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R-04-07-22-13A1 - 7/22/2004 RESOLUTION NO. R-04-07-22-13A1 WHEREAS, section 13 . 02 of the Home Rule Charter for the City of Round Rock, Texas, provides that the Council shall designate a public newspaper of general circulation in the City as official publication for legal notices, and WHEREAS, the Round Rock Leader is a public newspaper of general circulation in the City, and WHEREAS, the Council is desirous of designating the Round Rock Leader as the official publication of the City, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Round Rock Leader is designated as the official publication of the City and all ordinances, notices and any other matter required to be published shall be published therein, and BE IT FURTHER RESOLVED that the Council hereby authorizes the Mayor to execute a one year agreement with Todd Publications, Inc. dba Round Rock Leader to provide the required services at its normal and usual rates, a copy of said agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes . The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. @PFDeskt Op\.:ODMA/WORLDOX/O:/WDOX/RESOLUTI/R40722AI.WPD/sc RESOLVED this 22nd day of July, 20 R1-A/U McGeAur Mayor Pet--mm ATTEST: City of Round Rock, Texas CHRISTINE R. MARTINEZ, City Secreta 2 JuL--nr-euM 1'x:02 CITY OF ROUND ROCK 5122127097 P.04i05 � ROUND ROCK P.O. Bax 459 Round Rock,Tx 78680-0459 (512)255-5827 :rdeader.com FAX(512)255 733 STATE OF TEXAS CITY OF ROUND ROCK This agreement is made this 25h day of July,2004,between the City of Round Rock,Texas,a municipal corporation operating under a home rule charter,hereinafter called "CITY",and TODD PUBLICATIONS,INC.,DSA ROUND ROCK LEADER,a general partnership doing business at 105 S.Blair Street,Round Rock,Williamson County,Texas,hereinafter called "TODD": Whereas,TODD is the publisher of the Round Rock Leader,a public newspaper of general circulation in the city of Round Rock,and Whereas, the Home Rule Charter for the City provides that the Council shall annually designate a public newspaper as the official organ of the CITY,and Whereas,the Home Rule Charter instructs the Council to contract annually with a public newspaper,and Whereas, the Council has by resolution designated the Round Rock Leader as the official organ of the CITY; NOW,THEREFORE,IT IS AGREED AS FOLLOWS: I. TODD agrees to publish in the Round Rock Leader all ordinances,notices,and any other advertising matter required to be published by the Home Rule Charter,the ordinance of the CITY,or the Constitution and/or laws of the State of Texas. TODD further agrees that all such matter in the form of legal liner advertising delivered to it's office by 3:30 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately following,and that all such liner advertising matter delivered to it's office by 3:30 PM on Wednesday will published in the paper dated and delivered the Saturday immediately following,and that all such liner advertising matter delivered to it's office by 3:30 PM on Friday will published in the paper dated and delivered the Tuesday immediately following, TODD further agrees that all such matter in the form of Display advertising delivered to it's office by 12:00 PM on Tuesday will be published in the paper dated and delivered the- Thursday immediately following,and that all such Display advertising matter delivered to it's office by 12:00 PM on Wednesday will published in the paper dated and delivered the Saturday immediately following,and 12:00 PM on Friday will be published in the paper dated and delivered the Tuesday immediately following, TODD further agrees that all such matter in the form of Maps and Illustrations delivered to it's office by 12:00 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately following,and that all Such Display advertising matter delivered to it's office by 12:00 PM on Wednesday will published in the paper dated and delivered the Saturday immediately following,and 12:00 PM on Friday will be published in the paper dated and delivered the Tuesday immediately following, TODD further agrees to provide CITY with all appropriate affidavits of publication and tearsheets of actual publications as may be requested b y the C EXHIBIT "An JUL-07-2004 17:03 CITY OF ROUND ROCK 5122187097 P.05i05 ROUNDnyir P.O.Box 459 v r Round Rock,Tx 78680-0459 (512)255-5827 �wZrrleader.com FAX(512)255.3733 II_ In consideration of the foregoing,CITY agrees to pay TODD the following advertising rates: Display Advertising(border advertisements) $8.50 per column inch* Maps&Illustrations inserted into Legal Liner $7.50 per column inch* Legal liner Advertising 0.25 cents per word "This is a flat rate.No discounts available. In addition to publishing Legal Liner advertising in the printed publication(newspaper), TODD agrees to publish legal liner advertising on our electronic publication(web site)at www.rrleader om at no additional charge. All accounts are due on the 2!P of the month following publication.Past due balances will be accessed a service charge of 1.5 percent of total balance due,up to and including past service charges. The aforementioned rates to be held for one calendar year from the date this contract becomes effective. III. The obligations and undertakings of each of the parties to their agreement shall be performable in Round Rock,Williamson County,Texas. IV. This agreement shall be governed by and construed in accordance with the laws of the State of Texas. V_ The contract shallbecome effective in August 2004 and shall continue to effect for one year from such date. Executed in duplicate copies on the 25P day of July 2004. Nyle Maxwell,Mayor, City of ROund Rock,Texas ATTESTED: Jim Nuse, City Manager TODD PUBLICATIONS,INC., A ROUND R LEADER Mary Jane Tod General Manager,Rom ft Leader;Vice President,Todd Publications,Inc. TOTAL P.05 DATE: July 16, 