R-04-10-26-15D1 - 10/26/2004 RESOLUTION NO. R-04-10-26-15D 1
WHEREAS, the U.S . Department of Housing and Urban Development
( "HUD" ) has grant funds available to cities through the Community
Development Block Grant Program, and
WHEREAS, the City Council wishes to make application for the
available grant funds for specific projects and activities identified
in the 2004-2005 Community Development Annual Action Plan that was
adopted by the City Council on July 22, 2004 , Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Funding Approval/Agreement with HUD for the above-
described grant, a copy of said Approval/Agreement being attached
hereto as Exhibit "A" and incorporated herein for all purposes .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 26th day of October, 2004 .
L, ayor
Ci y of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secret
@PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R41026D1.WPD/Sc
Funding Approval/Agreement U.S. Department of Housing and Urban Development
Title I of the Housing and Community Office of Community Planning and Development
Development Act(Public Law 930383) Community Development Block Grant Program
HI-00515R of 20515R
1.Name of Grantee(as shown in item 5 of Standard Form 424) 3.Grantee's 9-digit Tax ID Number 4.Date use of funds may begin
CITY OF ROUND ROCK 74-6017485 10/01/2004-
2.
0/01/20042.Grantee's Complete Address(as shown in item 5 of Standard Form 424) 5a.ProjecUGrant No.1 6a.Amount Approved
301 W. BAGDAD, SUITE 140 B-04-MC-48-0514 447,000
ROUND ROCK, TQC 78664 5b.Project/Grant No.2 6b.Amount Approved
5c.ProjecUGrant No.3 6c.Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development(HUD)and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974,as amended,(42 USC 5301 et seq.).The Grantee's submissions for Title I assistance,the
HUD regulations at 24 CFR Part 570(as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions,
constitute part of the Agreement. Subject to the provisions of this Grant Agreement,HUD will make the funding assistance specified here available to the Grantee upon
execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item
4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with
funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval.
The Grantee agrees to assume all of the responsibilities for environmental review,decision making,and actions,as specified and required in regulations issued by the
Secretary pursuant to Section 104(8)of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by
sub-recipient entities to which it makes funding assistance hereunder available.
U.S.Department of Housing and Urban Development (By Name) Grantee Name
JOHN T.MALDONADO
Title Title
Director, Office of Community Planning &Development
Signature Date(mm/dd/yyyy) Signature Date(mm/dd/yyyy)
SEP 2 2004
7.GategiKy of Title I Assistance for this Funding Action 8.Special Conditions 9a.Date HUD Received Submission 10.check one
(check only one) (check one) 08/13/2004 ®a.Orig.Funding
®a.Entitlement,Sec 106(b) ❑None 9b.Date Grantee Notified Approval
❑b.State-Administered,Sec 106(d)(1) ®Attached (mnVdd/yyyy) ❑b.Amendment
❑c.HUD-Administered Small Cities,Sec 106(d)(2)(B) 9c.Date of Start of Program Year Amendment Number
❑d.Indian CDBG Programs,Sec 106(a)(1) 10/01/2004
e.Surplus Urban Renewal Funds,Sec 112(b) 11.Amount of Community Development
❑f.Special Purpose Grants,Sec 107 Block Grant FY(04) FY( ) FY( )
❑g.Loan Guarantee,Sec 108 a.Funds Reserved for this Grantee
447,000
b.Funds now being Approved 447,000
c.Reservation to be Cancelled
11a minus 11b
12a.Amount of Loan Guarantee Commitment now being Approved 12b.Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive 12c.Name of Authorized Official for Designated Public Agency
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other —
requirements of HUD now or hereafter in effect, pertaining to the Title
assistance provided it.
Signature
HUD Accounting use Only
Effective Date
Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy) F
FM 176 HOOD 0] W I I I 1 -117-1 HU _ O
Y Project Number Amount
D
Y Project Number Amount
D
Date Entered PAS(mm/dd/yyyy) Date Entered LOCCS(mrnlddlyyyy) Batch Nu EXHIBIT Entered By Verified By
„A„ 24 CFR 570 form HUD-7082(4/93)
Round Rock, Texas B-04-MC-48-0514
Attachment for FUNDING APPROVAL (Form-7082, Block 8.b):
Executive Order 12372 - SPECIAL CONTRACT CONDITION
Notwithstanding any other provisions of this agreement, no funds provided under this
agreement may be obligated or expended for the planning or construction of water or
sewer facilities until receipt of written notification from HUD of the release of funds on
completion of the review procedures required under Executive Order (E.O.) 12372,
Intergovernmental Review of Federal Programs, and HUD's implementing regulations at
23 CFR Part 52. The recipient shall also complete the review procedures required under
E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release
of funds provided under this agreement for any new or revised activity for the planning
or construction of water of sewer facilities not previously reviewed under E.O. 12372
and implementing regulations.
High Priorities. Action Plans will be evaluated for consistency in the application of program
funding to achieve the City's designated High Priority activities. This year's Action Plan shows 100
percent of activities meeting a High Priority designation.
In compliance with 24 CFR 91.220 requirements, the Action Plan showed the quantitative
goals and expected completions dates for each proposed activity. The City's 5-Year Strategy also
contained projected housing and non-housing cumulative goals to be achieved over the five-year
period covered by the plan. The City should keep in mind that all quantitative goals stated in both
your Action Plan and 5-Year Strategy will establish the basis for performance evaluation when the
City submits its end of the year CAPERs (Consolidated Annual Performance and Evaluation
Reports).
