Contract - Loftin Equipment Company - 8/24/2017 CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF GENERATOR PREVENTATIVE MAINTENANCE
AND REPAIR SERVICES
WITH
LOFTIN EQUIPMENT COMPANY
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for preventative maintenance and repair services for City of
Round Rock's generators, and for related goods and services (referred to herein as the
"Agreement"), is made and entered into on this the 2044& day of the month of
2017 by and between the CITY OF ROUND ROCK, a Texas home-rule
municiplality, whose offices are located at 221 East Main Street, Round Rock, Texas 78664-5299
(referred to herein as the "City"), and LOFTIN EQUIPMENT COMPANY, whose offices are
located at 1241 Universal City Boulevard, Universal City, TX 78148 (referred to herein as the
"Services Provider").
RECITALS:
WHEREAS, City desires to purchase generator preventative maintenance and repair
services, and City desires to procure same from Services Provider; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and
services, and City has selected the bid submitted by Services Provider; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City is obligated to buy specified services and Services Provider is obligated to sell
same. The Agreement includes the following: (a) City's Invitation for Bid, designated
00382791/ss2
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Solicitation Number 17-011, Class/Item: 936/39 dated April 2017 ("IFB"); (b)Addendum No. 1,
Addendum No. 2, and Addendum No. 3 to the IFB (collectively the "Addenda"); (c) Services
Provider's Response to IFB; (d) contract award; and (e) any exhibits and/or amendments thereto.
Any inconsistencies or conflicts in the contract documents shall be resolved by giving preference
in the following order:
(1) This Agreement;
(2) Services Provider's Response to IFB;
(3) City's Invitation for Bids,Addenda, exhibits,and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
2.01 EFFECTIVE DATE,TERM,ALLOWABLE RENEWALS,PRICES FIRM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto,and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein,or is terminated or extended as provided herein.
B. The term of this Agreement shall be for sixty(60) months from the effective date
hereof.
C. Prices shall be firm for the duration of this Agreement. No separate line item
charges shall be permitted for invoicing purposes, including but not limited to equipment rental,
demurrage, costs associated with obtaining permits,or any other extraneous charges.
D. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to supply the services as outlined in the IFB; Addenda to
IFB; and Response to IFB submitted by Services Provider, all as specified in Exhibit "A." The
intent of these documents is to formulate an Agreement listing the responsibilities of both parties
as outlined in the IFB and Addenda to IFB and as offered by Services Provider in its Response to
the IFB.
The services which are the subject matter of this Agreement are described in Exhibit "A"
and, together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.01 ITEMS AWARDED; AND SCOPE OF WORK
Items Awarded. All bid items in Exhibit"A"are awarded to Services Provider.
Scope of Work: For purposes of this Agreement, City has issued documents delineating the
required services (specifically IFB 17-011, Class/Item: 936/39 dated April 2017 and Addenda to
IFB 17-011). Services Provider has issued its response agreeing to provide all such required
services in all specified particulars. All such referenced documents are included in Exhibit "A"
attached hereto and made a part hereof for all purposes. When taken together with the appended
exhibits, this Agreement shall evidence the entire understanding and agreement between the
parties and shall supersede any prior proposals, correspondence or discussions.
Services Provider shall satisfactorily provide all services described under the attached
exhibits within the contract term specified in Section 2.01. Services Provider's undertakings shall
be limited to performing services for City and/or advising City concerning those matters on
which Services Provider has been specifically engaged. Services Provider shall perform its
services in accordance with this Agreement, in accordance with the appended exhibits, in
accordance with due care, and in accordance with prevailing industry standards for comparable
services.
5.01 COSTS
A. In consideration for the grounds maintenance services to be performed by Services
Provider, City agrees to pay Services Provider the amounts set forth in pages sixteen (16)
through nineteen (19)(`Bid Fon-n") of the attached Exhibit"A."
B. The City shall be authorized to pay the Services Provider an amount not-to-exceed
Forty-Eight Thousand Two Hundred Twenty-Seven and No/100 Dollars ($48,227.00) per
year for the term of this Agreement.
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6.01 INVOICES
All invoices shall include, at a minimum,the following information:
A. Naive and address of Services Provider;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
7.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 271.101. and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and agreement of the successful service
provider(s) and the City. Such agreement shall be conclusively inferred for the services provider
from lack of exception to this clause in the service provider's response. However, all parties
hereby expressly agree that the City is not an agent of, partner to, or representative of those
outside agencies or entities and that the City is not obligated or liable for any action or debts that
may arise out of such independently-negotiated "piggyback"procurements.
8.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may affect such termination by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
ZD
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
performance, supplies, materials, equipment, and/or deliverables, or within thirty(30) days of the
day on which the performance of services was complete, or within thirty (30) days of the day on
which City receives a correct invoice for the performance and/or deliverables or services,
whichever is later. Services Provider may charge interest on an overdue payment at the "rate in
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effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance
with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not
apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor,
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on the
purchase order or the Agreement or other such contractual agreement.
10.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
12.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products from another supplier or suppliers.
13.01 INSURANCE
Services Provider shall meet all insurance requirements set forth by in the "Insurance
Requirements" documents on the City's website at:
hit s://wN-vw.roundrock texas.gov/wp-content/up loads/2014%l 2/corr insurance 07.201 12.Ddf
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14.01 CITY'S REPRESENTATIVES
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Chad McDowell
General Services Director
212 Commerce Cove
Round Rock,Texas 78664
512-341-3191
cmcdowellctroundrocktexas.gov
15.01 RIGHT T4 ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made,then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re-advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
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17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Services
Provider.
B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause, upon ten(10) days' written notice to Services Provider.
C. Services Provider has the right to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City, or by mutual agreement to
terminate evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
18.01 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, in the
performance of Services Provider's obligations under this Agreement, no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
party who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS,CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards,bureaus and agencies.
B. Services Provider acknowledges and understands that City has adopted a Storm
Water Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139
through 14-152 of the City's Code of Ordinances, to manage the quality of the discharges from
its Municipal .Separate Storm Sewer System (MS4) and to be in compliance with the
requirements of the Texas Commission on Environmental Quality (TCEQ) and the Texas
Pollutant Discharge Elimination System (TPDES). The Services Provider agrees to perform all
operations on City-owned facilities in compliance with the City's Illicit Discharge Ordinance to
minimize the release of pollutants into the MS4. The Services Provider agrees to comply with of
the City's stormwater control measures, good housekeeping practices and any facility specific
stormwater management operating procedures specific to a certain City facility. In addition, the
Services Provider agrees to comply with any applicable TCEQ Total Maximum Daily Load
(TMDL) Requirements and/or I-Plan requirements.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other-party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Services Provider:
Loftin Equipment Company
1241 University City Boulevard
Universal City,Texas 78148
Notice to City:
Laurie Hadley, City Manager Stephan L. Sheets,City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
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Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County,Texas.This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duty authorized by action of the City Manager or City
Council.
24.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14)or any applicable state arbitration statute.
25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
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Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein_ However, notice of such impediment or delay in
performance must be timely given,and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together; shall constitute one and the same instrument.
[Signatures on the following page.]
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IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City of Round Rock,Texas Loftin Equipment Company
By: By:
j� .
Printed Name: Printed Na . Mario Rodriguez
Title: Title: Acc unt Manager
Date Signed: Date Signed: 7125/17
Attest:
By. •
Sara L. White, City Cler
For City A proved as to rm:
B 1`1
Stepha L. Sheets, City Attorney
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ROUND ROCK TEXAS
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PUF:CHASING CI1VISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
INVITATION FOR BID (IFB)
GENERATOR PREVENTIVE MAINTENANCE AND REPAIR
SERVICES
SOLICITATION NUMBER 17-011
April 2017
Exhibit "A"
Page 1 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
PART I
GENERAL
1. PURPOSE: The City of Round Rock, herein after "City", seeks to contract with a qualified individual, firm, or
Corporation, hereafter referred to as "Respondent", to provide on-site preventive maintenance and repair services for
generators at various City locations.
2. ATTACHMENTS: Attachments A, B, and C are herein made part of this Invitation For Bid:
2.1 Attachment A: Bid Sheet
2.2 Attachment B:Respondent's Reference Sheet
2.3 Attachment C: Signed copy of the Addendum Acknowledgement Form or a signed copy of each issued
addendum with bid upon submission, if necessary.
3. CLARIFICATION: For questions or clarification of specifications, you may contact:
Yvonne Hopkins, CTPM
Purchasing Department
City of Round Rock
Phone: 512-218-3228
Email:yhopkins(a)-roundrocktexas.gov
The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority is intended
or implied that specifications may be amended or alterations accepted prior to solicitation opening without written
approval of the City of Round Rock through the Purchasing Department.
4. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications. Respondents who
do not meet the minimum qualifications will not be considered for award.
4.1 Respondent shall be firms, corporations, individuals or partnerships normally engaged in the sale, service and
distribution of the commodity as specified herein and have adequate organization, facilities, equipment, financial
capability, and personnel to ensure prompt and efficient service to the City;
4.2 Respondent shall provide all labor, supplies and materials required to satisfactorily perform the services as
specified herein and own or acquire at no cost to the City all construction aids, appliances, and equipment
Respondent deems necessary and maintain sole responsibility for the maintenance and repair of Respondent's
vehicles, equipment,tools and all associated costs.The City shall not be responsible for any Respondent's tools,
equipment or materials lost or damaged during the performance of the services specified herein;
4.3 Respondent shall employ a minimum of two qualified technicians. Service technicians shall be fully qualified to
work on the listed equipment and employed by the successful respondent on the effective date of the contract.
Respondent shall verify that service personnel have had training with a minimum of one year of "hands on"
experience working on the listed equipment.
4.4 Respondent shall provide the name, address, telephone number and email address of at least three firms that
have utilized similar service(s)for at least(two)2 years. References may be checked prior to award.Any negative
responses received may result in disqualification of submittal. Reference form provided,Attachment B. E-MAIL
ADDRESSES ARE REQUIRED.
4.5 Respondent shall be domiciled in or have a home office inside the United States. Respondents domiciled outside
the United States, or not having a home office inside the United States will not be included for consideration in
this procurement process.
5. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform required
services. The City seeks to do business directly with a company experienced in on-site preventive maintenance and
repair services for generators.
Exhibit "A"
Page 2 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
6. DAMAGE: The Respondent shall be responsible for damage to the City's equipment and/or property, the workplace
and its contents by its work, negligence in work, its personnel and equipment usage.
7. SAFETY:The City reserves the right to remove any employee from City property for violation of federal, state, and local
health, safety and environmental laws, ordinances, rules and regulations.