2004 SUBJECT: City Council Meeting - July 22, 2004 ITEM: 13.A.1. Consider a resolution authorizing the Mayor to execute an Agreement with Todd Publications, Inc., d.b.a. Round Rock Leader for publication of official city notices. Department: Administration Staff Person: Will Hampton, Communication Director Justification: Required legal notices help inform citizens of City activities such as public hearings and are an important component of the City's overall communication effort. Funding: Cost: The Round Rock Leader is offering a rate of $8.50 per column inch for display ads, $7.50 per column inch for maps and illustrations inserted into legal notices. The Leader now runs three times a week, giving us added flexibility for publication of legal notices. The Austin American-Statesman is offering a rate of $8.50 per inch for Wednesday and Friday publication in east Williamson County zone (which includes both Round Rock zip code areas.) Cost for full county coverage is $14.75 per inch on Thursdays and $16.20 on Wednesday and Friday. Source of funds: General Fund Outside Resources: N/A Background Information• By Charter, the City is required to enter into a yearly agreement with a publication of general circulation to publish all officially required notices. The City annually solicits quotes from the Round Rock Leader and Austin American-Statesman for this Charter-required contract. Public Comment: N/A Executed Document Follows C" ROUNDa6ir P.O. Box 459 r Round Rock,Tx 78680-0459 (512)255-5827 www.rrleader.com FAX (512)255-3733 STATE OF TEXAS CITY OF ROUND ROCK This agreement is made this 251h day of July,2004,between the City of Round Rock,Texas,a municipal corporation operating under a home rule charter,hereinafter called "CITY",and TODD PUBLICATIONS,INC.,DBA ROUND ROCK LEADER,a general partnership doing business at 105 S. Blair Street,Round Rock,Williamson County,Texas,hereinafter called "TODD": Whereas,TODD is the publisher of the Round Rock Leader,a public newspaper of general circulation in the city of Round Rock,and Whereas,the Home Rule Charter for the City provides that the Council shall annually designate a public newspaper as the official organ of the CITY,and Whereas,the Home Rule Charter instructs the Council to contract annually with a public newspaper,and Whereas, the Council has by resolution designated the Round Rock Leader as the official organ of the CITY; NOW,THEREFORE,IT IS AGREED AS FOLLOWS: 1. TODD agrees to publish in the Round Rock Leader all ordinances,notices,and any other advertising matter required to be published by the Home Rule Charter,the ordinance of the CITY,or the Constitution and/or laws of the State of Texas. TODD further agrees that all such matter in the form of legal liner advertising delivered to it's office by 3:30 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately following,and that all such liner advertising matter delivered to it's office by 3:30 PM on Wednesday will published in the paper dated and delivered the Saturday immediately following,and that all such liner advertising matter delivered to it's office by 3:30 PM on Friday will published in the paper dated and delivered the Tuesday immediately following, TODD further agrees that all such matter in the form of Display advertising delivered to it's office by 12:00 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately following,and that all such Display advertising matter delivered to it's office by 12:00 PM on Wednesday will published in the paper dated and delivered the Saturday immediately following,and 12:00 PM on Friday will be published in the paper dated and delivered the Tuesday immediately following, TODD further agrees that all such matter in the form of Maps and Illustrations delivered to it's office by 12:00 PM on Tuesday will be published in the paper dated and delivered the Thursday immediately following,and that all such Display advertising matter delivered to it's office by 12:00 PM on Wednesday will published in the paper dated and delivered the Saturday immediately following,and 12:00 PM on Friday will be published in the paper dated and delivered the Tuesday immediately following, TODD further agrees to provide CITY with all appropriate affidavits of publication and tearsheets of actual publications as may be requested by the CITY. ROUND ROCK P.O. Box 459 (512)255-5827 Round Rock,Tx 78680-0459 FAX (512)255-3733 www.rrleader.com II. In consideration of the foregoing,CITY agrees to pay TODD the following advertising rates: Display Advertising(border advertisements) $8.50 per column inch* Maps&Illustrations inserted into Legal Liner $7.50 per column inch* Legal Liner Advertising 0.25 cents per word *This is a flat rate. No discounts available. In addition to publishing Legal Liner advertising in the printed publication(newspaper), TODD agrees to publish legal liner advertising on our electronic publication(web site)at www.rrleader.com at no additional charge. All accounts are due on the 25`h of the month following publication.Past due balances will be accessed a service charge of 1.5 percent of total balance due,up to and including past service charges. The aforementioned rates to be held for one calendar year from the date this contract becomes effective. III. The obligations and undertakings of each of the parties to their agreement shall be performable in Round Rock,Williamson County,Texas. IV. This agreement shall be governed by and construed in accordance with the laws of the State of Texas. V. The contract shall become effective in August 2004 and shall continue to effect for one year from such date. aa?4 Exec e in duplicate copies on the day of July 2004. Nye Maxwell,Mayor, City of Round Rock,Texas ATT STED: tiNuse,:i:31Ty InANAorR, TODD PUBLICATIONS,INC., BA ROUND RZ LEADER Mary Jane Tod General Manager,Roun R ck Leader;Vice President,Todd Publications,Inc.