R-2017-4723 - 9/14/2017 RESOLUTION NO. R-2017-4723
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with HDR Engineering, Inc. for the US 79 at Telander Drive Operational
Improvements Project, and
WHEREAS, HDR Engineering, Inc. has submitted Supplemental Contract No. 1 to the
Contract to modify the provisions for the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with
HDR Engineering, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 1 to the Contract with HDR Engineering, Inc., a copy of same being attached hereto as
Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 14th day of September, 2017.
CRAIG OROck,
Mayor
City of ound Texas
ATTEST:
WA/t" - d�0 U7
SARA L. WHITE, City Clerk
01 12.1704;00385067
EXHIBIT
„A„
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HDR ENGINEERING, INC. ("Engineer")
ADDRESS: 810 Hesters Crossing, Suite 120, Round Rock,TX 78681
PROJECT: US 79 at Telander Drive Operational Improvements
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and HDR Engineering, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 26th day of May, 2016 for the US 79 at Telander Drive Operational
Improvements Project in the amount of$465,972.95; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$423,610.38 to a total of$889,583.33;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$423,610.38 the lump sum amount payable under the Contract for a total of $889,583.33, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0199.1619;00383267 84275
l
HDR ENGINEERING, INC.
By:
Date
Supplemental Contract Rev.06/16
0199.1619;00383267 84275
2
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Craig Morgan,Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rev.06/16
0199.1619;00383267 84275
3
ADDENDUM TO EXHIBIT B
Engineering Services
The project for the Telander Dr Extension and Improvements shall consist of the work to
be performed by HDR Engineering, Inc. (ENGINEER) for this work shall consist of
providing additional engineering services for survey, roadway, drainage, traffic
modeling, traffic design, and preparation of one Plan, Specifications, and Estimate
(PS&E) package for construction of an at-grade crossing of the Union Pacific Railroad
(UPRR) at the Brushy Creek Plant entrance, including related intersection
improvements on US 79. The overall project limits for the both sets of PS&E plans are
approximately from Kenney Fort Blvd Underpass to the west to the east, and 450 feet
south of US 79 along Harrell Pkwy and 1200 feet south of US 79 along the Brushy
Creek Plant road including two plant entrances. The project shall be designed according
to applicable design criteria including TxDOT's Roadway Design Manual (4R criteria),
City of Round Rock Design and Construction Standards (DACS), TxDOT Standards and
Specifications, UPRR criteria, and other design standards and specifications as agreed
to with the City of Round Rock (CITY). The project will be developed as two separate
PS&E plan sets, One to encompass the work within the TxDOT ROW and a second to
include the remaining project area.
Project control will be based on, and tied into the CITY's coordinate system and be
compatible with the current Geographical Information Systems (GIS) in use by the
CITY. The ENGINEER shall collect, review, and evaluate the available existing data
pertaining to this project and prepare the PS&E in accordance with applicable
requirements and policies of the CITY.
All references to Telander Rd. in the original scope of services shall be Harrell Parkway.
The detailed scope of services for this work is further described below.
I.DESIGN AND ROW SURVEY
A. Coordinate with adjacent landowners and request right-of-entry (ROE) to
adjacent properties, as necessary within the project limits. If right-of-entry is
not provided voluntarily by the landowner, the ENGINEER shall notify the
CITY, and the CITY shall be responsible for obtaining right-of-entry. ROE's
are anticipated from the UPRR and current property owner south of the
UPRR ROW.
B. Furnish temporary signs, traffic control, flags, and safety equipment as
needed during field survey operations.
C. A topographic survey from ROW to ROW along US 79 from Chandler Creek
to the east and Kenney Fort Blvd to the west along the US 79. The survey is
to include existing utility information based on visible field features
correlated to existing utility records.
Page 1 of 6
II.TRAFFIC ANALYSIS AND MODELING
A. Forecast traffic volumes for Phase 1 and Phase 2 (ultimate) site
development for the following intersections:
•US 79 at Joe DiMaggio Blvd.
•US 79 at Harrell Parkway
• US 79 at Dell Diamond Driveway
•US 79 at Hat Creek Burger Company/Water Plant Driveway
•Joe DiMaggio Blvd at Kenny Fort Blvd
•Kenney Fort Blvd at Forest Creek
•Merge VISSIM model with Kenny Fort Blvd Traffic Model
B. Perform traffic analysis for Phase 1 and Phase 2 (ultimate) site development
at above intersections to determine capacity improvements (turn lanes,
storage lengths, acceleration/deceleration lengths, etc.). The analysis shall
be performed using VISSIM for AM and PM peaks only. The MOE's shall
include intersection delay and level of service.
