R-2017-4700 - 8/24/2017 RESOLUTION NO. R-2017-4700
WHEREAS, Sec. 4.01(f) of the Round Rock Charter provides that the City Council may by
ordinance set the maximum amount for which the City Manager is authorized to execute contracts
and/or expend funds for budgeted items, and
WHEREAS, the City Council has previously adopted Sec. 2-326(b) of the Code of
Ordinances, which authorizes the City Manager to execute contracts and/or expend funds for budgeted
items in the maximum amount of$200,000.00 for budgeted items specifically approved in advance by
the Council, and
WHEREAS, the City Council wishes to authorize the City Manager to execute contracts
and/or expend funds for budgeted items in the maximum amount of $200,000.00 for those budgeted
items specifically approved in advance by the Council, which are listed in Exhibit A, attached hereto
and incorporated herein by reference, Now Therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
Pursuant to Sec. 2-326(b) of the Code of Ordinances, the city manager is hereby authorized to
execute contracts and/or to expend funds for budgeted items in the maximum amount of $200,000,
provided that all such contracts and expenditures are:
(1) specifically for items listed in Exhibit A attached to this Resolution, and
(2) in compliance with state laws requiring competitive bids.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
0112.1704;8ed2f6a0-7606-4a03-8796-760582341blb
RESOLVED this 24th day of August, 2017.
- AmZ
CRAI OReock,
Mayor
City of Round Texas
ATTEST:
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SARA L. WHITE, City Clerk
2
EXHIBITAuthorized Purchases 8/9/2017
FY2018 Master Capital List
"w�� EQUIPMENT/VEHICLES
H ALL CITY OF ROUND ROCK PURCHASING POLICIES AND PROCEDURES STILL APPLY
Department Mobile Equipment/Vehicle Purchase Mobile Equipment/Vehicle Replaced Amount
Items less than$50,000 are considered approved for purchase and will not return to Council:
CAPITAL LEASE
General Services Ford F150 Ford Escape $ 28,000
General Services Ford F450 Ford F550 48,900
Police-Patrol Ford F150 Ford Ranger 33,000
Fire-Admin Ford F150 Ford F150 35,000
Fire-Admin Ford F250 Ford F250 43,000
Fire-Admin Ford F150 Ford Escape 43,900
Fire-Prevention Ford F150 Ford Explorer 43,900
Transportation-Planning&Engineering Ford F150 Ford Taurus 28,000
Transportation-Street Maintenance Scag Mower John Deere Mower 15,000
Transportation-Street Maintenance Scag Mower John Deere Mower 15,000
Transportation-Street Maintenance Scag Mower TORO 328D 15,000
Transportation-Street Maintenance Swenson Spreader Flink Spreader 15,000
Transportation-Street Maintenance Scag Mower TORO Riding Mower 15,000
Transportation-Street Maintenance Scag Mower TORO Riding Mower 15,000
GENERAL SELF FINANCE
General Services Building Construction Division Vehicle(position added FY17 mid-year) 30,500
Parks&Recreation OSP Chemical Storage Building(new program) 30,000
Planning Code Enforcement Officer Vehicle(new position) 25,000
Police Automated License Plate Reader(new program) 25,500
Police Building Improvements-Lobby and Video Studio 35,000
Police Speed Trailer Replacement(new program) 24,000
UTILITY FUNDS
Water Treatment Plant John Deere Gator John Deere Gator 7,420
Water Treatment Plant Ford F150 Ford Ranger 22,743
Water Line Maintenance Excavator Ingersollrand 322 30,333
Wastewater Line Maintenance Ford F150 Ford F150 31,287
Wastewater Line Maintenance Ford F150 Ford Ranger 17,160
Wastewater Line Maintenance Ford F150 Ford F150 26,173
Wastewater Line Maintenance Ford F150 Ford F150 27,407
Wastewater Line Maintenance Ford F250 Ford F250 32,400
Wastewater Line Maintenance Ford F250 Ford F250 31,294
Wastewater Line Maintenance Ford F250 Ford F250 34,541
Environmental Services Ford F250 Ford F250 23,011
Water Systems Support Backflow Technician Vehicle(new position) 25,000
Water Systems Support System Mechanic Vehicle(new position) 23,000
Items$50,000-$199,999 will be approved by the City Manager and will not return to Council unless a contract or Mayor's signature Is needed:
CAPITAL LEASE
Police-Admin Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford F150 Ford F150 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer Ford Crown Victoria 50,000
Police-Patrol Ford Explorer(with specialized equipment) Ford Crown Victoria 52,000
Police-Patrol Ford Explorer(with specialized equipment) Ford Crown Victoria 52,000
Police-Patrol Ford Explorer(with specialized equipment) Ford Crown Victoria 52,000
Police-Patrol Ford Explorer(with specialized equipment) Ford Crown Victoria 52,000
Police-Patrol Ford Explorer(with specialized equipment) Ford Crown Victoria 52,000
Police-Patrol Ford Explorer(with specialized equipment) Ford Crown Victoria 52,000
Police-Patrol Ford Explorer(with specialized equipment) Ford Crown Victoria 52,000