The Respondent shall:
7.1. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State and City
safety and occupational health standards and other applicable federal, state, and local health, safety, and
environmental laws ordinances, rules and regulations in the performance of these services;
7.2. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site. In case of conflict, the most stringent safety
requirement shall govern;
7.3. Indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments, fines
penalties and liability of every kind arising from the breach of the Successful Respondents'obligations under this
paragraph.
8. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all incidental costs,
labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and maintenance, demurrage, fuel
surcharges, delivery charges, costs associated with obtaining permits, insurance, bonds and risk management. No
separate line item charges shall be permitted for either response or invoice purposes.
9. PRICE INCREASE: Contract prices shall remain firm throughout the initial twelve (12) month term of the contract. A
price increase to the agreement may be considered at renewal time each year and shall be equal to the consumer price
index for that year, but at no time can the increase be greater than 25% of the contract price.
9.1. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage change in the
U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers.The price adjustment rate will
be determined by comparing the percentage difference between the CPI in effect for the base year six month
average (January through June OR July through December); and each (January through June OR July through
December six month average) thereafter. The percentage difference between those two CPI issues will be the
price adjustment rate. No retroactive contract price adjustments will be allowed.The Consumer Price Index(CPI)
is found at the Bureau of Labor Statistics, Consumer Price Index website: http://www.bls.gov/cpi/.
9.2. Procedure to Request Increase:
9.2.1. Mail the written price increase request with the rate detail comparison and comprehensive calculation to
the designated City Contract Specialist a minimum of 45 days prior to each renewal period.The detailed
written calculation will be verified and confirmed. All written requests for increases must include the City
of Round Rock contract number, solicitation reference information and contact information for the
authorized representative requesting the increase. Price increase requests shall be sent by mail to:
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 East Main Street
Round Rock,TX 79664-5299
9.2.2. Upon receipt of the request,the City reserves the right to either accept the escalation and make change
to the purchase order within 30 days of the request, negotiate with the Vendor, or cancel the Agreement
or Purchase Order if an agreement cannot be reached on the value of the increase.
10. AGREEMENT TERM:The terms of the awarded agreement shall include but not be limited to the following:
10.1 The term of the initial Agreement shall begin from date of award and shall remain in full force for five (5) years,
equal to sixty(60) months.
Exhibit "A"
Page 3 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
10.2 The City reserves the right to review the awarded respondents'performance anytime during the contract term.
10.3 If the awarded respondent fails to perform its duties in a reasonable and competent manner, the City shall give
written notice to the respondent of the deficiencies and the respondent shall have thirty(30)days to correct such
deficiencies. If the respondent fails to correct the deficiencies within the thirty (30) days, the City may terminate
the agreement by giving the respondent written notice of termination and the reason for the termination.
11. ACCEPTANCE/INSPECTION:Acceptance inspection should not take more than ten (10)working days.The awarded
respondent will be notified within the time frame if the services delivered are not in full compliance with the specifications.
In the event the services are not performed to the satisfaction of the City, the site shall be re-cleaned at no additional
cost to the City. The City designated representative shall determine if the entire site is to be re-cleaned, or portions
thereof. If any agreement or purchase order is cancelled for non-acceptance, the needed services may be purchased
elsewhere and the vendor may be charged liquidated damages.
PART II
SPECIFICATIONS
1. SCOPE:The City requests on-site maintenance and repair service for generators at various City locations noted on Bid
Form herein.This specification covers only the general requirements as to the performance and certain details to which
the successful Respondent shall conform. Respondent shall be responsible for the servicing,troubleshooting, repairing,
ordering and replacement of parts on generators, in accordance with manufacturer's recommendations,to ensure each
unit is operating as designed for the intended application.
2. ADDITIONS, DELETIONS,OR REPLACEMENTS:The City may add, delete or replace a generator on the solicitation.
If a generator is replaced, vendor shall perform maintenance on replacement generators when the manufacturer's
warranty has expired. The City will advise the vendor by written amendment within twenty (20) business days of the
addition or deletion of any location, any new or old generator, and when service shall begin if the generator is new.
3. MAINTENANCE PARTS: At the time the successful Respondent determines a generator needs maintenance or the
City calls for service:
3.1 Eighty-five percent of all parts shall be on-site within twenty-four(24) business hours for repair of equipment.
3.2 All remaining parts shall be normally on-site within forty-eight (48) hours. Maintenance does not include normal
operating supplies.
3.3 All parts shall be on a cost plus percentage (%) markup basis. Invoices for work performed shall require an
itemized copy of supplies/parts receipt to be included. Failure to provide the cost plus percentage(%) markup on
an invoice may result in payment at cost.
4. PREVENTIVE MAINTENANCE(PM): Preventive maintenance shall be performed on equipment to include, but not be
limited to, locations shown on the Bid Form. All PM inspections and repairs shall be in accordance with the
manufacturer's recommended guidelines.
Successful respondent shall:
4.1 Provide a minimum of three (3) quarterly PM inspections annually. Quarterly inspections are defined as
inspections spaced three(3)months apart. During each quarterly inspection,all systems shall be visually checked
for potential problems, and shall be manually tested to assure reliability. Preventive maintenance service shall
include, but not be limited to, items identified on ATTACHMENT A and as recommended by manufacturer.
4.2 Contact City Representative with any problems and advise as to the cost of repairs. No parts, supplies, or annual
services are included in the basic inspection costs.
4.3 Contact the City representative to coordinate mutually agreed upon dates/times between the City representative
and the Respondent before any work, inspections, and/or preventive maintenance are performed.
Exhibit "A"
Page 4 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
4.4 Supply a detailed inspection and PM sheet to the facilities manager upon completion of each PM and/or
inspection.
5. ANNUAL MAINTENANCE(AW Annual Maintenance service shall be performed on each designated generator in the
fall or fourth quarter of each year and in conjunction with the Preventive Maintenance.Annual Maintenance shall include
but not be limited to accordance with the manufacturer's recommended guidelines:
5.1 Check fuel level and drain separator and add fuel additive, as applicable.
5.2 Change oil.
5.3 Filter Replacement-Oil filters, fuel filters, coolant filters and air filters.
5.4 Analysis on oil, fuel and coolant.
5.5 Replacing ignition parts(gas-gasoline units only).
5.6 Testing all safety shutdowns.At this time, a series of tests shall be conducted to ensure reliability and
satisfactory interfacing between components.
6. Load Test: Load test shall be performed in conjunction with Annual Maintenance.
6.1 A minimum two-hour load bank test shall be performed on each of the generators at the time of the Annual
Maintenance, unless otherwise noted on the solicitation.
6.2 Load bank equipment rental costs and personnel costs shall also be included in the Annual Maintenance.
6.3 A copy of the load test results shall be provided to the City within 5 business days.
6.4 Load Tests shall be performed annually on all generator systems listed below:
6.4.1 Central Fire Station—203 Commerce Blvd.
6.4.2 City Hall—221 E. Main St.
6.4.3 Fire Station#2—206 W. Bagdad Ave.
6.4.4 Fire Station#3— 1991 Rawhide Dr.
6.4.5 Fire Station#5—350 Deepwood Dr.
6.4.6 Fire Station#6—2919 Joe DiMaggio Blvd.
6.4.7 Fire Station#7—2811 Oakmont Dr.
6.4.8 High Service—5200 N. IH 35
6.4.9 Lake Georgetown—2040 Cedar Bend (DB Woods&Cedar Breaks Rd.)
6.5.0 Logistics Warehouse—3300 Gattis School
6.5.1 Police Department—2701 N. Mays
6.5.2 All other locations not listed shall be at the discretion and request of the City.
7. Test Results: Respondents shall provide to the City a copy of all test results upon completion of Annual Maintenance,
to include, but not be limited to fuel, oil and coolant analysis, safety shutdowns and load test.
7.1 Perform Annual Maintenance at a time mutually agreed upon between the City representative and the
Respondent.
8. REPAIR SERVICE: Repair service shall be performed at the location(s) of equipment within time allocations specified
after call for service.
8.1 For Emer-gencv Service Call, Respondent shall:
8.1.1 Respond within one hour of City's call(s)for service.
8.1.2 Be at location of required service within two hours after notification by City.
Exhibit "A"
Page 5 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
8.1.3 If, during the emergency repair of a generator, the City determines a rental generator is required,
Respondent shall provide a rental unit until the City's generator is repaired and fully functional. In addition,
if an emergency arises that requires the use of a rental generator, Respondent shall provide a rental
generator at the bidded price.All rentals shall be approved by an authorized City representative and billed
at the contractor's cost plus bid markup.
8.2 For Non-Emergency Service Call, Respondent shall:
8.2.1 Respond within four hours of City's call(s) for service.
8.2.2 Be at location of required service within twenty-four hours after notification by City.
9. Service technicians performing work shall remain on-site until the problem is resolved or until authorized to leave by the
City site manager or designated point of contact(POC).
9.1 Service technicians shall be fully qualified to work on the listed equipment and employed by the Respondent on
the effective date of the contract. Respondent shall be able to verify that service personnel have had training with
a minimum of one year of"hands on"experience working on the existing and new equipment.
10. Consistent failure by the Respondent to respond to service calls within the allowed response time may place the
Respondent in default and subject to cancellation of the purchase order and, or contract. Consistent failure is defined
as not responding within the allowed response time at any or all locations on two (2) out of three (3) consecutive
occurrences.
11. ENGINEERING CHANGES (EC): The successful respondent shall advise the City within thirty (30) days of EC made
available by the equipment manufacturer. The City reserves the right to agree or disagree to the installation of the EC
at time of notification. When City agrees to installation, the following applies:
11.1 The equipment manufacturer,or their designated representative,shall install within ninety(90)days of acceptance
by City contract administrator.
11.2 Engineering Changes shall be authorized by the issuance of a Purchase Order separate from this contract.
11.3 At any point during Purchase Order or contract term, at the request of the City, Respondent agrees to estimate
and quote the City for costs involved in bringing all equipment to current Engineering Changes levels. Due to age
of all City owned generators, Engineering Changes levels shall NOT be interpreted to include generator
replacement due to obsolescence. Also, Respondent agrees to replace, at the discretion of the City, any parts
installed during the service period that were not manufactured by the OEM.
12. TECHNICAL DOCUMENTATION: The Respondent shall maintain necessary technical documentation pertaining to
maintenance or service of the listed equipment and any additions to the City's inventory throughout the contract and
extension periods.
13. MALFUNCTION REPORTS: Respondent shall complete and furnish a malfunction report for each maintenance and/or
service call with the invoice. A copy of each malfunction report shall be presented with time and material used outside
the parameters of the quarterly and/or annual charge. Invoices shall be received by the City before the next scheduled
quarterly maintenance.
