R-04-10-14-14F2 - 10/14/2004 RESOLUTION NO. R-04-10-14-14F2
WHEREAS, the City of Round Rock ("City") desires to purchase a
Pipeline Television Inspection System for the Water & wastewater
Utility Department, and
WHEREAS, the lowest bid did not meet minimum specifications, and
Baker Equipment has submitted the next lowest responsible bid, and
WHEREAS, the City Council wishes to accept the bid of Baker
Equipment, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the bid of Baker Equipment is hereby accepted and the City
Manager is hereby authorized and directed to issue a purchase order to
Baker Equipment for the purchase of a Pipeline Television Inspection
System.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 14th day of October, 2004 .
NY ELL, Mayor
City of Round Rock, Texas
AT-TEST:
CHRISTINE R. MARTINEZ, City Sec tart'
@PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R41014F2.WPD/sc
9
PIPELINE TV INSPECTION SYSTEM
IFB NO. 04-012
DATE: 9/27/2004
BID TAB VENDOR VENDOR VENDOR VENDOR
BID NUMBER 04-012 BAKER EQUIPMENT GREEN EQUIP COBRA TECHNOLOGIE:
BID OPENING 8/10/2004 3:PM
TV INSPECTION VAN DELIVERY: 90 DAYS ARO nci n�IE_ERY
TOTAL: $218,933.50 TQTAI= $176,749.99 TOTAL: $0.00 TOTAL: #REF!
Item Bid item(s) QTY Unit$ Extended un" €*tended unit$ Extended I Unit$ Extended
1 TV INSPECTION VAN 1 $180,558.50 $180,558.50 14"5-5"59-09 1145"`558 Og NO BID NO BID
TV INSPECTION SYSTEM RST 020-02000-00 6j Irg scxmo
VEHICLE MFR CHVY/FORD TC4500/E450 FORD P466 SA�W
GENERATOR MFR ONAN B.OKW
M-LINE CAMERA MFR RST 0 10-0 1650 �ag
CRANE MFR RST 034-01000niccrco�__., nw u c nvn
2 OPT 1-MAIN LINE CAMERA 1 19,250.00 $19,250.00 q-2 g gg $12,730.0
RST/OEI I I CSS
3 OPT 2-ML CAMERA TRACTOR 1 $6,125.00 $6,125.00 5510..99r
RST/MLT Ol-1ES
4 OPT 3-PORTABLE MONITOR/VCD 1 $6,400.00 $6,400.00 13 55999 $8 55999
RST/130056 S
5 OPT 4-TRANSMISSION CABLE 2500 $2.00 $5,000.00 449 $3-695981
RST/SC CkJE�
6 OPT 5-BALLON CARRIAGE 1 $1,600.00 $1,600.00 8gggg $584891,
RST/BCA cl Irm5
withdrew bid '9/14104
DATE: October 8, 2004
SUBJECT: City Council Meeting - October 14, 2004
ITEM: 14.F.2. Consider a resolution authorizing the City Manager to issue a purchase
order to Baker Equipment for the purchase of a Pipeline Television
Inspection System.
Department: Water/Wastewater Utility Department
Staff Person: Tom Clark, Director of Utilities
Justification:
The Pipeline Inspection System will be used to videotape pipelines as part of compliance with
state law pertaining to the Edwards Underground Aquifer Rules.
Funding•
Cost: $218,933.50
Source of funds: Self Finance Utility Fund
Outside Resources: Baker Equipment
Background Information•
State mandate requires the City to certify its wastewater collection system every 7-years to
ensure wastewater is not leaking into the Edwards aquifer. The Pipeline Inspection System will be
used to videotape pipelines as part of this program. Specifications were developed to ensure this
equipment is compatible with existing television equipment so parts can be interchanged in the
event of equipment failure so work can proceed while equipment is being repaired. The City
Purchasing Department mailed four packets to prospective bidders and received two responses.