C. The results of the analysis will be documented in a technical memorandum.
III.ENVIRONMENTAL DOCUMENTATION (provided by CP&Y, Inc.)
DUE DILIGENCE DOCUMENTATION FOR HARRELL PARKWAY PROJECT
The following scope of services will be conducted to satisfy environmental
due diligence requirements for the City of Round Rock's proposed Harrell
Parkway Project in the City of Round Rock, Williamson County, Texas.
A. Environmental Due Diligence Data Collection and Site Visit
B. The Engineer shall collect desktop data and conduct a site visit to document
the potential presence of federal candidate, threatened, and endangered
species habitat, waters of the U.S., cultural resources, and hazardous
materials. The following specific tasks will be conducted:
C. Federal Candidate, Threatened, and Endangered Species
•Review desktop data and perform a field investigation in the project area
to identify potentially suitable habitat for federal listed species.
•Document potential project effects and associated Endangered Species
Act Section 10 consultation requirements for federal listed species.
D. Waters of the U.S.
• Review desktop data and perform a wetland delineation and waters of
the U.S. determination in the project area.
•Document potential project impacts to waters of the U.S. and associated
Clean Water Act Section 404 permitting requirements.
Page 2 of 6
E. Cultural Resources
•Review desktop data and prepare a State Historic Preservation Officer
(SHPO) Consultation Letter to determine if surveys would be required.
If determined necessary by the SHPO, prepare an Antiquities Permit
application, conduct archeological surveys, prepare an Archeological
Survey Report, and coordinate with the SHPO to determine next steps
(i.e. curation, backhoe trenching).
F. Hazardous Materials
Conduct a hazardous materials initial site assessment, which would
consist of obtaining a regulatory records radius report and performing a
field reconnaissance to identify potential hazardous materials sites in the
project area.
•Document potential project impacts to hazardous materials associated
with construction and right-of-way acquisition activities.
G. Environmental Due Diligence Report
•The Engineer shall prepare an Environmental Due Diligence Report that
summarizes the results of the data collection, site visits and associated
agency coordination/permitting requirements for federal listed species,
waters of the U.S., cultural resources, and hazardous materials.
•The draft Environmental Due Diligence Report will be submitted to the
City for review. The Engineer will address up to two (2) rounds of
comments from the City or its representatives. After addressing City
review comments, the Engineer will submit the final Environmental Due
Diligence Report to the City.
H. Scope Exceptions
o The following tasks are not included in this scope of work, and if
required, could be completed under a supplemental work authorization:
•Preparation of a Biological Assessment or Biological Evaluation, species
presence/absence surveys, and Section 10 consultation with the U.S. Fish
and Wildlife Service
•Preparation of a Section 404 Individual Permit or Pre-Construction
Notification and coordination with the U.S. Army Corps of Engineers
Intensive historical surveys, archival research, architectural evaluations,
archeological backhoe trenching or site recording
•Preparation of a Phase I or Phase II Environmental Site Assessment,
and interviews with property owners
IV. PREPARE PS&E PACKAGE FOR US 79 AT Brushy Creek Plant Road
A. Prepare Title Sheet and Project Layout Sheet.
B. Develop horizontal and vertical geometry consistent with the project design
criteria. Use Geopak Open Roads roadway design software package to
develop the geometry and roadway cross sections.
C. Develop roadway design cross sections at 50-foot intervals.
D. Prepare existing and proposed typical sections.
Page 3of6
E. Prepare a sequence of construction/traffic control plan for maintenance of
traffic during construction which shall include temporary signal design at the
intersections of US 79 with Brushy Creek Plant Road, Harrell Parkway and
Joe DiMaggio Blvd.
Particular attention shall be given to location of construction signs and
barricades, lane widths, protection of drop-offs, etc. As a reference, the
Texas Manual of Uniform Traffic Control Devices (TMUTCD) shall be used.
The usual scale is 1 inch = 50 feet. A narrative of each sequence shall be
included on the plan sheets. Staging of major drainage structures and
utilities shall be considered. Provisions for temporary drainage shall be
considered and included during the stages of construction operations.
F. Prepare Plan and Profile Sheets:
The usual scale is 1 inch = 100 feet. The plan view shall include but not be
limited to: Roadway Alignment; Pavement Markings; Edge of Pavement and
ROW Break Points. The profile view shall include but not be limited to:
Design Profile Grade at the centerline (Gradient & Vertical Curve Data);
Existing Profile Grade Line at the centerline and at each; ROW line; Existing
and Proposed Elevations; and Location and description of culverts.