13.1 Reports shall include, at a minimum, the following information:
13.2 Date and time notification received.
13.3 Location of equipment.
13.4 Date and time of arrival.
13.5 Type and model of equipment.
13.6 Time spent for repair.
13.7 Description of malfunction and repair
13.8 Date and time equipment is made operational.
Exhibit "A"
Page 6 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
13.9 Part(s) ordered.
14. Detailed description of all completed repair work certifying equipment is in working order, shall be signed by authorized
City Representative at the time work is performed and shall accompany the invoice for such work.
15. SERVICE RECORDS: In addition to the malfunction incident report(s), Respondent shall maintain a complete record of
all service performed on each piece of equipment, including all parts replaced.The service record shall be an individual
record identifying each piece of equipment explicitly, with a complete history of service and all parts used. All service
records and all test results shall be furnished to the City for review.
16. PREVENTIVE MAINTENANCE: All maintenance shall be performed as per the manufacturer's recommendations. If,
in the event of any conflict, the manufacturer's recommendations shall prevail.
16.1 A trained service representative shall visit a site, as requested by the City, as many times as needed in a year on
mutually agreed dates and times to perform preventive maintenance work. All work shall be performed in a safe
and professional manner and the work area shall be left in a neat and clean condition.
16.1.1 STARTING SYSTEM:
• Clean batteries and cables.
• Check and record specific gravity if batteries are lead-acid or, check and record voltage readings if
batteries are nickel-cadmium.
• Check for proper starter operations, noting any usual noises.
• Check for proper cranking motor disconnect.
• Replace plugs, points, cap, rotor, condenser (where applicable), and clean as required. Check all
connections in fuel, oil, cooling, battery, and exhaust systems.
16.2 BATTERY CHARGING SYSTEM:
• Clean all battery terminals, verify integrity of cables and connectors.Apply corrosion inhibitor.
• Check battery charging alternator for proper output.
• Check electrolyte level and fill.
• Load test batteries.
• Hydrometer test batteries.
• Inspect test battery charger for high and low rate and alarms(if applicable).
• Check engine alternator. Verify and record output.
16.3 FUEL SYSTEM:
• Check engine and supply system for any fuel leaks.
• Check operation of day tank pump and float switch.
• Check electrical and piping connections to day tank.
• Drain condensation from fuel water separator.
• Change fuel filters if applicable.
• Fuel treatment at City's request to add stabilizer to fuel tanks.
• Inspect all fuel lines and injector pump for leak(s).
16.4 LUBE OIL SYSTEM:
• Check engine oil level.
• Check engine oil pressure.
• Take sample of lube oil for analysis [one(1) per year].
• Change lube oil filter if applicable.
• Properly dispose of used oil filters.
16.5 AIR INTAKE SYSTEM:
Exhibit "A"
Page 7 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
• Inspect air intake system including filter condition, crankcase breather, turbocharger, air-box drains, louvers
and ductwork(where applicable). Change filters if applicable.
• Listen for any unusual noises from this area.
• Insure that air intake flow is not unduly restricted.
16.6 EXHAUST SYSTEM:
• Inspect exhaust system including muffler(s) and drain condensation trap. Inspect exhaust flex coupling and
piping for leaks and proper operation.
• Verify rain cap operation.
• Check for abnormal vibration noise.
• Inspect spark plugs, plug wires and distributors(gas fueled only).
• Visually check exhaust outlet for excessive smoking.
• Visually check crankcase breather for excessive smoking.
16.7 ENGINE COOLING SYSTEM:
• Check coolant level. Fill as needed per manufacturer specifications.
• Check for proper amount of anti-freeze.
• Check coolant freeze point.
• Check radiator core for obstruction or buildup of foreign matter.
• Check general condition of engine coolant.
• Check for and repair leaks.
• Check inhibitors(nitrites).
• Replace coolant filter(if applicable).
• Check radiator for obstructions and air flow.
• Check for proper operation of louvers, either motorized of gravity(if applicable).
• Check all belts for wear and proper tension.
• Check all hoses for cracks and brittleness.
• Check jacket water heaters and thermostats for proper operation.
17. Take sample of coolant for analysis [one (1) per year].
18. SPEED CONTROL SYSTEM:
• Check governor rods and linkage for loose or worn parts.
• Check governor operation under load.
• Tighten loose wiring connections and note any potential problems.
19. SAFETY SYSTEM:
• Verify and record oil pressure and water temperature.
• Test all safety shut down circuits and alarms including over-speed, over-crank, low oil pressure, high water
temperature, low coolant level, pre-alarms(if applicable).
20. AC POWER GENERATOR:
• Make a general inspection of all electrical connections on regulator and generator.
• Grease bearings if necessary.
• Check and adjust voltage regulator. Inspect slip rings.
21. ENGINE CONTROL PANEL:
• Inspect for any loose connections, terminals, hour meter, oil pressure @ operation RPM (include hot cold PSI)
voltmeter, water temperature, and ammeter.
• Inspect condition of relay contacts.
Exhibit "A"
Page 8 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
Thoroughly clean control panel.
• Check operation of all lights and replace any indicator lights not working.
• Replace any blown fuses.
• Check operation of main circuit breaker and leave in"READY" position.
• Verify and record output voltage and adjust regulator if needed.
• Calibrate control meters.
• Verify and record output frequency and adjust governor, if necessary.
22. TRANSFER SWITCHES:
• Inspect general cleanliness(interior and exterior).
• Inspect lugs, terminals and connections.Tighten lugs, as needed.
• Inspect wires for chafing.
• Clean contacts.
• Lubricate per manufacturer specifications.
• Check for binding or wear of mechanical linkage.
• Inspect for arc damage or contact pitting.
• Verify proper operation of all panel lamps. Replace, as needed.
23. GENERAL:
• Carefully inspect engine for leaks or deterioration.
• Make note of any unusual sounds during walk-around inspections.
• Check and adjust voltage and frequency.
• Add engine fluids as required.
• Grease necessary fittings.
• General maintenance on jacket water heaters, engine plumbing, etc.
24. FLUID CHANGE:
• One (1) engine oil and oil filter change per year.
• Coolants change if applicable.
25. LOAD TESTING: During load testing, readings of the following must be recorded:
• Lube oil pressure.
• Water Temperature.
• Frequency.
• Current(all three phases).
• Voltage(all three phases).
• Kilowatts.
• Check auto start-stop move.
• Check operation of transfer switch when requested by City.
26. POINT OF CONTACT/DESIGNATED REPRESENTATIVE:
26.1 Respondent's point of contact: In order to maintain consistent standards of quality work performed across the
City, the City shall be provided with a designated and identified point of contact upon award of the contract to
include contact information.The City's designated representative shall be notified by the Respondent immediately
should the point of contact change.
26.2 The City's designated representative:The City's designated representative shall be:
Pete Dominguez
Facilities Manager, General Services
Phone: (512) 341-3144
Exhibit "A"
Page 9 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
Email: pdominguez(aDroundrocktexas.gov
27. WORKFORCE: Successful Respondent shall:
27.1 Ensure Respondent's employees perform the services in a timely, professional, and efficient manner.
27.2 Ensure Respondent's employees, while working on City property,wear a company uniform that clearly identifies
them as the Respondent's employee.
27.3 Employ all personnel for work in accordance with the requirements set forth by the United States Department of
Labor. The City reserves the right to verify citizenship or right to work in the United States.
28. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any minimum or
maximum purchase is made or implied. The City will only order the services/goods needed to satisfy requirements
within budgetary constraints, which may be more or less than indicated.
29. PERMITS: The Successful Respondent shall obtain all necessary permits, licenses, and/or certificates required by
federal, state and local laws, ordinances, rules or regulations for the completion of the services as specified herein.
PART III
SCHEDULE AND RESPONSE INSTRUCTIONS
1. SCHEDULE OF EVENTS: It is the City's intention to comply with the following solicitation timeline:
EVENT DATE
Solicitation released April 11, 2017
Mandatory Pre-Bid meeting/site visit April 21, 2017 @ 10:OOAM, CST
Deadline for submission of questions April 28, 2017 @ 5:OOPM, CST
City responses to questions or addendums May 5, 2017 @ 5:OOPM, CST
Bid Response Due Date (Due Date) May 19, 2017 @ 3:OOPM,CST
All questions regarding this solicitation shall be submitted in writing by 5:OOPM, CST on the due date noted above. A
copy of all the questions submitted and the City's response to the questions shall be posted on the City's webpage in
the form of an addendum at http:Hwww.roundrocktexas.gov/.bids.
Questions shall be submitted to the City contact named herein.The City reserves the right to modify these dates. Notice
of date change will be posted to the City's website.
2. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation described herein. Various updates
may include addendums, cancellations, notifications, and any other pertinent information necessary for the submission
of a correct and accurate response.The City will not be held responsible for any further communication beyond updating
the website.
3. MANDATORY PRE-SOLICITATION MEETING/SITE VISIT AND INSPECTION:A pre-solicitation meeting/site visit,
and inspection will be conducted to fully acquaint Respondents with the facilities, difficulties and/or restrictions inherent
in the services specified.The pre-solicitation meeting/site visit will be conducted on the date specified in the schedule
of events (Part 111, Section 1).
3.1 Attendance at the pre-solicitation meeting/site visit is mandatory. Respondents shall sign-in at the pre-solicitation
meeting to document their attendance. Immediately following the pre-solicitation meeting a site visit tour will be
conducted to enable Respondents to determine labor, equipment, supplies and materials necessary to perform
the services specified herein. Respondents shall sign-in at each site of the tour to document their attendance.
The City reserves the right to determine a response"not available for award" if the Respondent fails to attend the
mandatory pre-solicitation meeting and site visit tour, which shall initially begin at:
Exhibit "A"
Page 10 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
City of Round Rock
City Hall
221 E. Main Street
Round Rock, Texas 78664
On-Site Cell Phone: 512-801-4547
A City representative will carry the above listed cell phone during the pre-solicitation meeting/site visit to assist
attendees with directions.
3.2. Respondents will be responsible for their own transportation for the site visit tour.
3.3. A map for each facility location will be provided at the pre-solicitation meeting.
3.4. Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre-solicitation
meeting/site visit.
3.5. It is the responsibility of the Respondent to examine each facility and determine quantity, amounts, take precise
measurements, determine material requirements, equipment requirements, labor requirements and other
solicitation related details during said inspections.
4. RESPONSE DUE DATE: Signed and sealed responses are due at or before 5:OOPM, on the due date noted in Part III,
Section 1. Respondent shall provide one (1) original and five (5) copies of their solicitation response. Mail or hand
deliver sealed responses to:
City of Round Rock
Attn: Yvonne Hopkins
Purchasing Department
221 E. Main Street
Round Rock, Texas 78664-5299
4.1 Sealed responses shall be clearly marked on the outside of packaging with Solicitation title Generator
Maintenance, Solicitation No. 17-011, Solicitation opening date May 19, 2017 and the phrase: "DO NOT OPEN".