One Vendor, Renfro Equipment withdrew its bid after demonstration showed it did not meet
minimum specifications.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
Renfro Equipment and Supplies Bid Qualification Demonstration
September 14 2004
Location: City of Round Rock Line Maintenance Facility,910 Luther Peterson Place
Intent:To Verify Cues equipment as would be supplied by Renfro Equipment and Supplies,that it would
demonstrate all the requirements of Specifications No.04-890-64,dated July 2004,opening date
08/10/2004
Attendees:
Name
Name
Name
Name
Name
Name11 FC
Name
Abbreviations:
SC—Single Conductor
ML—Mainline
RH—Rotating Head
12 - Main Line Camera
Verify the Model No and Part No for specified equipment mentioned in Paragraph 12 Part III of
Specifications No. 04-890-64, dated July 2004
Cues Description of equipment to be provided as required in Paragraph 12. thru 12.15.11 Part III
if of the Specifications No. 04-890-64, dated July 2004
Cues Single Conductor Pan, Tilt and Zoom Camera System
Provide Cues Model OZ Part No. 1123_5Z) bid.
Verify referenced above equipment meets or exceed specification as it pertains to functions as
intended applications, full operating ranges without exception, modifications, alterations or
additional equipment as specified.
1
Cues SC ML Roataing Head Camera /
(Mdl. Same as above) Pipe Size Ranges _ &
Pipe Size with skids 12_7nZ
Pipe size with RSTS skids
with RSTS SC ML Tractor
With RSTS SC Large line tractor
Comments / QT ` " h`m
12—AUXILLERY CONTROLLERS
Verifie the Model No-and Partr No for specified equipment mentioned in Paragraph 12.17 and
12.17.1 Part III of Specicifations No. 04-890-64, dated July 2004
Cues Provides no description or exception of equipment to be provided as required in
Paragraph 12.17 and 1217.1 Part III if of the Specifications No. 04-890-64, dated July
2004
12.17 Auxiliary Controller
Description or specifications not given, not addressed
Provide Cues Model —r.-P �I�TPart No.
bid.
12.17.1 Handheld Auxiliary Controller
bid Provide Cues Model Part No.
Verify referenced above equipment meets or exceed specification as it pertains to
functions as intended applications, full operating ranges without exception,
modifications or additional equipment as specified; in 12.17 and 12.17.1 compared
to the RSTS reel mounted auxiliary controller port. the RSTS Single conductor
equipment to include, RSTS Mainline camera, Omni II, Omni III-Z, 1300-1306
series mini-mainline cameras, RSTS Storm drain wagon, RSTS Mainline Tractor
and the RSTS mini mainline tractor.
Verify the above controller meets the specifications requirements and is capable of
controlling the following configurations of Cues submitted equipment and the city's
current existing Inspection vehicles.
RSTS Single Conductor OE ll, OE Illz mainline cameras with Cues self-propelled
camera transporter, wheel drive.
YES NO ✓
Cues Single Conductor mainline camera with Cues self-propelled camera
transporter, wheel drive.
YES ✓NO
2
RSTS Single Conductor OEII, OE Illz mainline cameras with Cues Single
Conductor self-propelled camera transporter, trac drive.
YES NO__Z
Cues Single Conductor mainline camera
with Cues self-propelled camera transporter, trac drive.
YES_ZNO
RSTS Single Conductor Mainline cameras with RSTS Single Conductor self-
propelled camera transporter, trac-wheel drive.
YES NO ✓
Cues Single Conductor Mainline cameras with RSTS Single Conductor self-
propelled camera transporter, trac-wheel drive.
YES NO %✓
RSTS Single Conductor mini mainline cameras with RSTS Single Conductor self-
propelled camera transporter, trac-wheel drive.
YES NO ✓
Cues Single Conductor mini mainline cameras with RSTS Single Conductor self-
propelled camera transporter, trac-wheel drive.
YES NO ✓
RSTS Single Conductor mini- mainline cameras with Cues Single Conductor self-
propelled camera transporter, trac drive.
YES NO ✓
Cues Single Conductor mini-mainline cameras with Cues Single Conductor self-
propelled camera transporter, trac drive.
YES ✓/NO
RSTS Single Conductor mini - mainline cameras with not addressed Cues Single
Conductor self-propelled mini-mainline tractor transporter..
YES NO ✓
Cues Single Conductor Mini- Mainline camera with not addressed Cues Single
Conductor self-propelled mini - mainline tractor transporter.
YES ✓NO
RSTS Single Conductor mini - mainline cameras with RSTS Single Conductor self-
propelled mini -mainline tractor transporter.
YES NO
3
Cues Single Conductor Mini- Mainline camera with RSTS Single Conductor
self-propelled mini-mainline tractor transporter.