G. Prepare intersection grading and detail sheets as required for this work.
H. Prepare Drainage Computation Sheets:
These sheets shall include drainage area maps, runoff calculations, and
hydraulic data for storm sewers and culverts to be modified or constructed
within the project area. Obtain and review data regarding existing drainage
patterns and structures based on readily available information and field
visits.
I. Prepare drainage plan and profile sheets for the culverts and pipes along
the project being impacted, culvert layouts, and associated details for the
drainage structures within the project area.
J. Prepare small signing, pavement marking, and delineation sheets for the
project limits.
K. Prepare SW3P Narrative Sheet.
L. Prepare EPIC Sheet.
M. Prepare SW3P and Erosion Control to include temporary and permanent
erosion control measures.
N. Develop miscellaneous detail sheets for roadway, drainage, and traffic
items as necessary.
O. Compile TxDOT Standards as appropriate for the final design.
P. Summary of Quantities Sheets.
Page 4 of 6
Q. Prepare Final Engineer's Opinion of Probable Construction Cost based on
readily available bidding data.
R. Prepare a submittal at the 60%, 90% & 100% design level.
S. Compile necessary special provisions and special specifications.
T. Prepare and submit the draft and final PSE Package including supporting
documents as necessary for the City to advertise for bidding.
V. TRAFFIC SIGNAL DESIGN
Signal Design plans shall be prepared for three (3) intersections: US 79 at Joe
DiMaggio Blvd., Telander Rd., Brushy Creek Plant Road.
A. Conduct a field review of the existing intersection to note and verify existing
traffic signal equipment, existing intersection geometrics, physical
constraints, power connection, utility placement, and other details
necessary for signal plan preparation.
B. Meet with TxDOT and the CITY to discuss signal design requirements
specific to this project. One (1) meeting is assumed for budget purposes.
C. Obtain existing signal plans for the intersections. This information will be
provided by TxDOT.
D. Coordinate with "Texas One-Call" System and the CITY to have utilities
located in the field by the utility owners.
E. Attend meeting in the field with TxDOT and the CITY locate and confirm
locations of proposed controller and signal poles.
F. Draft plans will include complete traffic signal plan sets for the intersection,
including pavement markings, signage, signal phasing, conductor conduit
schedules, elevation sheets, vehicle detection, foundation details,
quantities, and communication equipment details necessary to facilitate
traffic signal operations.
G. Prepare final set of plans, which incorporate all previous comments and
submit to TxDOT and the CITY as a part of the PS&E package.
H. The ENGINEER shall coordinate the signal design with the UPRR in order
to incorporate signal preemption for traffic signals adjacent to RR ROW.
I. Traffic signal poles will include luminaires. No other roadway illumination
design is included in this scope of work.
J. Prepare temporary signal plans for two (3) intersections: US 79 at Joe
DiMaggio Blvd., Harrell Pkwy and Telander Rd.
VI. TXDOT PLAN REVIEW
A. Attend TxDOT District review meetings for 30%, 60%, 90% and 100%
design submittal packages.
Page 5 of 6
VII. PROJECT MANAGEMENT
A. Perform general Project Management during the course of the project to
include coordination with the CITY, preparing invoices, and management of
subconsultants.
B. Preparation of project correspondence including reports, record keeping,
and letters as necessary.
C. Perform QA/QC of deliverables prior to submittal to the CITY. Implement a
documented QA/QC program in accordance with the ENGINEER's
established procedures.
D. Attend monthly project progress and coordination meetings with the CITY as
required during project development.
Page 6of6
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
TELANDER DR. EXTENSION & IMPROVEMENTS EXHIBIT C
DESIGN SCHEDULE
ID WBS Task Name Duration Start Finish 2018 2019
17 Sep'17 Oct'17, Nov'17 Dec'17 Jan'18 Feh'18, _Mar'18 Apr'l8 May'18 Jun'18 Jul'18 Au_g'18 Sep'18 Oct'18 Nov'18 Dec'18 Jan
2027 3 101724 1 8 152229',5 121925 3.101172431 7:14'21 2814 111825 4 111825 1 8 152229 6 132027 3 1017.24:1 8 152225 5 121926 2 9'162330 7 1421.2114 111825 2 9.162330
6'1
1 — NOTICE TO PROCEED 0 daysThu 8/31/17 Thu 8/31/17
2 TASK PLAN DEVELOPMENT 65 days Thu 8131117 Wed 11/29/17
3 2.1 DESIGN AND ROW SURVEY 15 days Thu 8/31/17 Wed 9/20/17
4 22 UPDATE SCHEMATIC DESIGN 10 days Thu 9/21/17 Wed 10/4/17
5 2.3 TRAFFIC ANALYSIS AND MODELING 20 days Thu 8/31/17 Wed 9/27/17
6 2.4 ENVIRONMENTAL DOCUMENTATION 60 days Thu 8131/17 Wed 11/22/17'
..... .........