4.2 Facsimile or electronically transmitted responses will not accepted.
4.3 Responses cannot be altered or amended after opening.
4.4 No response can be withdrawn after opening without written approval from the City for an acceptable reason.
4.5 The City will not be bound by any oral statement or offer made contrary to the written specifications.
4.6 Samples and/or copies shall be provided at the Respondent's expense, and shall become the property of the
City.
5. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to accept
any response deemed most advantageous, or to waive any irregularities or informalities in the response received that
best serves the interest and at the sole discretion of the City.All solicitations received may be evaluated based on the
best value for the City. In determining best value, the City may consider:
5.1 Purchase price;
5.2 Reputation of Respondent and of Respondent's goods and services;
5.3 Quality of the Respondent's goods and services;
5.4 The extent to which the goods and services meet the City's needs;
5.5 Respondent's past performance with the City;
5.6 The total long-term cost to the City to acquire the Respondent's goods or services;
5.7 Any relevant criteria specifically listed in the solicitation.
Exhibit "A"
Page 11 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are proposing.This
may include a presentation and/or the request for additional material/information to clarify.
6. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split award,
primary and secondary award,non-award,or use any combination that best serves the interest and at the sole discretion
of the City. Award announcement will be made upon City Council approval of staff recommendation and executed
agreement.Award announcement will appear on the City's website at http://www.roundrocktexas.gov/bids.
7. POST AWARD MEETING:The City and Successful Respondent(s)may have a post award meeting to discuss, but not
be limited to the following:
7.1 The method to provide a smooth and orderly transition of services performed from the current contractor;
7.2 Provide City contact(s) information for implementation of agreement.
7.3 Identify specific milestones, goals and strategies to meet objectives.
8. NON-APPROPRIATION:The resulting Agreement is a commitment of the City's current revenues only. It is understood
and agreed that the City shall have the right to terminate the Agreement at the end of any City fiscal year if the governing
body of the City does not appropriate funds sufficient to purchase the estimated yearly quantities, as determined by the
City's budget for the fiscal year in question. The City may affect such termination by giving Vendor a written notice of
termination at the end of its then current fiscal year.
9. INTERLOCAL COOPERATIVE CONTRACTING (PIGGYBACK): Other governmental entities may be extended the
opportunity to purchase off of the City's agreements, with the consent and agreement of the awarded Vendor(s) and the
City. Such consent and agreement shall be conclusively inferred from lack of exception to this clause in a Respondent's
submittal. However, all parties indicate their understanding and hereby expressly agree that the City is not an agent of,
partner to,or representative of those outside agencies or entities and that the City is not obligated or liable for any action or
debts that may arise out of such independently-negotiated"piggyback"procurements.
PART IV
RESPONSE REQUIREMENTS
The City of Round Rock makes no warranty that this checklist is a full comprehensive listing of every requirement specified in
the solicitation.This list is only a tool to assist participating Respondents in compiling their final responses. Respondents are
encouraged to carefully read the entire solicitation.
Respondents shall submit one (1) evident signed "Original" and five (5) copies of the response requirements including any
required attachments. The samples and/or copies shall be provided at the Respondent's expense, and shall become the
property of the City.
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are advised that the
City will not pay for any administrative costs incurred in response preparation to this IFB; all costs associated with responding
to this IFB will be solely at the interested parties'expense. Not responding to this IFB does not preclude participation in any
future RFP/RFQ/IFB.
For your bid to be responsive, all required items identified below shall be submitted with your proposal.
Attachment A: Responses shall be submitted on itemized, signed Bid Sheet provided herein. Failure to itemize or sign
solicitation may result in disqualification. Submission of responses on forms other that the City's Solicitation Document
may result in disqualification of the response.
Attachment B: Provide the name, address,telephone number and E-MAIL of at least three(3) Municipal, Government
agencies or firms of comparable size that have utilized similar service within the last two(2)years. City of Round Rock
references are not applicable. References may be checked prior to award.Any negative responses received may result
in disqualification of submittal.
Exhibit "A"
Page 12 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
Attachment C: Provide signed copy of the Addendum Acknowledgement Form or a signed copy of each issued
addendum with bid upon submission.
Additional Information Requested:
Contract Information: Respondent shall provide information of any current established contract with a local City,
County, Municipality, Cooperative Agreement, Comptroller of Public Accounts(CPA)Texas Smart Buy Contract,Texas
Multiple Award Schedule (TXMAS), General Services Administration (GSA), Inter-local Agreement, or any other
contractual resource.
The following items shall be made available upon request by the City prior to award and the approval of any contract:
Proof of insurance for General Liability, Worker's Compensation and standard automobile liability coverage as set forth
by the Insurance Requirements as identified on the City's website at: http://www.roundrocktexas.gov/bids.
PART V
CONFIDENTIALITY OF CONTENT
1. CONFIDENTIALITY OF CONTENT:All documents submitted in response to a solicitation shall be subject to the Texas
Public Information Act. Following an award, responses are subject to release as public information unless the response
or specific parts of the response can be shown to be exempt from the Texas Public Information Act. Pricing is not
considered to be confidential under any circumstances.
1.1 Information in a submittal that is legally protected as a trade secret or otherwise confidential must be clearly
indicated with stamped, bold red letters stating "CONFIDENTIAL" on that section of the document. The City will
not be responsible for any public disclosure of confidential information if it is not clearly marked as such.
1.2 If a request is made under the Texas Public Information Act to inspect information designated as confidential,the
Respondent shall, upon request from the City, furnish sufficient written reasons and information as to why the
information should be protected from disclosure. The matter will then be presented to the Attorney General of
Texas for final determination.
PART VI
GENERAL TERMS AND CONDITIONS/INSURANCE REQUIREMENTS
(ITEMS BELOW APPLY TO AND BECOME A PART OF THE CONTRACT)
1. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth by the Insurance
Requirements as identified on the City's website at: http://www.roundrocktexas.gov/bids.
2. DEFINITIONS, TERMS AND CONDITIONS: By submitting a response to this solicitation, the Respondent agrees that
the City's standard Definitions, Terms and Conditions, in effect at the time of release of the solicitation, shall govern
unless specifically provided otherwise in a separate agreement or on the face of a purchase order. Said Definitions,
Terms and Conditions are subject to change without notice. It is the sole responsibility of respondents to stay apprised
of changes. The City's Definitions, Terms and Conditions can be obtained from the City's website
http://www.roundrocktexas.gov/bids.
3. PROMPT PAYMENT POLICY: Payments will be made in accordance with the Texas Prompt Payment Law, Texas
Government Code, Subtitle F, Chapter 2251. The City will pay Vendor within thirty days after the acceptance of the
supplies, materials, equipment, or the day on which the performance of services was completed or the day, on which
the City receives a correct invoice for the supplies, materials, equipment or services, whichever is later. The Vendor
may charge a late fee (fee shall not be greater than that which is permitted by Texas law) for payments not made in
accordance with this prompt payment policy; however, this policy does not apply to payments made by the City in the
event:
Exhibit "A"
Page 13 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
3.1 There is a bona fide dispute between the City and Vendor concerning the supplies, materials, services or
equipment delivered or the services performed that causes the payment to be late; or
3.2 The terms of a federal agreement, grant, regulation, or statute prevent the City from making a timely payment
with Federal Funds; or
3.3 The is a bona fide dispute between the Vendor and a subcontractor or between a subcontractor and its suppliers
concerning supplies, material, or equipment delivered or the services performed which caused the payment to be
late; or
3.4 The invoice is not mailed to the City in strict accordance with instructions, if any, on the purchase order or
agreement or other such contractual agreement.
Exhibit "A"
Page 14 of 20
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No, 17-011
Class/Item 936+39
April 2017
ATTACHMENT A:
BID SHEET
CITY OF ROUND ROCK,PURCHASING
221 E. Main Street
Round Rock,Texas 78664-5299
Bids are due to the Purchasing Office Bidding Information
at the above address by 3:OOPM, May 19,2017. Bid Name: Generator Preventive Maintenance&Repair
Services
Bid Number 17-011
Bid closing(due)date&bid number must be in lower left-hand Bid Closing(Due)Date: 05/1912017
corner of sealed bid envelope with return address of bidding Bid Closing Time: 3 OOPM
firm Bid F.O.B.Destination,Freight prepaid and allowed unless Bid Location:
otherwise specified below. City of Round Rock
City Hall,Council Chambers
Facsimile or emailed bid responses shalt not be accepted. 221 E Main Street
Round Rock,TX 78664
Invoice To-
City of Round Rock
Accounts Payable
221 East Main Street REQUIRED INFORMATION.
Round Rock,TX 76664-5299
TAX ID NO 86-0041520
LEGAL BUSINESS NAME:
Loftin Equipment CO
ADDRESS. 1241 Universal City Blvd.,Universal City,TX 78148
CONTACT.
Mario Rodriguez
TELEPHONE NO 210)788-9857
BUSINESS ENTITY TYPE:
S-Carp
E-MAIL mroddguez@loftinequip.com
Bidder shall print,sign,and slate below.
Failure to sign bid sheet will disqualify hid.
Mario Rodriguez
Print Name
5/26/17
Authorized4ignature _ Date
By the signature hereon affixed,the respondent hereby certifies that neither the respondent nor the entity represented by the respondent,or anyone acting
for such entity has violated the antitrust laws of the State,codified in Section 15.01 et seq Texas business and commerce Code,or he Federal antitrust
laws,nor communicated directly or indirectly,the bid made to any competitor or any other person engaged in such line of business.
Respondent agrees to comply with all conditions set forth in this Invitation For Bid(IFB)
This is for a five year agreement for Generator Preventive Maintenance and Repair Service in accordance with IFS No.17-011.
Exhildit2l"A"
/
CITY OF ROUND ROCK.TEXAS
•INVITATION FOR BID
Solicitation No. 17-011 Generitnr Prca�ntatit.:�t.uiltcnancc.ultl R�p,ur 5rnlc
-1
ROUND ROCK
Punuinsimr,orvrsine�
i
CITY OF ROUND ROCK,TEXAS
INVITATION FOR BID
Solicitation No. 17-011 Generator Preventative Maintenance and Repair Services
11713 No. 17-011 Addendum No. 2 Date of Addendum: May 12, 2017
Please note the following changes to this Invitation For Bid:
1. Please disregard the BID SHEET Section of Addendum No. 1. The Bid Sheet has been updated as
shown below an this Addendum No. 2. It has been updated to include a line for"Generator Standby
Rental" estimated for 1 day cost for each generator. Please use this Bid Sheet(Addendum 2)when
submitting your Bid Sheet.
