Aid the p'GgE � and b zS tY s eras
G� ntob`I �}tiige cK
TeT
i M go
eriteze xas o R°'end
ent 15 Meese Y and Tne C1tY en the
ant A.3 VS) of Texas Ment be rd °x e
rets f the Stateas Gzan ee entlxe c gz gz aPPzoV d° c m-9
k c
a9eT'C'Ye�zed to e5ents �i al p y a n� and CesSazY '�5t ,pe
n e ds m
rtex r ot
t xej) ose 9ted in wz fvnd511 f'1S'
nis a9 atl n °be z.rP e bal 1 0%)6--C
Ces A °n' .r ox slb
eci a esP
T di fic m�yst entix edeza p5iti and f 5o yle
lcle 1 psq mo bntio lse to om mon-f oust p zoc3 would a a imp
` ties coi'tz 5t .ra d� fx ow• 1 azb ting P ti°n ce an sale
.a Cnin g�,tee m PzoPaed ,pel o fe55i ee Pl ane ,Poe ozdl aY to
tY�e
SEs 'Oki
G d9et as
oses 5 tre pz Woods cYclee tze ill P
the b he P,ixP Contin'i�eignb° Ic�nln nfozCe 1 funds all,
to-f- To , t'Re tree ams I e d loca ent b I,
Yuz'PoSeiavct1n stzeet Pz°(3z ant anzse e °zt
oz co in`3 a ti°nal Gz tl°n ze1 ' al .r P wyll
f VeloP edNIca nuz5ez e P°sl d °n eCt fl d Cost o� of
de duct tree ox tr e Pal zoj 5 an al S1370 t oY
con City ost5 f will be
a p nment lI eq'I amox my
brefit c 000 (3 r zeCo td acComPll aid e (3 n- tlon�
$20 , a Cos zo�ec an`ol t fez to 51b ontri v
TYIe .rove al P Tyne eed ey xesP ina C
tiele on °£ aP g pant aYme eat
to e shall be r Px
subm tis detoz pant costs' GYant p�zCrases x PxoV alio s.
.repo ted f xoject es 2b e cash le f° tzlb s, Pal,
acc '9 tea
P exPezl eli9ibl esponsibxind COT,dCreclt ent5
app oCke 0 � In be .r nd In Celle doCum cord-
of pr�2o 00 tee 5n zchase of es, C Co'( z Cost e e�xo�e
Gran 11 vl iv' oxd5 tions of to
isle
3 - Coz s a°iontCo a�cina eco -f n 1'�S1on of f;
A a`roent docv`me me and aztY i£ollowin9 witr ae zese
P o�x0e 1 ox tried-P eax5 ne TEs its x p 5 tZ
ol fox trxee Y Vide t oziZeS d ComR` aPP1
'Pal,ette,ed foz nst Pzat a�tr ant an .rant
xetaln antee �odY tY,tri5 9a In tre 9
Tr go e 003,agted as pzoQoSe
Anti°d by it is ass bUtlon
5e men tz
pas, a,ze.,,r,1n9 Con
r `
1
-2-
ti A-87 for
(attached OMB
or OMB A-
,Ciples tituti � CFR
DSL t�rl �iOn ins �attaChed will pe
G j7L �S � �lonPoo e �a
e� 1 0f
;
Grant Number: 04-08-02
Federal Program
CFDA Number: 10.664 Grant Amount : $20,000
Period: 10-01-04 to 9-30-05 Local Match: $20, 000
Urban Forestry Partnership Grant Program
A Cooperative Program Between the Texas Forest Service
And the USDA Forest Service
GRANT AGREEMENT
This Grant Agreement is hereby entered into by and between the
Texas Forest Service (TFS) , a Member of The Texas A&M University System
and an agency of the State of Texas, and The City of Round Rock, Texas,
hereafter referred to as 'Grantee. '
Article 1. This agreement represents the entire agreement between the
parties. Any modification of purpose, final product, grant award, or
matching contribution must be requested in writing and approved by the
TFS. Grantee must raise the entire balance of funds necessary to complete
the budget as proposed, from non-federal sources. All funds must be used
for the purposes stated below.
Purpose: To continue the professional arborist position, responsible
p for conducting the NeighborWoods tree planting program and for
developing a street tree pruning cycle. The position would also help
conduct educational programs, enforce the tree ordinance, and improve
the city tree nursery. Grant and local funds will pay fo the salary and
benefit costs for the position.
