CM-2014-631 - 12/19/2014City of Round Rock
lox Soaca Agenda Item Summary
Agenda Number:
Title: Consider executing a letter of agreement authorizing the City of Round
rock to use the Regional Notification System (RNS) provided by the
Capital Area Council of Governments (CAPCOG).
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/19/2014
Dept Director: David Coatney, Fire Chief
Cost:
Indexes:
Attachments: Regional_Notificalion_System.pdf
Department: Fire Department
Text of Legislative File CM -2014-671
City or Found Foci Po9e 1 Printed 00 IVIV2014
Capital Area Council of Governments
6800 Burleson Road, Building 310, Suite 165 Austin, Texas 78744-2306
(p) 512.916.6000 (1) 512.916.6001
www.capcog. org
Belly Voights, Executive Director
BASTROP BLANCO BURNET CALDWELL FAYETTE HAYS LEE LLANO TRAVIS WILLIAMSON
October 24, 2014
The Honorable Alan McGraw
City of Round Rock
221 E. Main Street
Round Rock, Texas 78664
Re: Regional Notification System
Dear Mayor McGraw
This letter agreement authorizes the City of Round Rock to use the Regional Notification
System (RNS) provided by the Capital Area Council of Governments (CAPCOG) under the
terms and conditions set out below, for the period beginning on the date the signed agreement
is returned to CAPCOG and continuing until this agreement is cancelled in writing by either
party.
The City of Round Rock agrees to use the Regional Notification System solely in accordance
with the latest revision of the CAPCOG Regional Notification System (RNS) Policies and
Procedures as approved by the CAPCOG Executive Committee. CAPCOG agrees to perform
the duties assigned to it in the latest revision of the CAPCOG Regional Notification System
(RNS) Policies and Procedures as approved by the CAPCOG Executive Committee.
Upon execution of this letter agreement: (1) the City of Round Rock will provide CAPCOG with
the name(s) and contact information of one or more persons authorized to administer its RNS
account; and (2) CAPCOG will activate the user account for the City of Round Rock and provide
training in the use of the system to the City of Round Rock's designated administrator(s).
If the City of Round Rock receives a request under the Texas Public Information Act for
disclosure of any of the RNS 9-1-1 database information, the City of Round Rock agrees not to
disclose the information prior to notification of CAPCOG's Emergency Communications
Department in writing within two business days of the receipt of the request so that CAPCOG
may advise the City of Round Rock regarding the request.
CAPCOG may terminale this agreement at any time. However, if the City of Round Rock
violates the CAPCOG Regional Notification System (RNS) Policies and Procedures and does
not correct the violation within five business days after CAPCOG gives the City of Round Rock
notice of the violation, this constitutes grounds for termination of this agreement. CAPCOG may
terminate this agreement by notifying the City of Round Rock in writing of its intent to terminate,
and the agreement terminates 15 calendar days after the date on the notice.
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At its sole discretion, CAPCOG may immediately disable the City of Round Rock's user account
while an investigation into the violation is being conducted or while the agreement is being
terminated.
Each individual signing this agreement on behalf of a party warrants that he or she is legally
authorized to do so and that the party is legally authorized to perform the obligations
undertaken. Please return a signed original copy of this agreement to:
Division of Homeland Security
Capital Area Council of Governments
6800 Burleson Road
Building 310, Suite 165
Austin, Texas 78744
Capital Ar Council of Governments Jurisdiction
1
By By
Betty Voights Name
Executive Director AA 11
Title�Y)ktoyy1 Iv�Q.ylar
Cc: CAPCOG RNS Policies and Procedures Version 3.2 - Adopted by Executive Committee
100814