The quantities shown on the solicitation are estimates only.No guarantee of any minimum or maximum purchase is made or implied.The City will only
order the services/goods needed to satisfy requirements within budgetary constraints.which may be more or less than indicated,
SECTION A J
ITEM I
LOCATIONOF
GENERATORS ( MAKE&MODEL I SCHEDULE OTY I 1-101.1 � UNIT PRICE
` EXTENSION
Baca Senior Generator Make:Kohler I Md) QUARTERLY-Preventive Maintenance fPM) 3 QTR ( S 145 S 435
Center 60REOZJB/Serial No.2025920 - (
1 301 E 62kW 1 Phase 3 a 480V ANNUAL MAINTENANCE iAM) 1 YR III S 410 I S 410
Bagdad Ave. Transfer Svmch-Make.Kohler t Mdl LOAD TEST-AM 1 YR I S 260 5 260
Bldg 2 KVT-AMVA-01045/Serial No
K2025711 GENERATOR STANDBY RENTAL 1 DAY S 152 I $ 152 p
l Carnousty I OUARTERLY.Preventive Maintenance WM) 3 OTR I S 145 S 435 v
Generator-h1ake;Generac 1 kldl
3621 ANNUAL MAINTENANCe(Aldi 1 ` YR I S 405 I S 405
2 98AO3027-S/Serial No 2042055
Carnousty 100kW i Phase 3/480V1
Cove LOAD TEST-AM 1 � YR 5 260 I S 260
Transfer Switch-Make.Asco t.)d1 ,
Series 3001 Serial No.21651 GENERATOR STANDBY RENTAL 1 DAY S 232 S 232
Generator-Make.Caterpillar-kid! !! ++ 145 ( 435
Central Fre D80-4/Serial Na. I QUARTERLY Preventive{.1ainlenance(Pkt) 3 I OTR 5 S
Station CATOOC44CNCE00675 ANNUAL MAINTENANCE(AM) 1 I YR 5 425 S 425 f
3 203 80kW r Phase 3!208V +
Commerce Transfer Switch-Make.Asco Mdl LOAD TEST-AM I 1 YR ! S 260 I S 260
Blvd Series 300 1 Serial No 366079-
010RE GENERATOR STANDBY RENTAL I DAY 5 232 S 232 f�
n r for-Make:Olympian LII I QUARTERLY-Preventive Maintenance(PI.1) � 3 � QTR � S 165 I s 495 t
City Ball D20OP3 1 Serial No. ANNUAL MAINTENANCE(AM) 1YR I S 585 ( 5 585
-t +�
221 E..Main OLYOODOOLNNS02324
Street 200kW I Phase 3/480V LOAD TEST-AM 1 YR 15 315 i S 315
Transfer Stinlch-Make.Caterl:;Cir 1
Mdl.CTG/Serial No TSAI 1374 GENERATOR STANDBY RENTAL 1 DAY ( S 320 5 320
Fire StationGenerator-Make:Generac t Mill, QUARTERLY-Preventive Maintenance(PIM I 3 QTR ( S 145 a 435 ✓�
5 '2 71086501001 Serial No 2091130 ANNUAL MAINTENANCE(ANI) (( 1 YR I S 445 I S 445 r
206 West 100kW 1'Phase 3/208V LOAD TEST-AM ! I YR 5 200 S 260 .�
Bagdad Ave Transfer Svntch-Make Generac
Mdl 006683;Serial No.4520356 GENERATOR STANDBY RENTAL i DAY ! S 232 S 232 t
Generator-Make:Caterpillar!Mdl QUARTERLY-Preventive Maintenance(Phi) I 3 I QTR S 145 S 435 �
Fire Station D30-BS t Serial No.
'3 ANNUAL LiAtNTENANCE{Alii f t YR 1 S 395 15 395 V
i991 CATOo00TG8E00a93 ✓t
23.3kW I Phase 1 1240V LOAD TEST-AM YR S 275 5 275
Ra.vhide Dr Transfer Stivltch-Make;Caterpillar: ( {
Rtcil.ATC/Senai No.TAT006,10 } GENERATOR STANDBY RENTAL I t DAY J S 56 15 56
Generator-Make.Genset t Mdl QUARTERLY-Preventive Maintenance(PM) I 3 I QTR � S 145 5 435
Fre Station GOREOZK I Serial No.SGN132GSZD
"' ANNUAL MAINTENANCE(Ali) 1 I YR 5 440 ( S 440
i :--. nOkW/Phase 3!1201208V
1301 Double Transfer Ssntch-Make:Kohler I hldl
Creel{Dr. KSS-ACTC-02005 I Serial No LOAD TEST AM 1 YR � S 260 S 266
SGM32GKVKI I GENERATOR STANDBY RENTAL 1 DAY S 152 5 152
pal-,e 1 01*4
Exhibit "A"
CITY OF ROUND ROM TEXAS
INVITATION FOR BID
Solicitation No.17-011 Generator Preventative Maintenance and Rcpair Services f
Fire Station Goeralgr-Make:Caterpftlar I MdL QUARTERLY-Preventive Maintenance PM 3 ()TR $ 145 $ 435
Il5 CATC 1 44nerial No. ANNUAL MAWTENANCE AM 1 YR $ 425 1/
8 350 CAT00C44KLC40D408 S 425
Deepwoad 45kW/Phase 31208V LOAD TEST-AM 1 YR $ 260 $ 260
Dr. Transfer Switch-Make:Asco/Mdl.
Series 3001 Serial No.116081-7 GENERATOR STANDBY RENTAL 1 DAY $ 140 $ 140
raen aloDGD-Make:Cummins-Oran/ QUARTERLY-Preventive Maintenance PM 3 QTR $ 150 450
Flre Station MdL DGDA-5691453!Serial No. S
/I& 1040894359 ANNUAL MAINTENANCE AM 1 YR S 440 $ 440
9 2919 Jots SM!Phase►3/208V �
DIMagglo Transfer Switch-Make:Cummins- LOAD TEST-AM 1 YR $ 270 $ 270
Blvd. Onan!Mdi.OTPCB-56902191
Serial No.HD40580179 GENERATOR STANDBY RENTAL 1 DAY $ 232 $ 232
e r-Make:Kohler/Md]. QUARTERLY-Preventive Maintenance PM 3 OTR S 150 S 450
Fire Station 80REOZID/Serial No.2166718
10 80801(W I Phase 3/209V ANNUAL MAINTENANCE AM 1 YR $ 465 $ 465 ."
28811 1 Transfer Switch-Make:Kohler/Mdl.
Oakmont Dr. KSS-DCTA-0400S/Serial No. LOAD TEST-AM 1 YR $ 270 ; 270
K2166050 GENERATOR STANDBY RENTAL 1 DAY $ 232 $ 232
Fire Station Generator-Make:Gerrset I Mdl. QUARTERLY-Preventive Maintenance PM 3 QTR $ 145 S 435
98 6ORE07K/Serial No.SGM320SZC ANNUAL.MAINTENANCE AM 1 YR $ 440 $ 440
11 60kW/Phase 3/120/208V
1612 Red Transfer Switch-Make:Kohler/Mdl,
Sud Lane KSS-ACTC-0200S I Serial No. LOAD TEST-AM 1 YR S 260 ; 260 J
SGM32GKVL GENERATOR STANDBY RENTAL 1 DAY $ 152 $ 152 r
Forest Creek QUARTERLY-Preventive Maintenance PM 3 QTR $ 145 $ 435
Bay Hill neiator-Make:Olympian/Mdl. ANNUAL MAINTENANCE AM 1 YR g 395 395
12 040P1S/Serial No.E-105 ANNUAL $
3222 Bay Hill 40kW/Phase 11 240V ,r
Lane Transfer Switch-Make:Asco/Mdl. LOAD TEST AM 1 YR S 260 y 260 1
Series 3001 Serial No.101061-1 GENERATOR STANDBY RENTAL 1 DAY S 140 S 140
Forast Creek QUARTERLY-Preventive Maintenance PM 3 QTR $ 160 $480
-Hilton Head � - .E70 tan/MdL
ANNUAL MAINTENANCE AM 1 YR $ 535 $535 �
13 N 2119 Hilton Q150P7/Serial No.E7027A/001
Head Dr. Trans150kfer
/Phase 3 Make.1480V LOAD TEST AM 1 YR $ 285 $ 285
Transfer Switch-Make:Asea/Mdl.
Series 300/Serial No.180Lt33 GENERATOR STANDBY RENTAL 1 DAY $ 280 $ 280
Forest Creek QUARTERLY-Preventive Maintenance M 3 QTR $ 145 3 435 ^/
14 997A057AO5 5559-5/Serial No.2037576
-Trevino -Make:Genese/Mdl.
ANNUAL MAINTENANCE AM 1 YR $ 420 $ 420
3820 Trevino 60kW/Phase 31480V
Dr. Transfer switch-Make.Generac I LOAD TEST AM 1 YR $ 260 260
Mdi.97AD5559-W/Serial No.41268 GENERATOR STANDBY RENTAL 1 DAY $ 152 $152
Generator-Make:Kohler/Mdl.
1820REOZM/Serial No.2064745 QUARTERLY-Preventive Maintenance PM 3 QTR S 280 g 840 /
High Service Transfer Switch-Make: ANNUAL MAINTENANCE AM 1 YR $ 1945 $ 1945 /
15 5200 N.IH 35 Eaton/Cutler-Hammer/MdL
SSH28158/Serial No.900P025HOl LOAD TEST AM 1 YR $ 1350 $ 1350
R5
1820kW/Phase 3/480V GENERATOR STANDBY RENTAL. 1 DAY $ 2880 $ 2880
Lake QUARTERLY-Preventive Maintenance PM 3 QTR $ 230 $ 690
Georgelown Guar-Make:Cummins-Onan I
2040 Cedar MdI.900DFHG13331 Serial No. ANNUAL MAINTENANCE(AM) 1 i YR S 1460 $ 1460
16 Bend(D8 H000135813
Woods& 900kW/Phase 3/2400V LOAD TEST AM 1 YR $ 2600 $ 2600
Cedar Breaks Transfer Switch-Make:Na/Mdl. /
Rd.) Na I Serial No.n/a GENERATOR STANDBY RENTAL 1 DAY S 1440 $ 1440
Logistic QUARTERLY-Preventive Maintenance PM 3 QTR $ 135 3 05
Generator-Make: l No.2 C/Mdi. ANNUAL MAINTENANCE AM 1 YR $ 350
17 Warehouse g5,A016445/Serial No.2019815 $ 350
3300 Gattis 16kW!Phase 11 24U LOAD TEST AM
School Rd. Transfer Switch-Make:Generac/ 1 YR 5 245 $ 245
MdL 95A01 644-W/Serial No.29729 GENERATOR STANDBY RENTAL 1 DAY 56 56
QUARTERLY-Preventive Maintenance PM 3 QTR $ 180 S 540
McNutt 7n -Mme:G$nerac/Mdi. S 6 !