Police-CID Ford Explorer Ford Crown Victoria 50,000
GENERAL SELF FINANCE
General Services Downtown Sidewalk Sweeper(new position) 50,000
Police Detective Vehicles-2(new positions) 91,036
Transportation Crack Fill Crew-Road Machinery(new program) 90,000
Transportation Street Sander Unit Replacement(new program) 60,000
UTILITY FUNDS
Water Line Maintenance Ford F450 Ford F450 53,509
Water Line Maintenance Ford F450 Ford F450 52,838
Water Line Maintenance Ford F450 Ford F450 55,000
Wastewater Line Maintenance Ford F450 Ford F450 55,166
Items$200,000 and over will go to Council before proceeding with the purchase:
UTILITY FUNDS
Drainage-Operations Combination Truck Sterling LT9500 385,000
Utility-Wastewater Line Maintenance Ford E550 Chevrolet C4500 200,000
TOTAL s 3,252,017
Z:\Council Agenda Item s\2016-2017\8 August 24\FY18 Authorized Purchases\FY2018 Authorized Purchases-Exhibit
Authorized Purchases 8/9/2017
FY2018 Master Capital List
ITEMS BETWEEN $50,000 and$199,999
ALL CITY OF ROUND ROCK PURCHASING POLICIES AND PROCEDURES STILL APPLY
Items between$50,000 and$199,999 will be approved by the City Manager and will not return to Council unless a contract or Mayor's
signature is needed.
Department Description Amount
DEPARTMENT OPERATIONS-Amounts are estimated
City Wide Copiers Contract $ 144,000
City Wide Office supplies 175,000
Communications Rhyme&Reason Design 50,000
Communications ETC Institute-Community Survey 15,000
Finance Printing and Mailing-Utility Bills 100,000
Fire Fire Apparatus Equipment(new program) 85,580
General Services Rescue Vehicle Parts and Supplies(Siddons-Martin) 165,000
General Services Automotive Parts and Supplies(NAPA Auto Parts) 150,000
General Services Equipment for John Deere Tractors,Bulldozers,Etc.(RDO Equipment) 88,000
General Services Lawn Maintenance Equipment Parts and Repairs(Professional Turf Products) 60,000
General Services New Tires/Tubes and Installation Services(Goodyear Commercial) 140,000
General Services GM and Chevrolet Parts(Aline) 32,000
General Services John Deer Parts(Coufal Prater) 15,000
General Services Ford Parts and Service(Mac Haik) 155,000
Information Technology ESRI GIS 2018 annual support 76,000
Police Shotgun Phase In(new program) 70,400
Police Annual Radio Dispatch and Equipment Maintenance(2 contracts) 109,000
Police Radios for Detectives(2 new positions) 25,643
Police/Fire Miller Uniforms-Public Safety Uniforms 155,000
Utilities Reoccuring Water System Fees(TCEQ) 84,340
GENERAL SELF FINANCE
Facilities Maintenance Repair and Replacement Fund-part of$750,000 allocation
City Wide McConico-Painting(2nd Floor-Lobby&Planning) 47,000
City Wide McConico-Flooring(2nd Floor-Planning Offices) 45,000
Fire Central Fire Station-Reznor Bay Heaters 32,000
Fire Central Fire Station-Bay Lighting LED 40,000
Fire Logistics Warehouse-HVAC Replacement(2) 15,000
Fire Fire Station 5-Flooring 15,000
Fire Fire Station 6-HVAC Replacement(4) 60,000
PARD McConico-Painting(2nd Floor-PARD Offices) 25,000
PARD McConico-Flooring(2nd Floor-PARD Offices) 35,000
PARD Yard-HVAC Replacment(7) 50,000
Police Painting 175,000
Transportation Traffic Signals&Signs-Warehouse Lighting LED 50,000
Transportation Traffic Signals&Signs-HVAC Replacement 8,000
Transportation Vehicle Maintenance-HVAC Replacement(3) 23,000
Information Technology Repair and Replacement Fund-part of$750,000 allocation
Support Services Network Hardware Refresh-Replace aging edge network routing&switching infrastructure 125,000
Support Services Virtual Server Expansion-Virtual Server Infrastructure Improvements-On-Premise or Cloud 75,000
Parks&Recreation Repair and Replacement Fund-part of$750,000 allocation
PARD CMRC Basketball light replacement 50,000
PARD CMRC Basketball fence replacement 50,000
PARD Frontier Park tennis lights 75,000
PARD Round Rock West Park tennis lights 75,000
PARD Memorial Park Playground 195,000
LAW ENFORCEMENT FUND
No i enis submitted for the;LE Fund,
TOTAL $ 3,159,963
Z:\Council Agenda Items\2016-2017\8 Auoust 24\FY18 Authorized Purchases\FY2018 Authorized Purchases-Fxhihit
Authorized Purchases 8/9/2017
FY2018 Master Capital List
ITEMS OVER $200,000 - BULK PURCHASES
ALL CITY OF ROUND ROCK PURCHASING POLICIES AND PROCEDURES STILL APPLY
Items $200,000 and above will go to Council before proceeding with the purchase(1)
Department Description Amount
DEPARTMENT OPERATIONS
Information Technology Computer System Replacements ($62,500 each quarter for approx. 35 computers) $ 250,000
Fire Radio Replacements(approx. 75 at$4,907)-Year two of three year plan 368,000
Police Radio Replacements(29 at$6,699; 34 at$6,067)-Year four of five year plan 400,600
Transportation Radio Replacements (approx. 35 radios at$5,624)-One year plan 200,000
TOTAL $ 1,218,600
Note:
(I)This list is the exception to the$200,000 threshold because it is for bulk purchases.
