R-04-09-09-11E1 - 9/9/2004 RESOLUTION NO. R-04-09-09-11E1
WHEREAS, the City of Round Rock has previously entered into an
Agreement for Engineering Services ( "Agreement") with Gray-Jansing &
Associates, Inc. for design work on the Doublecreek Drive and Forest
Creek Drive Project, and
WHEREAS, Gray-Jansing & Associates, Inc . has submitted
Supplemental Agreement No. 2 to the Agreement for a change in the scope
of services, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 2 with Gray-Jansing & Associates, Inc . , Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 2 to the Agreement with
Gray-Jansing & Associates, Inc . , a copy of same being attached hereto
as Exhibit "A" and incorporated herein for all purposes .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
Public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 9th day of September, 00
N WELL, Mayor
ATTES "
Cit of Round Rock, Texas
' � �r �
CHRISTINE R. MARTINEZ, City Secretary
@PFDesktop\::ODMA./WORLDOX/O:/WDOX/RESOLUTI/R40909E1.WPD/Sc
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 2
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM: Gray-Jansing&Associates,Inc.("Engineer")
ADDRESS: 8217 Shoal Creek Blvd., Suite 200,Austin,TX 78757
PROJECT: Doublecreek Drive and Forest Creek Blvd.
This Supplemental Agreement No. 2 to Agreement for Engineering Services is made by and
between the City of Round Rock, Texas, hereinafter called the "City" and Gray-Jansing &
Associates,Inc.,hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement", on the 24th day of July, 2003 for the Doublecreek Drive and
Forest Creek Blvd Project in the amount of$94,155.90 and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on January 8,
2004, to modify the provisions for the scope of services, to modify the Term of the Agreement,
and to increase the compensation to$109,630.90; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the
scope of services, to increase the compensation to $125,130.90, and to modify the provision for
notices to proceed; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
I.
Article 2, Scone Of Services To Be Performed By Engineer and Exhibit B, Services To Be
Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit
B.
II.
Article 4 Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$15,500.00 the lump sum amount payable under the Agreement for a total of$125,130.90, as
shown by the attached Addendum to Exhibit D.
Supplemental Agreement
71920 Rev.03/02/04
l EXHIBIT
lr
D
a
"An
III.
Article 7 Notice to Proceed shall be amended to read as follows:
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued
a written Notice to Proceed regarding such task. The City shall not be responsible for work
performed or costs incurred by Engineer related to any task for which a Notice to Proceed has
not been issued.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Agreement in duplicate.
GRAY—JANSING&ASSOCIATES, INC.
By:
August 2-50 2004
Date
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Nyle Maxwell,Mayor Stephan L. Sheets,City Attorney
Date
Supplemental Agreement
71920 Rev.03/02/04
2
ADDENDUM TO EXHIBIT B
Services to be Performed by the Engineer
The changes to the scope of this project are as follows:
Supplemental Agreement
71920 Rev.03/02/04
ATTACHMENT B
SERVICES TO BE PROVIDED BY THE ENGINEER
The scope of work to be performed under this supplemental agreement shall be in accordance with the
general terms and conditions as outlined in the original agreement dated July 24, 2003. The additional
scope of work to be performed by the Engineer will include the following:
Item 1
Update existing bid documents to include all revisions to Forest Creek Drive design plans and include
Doublecreek Drive Phase B construction plans.
Coordinate with CORR staff to advertise the project for bid.
Coordinate and conduct pre-bid meeting. Provide responses to questions from prospective bidders
during the bid period.
Conduct the bid opening and prepare bid tabulations. Review qualified bidders and bid tabulations with
City staff. Prepare a letter of recommendation for award to City staff.
Reimbursable expenses to produce bids sets of the plans and specifications, and any clarification
memorandums.
Note: Cost of bid advertisement is not included and will be paid directly by the City of Round Rock.
Item 2
Update street lighting plans for Doublecreek Drive and Forest Creek Blvd. Modify power drop
locations as installed by Oncor, revise the technical specs, provide detailed specifications to contractors.
Address other items raised during construction of Doublecreek,Phase 1.
Item 3
Add four new driveways at the intersection of Doublecreek Drive and Gattis School Road. Perform
design surveys, reduce survey data to fit into existing project coordinate system and base drawing.
Design work to include layout and spot elevations for the four Type Il driveways. Prepare two
additional plan sheets with details. Prepare contract change order.
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
Supplemental Agreement
71920 Rev.03/02/04
Exhibit D
Fee Schedule
The breakdown of costs for each task item for this Supplemental Agreement No. 2 for the Doublecreek Drive and
Forest Creek Drive Project is:
1. Task 1 —re-bidding Forest Creek Drive and Doublecreek $5,500
2. Task 2—update street lighting plans $2,500
3. Task 3 - add driveways to Doublecreek Drive
$15,500
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Double Drive/Forest
• Drive
DATE: September 3, 2004
SUBJECT: City Council Meeting - September 9, 2004
ITEM: *11.E.1. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 2 to the Agreement for Engineering
Services with Gray-Jansing &Associates, Inc. for design work on the
Doublecreek Drive and Forest Creek Drive Project.