16 3939 E Palm 78089004001 Serial No.2093492 ANNUAL MAINTENANCE(AM) 1 YR 5 S 6
Valley Transfer Switch-Make:Generac I LOAD TEST AM i 1 YR $ 340 S 340
Mdl.7808900200/Serial No.83627
300kW/Phase 3/480V GENERATOR STANDBY RENTAL 1 DAY S 560 s 560
Police ±�12-Make:Kohler!MdL QUARTERLY-Preventive MaWnwmce PM 3 QTR $ 205 S 615
500REOZVB/Serial No.2160408
19 Department Transfer Switch-Make:Kohler I Mdl. ANNUAL MAINTENANCE LW 1 YR S $ 695
�
2701 N.Mays KCT-AMVA-0600S/Serial No.
St K2160336 LOAD TEST AM 1YR S 530 ; 530 ,
475M/Phase 3/480V GENERATOR STANDBY RENTAL 1 DAY S 720 g 720
Pa e2ofA
Exhibit "A" g
CI I'1 O} ROUND ROCK.
I\VITA'IION FOR BID
Soheilatiun\u. 17-011 Generator J'rr:rnlatttiu,\laint�n;tncu and Repair 5:�tr�.
QUARTERLY Preventive Maintenance(PPot) 3 ( QTR ( S 145 S436
Public Works Generator-Make:Empire/Mdl' ANNUAL MAINTENANCE(ANI) ( i YR 5 370 S 370
20 2008 450DGW-5E I Serial No.373-304
Enterprise Dr. Transfer Switch-Make:Empire/ LOAD TEST(AM) ( 1 YR S 260 $ 260
Mdl.A3C150A/Serial No.95B-194 !
45kW I Phase 3/208V GENERATOR STANDBY RENTAL 1 DAY I S 140 S 140 ,
QUARTERLY-Preventive Maintenance(Pht) � 3 I QTR S 145 $ 435 �
Settlers Generator-Make:Generac/h1d1. 4f
Crossing ANNUAL-MAINTENANCE(AM) I i YR I S 445 445
27 52674500 t00!Serial No.2003251 S
1295 Country 80kW/Phase 3/480V
Rd.117 I LOAD TEST W.i) I ( I S 260 s 260
Transfer S::;tch-f:take:Generac/ YR
htdl.52674502001 Serial No.88263 I GENERATOR STANDBY RENTAL I 1 DAY I S 232 $ 232 "(
Generator-Make:Olympian/Mdl.
050P3I Serial No. QUARTERLY-Preventive Maintenance(PM) � 3 QTR ( S 145 � S 435
Slane Oak OLYOOOOOTNPFOt85U
10999 ANNUAL MAINTENANCE(AM) 1 YR S 395 g 395
22 Wyoming 5OkW/Phase 3/480V "
Springs Transfer Switch-Make:Asco I MO. LOAD TEST(AM) 1 YR S 260 S 260
D300370NIC/Serial No.213237-2
RE I GENERATOR STANDBY RENTAL 1 DAY S 140 S 140
Generator-Make:Olympian/Mdl.
D50P3 I Serial No,
OLY00000PNPF01844 QUARTERLY-Preventive Maintenance(Pte) 3 OTR ( S 145 S 435
Water 5OkW 1 Phase 3/480V 4
23 Treatment Transfer Svritch-Make:ZENITH x ANNUAL MAINTENANCE(AM) I 1 � YR i S 305 , 5 305
Plant T:,o(2)
5200 N IH35 Two(2)Models ZTSD51-60EX-5 and LOAD TEST(Ahti 1 YR S 260 S 260
ZTSD2L26EX•5
T%.-.o(2)Serial Nos 1417984 and
1417983 i GENERATOR STANDBY RENTAL 1 DAY S 140 5 140 /
Generator-Make.Olympian I Mdl QUARTERLY-Preventive Maintenance Ph1) 3 OTR I S 145 S 435 u
Water D30P I S/Serial No 04080A/004
2. Treatment 30kW t Phase 1 1240V ANNUAL MAINTENANCE(AM) 1 YR E S 306 ( 5 395
Plant Transfer Switch-Make Asco d hldl
5200 N.}H35 (AM) 1 YR S LOAD TEST I ! 260
00030002010,IF10C/Serial No 5 260
787830-002 RE GENERATOR STANDBY RENTAL , I DAY } S 144 I S 140 /
Estimated Annual Total � 5 36442 544,102 ��"
SECTION B
HEM
DESCRIPTION I OTY I Urr 7 UNIT PRICE EXTENSION
1 LABOR RATE FOR REPAIR SERVICE-REGULAR HOURLY RATE F`
MINIMUM CHARGE RIF ANY)OF_o—HOURS 75 1500
20 HR S S
2 LABOR RATE FOR REPAIR SERVICE-AFTER HOURS RATE
MINIMUM CHARGE(IF ANY)OF--0-HOURS 5 HR S 112.5 S 562.5 r'
3 LABOR RATE FOR EMERGENCY REPAIR SERVICE-REGULAR HOURLY RATE `!
MINIMUM CHARGE(IF ANY)OF_e—HOURS
zo HR 5 75 g 1500
a LABOR RATE FOR EMERGENCY REPAIR SERVICE-AFTER HOURS PATE I
MINIMUM CHARGE(IF ANY)OF---G_HOURS 5 HR S 112.5 j S 562.5
Estimated Annual Total 1 s 375 j S 4125 �
SECTION A& B =Grand Total
Estimated Annual Grand Total s 48,227 .
Exhibit "A" Pau 3 of*4
e
CIT'i•OIC ROU`D ROCK.TEXAS
INVITATION FOR BID
Solicitation No. 17-011 Generator Prevcniaw c%lointenance ani!Repair Ser%it e,
SECTION C -Information Only
ITEM
DESCRIPTION? UOlA
PRICES FOR PARTS SHALL BE ON A COST-PLUS BASIS THE PERCENTAGE t` t OF MARKUP a
WILL BE W',,. {
1 (INVOICES FOR WORK PERFORMED SHALL REOUIRE A COPY OF ITEMIZED PARTS RECEIPT c
FAILURE TO PROVIDE COST-PLUS PERCENTAGE MARKUP ON AN INVOICE MAY RESULT IN
PAYMENT AT COST) 20p
TRIP CHARGE.1F ANY
NOTE*IT IS UNDERSTOOD BY BOTH PARTIES THAT A SINGLE TRIP AND NOT MILEAGE MAY BE °
Z INVOICED BY SUPPLIER PER SERVICE TRIP FOR THE LIFE OF THIS CONTRACT 1k
(e.g..1 generator serviced—1 trip charge.3 generators serviced, 1 trip charge)
S 0 5 0
if
F ROUND ROCK i
PUACiiA.".1NG G!tVFStq}i
1
Approved by ` T
Yvonne Hopkins, Purchaser
By the signatures affixed below this addendum is hereby incorporated into and made a part of the above
referenced solicitation.
ACKNOWLEDGED.
Mario Rodriguez 5/12/17
Print Name Authoriz Signature mm Date
Loftin Equipment Company
Vendor Name
RETURN ONE COPY SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH
YOUR SEALED BID. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE
FROM CONSIDERATION FOR AWARD.
Exhibit "A" Page 4 of 4
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No 17-011
Class/Item 936/39
April 2017
ATTACHMENT B:
RESPONDENT'S REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: 17-011
RESPONDENT'S NAME: Mario Rodriguez DATE: 8/26/17
Provide the name,address, telephone number and e-mail of at least three(3)Municipal and/or Government agencies or
firms of comparable size that have utilized similar service within the last two (2)years. City of Round Rock references are
not applicable. References may be checked prior to award. Any negative responses received may result in disqualification
of submittal.
1. Company's Name HEB
Name of Contact Russell Lucas
Title of Contact Facilities Operations Manager
E-Mail Address lucas.russell@heb.com
Present Address 15103 Huebner Rd.
City,State, Zip Code San Antonio, TX 78231
Telephone Number ( 210 ) 363-4332 Fax Number: ( )
2. Company's Name Emerus
Name of Contact Starla Cupples
Title of Contact Developmental Coordinator
E-Mail Address starla.cupples@emerus.com
Present Address 8686 New Trails Dr.
City, State,Zip Code The Woodlands,TX 77381
Telephone Number ( 713 ) 637-1072 Fax Number: ( )
3. Company's Name Neighbors Emergency Centers
Name of Contact Myra Graves
Title of Contact Operations Manager
E-Mail Address mgraves@neighborshealth.com
Present Address 10800 Richmond Ave.
City, State,Zip Code Houston,TX 77042
Telephone Number ( 832 ) 721-0132 Fax Number: ( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
ExhibW 1)"A"
City of Round Rock
Generator Preventive Maintenance and Repair Services
IFB No.17-011
Class/Item:936/39
April 2017
ATTACHMENT C:
ADDENDUM ACKNOWLEDGMENT FORM
NOTE: If multiple addendums have been issued, respondents may complete and return this attachment with their proposal
in place of the individual addendums to be submitted. Failure to provide either this form or the individual addendums with
signatures may result in disqualification of the proposal.
Addenda Acknowledgment: The undersigned acknowledges the receipt of the following Addenda:
Addendum#: 1 Dated: 4/28/17
Addendum#: 2 Dated: 5112/17
Addendum#: 3 Dated: 5/12/17
Addendum#: Dated:
Addendum#: Dated:
Respondent(Company): Loftin Equipment Company
Signature(in ink):
Name(Typed/printed: Mario Rodriguez
Title: Account Manager Date: 5/26/17
Exhflupt- 'All
Cl I) of ROL M)Ro Ck I I S
INVI IA 110N.r FOR 1311?
