R-04-10-14-14D3 - 10/14/2004 RESOLUTION NO. R-04-10-14-14D3
A RESOLUTION OF THE CITY OF ROUND ROCK,TEXAS,
CALLING A SPECIAL ELECTION FOR DECEMBER 18,2004
FOR THE PURPOSE OF FILLING A VACANCY FOR
COUNCILMEMBER PLACE THREE; DESIGNATING
ELECTION PRECINCTS AND POLLING PLACES;
PROVIDING FOR EARLY VOTING; PROVIDING FOR
PERFORMANCE OF REQUIRED ADMINISTRATIVE
DUTIES; MAKING PROVISIONS FOR THE CONDUCT OF
SUCH ELECTION; AND PROVIDING FOR OTHER
MATTERS RELATED TO SUCH ELECTION.
STATE OF TEXAS §
COUNTIES OF TRAVIS § KNOW ALL BY THESE PRESENTS:
AND WILLIAMSON §
CITY OF ROUND ROCK §
WHEREAS, pursuant to the provisions of the Texas Election Code (as amended), other
related statutes, and its Home Rule Charter Section 3.06(c), the City Council of the City of Round
Rock,Texas,is authorized to call a special election to fill a vacancy in order to submit to the voters
of the City a ballot for the election of Councilmember Place Three; and
WHEREAS, the City Council deems it advisable to call such special election to fill a
vacancy,and the City Council wishes to order such special election on Saturday,December 18,2004
for the purpose of electing Councilmember Place Three; and
WHEREAS, the City Council has determined that Saturday, December 18, 2004 is the
appropriate date for holding the election to elect Councilmember Place Three, and that such date
allows sufficient time to comply with requirements of law; and
WHEREAS, the City Council wishes to encourage all registered voters in the city to vote
in this election; and
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WHEREAS,it has been determined that Caldwell Heights Elementary School,Stony Point
High School, Forest Creek Elementary School, Gattis Elementary School, First Baptist Church,
Round Rock High School,Bluebonnet Elementary School,and Old Town Elementary School would
be easily accessible to voters in the City of Round Rock on election day; and
WHEREAS,it has been further determined that early voting places will be at Robert G. &
Helen Griffith Public Library, Round Rock Independent School District Administration Building,
United Heritage Conference Center, and Clay Madsen Recreation Center; and
WHEREAS, it is hereby officially found and determined that the written public notice of
the date,hour,place,purpose and subject of the meeting at which this Resolution was adopted was
posted and that such meeting was open to the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered and formally acted upon, all
as required by the Open Meetings Act, Chapter 551 of the Texas Government Code(as amended);
Now, therefore:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS, THAT:
Section 1. ELECTION DATE, PRECINCTS AND POLLING PLACES, AND
ELECTION JUDGES.
Election Date. A special election to fill a vacancy for Councilmember Place Three shall be
held in the City of Round Rock as prescribed by applicable law between the hours of 7:00 a.m. and
7:00 p.m. on Saturday, December 18, 2004, in accordance with the attached Order of Election.
Precincts and Polling Places The City hereby designates the election precincts and polling
places designated by John Willingham,Williamson County Elections Administrator,and approved
by the Williamson County Commissioners Court, for such election day voting. Further, the City
hereby designates the early voting polling places and the temporary polling places designated by
John Willingham, Williamson County Elections Administrator, and approved by the Williamson
County Commissioners Court, for early voting in such election.
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The City election precincts and polling places within the City designated for holding the election
are identified in the attached Order of Election, and such attachment it is incorporated herein by
reference for all purposes. The City hereby designates the following as the official election day
polling places: Caldwell Heights Elementary School, Stony Point High School, Forest Creek
Elementary School, Gattis Elementary School, First Baptist Church, Round Rock High School,
Bluebonnet Elementary School,and Old Town Elementary School. The City hereby designates the
following as the official early voting polling places for the December 18, 2004 election: Robert G.
&Helen Griffith Public Library,Round Rock Independent School District Administration Building,
United Heritage Conference Center, and Clay Madsen Recreation Center.
Election Judges. The Williamson County Elections Administrator is conducting such
special election for the City pursuant to the terms of an Election Services Contract. The City
Council hereby appoints, for the term of such single election, the presiding election judge(s) and
alternate election judge(s) as being those designated by the Williamson County Elections
Administrator.
Section 2. ELECTION CLERKS.
The presiding election judge is hereby authorized to appoint the number of election clerks
necessary to assist in the proper conduct of the election, and such election clerks shall be qualified
voters of the City of Round Rock, Texas. If the election is conducted by the regularly-appointed
presiding election judge, then the alternate presiding election judge shall be appointed to serve as
one of the clerks. The appointment of such clerks shall include a person fluent in the Spanish
language to serve as a clerk to render oral aid in the Spanish language to any voter desiring such aid
at the polls on the day of the election.
Section 3. EARLY VOTING.
Early Voting Clerk. The City Council hereby appoints the Williamson County Elections
Administrator as the Early Voting Clerk. The Early Voting Clerk's mailing address to which ballot
applications and ballots to be voted by mail may be sent is as follows:
John Willingham, Williamson County Elections Administrator
Post Office Box 209
Georgetown, TX 78626
Applications for ballots by mail must be received not later than 5:00 p.m. on Friday
December 10, 2004.