Department: Transportation Services
Staff Person: Tom Martin, Director
Justification:
This agreement provides for additional engineering services for the bidding of the Forest Creek
Drive/Doublecreek Drive Improvement projects as well as updating the street illumination plan
for Forest Creek Drive and providing for additional driveways on Doublecreek Drive.
Funding:
Cost: $15,500.00 (Forest Creek Dr. - $5,250, Doublecreek Dr. - $10,250)
Source of funds: Round Rock Transportation System Development Corporation
Outside Resources: Gray-Jansing &Associates Inc.
Background Information:
These two projects are included in the Round Rock Transportation System Development
Corporation Transportation Capital Improvements Program. Both projects will provide
necessary arterial roadways for the east side of the City of Round Rock.
Public Comment: N/A
Executed
Document
Follows
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 2
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM: Gray-Jansing&Associates,Inc.("Engineer")
ADDRESS: 8217 Shoal Creek Blvd., Suite 200,Austin,TX 78757
PROJECT: Doublecreek Drive and Forest Creek Blvd.
This Supplemental Agreement No. 2 to Agreement for Engineering Services is made by and
between the City of Round Rock, Texas, hereinafter called the "City" and Gray-Jansing &
Associates, Inc.,hereinafter called the"Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement", on the 24th day of July, 2003 for the Doublecreek Drive and
Forest Creek Blvd Project in the amount of$94,155.90 and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on January 8,
2004, to modify the provisions for the scope of services, to modify the Term of the Agreement,
and to increase the compensation to$109,630.90; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the
scope of services, to increase the compensation to $125,130.90, and to modify the provision for
notices to proceed; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
I.
Article 2, Scone Of Services To Be Performed By Engineer and Exhibit B, Services To Be
Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit
B.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$15,500.00 the lump sum amount payable under the Agreement for a total of$125,130.90, as
shown by the attached Addendum to Exhibit D.
t0q-09-0 -PE'l
Supplemental Agreement
71920 Rev.03/02/04
1
III.
Article 7, Notice to Proceed shall be amended to read as follows:
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued
a written Notice to Proceed regarding such task. The City shall not be responsible for work
performed or costs incurred by Engineer related to any task for which a Notice to Proceed has
not been issued.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Agreement in duplicate.
GRAY—JANSING& ASSOCIATES,INC.
By:
augna-st 250 2004
Date
CITY OF U AP VED AS O FORM:
By: I Aa
e axwell,Mayor Steph in L. Sheets, City Attorney
0- q - 0L]
Date
Supplemental Agreement
71920 Rev.03/02/04
2
ADDENDUM TO EXHIBIT B
Services to be Performed by the Engineer
The changes to the scope of this project are as follows:
Supplemental Agreement Rev.03/02/04
71920
ATTACHMENT B
SERVICES TO BE PROVIDED BY THE ENGINEER
The scope of work to be performed under this supplemental agreement shall be in accordance with the
general terms and conditions as outlined in the original agreement dated July 24, 2003. The additional
scope of work to be performed by the Engineer will include the following:
Item 1
Update existing bid documents to include all revisions to Forest Creek Drive design plans and include
Doublecreek Drive Phase B construction plans.
Coordinate with CORR staff to advertise the project for bid.
Coordinate and conduct pre-bid meeting. Provide responses to questions from prospective bidders
during the bid period.
Conduct the bid opening and prepare bid tabulations. Review qualified bidders and bid tabulations with
City staff. Prepare a letter of recommendation for award to City staff.
Reimbursable expenses to produce bids sets of the plans and specifications, and any clarification
memorandums.
Note: Cost of bid advertisement is not included and will be paid directly by the City of Round Rock.
Item 2
Update street lighting plans for Doublecreek Drive and Forest Creek Blvd. Modify power drop
locations as installed by Oncor, revise the technical specs, provide detailed specifications to contractors.
Address other items raised during construction of Doublecreek,Phase 1.
Item 3
Add four new driveways at the intersection of Doublecreek Drive and Gattis School Road. Perform
design surveys, reduce survey data to fit into existing project coordinate system and base drawing.
Design work to include layout and spot elevations for the four Type II driveways. Prepare two
additional plan sheets with details. Prepare contract change order.
ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
Supplemental Agreement
71920 Rev.03/02/04
Exhibit D
Fee Schedule
The breakdown of costs for each task item for this Supplemental Agreement No. 2 for the Doublecreek Drive and
Forest Creek Drive Project is:
1. Task 1 —re-bidding Forest Creek Drive and Doublecreek $5,500
2. Task 2—update street lighting plans $2,500
3. Task 3 - add driveways to Doublecreek Drive �Z
$15,500