4pliellatiI)II to 17-01 I CIenern I it IIre>crllaII c urxen.lucc and ltepaIr SC111LcI
"4-14 ROUND ROCK TEXAS
PURCHASING UMStAN
CITY OF ROUND ROCK, TEXAS
INVITATION FOR BID
Solicitation No. 17-011 Generator Preventative Maintenance and Repair Services
IFB No, 17-011 Addendum No. 1 Date of Addendum April 28. 2017
Please note the following changes to this Invitation For Bid:
1. This statement has been added to Attachment A, BID SHEET: "The quantities shown on the solicitation are
estimates only. No guarantee of any minimum or maximum purchase is made or implied The City will only order
the services/goods needed to satisfy requirements within budgetary constraints.which may be more or less than
indicated,"Also- a row has been added for Estimated Annual Total, as shown below:
Attachment A BID SHEET
The quantities shown on the solicitation are estimates only.No guarantee of any minimum or maximum purchase is made or implied The City
will only order the services/goods needed to satisfy requirements within budgetary constraints,which may be more or less than indicated
LOCATION OF I ( 1
ITEM K I GENERATORS MAKE&MODEL SCHEDULE QTY UOM UNIT PRICE I EXTENSION
y Generator-Make Kohler 1 h1dl QUARTERLY- I I j
60REOZJB t Serial No 2025920 Preventive I 1
62kW/Phase 3/4BOV_ Maintenance(PIA) 3 QTR I S S
Baca Senior Center Transfer Sv:itch-NlaF.e Kohler=f-AT
301 E Bagdad Ave,Bldg 2 KVT-AF.WA-01045/Serial No ANNUAL
I K2025711 i NIA1NTENA_NCE(AM) ?, 1 YR r S _ S
1 LOAD TEST-AM t YR S S
€ Generator-Make.Generac 1 Trldl QUARTERLY• 1 _
9SA03027-S/Serial No 2042055 Preventive
2 Carnousty 100kW t Phase 3/480V _ Maintenance P10) ! 3 QTR S S
3621 Garnousty Cove Transfer SwIch-Make Asco/fvldl ANNUAL^
Series 3001 Serial No 21651 NIAINTENANCE(AM) 1 I YR I S 15
I LOAD TEST-AtA ; 1 YR f S I S
Generator-Iaake Caterpillar I Mdl, I
D80-41 Serial No QUARTERLY-
CATOOC44CNCE00575 Preventive
3 Central Fire Station 80kW/Phase 3;'208V Maintenance(PIA) i 3 OTR ? S S
203 Commerce Blvd Transfer Switch•Make Ascot l4dt ANNUAL l�
I ( Series 300/Serial No 365079-01ORE ? MAINTENANCE AM I YR 5 a S
I LOAD TEST-AM I 1 YR I S I s
Generator-Make Olympian I MdI i
I D20OP3/Serial No QUARTERLY-
11 i
j I OLYOOODOLNNS02324 I Preventive I ?
City Hall i 200kW I Phase 3 14 80V I Maintenance(PtA) 3 I faTt2 5 J S
221 E Main Street
I Transfer Swich-Make Caterpillar 1 ANNUAL
Mdl CTG 1 Serial No TSAI1374 i MAINTENANCE(AIM) 1 YR ; S S
LOAD TEST•ANI 1 ! YR i S 1 "a
I _Generator-Make Generac t Nidi QUARTERLY-
7168650100/
UARTERLY-i168650100/Serial No 2091130 Preventive
S Fire Station K2 IOOkW/Phase 3/208V T_ Maintenance(PM) 3 I QTR s 5 S
206 West Bagdad Ave Transfer Switch Make Generac t � ANNUAL
Mdl 0066231 Serial No 4520356 MAINTENANCE(Ara) 1 YR I S !!! S
4 �) LOAD TEST-AM 1 YR 1 S ? S
I Generator-Make Caterp liar=fzdl
D30-8S/Serial No QUARTERLY }
CATOOOOTGBE00493 Preventive
Fire Station* 23 3kW I Phase 1:
CITY OP ROUND ROCK,TEXAS
INVITATION FOR BID
Solicitation No.17-011 Generator Prevcniative Maintenancc and Rcpair Serviccs
Coenerator-Make:Gen set I Mdl. QUARTERLY-
WREOZK/Serial No.SGM32GSZO Preventive
Fire Station#4 60kW 1 Phase 3/1 201208V Maintenance PM 3 QTR S S
7 1301 Double Creek Dr. Transfer x%00-Make:Kohler/Mdl.
KSS-ACTC-0200S/Serial No. ANNUAL
SGFA32GKVM MAINTENANCE 1 YR $ S
LOAD TEST-AM 1 YR 5 S
Ggaerator-Make:Caterpillar!Mdl.
050-61 Serial No. QUARTERLY-
CATOOC44KLC400408 Preventive
8 Fire Station#5 45kW 1 Phase 31208V Maintenance PM 3 QTR S S
350 Deepwood Dr. Transfer Switch-Make:Asco/Mdl. ANNUAL
Series 3001 Serial No.116061-7 MAINTENANCE AM 1 YR 5 5
LOAD TEST-AM 1 YR S S
Genersto -Make:Cummins-Onan/
MdL OGDA-5691453/Serial No. QUARTERLY-
140694359 Preventive
9 Fire Station#6 80kW/Phase 31208V Maintenance PM 3 QTR S $
2919 Joe DiMaggio Blvd. 'transfer Switch-Make:Cummins-
Onan/Mdl.OTPCB-5690219/Serial ANNUAL
No.H040880179 MAINTENANCE 1 YR S $
LOAD TEST-AM 1 YR $ S
Generator-Make:Kohler 1 Mdl. QUARTERLY-
80REOZID/Serial No.2166718 Preventive
Fire Station 97 80KW/Phase 31208V Maintenance PM 3 QTR S S
10 Trarssfer Switch-Make:Kohler 1 Mdl.
2811 Oakmont Dr. KSS-DCTA-0400S I Serial No. ANNUAL
K21BB050 MAINTENANCE 1 YR $ S
LOAD TEST-AM 1 YR S S
Generator-Make:Genset/Mdl. QUARTERLY-
6oREOZK/Serial No.SGM32GSZC Preventive
Fre Station 98 6OkW/Phase 31 120/208V Maintenance PM 3 QTR $ S
1 i 1612 Red Bud Lane Transfer Switch-Make:Kohler/Md).
KSS-ACTC-0200S I Serial No. ANNUAL
SGM32GKVL MAINTENANCE 1 YR $ S
LOAD TEST-AM 1 YR $ S
n a -Make:Olympian 1 Mdl. QUARTERLY-
D40P1 S/Serial No.E3052A/001 Preventive
12 Forest Creek-Bay Hili 40kW/Phase 1 f 240V Maintenance PM 3 QTR $ S
3222 Bay Hill Lane Transfer Switch-Make:Asco/Mdl. ANNUAL
Series 3001 Serial No.101091-1 MAINTENANCE A 1 YR 5 5
LOAD TEST 1 YR S S
Generator-Make:Olympian/MdL QUARTERLY-
D150P1/Serial No.E7027A/OOi Preventive
13 Forest Creek-Hilton Head 150kW 1 Phase 31480V Maintenance P 3 QTR $ S
2119 Hilton Head Dr. Transfer Switch-Make:ASCO/Mdl. ANNUAL
Series 300/Serial No.160833 MAINTENANCE AM i YR S $
LOAD TEST AM 1 YR S $
n t r-Make:Generac 1 Mdl. QUARTERLY-
97AO5559-S/Serial No.2037576 Preventive
14 Forest Creek-Trevino 60kW 1 Phase 3/480V Maintenance PM 3 QTR $ $
3820 Trevino Dr. Transfer Switch-Make:Generac/ ANNUAL
MdL 97AOSS59-W/Serial No.41268 MAINTENANCE 1 YR s S
LOAD TEST AM 1 YR $ b
Genera -Make:Kohler/Mdl. QUARTERLY-
1820REOZM/Serial No.2054745 Preventive
High Service 1820kW/Phase 3/480V Maintenanoe PM 3 QTR 3 3
15 5200 N.IH 35 Transfer Switch-Make:EatanlCutler-
Hammer 1 Mdl.SSH281561 Serial No. ANNUAL
SOOP025HOl R5 MAINTENANCE M 1 YR S 5
LOAD TEST AM 1 YR 5 S
Generator-Make:Cummins-Onan/
Mdl.SOODFHC-1333 I Serial No QUARTERLY-
Lake Georgetown HOOD135813 Preventive
16 2040 Cedar Bend(DB 900kW/Phase 312400V Maintenance PM 3 QTR $ $
Woods&Cedar Breaks Transfer Sv+ntrh-Make Na/Mdl Na ANNUAL
Rd.) Serial No.nla MAINTENANCE 1 YR S S
LOAD TESTA 1 YR S b
Exhibit "A"
Page 2of5
CITY OF ROUND ROCK,TEXAS
INVITATION FOR BID
Solicitation No 17-011 Generator Preventative Maintenance and Repair Services
en r-Make:Generac/Mdl. QUARTERLY-
95AO1B44S I Serial No,2019815 Preventive
17 Logistics Warehouse 15kW/Phase 1 1240V Maintenance PM 3 QTR S S
3300 Gatils School Rd Transfer Switch-Make:Generac I ANNUAL
Mdl.05A01 644-W/Serial No.29729 MAINTENANCE AM 1 YR $ S
LOAD TEST AM 1 YR S S
Gen ra or-Make:Generac/Mdl. QUARTERLY
7808900400/Serial No.2093492 Preventive
18 McNutt 300kW/Phase 31480V Maintenance PM 3 QTR S 5
3939 E Palm Valley Transfer Switch-Make.Generac/ ANNUAL
Mdl.7808900200/Serial No.93627 MAINTENANCE AM 1 YR $ S
LOAD TEST AM 1 YR S $
Generator-Make:Kohler/Mdl. QUARTERLY-
500REOZVB I Serial No.2160408 Preventive
Police Department 475kW I Phase 31480V Maintenance PM 3 QTR S 5
19 2701 N.Mays SL Transfer Switch-Make:Kohler/Mdl.
KCT4kMVA-0800S i Serial No. ANNUAL
K2100336 MAINTENANCE M 1 YR S 5
LOAD TEST AM 1 YR S $
erator-Make:Empire/Mdl. QUARTERLY-
450DGW-8E i Serial No.373-304 Preventive
20 Public Works 45kW/Phase 31208V Maintenance PM 3 QTR S $
2008 Enterprise Dr. Transfer Switch-Make:Empire/Mdl. ANNUAL
A3C150A/Serial No.958-194 MAINTENANCE M 1 YR S $
LOAD TEST AM 1 YR S $
nerator-Make:Generac 1 Mdl. QUARTERLY-
52674500100/Serial No.2003251 Preventive
21 Settlers Crossing 80kW/Phase 3/480V Maintenance PM 3 QTR S S
1295 Country Rd.117 TIgnsfer S,g&-Make:Generac 1 ANNUAL
Mdl.52674502001 Serial No.88263 MAINTENANCE AM 1 YR S S
LOAD TEST AM 1 YR S S
Generato -Make:Olympian/Mdl.
D50P3/Serial No. QUARTERLY-
OLYOOODDTNPF01860 Preventive
22 Stone Oak 5OkW/Phase 3/480V Maintenance PM 3 QTR $ S
10999 Wyoming Springs Transfer Snritch-Make:Asco/Mdl.
D300370NI C/Serial No.213237-2 ANNUAL.
RE MAINTENANCE AM 1 YR S $
LOAD TEST M 1 YR S $
Generatgr-Make:Olympian/Mdl.
