R-04-09-23-13D2 - 9/23/2004 RESOLUTION NO. R-04-09-23-13D2
WHEREAS, the U.S. Department of Homeland Security has grant funds
available to cities to address the issues of fire prevention and
firefighter safety, and
WHEREAS, Fire Prevention and Safety Grant Program funds are
available to partially fund a new fire safety trailer for the Fire
Department, and
WHEREAS, the City Council wishes to make application for the
above-described grant, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above-described grant.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 23rd day of September, 2004 .
WELL, Mayor
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secre ry
®PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R40923D2.WPD/Sc
DATE: September 17, 2004
SUBJECT: City Council Meeting - September 23, 2004
ITEM: 13.D.2. Consider a resolution authorizing the Mayor to make the necessary
grant application to the U.S. Department of Homeland Security for
a Fire Prevention and Safety Grant to partially fund a new fire
safety trailer.
Department: Fire Department
Staff Person: David Smith, Interim Fire Chief
Justification:
The goal of the Fire Prevention and Safety Grant Program is to provide assistance to State,
Regional, National or Local organizations to address the issues of fire prevention and
firefighter safety with an emphasis on the prevention of injury to children. The primary goal
is to address at risk target groups and United States Fire Administration identified goals.
This matching grant will provide us with a new, modern fire safety trailer and will allow us to
conduct fire safety presentations with local schools, neighborhood festivals, civic groups, City
sponsored events (Christmas Family Night), elderly populations and during other special
events as they occur. Safety information will also include severe weather topics as well. The
grant request includes a fully equipped trailer, a portable cover and an external portable
cooling system. We will utilize existing vehicles to pull the trailer without any additional
expense.
Our target audiences will be children and the elderly.
Funding:
Cost: $21,395.10
Source of funds: General Fund
Outside Resources: U.S. Department of Homeland Security
Background Information:
This grant is a 70/30% matching grant with 30% being the local share.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
K�
Ike
GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the renewal of a grant; or,
c) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor(218-5445)for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least five(5)working days prior to
the City Council agenda deadline.
All grant applications require City Council approval to before submission, this form should be
completed by the department and submitted with the Council Action requesting approval to apply
and the"Request for Finance Approval"form. Once a grant is awarded, a copy of this GAPR
along with the Grant Application notification form should be submitted with the Council Action
requesting authorization to accept the grant and the "Request for Finance Approval"form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor U.S. Department of Homeland Security
Grant
Title: 2004 Fire Prevention and Safety Grant Program
Grant Amount: Grant Grant Match:
FTEs:
$71,317.00 N/A $21,395.10
PROGRAM BUDGET
Fiscal Year FY: 04 FY: FY: FY: FY: TOTAL
Grant 49,921.90
Funding
Required 21,395.10
City Match
TOTAL 71,317.00
Please complete the sentences listed below by filling out the boxes:
This is the list year): of a list ear Grant.
Page I
This Grant will be appropriated in FY: 04-05
Other In-Kind Match Provided: $
Total Program Budget: $ 71.317.00
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient. j
TITLE STATUS Re ./Tem Estimated Cost
1.
2.
3.
TOTAL:
Should we subcontract? If so, why?
This grant proposal/application is a: _X—New Grant Renewal Grant Revision
Type of Funds: _X–Federal _Federal Pass-Through _State _ Private/Other
Funding Source:
GRANT TERM DATES
TERM YEAR MONTH/DAY/YEAR THROUGH MONTH/DAY/YEAR
Year One: 10-1-04 Through 9-30-05
Year Two: Through
Year Three: Through
Year Four: Through
Year Five: Through
Collaborations with other Agencies/Departments:
List the Departmental Goal or Strategy that will be supported by this grant(as included in the
Approved Budget Document):
Maintain a safe environment for all citizens. Evaluate and target fire safety and weather related
safety measures.
Associated Program/Program Objective:
PLANNED PERFORMANCE MEASURES (List Maior Threel):
1. Conduct Exit Drills In The Home presentations within the community.
2. Conduct severe weather related presentations within the community
3. Conduct home cooking/kitchen safety presentations within the community.
Brief description of proposed grant program:
Page 2
This grant will provide us with a new, modern fire safety trailer and will allow us to
conduct fire safety presentations with local schools, neighborhood festivals, civic groups,
City sponsored events (Christmas family night),with elderly populations and during other
special events as they occur. Not only will this provide us the tools needed to allow us to
teach crucial life and fire safety skills in the home, it will also be equipped to allow us to
teach severe weather safety behaviors. The grant request includes a fully equipped trailer,
a portable cover and an external portable cooling system. We will utilize existing vehicles
to pull the trailer without any additional expense.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in
"Other."):
A If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
B This grant-funded project is considered a baseline program that must be continued
with or without grant funding.
C. XXX This grant-funded project is not considered a baseline program that must be
continued with or without grant funding.
This one-time grant-funded project intended to cease at the grant-term end. No
D. other funding will be requested from alternative grant sources or General Fund
dollars
If this grant-funded project's performance (for in the example of a pilot or
E demonstration grant) indicates the need for the Department to apply for follow-up
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow-up project.
F.
Other:
DEPARTMENTAL REVIEW/APPROVAL
(To be completed by the submitting Department)
Dept. Director Review/Approval: Date:
Date Application Due(if Applicable):_09-30-04 Date Forwarded: 09-08-04
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved/Disapproved:
Budget/Accounting Supervisor Review/Approval: Date:
IcyFinance Director Review/Approval: a ail b,/ Date:
Page 3