7 2.5 PREPARE PS&E PACKAGES 45 days; Thu 9/21/17 Wed 11/22/17 -
8 2.6 TRAFFIC SIGNAL DESIGNTS 65 days Thu 8/31/17 Wed 11/29/17 & -�-
9 2.7 UPRR COORDINATION&ADDRESS 65 days Thu 8/31/17 Wed 11/29/17'
COMMENTS
10 2.8 TXDOT COORDINATION&ADDRESS 25 days' Thu 8/31/17 Wed 10/4/17 ;
COMMENTS
11 2.9 UTILITY COORDINATION 60 days Thu 8131/17 Wed 11/22/17 -
12 3 BID PHASE SERVICES 15 days Thu 11/23/17 Wed 12113/17
ITIY1111�
13 4 CONSTRUCTION PHASE SERVICES 260 days: Thu 1/25/18 Wed 1/23/19 --
Task """ Rolled Up Progress Inactive Task Duration-only Progress
Milestone ♦ Split ,, ,,, Inactive Task Manual Summary Rollup L ---- Deadline
Project:FlNAL gATTIS sCHEDULE
Summary External Tasks Inactive Milestone Manual
Date:Wed 7/26117 Summary
Rolled Up Task °' Project Summary "= Inactive Summary ---= Start-only C
Rolled Up Milestone O Group By Summary Manual Task P "' Finish-only 3
Page 1 of 1 HDR ENGINEERING, INC.
TBPE F-754
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
Project Name: Telander Dr.Extension&Improvements HDR Engineering, Inc.
Total Total Other
Task Labor Hours Loaded Labor Cost Direct Costs Subconsultants TOTALS
TASK I Design and ROW Survey 108 $19,116.00 $0.00 $41,422.00 $60,538.00
TASK II Traffic Analysis and Modeling 414 $66,582.00 $0.00 $10,125.00 $76,707.00
TASK III Environmental Documentation 8 $2,048.00 $0.00 $14,787.65 $16,835.65
TASK IV PS&E Package and Storm Sewer 1006 $147,798.00 $0.00 $12,148.73 $159,946.73
TASK V Traffic Signal Design 521 $70,855.00 $0.00 $0.00 $70,855.00
TASK VI TxDOT Plan Review 48 $11,304.00 $0.00 $0.00 $11,304.00
TASK VII Project Management 104 $26,624.00 $800.00 $0.00 $27,424.00
GRAND TOTAL: 2209 $344,327.00 $800.00 $78,483.38 $423,610.38
Page 1 of 2
Exhibit D
Project Telander Dr. Extension&Improvements
Name:
Consultant: HDR Engineering,Inc.
Cost Component,Hours TotalHours
Project Principal 0
Project Manager 256
Senior Engineer. 301
Design Engineer 836
Engineer-in-Training 206
Sr. Design Technician 100
CADD Technician 506
Clerical/Steno 4
Total Hours 2209
Cost Component,Dollars Billing Totals
Rate
Project Principal $280 $0.00
Project Manager $256 $65,536.00
Senior Engineer $215 $64,715.00
Design Engineer $155 $129,580.00
Engineer-in-Training $110 $22,660.00
Sr.Design Technician $120 $12,000.00
CADD Technician $98 $49,588.00
Clerical/Steno $62 $248.00
Labor Dollars $344,327.00
Cost Component,Direct Expenses Total
Travel Expenses(Mileage billed at IRS Standard Rate) $200
Printing $600
TOTAL DIRECT EXPENSES $800.00
PROJECT FEE SUMMARY Total
HDR Direct Labor Costs $119,717.61
HDR Indirect Labor Costs $187,717.21
HDR Direct Expenses $800.00
HDR Profit @12% 12% $36,892.18
Subconsultants:
Inland Geodetics Survey&Row $41,422.00
Raba Kistner Pavement Testing&Design $12,148.73
CJ Hensch&Assoc. Inc. Traffic Counts $10,125.00
CP&Y Environmental Documentation $14,787.65
TOTAL FEE $423,610.38
Page 2 of 2