YES NO��
RSTS Single Conductor Mainline camera OEII, OE Illz with RSTS Single
Conductor Storm Drain Wagon.
YES NO ✓
Submitted Cues Single Conductor Mainline camera with RSTS Single Conductor
Storm Drain Wagon.
YES NO V'
�CComments �
13 - SINGLE CONDUCTOR MAINLINE TRACTOR(TRANSPORT VEHICLE):
Verify the Model No and Part No for specified equipment mentioned in Paragraph 13 Part III of
Specifications No. 04-890-64, dated July 2004
Cues Description of equipment to be provided as required in Paragraph 13 thrue13.12.2.
Part III if of the Specifications No. 04-890-64, dated July 2004, Separate and exclusive
from Paragrah14. thru 14.6
Cues Single Conductor Self Propelled Camera transporter
Provide Cues Model Part No. bid.
Verify referenced above equipment meets or exceed specification as it pertains to functions as
intended applications, full operating ranges without exception, modifications, alterations or
additional equipment as specified.
Cues SC ML Tractor
(Mdl. Same as above) Pipe Size Ranges?
with Trac Drive
With Wheel Drive a
With RSTS SC Mainline Camera
With RSTS SC Mini Mainline Camera
With Cues SC Mini Mainline Camera Mdl. p
CommentsF 02
t
4
Clarify References to Paragraph 13. and 13.3 Part III if of the Specifications No. 04-890-
64, dated July 2004,
The Cues above mentioned and submitted(Self Propelled Camera Transporter,Wheel
Driven). In combination with(RSTS OEII,OEIIIz,Mainline Cameras or Specified above
Cues Camera)Has the capability to negotiate 5/8-inch offsets and clearing 5/8 inch
protruding laterals in six-inch lines?
YES NO
Clarify References to Paragraph 13. and 13.5 Part III if of the Specifications No. 04-890-
64, dated July 2004,
Does the Cues transporter in combination with rotating head cameras(RSTS OEII,
OEIIIz,Mainline Cameras and Specified above Submitted Cues Camera as specified in
Paragraph 12)meet specification requirements for Paragraph 13.5 Part III if of the
Specifications No. 04-890-64, dated July 2004, Have three forward speeds, in addition to
reverse, stop, and freewheeling function?
YES NO V
Continue clarifying References to Paragraph 13.and 13.8 Part III if of the Specifications
No. 04-890-64, dated July 2004,
That the Cues above mentioned and Submitted Self Propelled Camera Transporter,
while in combination with (RSTS OEII,OEIIIz,Mainline Cameras and Specified above
submitted Cues Camera as outlined in paragraph 12) in compliance to Paragraphs 13..8/
separate from paragraphs 14. Thru 14.7.Submitted Cues Self Propelled Transporter has
traction (trac)drives that shall provide sufficient traction to inspect main lines up to 1,000
feet from the entry point(depending on pipe condition)while operating on double steel
armored single conductor cable. Does the submitted Cues tractor outlined in Paragraph
13 and 13.8 have track-tread-chain drive?
YES NO—Z
Pipe Size Ranges in Trac Drive Set up
Cues Self Propelled Camera transporter, Chain Drive Assemblies
Provide Cues Model Part No.
bid
14—SINGLE CONDUCTOR MAINLINE CRAWLER(TRANSPORT VEHICLE)
Verify the Model No and Part No for specified equipment mentioned in Paragraph 14 Part II I of
Specifications No. 04-890-64, dated July 2004
Cues Description of equipment to be provided as required in Paragraph 14 thrue14.6.
Part III if of the Specifications No. 04-890-64, dated July 2004
Cues Self Propelled Camera Transporter
5
Provide Cues Model Part No. bid.
Verify referenced the above equipment meets or exceed specification as it pertains to functions as
intended applications,full operating ranges without exception,modifications or additional
equipment as it pertains exclusively to the specified requirements in Paragrah14. true 14.6. Part
III of Specifications No. 04-890-64, dated July 2004. Separate and exclusive from
Paragrahl3. thru 13.12.2. Part III of Specifications No. 04-890-64, dated July 2004.
Cues SC ML Crawler Pipe Size Ranges? �4
With RSTS SC Camera Mdl.
With Cues SC Mini Mainline Camera Mdl.