05OP3/Serial No. QUARTERLY-
OLYOOODOPNPFD1844 Preventive
5OkW/Phase 31480V Maintenance PM 3 QTR S $
23 Water Treatment Plant T "sfer Sw�h-Make:ZENITH x
5200 N.IH35 Two(2)Models ZTSD5L60EX-5 and
ZTSD2L26EX-5
Two(2)Serial Nos.1417984 and ANNUAL
1417983 MAINTENANCE 1 YR S $
LOAD TEST 1 YR S $
GenerrMor-Make:Olympian/Mdl. QUARTERLY-
D30P1S//Sema!No.0408=004 Preventive
Water Treatment Plant 30kW i Phase 1/24 OV Maintenance M 3 QTR S S
24 5200 N.IH35 Transfer Switch-Make:Asco/Mdl.
DD0300020104FIOC/Se"No. ANNUAL
787830-OD2 RE MAINTENANCE AM 1 YR S S
LOAD TEST 1 YR $ $
Estimated Annual Total S $
Page 3 of S
Exhibit "A"
CITY OF ROUND ROCK,"TEXAS
INVITATION FORBID
Solicitation No 17-011 Generator Preventative Maintenance and Repair Services
2. The quantities for the labor rates are changed from Qty 1 to what is shown below and a row has been
added for Estimated Annual total.This section is now named Section A, as shown below:
ITEM$ DESCRIPTION CITY UNIT UNIT PRICE EXTENSION
1 LABOR RATE-REGULAR HOURLY RATE
MINIMUM CHARGE(IF ANY)OF HOURS
ZO HR S $
2 LABOR RATE-AFTER HOURS RATE
MINIMUM CHARGE(IF ANY)OF HOURS g HR $ S
3 EMERGENCY-REGULAR HOURLY RATE
MINIMUM CHARGE(IF ANY)OF HOURS
20 HR S S
4 EMERGENCY-AFTER HOURS RATE
MINIMUM CHARGE(IF ANY)OF HOURS 5 1 HR s 9
Estimated
Annual
Section A Total S S
3. A row has been added for Estimated Annual Total and this section is now named Section B, as shown
below:
ffEM
9 DESCRIPTION
PRICES FOR PARTS SHALL BE ON A COST-PLUS
BASIS.THE PERCENTAGE(%)OF MARKUP WILL BE
1 (INVOICES FOR WORK PERFORMED SHALL REQUIRE
A COPY OF ITEMIZED PARTS RECEIPT.FAILURE TO
PROVIDE COST-PLUS PERCENTAGE MARKUP ON AN %OF
INVOICE MAY RESULT IN PAYMENT AT COST.) MARKUP PART %
TRIP CHARGE,1F ANY.
NOTE IT IS UNDERSTOOD BY BOTH PARTIES THAT A
SINGLE TRIP AND NOT MILEAGE MAY BE INVOICED
2 BY SUPPLIER PER SERVICE TRIP FOR THE LIFE OF
THIS CONTRACT.
(e.g.:1 generator serviced—1 trip riarge;3 Qenerators
serviced—1 trip charge)e) TRIP S S
Estimated
Annual
Section B Total $ $
4. A section has been added for your stimated Annual Grand Total, as shown below:
Estimated Annual Grand Total
5. The remaining scheduled events have been extended by one week, as shown below, to provide
additional time to respond to the IFB;.
SCHEDULE OF EVENTS: It is the City's intention to comply with the following solicitation timeline:
EVENT DATE
Solicitation released April 11,2017
Mandatory Pre-Bid meeting/site visit April 21,2017 @ 10:00AM, CST
Deadline for submission of questions May 5,2017 @ 5:00PM,CST
City responses to questions or addendums May 12,2017 @ 5:OOPM,CST
Bid Response Due Date(Due Date) May 20,2017 @ 3:OOPM, CST
ExhbitIf-1"All
ii Page4of5
C11')'()1 ROVND R(?C'K. I FX 1S
1t4N i I A HON I Olt 1311)
Solicitation%« 1`-U1 1 Gencrator Pre%entatnc Nhufflcn ince and Repair Scn'iccs
ROUND KICK T cYAS
PURCHASING OMSMON
Approved by
Yvonne Hopkins, Purchaser
By the signatures affixed below this addendum is hereby incorporated into and made a part of the above
referenced solicitation
ACKNOWLEDGED.-
Mario
CKNOWLEDGED:Mario Rodriguez 4/28/17
Print Name Authoriz96 Signature Date
Loftin Equipment Company
Vendor Name
RETURN ONE COPY SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR
SEALED BID. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
Exhibit "A"
"
CITY OF ROUND ROCK,TEXAS
INVITATION FOR BID
Solicitation No 17-011 Generator Preventative Maintenance and Repair Service
M'•d
ROUND ROCK
f ?ti.:NAi:i. I4:'ak4�1'ti
CITY OF ROUND ROCK, TEXAS
INVITATION FOR BID
Solicitation No. 17-011 Generator Preventative Maintenance and Repair Services
1FB No. 17-011 Addendum No. 3 Date of Addendum: May 12, 2017
Please note the answers to questions,clarifications, revisions or additions to the solicitation referenced
above.
Q1: Are these generators stand alone or emergency generators?
Ai: The generators are bath stand alone and emergency generators
Q2: Will there be a City representative on site during maintenance or repair?
A2: Yes, a City representative must be contacted before performing maintenance or repair. You must
contact the Point of Contact in Part ll; Section 26"Point of Contact I Designated Representative'.
Pete Dominguez
Facilttles Manager, General Services
Phone:(512) 341-3144
Email pdominguez@roundrocictexas.gov
Q3: Regarding the load bank tests, are there special permits needed and space available to conduct these
tests?
A3: Special permits will not be needed; as there Is ample room to perform the load bank test on the
generators
Q4: Can load bank tests be performed at any time?
A4: No. Load bank tests can only be performed during normal business hours, unless the generator is
down.
Q5: Are we to provide pricing on load bank testing for all of the generators, even those not listed specifically
in Part Il, Section 6.4?
A5: Yes_ please provide pricing for all generators All ether locations not listed shall be at the discretion and
request of the City
Q6: Are we to carry inventory for spare and replacement parts on the generators?
Page 1 of 3
Exhibit "A"
CITY opROUND ROCK,TEXAS
INVITATION FOR BID
Solicitation No 17-011 Generator Preventative Maintenance and Repair Service
A 6-. It shall be the responsibility of the awarded vendor to provide spare and replacement ports for repairs.
'
You may choose. minventory parts orobtain them asneeded,
Q7; Generator maintenance—Does the City have a standard or specifics to follow?
A7: Maintenance and repairs uxaU be performed in accordance to the manufacturer's recommended
guidelines,
[\8: Generator rental—How dowe provide the inhonno\kzn?On the bid form or separately?
AB: On Addendum No. c, o fourth row m|eu"Generator Standby Rental" has been added to each Generator
line item for daily rental cost All rentals shall baapproved byanauthorized City representative
Q9: Generator rental—Ooweprovide the price with our markup orjust the price of the daily standby rate?
Ay� Provide the daily standby rate on Addendum 2. Section A. The Percent (%) markup will be added on
Addendum 2. Section C which should show the percent markup rate you intend to charge for generator
rental
Q1 0: Question concerning the QOOkxv listed on page 17. #16...it shows the voltage listed as Phase
3/24UOv. |athat 24OOvcorrect?
Al 0, Yes, the information shown for the Lake Georgetown generator is correct.,900kW/Phase 3/2400V
Q11: Could | get last year's pricing onthe generator PIVI's?
Al I.- AnOpen Records Request must besubmU|od�
o) Click the link htt
b) Click the link Open Records Rp_gui�s s
o> Then click
d) Complete the required information onthe form, then click Submit
012: Air filters can be expensive and generally do not need to be replaced on an annual basis. Would the
City consider revising this statement to: "Inspect air O|ter, provide quote to replace air filter when
necessary." Is the City requesting Air Filters to be changed quarterly or annually?
Al2: Air Filters shall bmreplaced annually.
(]13: Could The C||v reconsider revising this statement to: "Provide quote to replace coolant filter when test
results indicate it|anooeosory.~
413` Coolant filter shall bereplaced every year
Page 2Uf3
Exhibit vAv
'
CITY cFROUND ROCK.TEXAS
INVITATION FOR BID
Solicitation No, 1r*/1Generator Preventative Maintenance and Repair Service
Q14: In reference to page Q. {tem 24 Fluid Change, Coolant change if applicable, Could The City reconsider
,
revising this statement to "Provide quote to flush coolant (anti-freeze) system and hU with new coolant
when test results indicate it is necessary," How often will the City require coolant checks?
A14- Coo/ant checks must be performed during every annual maintenance check It is acceptable to replace
Coolant when tests show i\mnoedod/,egu/reu
Q1 5: Will the City supply electricians and cables?
Ai 5: No. The awarded vendor will do turnkey /obs, to include providing electricians and cables, when
XVV
Q16: In nuh»"onca to page Q. Item 22. Transfer Switches; In order to tighten lugs and lubricate any
Al 5: No The amended vendor Will do turnkey |obs, to include nrnmdmn electricians and cables when
'
Q1 6: In reference to page Q. Item 22. Transfer Switches-, in order to tighten lugs and lubricate any
A15: No The awarded vendor Will do \umkey /obs� to include providing electricians and cables when
L.
^ ~
Q1 6: In reference to page Q. |ham 22. Transfer Switches, In order to tighten lugs and lubricate any
A18: No
Q1 6: In reference to page Q. Item 22. Transfer Switches; In order to tighten lugs and lubricate any
A18: No
-
Q1 6: In nshononua to page g. Item 22. Transfer Switches; In order to tighten |uQa and lubricate any
Al 8: No
- _ - - _
ACKNOWLEDGED:
A18. No
V_
�
ACKNOWLEDGED:
A18. No
ACKNOWLEDGED:
A18: No
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-238343
Loftin Equipment Co.
Universal City,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/18/2017
being fled.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
17-011
Generator Service, Sales, Parts,and Rentals.
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling intermediary
5 Check only if there is NO Interested Party. �,LLJ
,�11
``` `j� •rrr•r•��
6 AFFIDAVIT < V'V�p g ••Sr�:►
I swear,or affirm,under penalty of perjury,that the above disclo�rr .fru an n-
'- ak• r
4 0
fig//( •
ature of authorized agent of contracting business8/20?- '
���tt11i14`��r
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said Mal r' Poi d f ,t'Z- this the day of
20 to to certify which,with s my hand and seal of office.
'M 6
e of offic i i t n_uxr6th Printeckhame of officer administering oath Title of officer admin tering oath
i
Forms provided by Tkxas Ethics Commission www.ethics.state.tx.us Version V1.0.883
,.
CERTIFICATE OF INTERESTED PARTIES
FORM 3.295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-238343
Loftin Equipment Co.
Universal City,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/18/2017
being filed.
City of Round Rock Date Acknowledged:
07/20/2017
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
17-011
Generator Service, Sales, Parts,and Rentals.
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said this the day of
20 ,to certify which,witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883