R-10-08-12-9E3 - 8/12/2010RESOLUTION NO. R -10-08-12-9E3
WHEREAS, the City of Round Rock has previously entered into an Advanced Funding
Agreement ("Agreement") with the Texas Department of Transportation ("TxDOT") for the FM 1460
Expansion Project, and
WHEREAS, the Council has determined that it is necessary to make changes to the quantity of
work to be performed or materials, equipment, or supplies to be provided, and
WHEREAS, it has been determined that it is necessary to change said Agreement in
accordance with the attached Construction Contract Change Order No. 6, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Construction
Contract Change Order No. 6 to the Agreement with TxDOT for the FM 1460 Expansion Project, a
copy of said change order being attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 12th day of August, 2010.
SARA L. WHITE, City Secretary
0:\wdox\SCC1nts\0112\1005\MONICIPAL\00199139.DOC/rmc
Cr YY1
ALAN MCGRAW, Mayor
City of Round Rock, Texas
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 06
Third Party Funding Notication Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/U.S. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by:
City of Round Rock
(Outside Entity's Legal Name)
2. Type of outside funding agreement for this change:
✓ Existing
Q Amended
[ Check one
E New
3. Indicate the type and amount of funding:
✓ Fixed Price (Lump Sum) (Estimated Amount $78,392.16 j
✓ Actual Cost
(a) Contract Items (Bid Items): $78,392.16
(b) E&C*: (a) x 0 = 0
enter %
(c) Indirect Cost**: (a + b) x 0 = 0
enter %
TOTAL $ 7 8s 39t2, 14
CCSJ:
2211-02-021
Project: STP 2009(866)ES
Highway: FM 1460
County: Williamson
District: Austin
Contract
Number. 08093008
Use as needed:
I hereby acknowledge notification of the modifications
covered by this Change Order.
Date
By
Typed/Printed Name
Typed/Printed Tide
• The percentage (%) for E&C (Engineering and Contingendes) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
of E&C charge. Fora spedfic project, E&C rate (%) can be derived from the cost of"Engineering and Contingencies" in
the "Estimated Cost" of the project.
'"' Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
TxDOT Representative Date
Typed/Printed Name:
TXDOT Form 2146-AFA (Rev. 7/2007) Page 1 of 1
EXHIBIT
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Work Category:
1. Work Program:
LEWIS CONTRACTORS, INC.
Project: Tx DOT - FM 1460 Casing
Location: Cedar Park, Texas
Date: April 20, 2010
Engineer. City of Round Rock
To: Hunter Industries, Ltd.
Attn: Gary Tadcert
Phone: 512-6654501
1
1
We propose to provide equipment, labor and material tQ perform the following operations.
Our proposal is to include these items as specifically .luted, all other work items or materials are excluded.
This quote is void after sbdy days from proposal date. i
54" Steel Cas
Item
r Description i
Quantity
Unit Price
Extension
1
install 54" Casing 3/8 Walt.Move in #1 E
80
Lf.
$ 462230
$ 36,960.00
2
Install 54" Casing 3/8 Wall. Move in #2 (
80
1f .
$ 462.00
$ 36,980.00
Exclusions:
-Inspection Fees
- General building permit
- Impact, tap or connection fees
- Engineering control/Layout and Survey of work
- Meter fees and/or deposits
- Conduits or sleeves for other trades
- Landscaping, seeding or sod
- Tree removal or replacement
- Locate Of Private Utilities
- Traffic Control/Barricades/Barriers
Additional Qualifications;
Subtotal For 54" Steel Casing : $
Grand Total :
- Construction Material Testing
- Geotech Testing
- Adjustment Of Existing Utilities
- Removal Or Replacement Of Paving
- Erosion Control
- Intet protection (stage two)
- Import Of Select Material For Backlit
- Construction Water
- Payment and Performance bonds are Included. Can b ( deducted If not needed.
Hauloff of spoils is included.
Pricing Includes two move in's. '
Casing is bib with bedding 6" under pipe and 12" over to of pipe.
Flowfin
able Fill is induded only for al two feet from subg de down. The reainder fill is bid as gravel from
top of pipe to tlowable fiIL (Bid as requested by Jeff Bell- ity mof Round Rods)
Steel End caps are included to be tack welded to ends of casing.
Casing has 4' of cover from lkxwline of ditch outside of nxiadway. Deeper depths expected under roadway.
73,920.00
73,920.00
IA/ �,7 re +
-.2g131a.1c.