Comments
Clarify References to Paragraph 14.and 14.1 Part III if of the Specifications No. 04-890-
64, dated July 2004,
The Cues above mentioned submitted(Single Conductor Mainline Crawler transport vehicle),as
described in paragraph 14.1.Does it come with brass weight adjustment plates not intended to change line
size set up,separate of its specified requirements as described in paragraph 14.to be adjustable for line 6 to
21 inches?
YES NO—Z
Clarify References to Paragraph 14.and 14.1 Part III if of the Specifications No. 04-890-
64, dated July 2004,
The Cues above mentioned and submitted equipment as described in paragraph 14.(single
conductor Mainline Crawler transport vehicle),.have three forward speeds, as required in
paragraph 14.4 in addition to reverse, and free wheel and stop hold feature?
YES NO V
Clarify References to Paragraph 14.and 14.5 Part III if of the Specifications No. 04-890-
64, dated July 2004,
The Cues above mentioned and submitted equipment as described in paragraph 14.(single
conductor Mainline Crawler transport vehicle),capable of traveling 55 ft.per minute,as required
in paragraph 14.5.?
YES NO
Clarify References to Paragraph 14.and 14.6 Part III if of the Specifications No. 04-890-
64, dated July 2004,
The Cues above mentioned and submitted equipment as described in paragraph 14.(single
conductor Mainline Crawler transport vehicle),states shall transport a rotating head camera,and
6
paragraph 14.6 states that the dimensions shall not exceed more than 27 inches in length,can the
specification requirements of Paragraph 14.and 14.6 being the combined length of the rotating
head camera and the Cues Single Conductor Mainline Crawler not exceed 27 inches in length?
YES NO_Z
15—Sinale Conductor Color Self Levelina Video Camera (Mini Mainline)
Verify the Model No and Part No for specified equipment mentioned in Paragraph 15 Part I I I of
Specifications No. 04-890-64, dated July 2004
Cues Description of equipment to be provided as required in Paragraph 15 thrue15.11.
Part III if of the Specifications No. 04-890-64, dated July 2004
Small Diameter Solid State NTSC Color Camera
Provide Cues Model a) ` ILr— Part No. bid.
Verify referenced the above equipment meets or exceed specification as it pertains to functions as
intended applications,full operating ranges without exception,modifications,alterations or
additional equipment as it pertains exclusively to the specified requirements in Paragrahl 5. thru
15.11. Part III of Specifications No. 04-890-64, dated July 2004. Separate and exclusive
from Paragrahl2. thru 12.15.11. Part III of Specifications No. 04-890-64, dated July 2004.
Separate from
Clarify References from title name of equipment Paragraph 15. Part III if of the
Specifications No. 04-890-64, dated July 2004
Submitted Cues Small Diameter Solid State NTSC Color Camera
Specifications Description from paragraph 15
(Single Conductor Color)Self Leveling Video Camera (Mini Mainline)
Cues SC Mini—Mainline Camera Pipe Size Ranges?
( Self Leveling)
with RSTS Portable Controller
with RSTS Mainline Controller
with RSTS.25 Push cable Type �d
with RSTS SC Mini Tractor
with RSTS SC ML Tractor
with Cues SC Portable Controller
Comments
e c
(Mini Mainline), the Cues Submitted camera capable of operating on a portable system in a
service line and in the place of a Mainline camera in conjunction with Single conductor Mainline
cameras there tract gcs and there multiple RSTS/Cues variations.
YES NO
7
Continued Clarification of References to Paragraph 15. Part III if of the Specifications No.
04-890-64, dated July 2004,
Cues Small Diameter Solid State NTSC Color Camera
Shall negotiate 90 degree turns in 2 to 6 inch lines?
YES NO
Clarify References to Paragraph 15.and 15.1 Part III if of the Specifications No. 04-890-
64, dated July 2004,
The submitted Cues mini camera to meet specification requirements in paragraph 15 thru
15.1 shall Have as�minimum of illumination of.5 lux?
YES ✓NO
Clarify References to Paragraph 15.and 15.6 Part III if of the Specifications No. 04-890-
64, dated July 2004,
The submitted Cues mini camera to meet specification requirements in
paragraph 15 thru 15.11 shall be equipped with a stainless steel housing with
a maximum diameter of 1.31 inches and a length not to exceed 2 inches with
an overall length not to exceed 9 inches with a flexible tail. SS housing , 1.31 x
2 inches/total with tail 9 inches?
