R-2017-4655 - 8/10/2017 RESOLUTION NO. R-2017-4655
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with HDR Engineering, Inc. for the Mays at Gattis School Road Intersection
Improvements Project, and
WHEREAS, HDR Engineering, Inc. has submitted Supplemental Contract No. 1 to the
Contract to modify the provisions for the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with
HDR Engineering, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 1 to the Contract with HDR Engineering, Inc., a copy of same being attached hereto as
Exhibit"A"and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 10th day of August, 2017.
1",01 1A Z,
CRAIGORGA , ayor
City of ound R , Texas
ATTEST:
SARA L. WHITE, City Clerk
0112.1704.00392977
EXHIBIT
"A»
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HDR ENGINEERING,INC. (�°Engineer")
ADDRESS: 810 Hesters Crossing, Suite 120, Round Rock.TX 78681
PROJECT: Mays at Gattis School Road Intersection Improvements
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and HDR Engineering Inc.,
hereinafter called the"Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 20th day of November, 2012 for the Mays at Gattis School Road
Intersection Improvements Project in the amount of$599,904.80; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$91,160.00 to a total of$691,064.80 as set
forth herein;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended by adding
additional tasks set forth in the attached Addendum to Exhibit B.
II.
Article 4, Compensation and Exhibit D Fee Schedule shall be amended by increasing by
$91,160.00 the total amount payable under the Contract for a total of$691,064.80 and as shown
by the attached Addendum to Exhibit D and as set forth below:
A. The lump sum amount payable under the Contract shall be increased by$60,878.00.
B. An hourly amount shall be added to the Contract for Construction Phase Services
described in the attached Addendum to Exhibit B in an amount not-to-exceed
$30,282.00.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Rev.06'16
0199.1285;00382027 84275
1
HDR ENGINEERING,INC.
By:
Date
Supplemental Contract Rev.O&16
0199.1285;00382027 84275
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Craig Morgan, Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rev.06/16
0199.1285;00382027 84275
ADDENDUM TO EXHIBIT B
Engineering Services
Attached Behind This Page
EXHIBIT B
The Lump Sum work to be performed by HDR Engineering, Inc. (ENGINEER) for this work
shall consist of providing engineering services for the updated plans and traffic control sheets, a
waterline relocation, project management, and bid phase services.
I. FINALIZE PS&E PACKAGE FOR RIGHT TURN LANE AND TRAFFIC
CONTROL PLAN UPDATESADJUSTMENT OF WATERLINE
A. Update details for the final plans and for the Traffic Control Plans for Gattis School
Rd. Right Turn Lane.
II. PREPARE PS&E FOR ADJUSTMENT OF WATERLINE
A. Prepare details for the water line relocation to facilitate the Gattis School Rd. Right
Turn Lane.
III. BID PHASE SERVICES (ONE PS&E) PACKAGE
A. Prepare an advertisement for two local newspapers.
B. Maintain a plan holders list, attend the pre-bid conference and bid opening.
C. Distribute Contract documents to potential bidders.
D. Respond to bidder's questions and prepare Addenda as necessary.
E. Tabulate the qualified bids.
F. Prepare an award recommendation.
G. Prepare conformed Contract documents once an award has been made by the CITY.
H. Attend Pre-construction meeting.
The CITY shall provide the latest version of bidding documents for use in preparing the
Project Manual.
IV. PROJECT MANAGEMENT
A. Perform general Project Management during the course of the project to include
coordination with the City, preparing invoices, and management of subconsultants.
B. Preparation of project correspondence including reports, record keeping, and letters
as necessary.
C. Perform QA/QC of deliverables prior to submittal to the CITY. Implement a
documented QA/QC program in accordance with the ENGINEER's established
procedures.
D. Attend monthly project progress and coordination meetings with the CITY as
required during project development.
City of Round Rock Page 1 of 2 Gattis School Rd Turn Lane
The hourly work to be performed by HDR Engineering, Inc. (ENGINEER) for this work shall
consist of providing construction phase services.
V. CONSTRUCTION PHASE SERVICES
A. Review RFI's and provide responses.
B. Provide clarifications to questions.
C. Review Pay estimates.
D. Attend up to 4 periodic field meetings when requested.
E. Perform final project walkthrough.
F. Attend up to 4 periodic project progress and coordination meetings with the CITY
during construction.
G. Preparation of project correspondence including reports, record keeping, and letters
as necessary.
Deliverables Required of the ENGINEER
The ENGINEER will be required to provide the following deliverable items:
A. Provide PDF of final plans and project manual
B. Provide a set of electronic and printed conformed documents to the City
C. Provide written responses to BFI's.
City of Round Rock Page 2 of 2 Gattis School Rd Turn Lane
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
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Exhibit D
Project Name: Gattis School Fd Right Turn Lane
Consultant: HDR Engineering,Inc.
Totalcw��mn�u�nvu�
Hours
Project Principal O
Project Manager 120
Senior Engineer. 160
Design Engineer so
Engineer-in-Training 47
Sr.Design Technician 8
CADDToohn/cion rn
Clerical/Steno 46
Total Hours 519
Cost Component,Dollars Billing Totals
Rate
Project Principal $280 *0.00
Project Manager $256 $30.720.00
Senior Engineer $215 $34.400.00
Design Engineer $155 $9.610.00
Engineer-in-Training $110 $5.170.00
Sr.Design Technician $120 $9e0u0
CADDTonhnician $Ou $7.448.00
C|ohou|XStemo $62 $2.852.00
Labor Dollars $91,160.00
Cost Component,Direct Expenses Total
Travel Expenses(Mileage billed atIRS Standard Rate) $O
Traffic Counts $0
Printing $
TOTAL DIRECT EXPENSES $0.00
PROJECT FEE SUMMARY Total
HDR Direct Labor Costs $31,695.04
HDR Indirect Labor Costs $49,697.82
HDR Direct Expenses $0.00
HDR Profit@12% 12% $9,767.14
TOTAL FEE $91,160.00
Lump Sum Fee $60,878.00
Hourly Fee $30,282.00
TOTAL FEE $91,160.00
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