CM-2014-516 - 9/22/2014City of Round Rock
ROUNe ROCK
TE%AS Agenda Item Summary
Agenda Number:
Title: Consider executing an Online Subscription Agreement with Backflow
Solutions, Inc. for Backflow Data Management on behalf of the City.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 9/19/2014
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost: $495.00
Indexes:
Attachments: Agmt
Department: Utilities and Environmental Services
Text of Legislative File CM -2014-516
The City is required to maintain a database of all backflow assembly devices in the City.
The high -hazard devices are required to be tested each year while the low -hazard devices
are required to be tested once every ten years. Tracking this program is extremely time
consuming and by contracting with a third party company like Backflow Solutions, Inc., this
will allow the City to reduce the burden on its administrative staff.
This online subscription agreement will allow the City of Round Rock to utilize BSI for
backflow data management. BSI will perform certain notification and data management
functions on behalf of the City through the use of its proprietary software, BSI Online.
These functions include:
• Maintaining a secure Online Database to insure a functional backflow assembly tracking
system
• Maintaining an internet website for testers to input backflow test data
• Sending "Test Due" and "Overdue" Notices to water customers
Backflow Testing companies will provide BSI with necessary information regarding backflow
testing by submitting each test report to the Online Database, which includes an entry
charge of $12.95 per test prior to uploading data. The cost to the City for the annual
subscription fee for these services is $495.
Staff recommends approval.
Cityo/Ro dRock page Rind on W19/ 4
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
DepartmentName: Ufllitles B Environmental Services Department Project Name: online Sueecription Agreement
Project Mgr/Resource: Buddy crenuin ContractorNent oc Bacdlow solutions, Inc. (BSI)
Fx—lcity Manager Approval
CMA Wording
Consider authorizing and Online Subscription Agreement with Backtlow Solutions, Inc. for Backflow Data Management on behalf
of the City.
Approval //
FX]Employee EE Bowden C- Date September 8, 2014
BSI ONLINE SUBSCRIPTION AGREEMENT
Effective this 9t' day of September, 2014, Backflow Solutions, Inc., an Illinois corporation ("BSI") and the City of
Round Rock, Tx hereby enter into an online subscription agreement whereby BSI will perform certain
notification and data management functions on behalf of Round Rock, Round Rock will provide BSI with the
information described hereafter, and require that all companies that perform mandated backflow assemblies
tests within Round Rock be directed to the BSI website to enter the result of each Backflow Test performed
within Round Rock Jurisdiction.
1. BSI Responsibilities. In addition to any other responsibilities set forth elsewhere in this agreement, BSI
shall, through the use of its proprietary software, BSI Online.
a. Maintain the secure Online Database to insure a functional backflow assembly tracking system
that is easy to understand and use by licensed testers. BSI shall also maintain an internet website where
testers shall input all data related to Backflow Tests they conduct within the water authorities'
jurisdiction.
b. Send up to two (2) notices to water customers that have Assemblies, advising them that their
Assembly is due for testing. The "Test Due Notice" shall be mailed approximately 30 days prior to the
scheduled test date. the second notice (the "Overdue Notice") shall be sent after the Test Date has
passed if Backflow Test results have not been entered to the Online Data Base. The Overdue Notice will
advise the water customer of its delinquent test status. BSI shall immediately transmit an electronic
copy of each Test Report to the Municipality. To facilitate the testing procedure, the Test Due Notice will
include the identity of the water customer's last Tester of record, together with all relevant contact
information, provided that information is available to BSI. At the time the Test Due Notice is mailed to
the water customer, BSI will also transmit a notice to the last Tester of record advising that Tester that
the water customer's assembly is due to be tested. The Tester Notification is designed to increase test
compliance, thereby reducing enforcement costs incurred by Round Rock.
2. Inducement. Round Rock acknowledges and agrees that in order to induce BSI to provide the service
contemplated by this Agreement, for each Test Report submitted to the Online Data Base the Data Entry Charge
($12.95 per report) shall be paid (by the "tester") prior to uploading the test data to the Online Data Base.
3. Cost. Municipality shall pay BSI the sum of $495.00 per calendar year as the annual "Subscription Fee".
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set forth above.
BACKFLOW SOLUTIONS, INC.,
An Illin 's corporation
By:
Name: Brad Stancampiano
Title: Executive Vice President
Address:
12609 South Laramie Ave.
Alsip, Illinois 60803
LkA--20`1`i- 51tn