Z:\Council Agenda Items\2016-2017\8 August 24\FY18 Authorized Purchases\FY2018 Authorized Purchases-Exhibit
Authorized Purchases 8/9/2017
FY2018 Master Capital List
SELF FINANCED CAPITAL PROJECTS AND EQUIPMENT
ALL CITY OF ROUND ROCK PURCHASING POLICIES AND PROCEDURES STILL APPLY
All items on this list will go back to Council for approval.
Department Description Details/Explanation Amount
GENERAL SELF FINANCE
Information Technology Training/Conference Center Part of$750,000 Repair&Replacement Fund allocation $ 500,000
Parks&Recreation Clay Madsen Soccer Fields 50%paid by GSFC,50%paid by Utility Fund 500,000
Transportation Sign Replacement Program Year two of a two year plan 350,000
TOTAL $ 1,350,000
Z:\Council Agenda Items\2016-2017\8 August 24\FY18 Authorized Purchases\FY2018 Authorized Purchases-Exhibit
Authorized Purchases 8/9/2017
FY2018 Master Capital List
DELL DIAMOND
ALL CITY OF ROUND ROCK PURCHASING POLICIES AND PROCEDURES STILL APPLY.
Funding Source Description Amount
Repair and Maintenance Fund Reconfigure home plate entrance ticket window $ 200,000
Repair and Maintenance Fund Replace crossfire computer in control room 25,000
Repair and Maintenance Fund Replace scorebug system in control room 5,000
Repair and Maintenance Fund Replace/rework plumbing for concourse hand sinks 10,000
Repair and Maintenance Fund Building maintenance and repairs(lights, painting, trellis) 10,000
Capital Improvement Fund Electronic Access Points 100,000
Items below will go to Council before proceeding with the purchase:
HOT Funds Convert Field Lights to LED 850,000
TOTAL $ 1,200,000
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Exhibit
NA
MEMORANDUM
.lune 16th, 2017
Brian Stillman
Sports Facilities and Operations Manager
City of Round Rock,TX
Dear Brian,
Please accept this letter as our request for City approval to access funds contained in
Capital Repair fund#593, Capital Improvement Fund #595 and HOT Fund for the
following projects:
Repair and Maintenance Fund #593
• Reconfigure home plate entrance ticket windows to face towards $200,000
parking lot instead of towards turnstile lines.
• Replace crossfire computer in control room. This computer runs $25,000
all of the video boards for every event.
• Replace scorebug system in control room. TV video graphics. $5,000
• Replace/rework plumbing for concourse hand sinks $10,000
currently using drain pumps.
• Building maintenance and repairs e.g. lights, painting,trellis $10,000
Capital Improvement Fund #595
• Electronic access points (16 doors) $100,000
HOT Fund
0 Convert field lights to LED $550,000
We thank you for your consideration and are available to answer any questions you may
have.
Respec 1 ,
s Almendarez
President, Round Rock Express
City of Round Rock
S Year Capita! Needs Forecast 2015-2020
ROUND ROCK
Department: .,....
DELL DIAMOND
Capital Costs
ITEM NAME DESCRIPTION 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020
For 1036117 Approval:
Parking lot top seal coat/stripping 300,000 300,000
Parking lot will need to be seal coated and restriped to
prevent deterioration and extensive repairs in the future
Sound System Current system is original and is need of full or partial 500,000
replacement to solve volume issues and dead spots in the
stadium
Convert parking lot lighting to LED Replacement of old technology and improved energy 80,000
efficiency
Concession Stand Rebuild Remodel/Rebuild of"Fireball Grill"after April 2015 fire- 0
decision and funding pending final TML insurance
settlement.
Future Years:(to be updated annually)
Replace field lights(LED) New LED technology is in development and will be 850,000
available in the next 2-4 years,which would solve
current system inadequacies,reduce energy consump-
tion and the necessity to relamp every 2 years
Stadium Seating Replacement The stadium seating is original and is approaching the 1,200,000
end of its 12-16 year lifespan. Full replacment of the
seating will be required to prevent rapid deterioration
of the seating areas
Convert general lighting to LED Replacement of old technology due to incandescent 270,000
light regulations going into effect and improved
energy efficiency
TOTAL 880,000 277,000 850,000 1,200,000 300,000
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