Dates for Early Voting_ Early voting shall commence on Wednesday December 1, 2004
(17"'day before the election)and continue through Tuesday December 14, 2004(4'h day before the
election), as provided by the Texas Election Code and as shown on the attached "Precincts and
Polling Places and Times for Election Day Voting and Early Voting."
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Places for Early Voting Early voting shall be conducted by personal appearance and by
mail at the following early voting polling places: Robert G.&Helen Griffith Public Library,Round
Rock Independent School District Administration Building,United Heritage Conference Center,and
Clay Madsen Recreation Center.
Times for Early Voting. During the period in which early voting is required or permitted
by law, that being December 1, 2004 through December 14, 2004, the hours designated for early
voting by personal appearance shall be as follows,and/or as otherwise designated in writing by John
Willingham,Williamson County Elections Administrator,and approved by the Williamson County
Commissioners Court:
December I - December 3, 2004 (Weekdays) 8:00 am - 5:00 pm
December 4, 2004 (Saturday) 8:00 am - 12:00 noon
December 6 - December 10, 2004 (Weekdays) 8:00 am - 5:00 pm
December 11, 2004 (Saturday) 8:00 am - 12 noon
December 13 - December 14, 2004 (Weekdays) 8:00 am- 7:00 pm
Section 4. EARLY VOTING BALLOT BOARD.
An Early Voting Ballot Board is hereby created to process early voting results,and the City
hereby appoints the presiding judge of the Early Voting Ballot Board as appointed by John
Willingham, Williamson County Elections Administrator. Such presiding judge shall appoint not
less than two (2) other qualified members to serve on such Board.
Section 5. CUSTODIAN OF ELECTION RECORDS.
Pursuant to the Election Code and the applicable Election Services Contract, John
Willingham shall be appointed as Custodian of Election Records.
Section 6. CANDIDATES FILING PERIOD.
In accordance with §201.054(c) of the Election Code, the filing deadline for filing an
application for a place on the ballot for this special election to fill a vacancy is hereby declared to
be 5:00 pm Friday, October 29, 2004.
Section 7. VOTERS.
All resident, qualified voters of the City of Round Rock, Texas shall be entitled to vote at
the election.
Section 8. NOTICE.
Posting. Notice of this special election to fill a vacancy, including a Spanish translation
hereof, shall be given by posting the appropriate documentation on the bulletin board used for
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posting notices of City Council meetings, and same shall be posted not later than the twenty-first
(2Is) day before the date of the election and shall remain posted through election day.
Publication. Notice of this special election to fill a vacancy,including a Spanish translation
hereof, shall be published once in a newspaper of general circulation in the City,the publication to
appear not more than thirty(3 0)days and not less than ten(10)days prior to the date of the election.
Authorization to City Secretary. The City Secretary is hereby authorized and directed to
publish and post the required notices in the manner and for the time periods required by law.
Section 9. VOTING DEVICES.
Electronic voting systems and corresponding voting devices and equipment may be used in
conducting the election. The Williamson County Elections Administrator may also utilize a central
counting station as provided by Texas Election Code § 127.000 et seq., as amended.
Section 10. CONDUCT ACCORDING TO STATUTES.
In all substantive respects, the election shall be conducted in accordance with applicable
provisions of the Texas Election Code, any other applicable statutes,and the City of Round Rock's
Home Rule Charter.
Section 11. ELECTION RESULTS.
The Williamson County Elections Administrator shall conduct an unofficial tabulation of
results after the closing of the polls on December 18, 2004. The official canvass, tabulation and
declaration of the results of the special election shall be conducted by the City Council at a regular
or special council meeting held in accordance with provisions of the Texas Election Code.
Section 12. MISCELLANEOUS.
The provisions of this Resolution are severable; and in case any one or more of the
provisions of this Resolution or the application thereof to any person or circumstance should be held
to be invalid, unconstitutional, or ineffective as to any person or circumstance,then the remainder
of this Resolution nevertheless shall be valid, and the application of any such invalid provision to
persons or circumstances other than those as to which it is held invalid shall not be affected thereby.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all in accordance with and as required
by the Open Meetings Act, Chapter 551, Texas Government Code, as amended.
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RESOLVED on this the 14th day of October, 2004.
CITY OF ROUND ROCK, TEXAS
N_-)IWwe , ayor
ATTEST:
Christine R. Martinez, City Secretary
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ORDER OF SPECIAL ELECTION
CITY OF ROUND ROCK, TEXAS
A Special Election is hereby ordered to be held on December 18, 2004 for the purpose of
electing Councilmember, Place 3 to fill the vacancy due to the resignation of former
Councilmember Carrie Pitt.
Applications for a place on the ballot will be accepted beginning October 15, 2004 and
should be received no later than 5:00 p.m. on October 29, 2004.