Article 2. The $20, 000 grant will be paid on a reimbursement basis upon
submission of approved cost records AND a project final report . Interim
reports detailing partial project accomplishments and costs will be
accepted for partial payment. The amount paid will equal 50% of the
approved project costs, not to exceed either the grant amount or the out-
of-pocket expenses . The Grantee shall be responsible for a minimum match
of $20, 000, in eligible cash purchases or in-kind contributions.
Article 3. The Grantee shall be responsible for providing proof-of-
payment records for all purchases and in-kind contributions. These include
source documentation such as invoices, cancelled checks, paid receipts,
payroll or time and attendance records, contract documents, and valuation
letters for third-party in-kind contributions. Cost records must be
retained for three years following conclusion of the project.
Article 4 . The Grantee must provide the TFS with an official resolution
passed by its governing body that authorizes its representative to execute
any agreements associated with this grant and commits the organization to
the matching contribution as proposed in the grant application and listed
above.
R•014-II-0,3-981,
-2-
Article
2-Article 5. Applicable federal cost principles (attached OMB A-87 for
local governments, OMB A-21 for higher education institutions, or OMB A-
122 for nonprofit groups) , administrative requirements (attached 7 CFR
Part 3016 or 7 CFR Parts 3015/3019) , and the Grantee's application will be
followed in determining reasonableness, allowability, and allocation of
costs. Grantee' s procurement procedures must conform to standards defined
in these documents and Grantees receiving $300, 000 or more in federal
funds must comply with federal Single Audit Act requirements, as detailed
in circular OMB A-133.
Article 6. The terms of this agreement shall be governed by the laws of
the State of Texas. In addition, the Grantee agrees to comply with all
applicable federal laws, as specified in the attached Assurances for Non-
Construction Programs. Grantee must certify that they have not been
debarred from this or any other federal program, must comply with federal
drug-free workplace requirements, and must comply with restrictions on
lobbying Congress.
Article 7. The Grantee shall submit a final project performance report, a
financial summary with supporting documentation, and a copy of any product
developed through the grant within 60 days of project completion, or by
November 30, 2005, at the latest. (If required, a copy of the Single Audit
report covering the grant period must also be submitted. )
r Article 8. The State Forester and the Comptroller General of the United
E States, or any of their authorized representatives, shall have the right
of access to any pertinent books, documents, papers, or other records of
the Grantee which are pertinent to the grant in order to make audits,
examinations, excerpts, and transcripts.
Article 9. (For tree planting projects only. ) The Grantee must provide
the TFS with a resolution or letter from the governing body of the entity
that owns the property where the trees are to be planted. This document
must grant permission to the Grantee to install this planting and commit
to providing reasonable protection for the trees.
Article 10. (For tree planting projects only. ) Exhibit A (Tree Planting
Maintenance Specifications) , attached hereto and incorporated for all
purposes, must be followed and will be used by the TFS to measure
performance by the Grantee. Trees must be maintained for three full years
following planting. The Grantee must replace any dead trees within the
period of this Agreement if the number of live trees falls below 900 of
the original number planted and included in project cost reports.
Article 11. If a Grantee materially fails to comply with any term of this
award, as stated above, the TFS may temporarily withhold cash payments
pending correction of the deficiency by Grantee, disallow all or part of
the cost of the activity or action not in compliance, wholly or partly
suspend or terminate the current award for the Grantee, withhold further
awards for the program, demand repayment of the grant, or take other
legally available remedies.
-3-
Article 12. The Grantee may terminate this entire Agreement, without
\ cause, prior to the expiration of the grant
days
written notice. Upon cancellation of this Agreement and nrelease or thirty (30)
of the unexpended grant funds, the Grantee is fully released of all
obligations under this Agreement.
Article 13. The Grantee agrees to hold the Texas Forest Service (TFS)
harmless from any injury to person or property occurring in connection
with project operations by Grantee, its agents, or employees, to the
extent allowed by law.
Article 14 . If any part of this Agreement shall be deemed to be or shall,
in fact, be invalid, inoperative, or unenforceable as applied, such
circumstance shall not have the effect of rendering any other provision of
this Agreement invalid, inoperative, or unenforceable to any extent
whatever.
Acceptance: We accept this grant subject to the terms and provisions
stated above.
Grantee:
d
gnature
Title
OWJD
Or anization
NOvGm8 R, a3 aOoq
Date
Granto
mes ull
State Forester
Texas Forest Service
-
{ Date