Vice President
Lewis Contractors inc.
4/27/2010) David Boone - RE_ FW: Pricing for 54" Casing _....__..__...__.__Page 1_
From: Jeff Bell <jbell@round-rock.tx.us>
To: David Boone <DBOONE@dot.state.tx.us>
CC: Bill Stablein <bstablein@round-rock.tx.us>, Michael Thane <mthane@round-...
Date: 4/22/201012:22 PM
Subject RE: FW: Pricing for 54" Casing
David,
The City of Round Rock would like to accept the proposal for installing the 54" Casing Pipe 0 $78,392.00. Please move forward.
Let me know If you need anything else from us.
Jeff Bell
----Original Message ---
From: David Boone [mailto:DBOONEOdotstate.bius]
Sent: Wednesday, April 21, 2010 9:15 AM
To: Jeff Bell
Cc: Bill Stablein
Subject: RE: FW: Pricing for 54" Casing
Please note that the actual cost with the Prime Contractors' allowable profit and bond will be $78,392.00. Let me know if this is still
OK. if it's finalized with the City, I will have District do an AFA amendment.
David A. Boone
Engineering Specialist
Texas Dept. of Transportation
Georgetown Area Office
(512) 930-5402
»> Jeff Bell <jbell@round-rock.tx.us> 4/21/2010 8:51 AM »>
David,
Yes It is. I hope to be able to give a go ahead tomorrow. Thanks for your additional time and consideration.
Jeff
----Original Message ---
From: David Boone [maitto:DBOONE0dot.state.tx.us]
Sent: Tuesday, April 20, 20101:19 PM
To: Jeff Beq
Cc: BM Stablein
Subject: Fwd: FW: Pricing for 54" Casing
Jeff,
See attached. Is it more to your liking?
David A. Boone
Engineering Specialist
Texas Dept of Transportation
Georgetown Area Office
(512) 930-5402
Please use caution when driving through work zones.
Find more information about work zone safety at
www.bcdoLgov/safety/tips/work_zones.htm
Please use caution when driving through work zones.
Find more infomtation about work zone safety at
15.
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a 4k
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Agenda Item No. 9E3.
City Council Agenda Summary Sheet
Consider a resolution authorizing the Mayor to execute Construction Contract Change Order
Agenda Caption: No. 6 with the Texas Department of Transportation for the FM 1460 Expansion Project.
Meeting Date: August 12, 2010
Department: INFRASTRUCTURE DEVELOPMENT AND CONSTRUCTION MANAGEMENT
Staff Person making presentation: Michael Thane
Director of Infrastructure Management
Item Summary:
This Change Order adds 160 linear feet of 54 -inch steel casing for a future waterline to be installed across A.W.
Grimes Boulevard.The City requested this work during the roadway construction widening of A.W. Grimes in
order to eliminate the need for a large boring operation under A.W. Grimes in the future.
This Change Order is 3rd Party funded by the City of Round Rock and is covered by the Advanced Funding
Agreement.
Strategic Plan Relevance:
Goal 27.0 "Ensure there is an adequate, affordable and safe water supply."
Cost: $78,392.16
Source of Funds: Self -Finance Water Construction Fund
Date of Public Hearing (if required): N/A
Recommended Action: Approval of the change order
EXECUTED
DOCUMENT
FOLLOWS
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 06
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/U.S. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by:
City of Round Rock
(Outside Entity's legal Name)
2. Type of outside funding agreement for this change:
✓ Existing
(Z Amended
[ Check one
I- New
3. Indicate the type and amount of funding:
E Fixed Price (Lump Sum) (Estimated Amount $78,392.16 )
R. Actual Cost
(a) Contract Items (Bid Items): $78,392.16
(b) E&C*: (a) x 0 = 0
enter %
(c) Indirect Cost": (a + b) x 0 = 0
enter %
TOTAL $78,3997.14
CCSJ: 2211-02-021
Project: STP 2009(866)ES
Highway: FM 1460
County: Williamson
District: Austin
Contract
Number. 08093008
Use as needed:
I hereby acknowledge notification oldie modifications
covered by this Change Order.
Date
By ✓ 1
Typed/Printed Name ataiI I/l C6 ('A)
Typed/Printed Tide4���
"The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
of E&C charge. Fora specific project, E&C rate (96) can be derived from the cost of "Engineering and Contingencies" in
the "Estimated Cost" of the project.
`* Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
TxDOT Representative Date
Typed/Printed Name:
L
TXDOT Forrn 2146-AFA (Rev. 7/2007) Page 1 of 1
REPORT DATE:
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1. Work Program:
LEWIS CONTRACTORS, INC.
Project: TxDOT - FM 1460 Casing
Location: Cedar Park, Texas
Date: April 20, 2010
Engineer City of Round Rock
To: Hunter Industries, Ltd.
Attn: Gary Tacked
Phone: 512-6654501
We propose to provide equipment, labor and material t6 perform the following operations.
Our proposal is to indude these items as specifically !kited, ail other work items or materials are excluded.
This quote is void after sixty days from proposal date. 1
54" Steel Casin
.. Item Description 1
Quantity
Unit Price
Extension
1
install 54" Casing 3/8 Walt. Move in #1 fi
801 if.
$ 462.00
$ 36,960.60
2
Install 54" Casing 3/8 Wall. Move in #2 1
80 If .
$ 462.00
$ 36,960.00
Exclusions:
- inspection Fees
- General building permit
- Impact, tap or connection fees
- Engineering control/Layout and Survey of work
- Meter fees and/or deposits
- Conduits or sleeves for other trades
- Landscaping, seeding or sod
- Tree removal or replacement
- locate Of Private Utilities
- Traffic ControUBarricades/Barriers
if
ubtotal For 54" Steel Casing $
Grand Total : $
- Construction Material Testing
- Geotech Testing
- Adjustment Of Existing Utilities
- Removal Or Replacement Of Paving
- Erosion Control
- Inlet protection (stage two)
- Import Of Select Material For Backfill
- Construction Water
Additional Qualifications; i
- Payment and Performance bonds are included. Can be deducted If not needed.
Hauloff of spoils is included.
Pricing includes two move in's.
Casing is bid with bedding 6" under pipe and 12" over to'l of pipe.
Flowable Alt is included only for final two feet from subgrade down. The remainder till is bid as gravel from
top of pipe to flowable fill. (Bid as requested by Jeff Bell -City of Round Rock)
Steel End caps are included to be tack welded to ends of casing.
Casing has 4' of cover from Bowline of ditch outside of roadway. Deeper depths expected under roadway.
Sincerely,
S \r
\ , �Qkic.) '1'O rMAW tPui6
Matthew
73,920.00
73,920.00
/.5- °�s + i %
Vice President
Lewis Contractors Inc.
(4/27/2010) David Boone RE FW Pricing for 54" Casing
From: Jeff Bell <jbell@rouid-rock.tx.us>
To: David Boone <DBOONE@dot.state.tx.us>
CC: Bill Stablain <bstablein®round-rock.tx.us>, Michael Thane <mthane@round-...
Date: 4/22/2010 12:22 PM
Subject: RE: FW: Pricing for 54" Casing
David,
The City of Round Rock would like to accept the proposal for installing the 54" Casing Pipe 0 $78,392.00. Please move forward.
Let me know If you need anything else from us.
Jeff Bell
----Original Message ---
From: David Boone [mailto:DBOONE@dot.state.tx.us]
Sent: Wednesday, April 21, 2010 9:15 AM
To: Jeff Bell
Cc: Bill Stableln
Subject RE: FW: Pricing for 54` Casing
Please note that the actual cost with the Prime Contractors' allowable profit and bond will be $78,392.00. Let me know if this is still
OK. 1f it's finalized with the City, I will have District do an AFA amendment.
David A. Boone
Engineering Specialist
Texas Dept. of Transportation
Georgetown Area Office
(512) 930-5402
»> Jeff Bell <jbell®round-rock.txus> 4/21/2010 8:51 AM »>
David,
Yes It is. I hope to be able to give a go ahead tomorrow. Thanks for your additional time and consideration.
Jeff
----Original Message -----
From: David Boone [maiito:DBOONE0dot.state.tx.us]
Sent: Tuesday, April 20, 2010 1:19 PM
To: Jeff Bell
Cc: Bill Stablein
Subject: Fwd: FW: Pricing for 54" Casing
Jeff,
See attached. Is it more to your liking?
David A. Boone
Engineering Specialist
Texas Dept. of Transportation
Georgetown Area Office
(512) 930-5402
Please use use caution when driving through work zones.
And more information about work zone safety at
www.txdot.gov/safety/tips/work_zones.htm
Please use caution when driving through work zones.
And more information about work zone safety at
_ Page
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