The Special Election shall be held at the City polling places for the precincts designated
on the attached Exhibit "A", which is made a part hereof for all intents and purposes. The
polls at the designated polling places shall on said Election Day be open from 7:00 a.m.
to 7:00 p.m.
John Willingham, Williamson County Election Administrator is hereby appointed as the
Early Voting Clerk and Custodian of Election Records. That the presiding judge(s) for
each of said polling places are designated by John Willingham and who is hereby
authorized to appoint additional election clerks (not less than 2 and not more than 6) to
assist in conducting said election.
Early voting by personal appearance will be conducted at the locations noted on the
attached Exhibit "A":
Early voting will be conducted at all the noted early voting locations on the following
dates and times:
December 1 - December 3, 2004 (Weekdays) 8:00 a.m. - 5:00 p.m.
December 4, 2004 (Saturday) 8:00 a.m. - 12:00 noon
December 6 - December 10, 2004 (Weekdays) 8:00 a.m. - 5:00 p.m.
December 11, 2004 (Saturday) 8:00 a.m. - 12:00 noon
December 13 - December 14, 2004 (Weekdays) 8:00 a.m. -7:00 p.m.
Applications for a ballot by mail shall be mailed to:
John Willingham
Williamson County Elections Administrator
P.O. Box 209
Georgetown, Texas 78627-0209
Applications for ballot by mail must be received no later than the close of business on
December 10, 2004.
Issued this the 14th day of October 2004.
AXW L, Mayor
City of Round Rock, Texas
EXHIBIT "A"
Election Day Locations
City Pct. No. 1 - Caldwell Heights Elementary, 4010 Eagles Nest Street
(Williamson County Precincts 149, 484)
City Pct. No. 2 - Stony Point High School, 1801 Bowman Road, Round Rock
(Williamson County Precincts 420, 423, 436, 491)
City Pct. No. 3 - Forest Creek Elementary School, 3805 Forest Creek Dr., Round Rock
(Williamson County Precincts 424, 463)
(Travis County Precinct T-200)
City Pct. No. 4 - Gattis Elementary School, 2920 Round Rock Ranch Blvd., Round Rock
(Williamson County Precincts 480, 488)
City Pct. No. 5 - First Baptist Church, 306 Round Rock Avenue, Round Rock
(Williamson County Precincts 150, 172, 455)
City Pct. No. 6 - Round Rock High School, 300 Lake Creek Drive, Round Rock
(Williamson County Precincts 122, 160)
City Pct. No. 7 - Bluebonnet Elementary School, 1010 Chisholm Valley Dr., Round Rock
(Williamson County Precincts 135, 137, 138)
(Travis County Precinct T-225)
City Pct. No. 8 - Old Town Elementary School, 2200 Chaparral Drive, Round Rock
(Williamson County Precincts 119, 348, 382)
Early Voting Locations
1. Robert G. & Helen Griffith Public Library (Main early voting location)
216 E. Main Street, Round Rock
2. Round Rock Independent School District Administration Building
1311 Round Rock Avenue, Round Rock
3. Clay Madsen Recreation Center
1600 Gattis School Road, Round Rock
4. United Heritage Conference Center,
3400 East Palm Valley Boulevard, Round Rock
DATE: October 8, 2004
SUBJECT: City Council Meeting - October 14, 2004
ITEM: 14.D.3. Consider a resolution calling the December 18, 2004 Special Election to
fill the vacancy of City Council Place 3.
Department: Administration
Staff Person: Christine Martinez, City Secretary
Justification:
This resolution will call the City of Round Rock Special Election on December 18, 2004 to fill the
vacancy of City Council Place 3. Article 11, Section 11 of the Texas Constitution, not the Texas
Election Code, stipulates the dates for elections to fill vacancies for home-rule cities with terms of
office exceeding two years. It provides that elections must be held within 120 days of a vacancy
occurring. Councilmember Pitt's resignation was effective September 1, 2004.
Funding:
Cost: Approximate Cost $18,000 for election services
Source of funds: 2004-2005 Budget
Outside Resources: Williamson County Election Administrator
Background Information:
The first day applications for a place on the ballot can be accepted is October 15, 2004.
The deadline for accepting applications for a place on the ballot is 5:00 p.m. October 29, 2004.
Early voting will be held at the following early voting locations, dates and times:
Robert G. & Helen Griffith Public Library
RRISD Administration Building
United Heritage Conference Center
Clay Madsen Recreation Center
December 1 - December 3, 2004 (Weekdays) 8:00 a.m. - 5:00 p.m.
December 4, 2004 (Saturday) 8:00 a.m. - 12:00 noon
December 6 - December 10, 2004 (Weekdays) 8:00 a.m. - 5:00 p.m.
December 11, 2004 (Saturday) 8:00 a.m. - 12:00 noon
December 13 - December 14, 2004 (Weekdays) 8:00 a.m. -7:00 p.m.
Polls will be open on Election Day (December 18, 2004) from 7:00 a.m. to 7:00 p.m. at the
following locations.
Caldwell Heights Elementary Stony Point High School
Forest Creek Elementary Gattis Elementary
First Baptist Church Round Rock High School
Bluebonnet Elementary Old Town Elementary
Public Comment: N/A