Proposed projects cited in your Listing of Proposed Projects (to be loaded into IDIS) have
been reviewed from the standpoint of compliance with CDBG eligibility requirements based on the
information stated at this time. The comments offered are to be considered action items requiring a
response within 30 days of the date of this letter:
Project No. 0004 Greenhill Park Redevelopment $55 000 The project description does not
say in particular what the CDBG funds will be used for other than for"safety guidelines." Since
this is not an expansion project, the description should provide more information about project
funding and why the funding is needed.
Project No. 0005 Fire Alarm System $10,000, This project is classified as a Public
Facility. The project may be classified as a Public Facility rehabilitation, however, more
information is needed on the ownership of the facility and if the facility is single purpose or multi-
purpose in order to establish the project's overall beneficiaries.
Project No. 0007 CHIP Program $7,500. Project funding will pay for a part-time person
involved in re-enrollment of children in CHIP/Medicaid programs. To be eligible as a Public
Service activity the service must be either a new service or a quantifiable increase in the level of an
existing service (see 570.201(e). Please address the stated regulatory criteria in your response to
this review letter.
Project No. 0013 Transportation Voucher Program $7,000. Project funding will pay for
taxi service for clients of the Round Rock Area Serving Center. Estimated accomplishments are
420 persons to be served. Estimated accomplishments should be in the form of unduplicated
persons in order to demonstrate that the program will be run in a manner that prevents services
being monopolized by only a few beneficiaries.
Project Nos. 0007 thru 0015 Public Service Projects These projects represent several
public service activities and all activities have been classified under the 570.208(a)(2) low/mod
limited clientele National Objective section of the regulations. In order to identify the level of
recordkeeping that is expected of the City for its various public service activities, we recommend
that the City reference limited clientele subclassifications i.e. presumed benefit, 51 percent
recordkeeping, or no recordkeeping "nature and location." The latter subclassification,
570.208(a)(2)(i)(D), will require prior approval and submission of a narrative explaining the basis
for your determination.
2
Project Nos. 0004 thru 0006 Public Facilities Projects These public facilities projects are
cited as having a National Objective of low-mod area benefit. Census tract data and the low mod
percentage is shown, however, it is recommended that in the future the total low-moderate income
population in relation to the total population of the census tracts be shown in order to see that the
percentage was derived correctly. Also, the City is reminded that file documentation of low-mod
area benefit activities should have a census tract map delineating the service area boundaries.
Location of the project within a low-mod target area does not conclusively establish eligibility of a
project under the National Objective of low-mod area benefit.
It is noted, the Action Plan allocations for Public Services and Administration were within
the 15 percent and 20 percent caps, respectively.
Enclosed are Grant Agreements and Funding Approvals for each program, which constitute
the contracts between the Department of Housing and Urban Development and the City of Round
Rock. Please execute and return two copies of the form to this office. Failure to return the executed
funding form within 60 days may be deemed to constitute rejection of the grant and cause for HUD
to determine that funds are available for reallocation to other grantees.
Should there be a need to establish or change the depository account where the grant funds
are being wired to, a Direct Deposit sign-up form (SF-1199A) must be completed by both the City
and involved financial institution and mailed to our Field Office.
We want to remind the City that certain activities are subject to the provisions of 24 CFR
Part 58 (Environmental Review Procedures for the CDBG Program). Funds for such activities may
not be obligated or expended unless there is a written release of funds notification from our Field
Office. To initiate this process for these activities, the City must submit to our office an executed
HUD form 7015.15 - Request for Release of Funds and Certification.
We thank you for the submission of this 5-Year Consolidated Plan Strategy and Action Plan.
During the next year, we look forward to continuing our successful partnership with the City.
If you have any questions concerning this grant notification and the procedures and proposed
actions set forth in this letter, please contact Larry Wilkinson, Community Planning and
Development Representative, at (210) 475-6800, Extension 2300.
Sincerely,
JnT. M �
7a /n/?o%irector
Office of Community Planning
and Development
Enclosures
cc: Mr. Joe Vining, CD Director
Ms. Mona Ryan, CD Coordinator
3
DATE: October 21, 2004
SUBJECT: City Council Meeting - October 26, 2004
ITEM: 15.D.1. Consider a resolution authorizing the Mayor to execute a
Funding Approval/Agreement with the U.S. Department of
Housing and Urban Development.
Department: Planning and Community Development
Staff Person: Mona Ryan, Community Development Coordinator
Justification:
This agreement between the City and HUD will allow the use of Community Development
Block Grant funds set aside for specific projects and activities identified in the Community
Development Annual Action Plan. Funding allocated for FY 2005 and unspent funds from
previous years are included in this plan.
Funding:
Cost: $447,000 for FY 2005;
$362,735 for previous years;
$809,735 Total budget
Source of funds: Community Development Block Grant (CDBG)
Outside Resources: US Department of Housing and Urban Development
Background Information:
The 2004/2005 Community Development Five Year Consolidated Plan and Annual Action
Plan was adopted by Resolution R04-07-22-13C1 and approved by the Department of
Housing and Urban Development on October 1, 2004.
Public Comment:
All public notice and hearing requirements throughout the development of the five year plan
have been complied with by the City and the US Department of Housing and Urban
Development and are available for review.
EXECUTED -
DOCUMENT
FOLLOWS
ousing and Urban Development
De artment of H and Development
U.S. p Community Planning Grant Program
def it Office of Com ment Block
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� 4.Date use
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74-6017485 6a.Amount App
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