YES NO V'
Clarify References to Paragraph 15.and 15.11 Part III of the Specifications No. 04-890-
64, dated July 2004,
(Mini Mainline),Is the Cues Submitted camera capable of operating on a portable
system (RSTS Mini-Mainline Portable Controller and Submitted Cues portable
System)and in the place of a Mainline camera (RSTS OEII, OElllz, Mainline
Cameras and Specified above submitted Cues Camera incompliance with
paragraph 12)in conjunction with RSTS and submitted Cues Mainline Controllers,
RSTS tractors and Cues submitted tractors, all camera combined variations and is
fully compatible with City's existing RSTS camera inspection equipment.
YES NO
16-SINGLE CONDUCTOR MINI TRACTOR TRANSPORT VEHICLE
Verify the Model No and Part No for specified equipment mentioned in Paragraph 16 Part III of
Specifications No. 04-890-64, dated July 2004
Cues Provides no description or exception of equipment to be provided as required in
Paragraph 16 thrue16.4. Part III if of the Specifications No. 04-890-64, dated July 2004
Description or specifications not given, not addressed.
Provide Cues Model— CL Part No. bid.
Cues SC Mini Tractor Pipe Size Ranges?
Compatible with Cues SC Mini Mainline Camera
Mdl.
Compatible with RSTS SC Mini Mainline Camera
YES ✓NO
8
Co
ents
Meet all requirements for a 4 to 10 inch Single Conductor Mini Tractor Transport
Vehicle that integrates with city's existing Mainline and portable controllers, mini
camera systems and Cues Submitted Mainline controller and Mini-main line
camera system.
YES NO
PART IV OPTION NO.3
Verify the Model No and Part No for specified equipment mentioned in Part No.4,Option No.3
of Specifications No. 04-890-64, dated July 2004
Cues Provides no description or exception of equipment to be provided as required in
compliance to of Part No.4,Option No.3 of the Specifications No. 04-890-64, dated July
2004
Camera Control Unit Single-Conductor Rack Mount, NTSC Color Standard
Provide Cues Model 0 art No. bid.
Compatible Cameras:
Cues Submitted Mini Mainline camera Mdl.
RSTS Mini Mainline Camera YES NO Der^no ?
RSTS .25 Push cable Type YES NO ✓
RSTS SC Mini Tractor YES NO �DeMo ?
RSTS SC ML Tractor YES NO bemo
RSTS SC ML RH Camera YES NO -�)exnD
�%s Q, l{� d J/
CA
RSTS Portable Controller with Cues SC Self leveling Mini—Mainline Camera
Comments YES NO
9
A Rotating head camera Defined in paragraph 12–thm-12.15.11
RSTS OEII and OEIIIZ
Pipe size ranges CQ —%
Compatible with Cues SC ML Tractor Mal. 7
Compatible with Cues SC crawler Mdl. D.
Compatible with Cues SC Large line tractor Mdl.
0�
RSTS ML Tractor Compatible Pipe Size ranges
Compatible with Cues SC Camera Mdl�Cam,eraMdl. �
Compatible with Cues SC Mini Mainli
RSTS Storm Drain Wagon Pipe Size Ranges?
Compatible with Cues SC RH Camera Mdl.
Compatible with Cues SC Mini Mainline Camera Mdl. "0
RSTS Mini–Mainline Camera Pipe Size Ranges?
Compatible with Cues Mainline Controller MdL_AA-.y—,
Compatible with Cues.25 Push cable type /vb
Compatible with Cues SC Mini Tractor Mdl. rJb
Compatible with Cues SC ML Tractor Mdl. 1V0
Compatible with Cues SC crawler Mdl. 06
RSTS Mini Tractor Pipe Size Ranges?
Compatible With Cues SC Mini Mainline camera ��
Mdl
RSTS SC Mini Mainline Portable Controller
Compatible with Cues.25 Push cable type QUO
Compatible with Cues Mini Mainline camera Mdl. 0O
Compatible with Cues SC Mini Tractor Mdl.
Compatible with Cues SC ML Tractor Mdl. D
Compatible With Cues SC Crawler Mdl. ?
Compatible with Cues SC ML RH Camera Mdl.
Commen
a� fted
had 's> ac�c-f,•me. t eaa �e
Name ; J- jw� )
Signature
�.
Date
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