R-03-10-23-11F11 - 10/23/2003RESOLUTION NO. R -03-10-23-11F11
WHEREAS, the City of Round Rock evaluates funding requests from
local social service agencies to identify and help fund valuable,
needed community services, and
WHEREAS, the City of Round Rock has received a request for funds
from Round Rock Health Clinic, a non-profit corporation ("Agency"), and
WHEREAS, the City Council hereby determines that the requested
funds will be used for a public purpose, namely to provide medical
evaluation, wellness and acute care and treatment for indigent and low-
income residents, and
WHEREAS, the City Council desires to enter into a Funding
Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Funding Agreement with the Agency, a copy of said
agreement being attached hereto as Exhibit "A" and incorporated herein
for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
@PFDesktop\::ODMA/WORLDOX/0:/WDOX/RESOLUTI/R31023F.11/rmc
AT
RESOLVED this 23rd day of Octobe
ELL, Mayor
City of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secretar
2
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
ROUND ROCK HEALTH CLINIC
This Social Service Agency Annual Funding Agreement ("Agreement") is by and between
the City of Round Rock ("Round Rock") and Round Rock Health Clinic ("Agency"), a non-profit
corporation. Pursuant to the terms of this Agreement, for Fiscal Year 2003-04, Round Rock hereby
agrees to allocate Fifteen Thousand Dollars ($15,000.00) to the Agency to fulfill the public purposes
outlined by Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing health
assessment, counseling, and treatment for low-income and indigent patients.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
medical evaluation, wellness and acute care and treatment for indigent and low-
income residents.
1.3 Distribution of Funds. Round Rock will pay the annual sum of Fifteen Thousand
Dollars ($15,000.00) to the Agency in four equal quarterly payments, commencing
in October 2003.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or employee
of the Agency, or to create any partnership, joint venture, or other association
between Round Rock and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the agent,
servant, or employee of Round Rock, or to create any partnership, joint venture, or
other association between the Agency and Round Rock.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c@PFDesktop\::ODMA/WORLDOX/O:/WDOX/CORR/GNL/SOCSER03/00056600.WPD/ 1
EXHIBIT
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current list
(including term of office) of the Agency's directors, as well as its regular
meeting times;
e. The Agency shall provide to Round Rock financial reports and board of
director meeting minutes on a regular and timely basis as requested by Round
Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees, and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency;
The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accounting standards,
and shall provide a copy of this audit to Round Rock;
g.
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs;
j. The Agency shall allow Round Rock or its designee to conduct a semi-annual
inspection of the Agency's premises and operations; and
k. The Agency and Round Rock or its designee shall establish agreed upon
performance measures. Performance measures will be submitted on a
quarterly basis to Round Rock or its designee.
1.6 Term of Agreement. This Agreement is for the City's fiscal year which begins
October 1, 2003 and ends September 30, 2004.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between Round
Rock and the Agency. No oral agreements are in effect pertaining to this Agreement.
Any changes or modifications to this Agreement must be made in writing with the
consent of both parties.
2
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current list
(including term of office) of the Agency's directors, as well as its regular
meeting times;
e. The Agency shall provide to Round Rock financial reports and board of
director meeting minutes on a regular and timely basis as requested by Round
Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees, and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency;
The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accounting standards,
and shall provide a copy of this audit to Round Rock;
g.
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock;
J.
The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs;
The Agency shall allow Round Rock or its designee to conduct a semi-annual
inspection of the Agency's premises and operations; and
k. The Agency and Round Rock or its designee shall establish agreed upon
performance measures. Performance measures will be submitted on a
quarterly basis to Round Rock or its designee.
1.6 Term of Agreement. This Agreement is for the City's fiscal year which begins
October 1, 2003 and ends September 30, 2004.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between Round
Rock and the Agency. No oral agreements are in effect pertaining to this Agreement.
Any changes or modifications to this Agreement must be made in writing with the
consent of both parties.
2
1.8 Assignability. This Agreement cannot be assigned or transferred in an art without
the written consent of both Round Rock and the Agency. any
Executed by:
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
3
DATE: October 17, 2003
SUBJECT: City Council Meeting - October 23, 2003
ITEM: *11.F.11. Consider a resolution authorizing the Mayor to execute a
Resource:
History:
Funding:
Cost:
Source of Funds:
Outside Resources:
Impact/Benefit:
Public Comment:
Sponsor:
Funding Agreement with Round Rock Health Clinic.
David Kautz, Assistant City Manager/Chief Financial Officer
Cindy Demers, Finance Director
City staff and the local area United Way participated in a
joint process to receive and evaluate funding requests from
social service agencies. Funding has been established in the
current year operating budget for this agency. This
agreement outlines the terms and conditions for the current
year funding.
$15,000
General fund
United Way
Joint review and evaluation of the funding requests enable
our City to identify and help fund valuable, needed
community services.
Public Hearings were held in the budget adoption process.
Finance Department
Executed
Document
Follows
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
ROUND ROCK HEALTH CLINIC
This Social Service Agency Annual Funding Agreement ("Agreement" is
the City of Round Rock ("Round Rock") and Round Rock Health Clinic " ) by and between
A
corporation. Pursuant to the terms of this Agreement, for Fiscal Year 2003-04, Round Rock hereby
gency ), a non-profitby
agrees to allocate Fifteen Thousand Dollars ($15,000.00) to the A enc to f
outlined by Round Rock and the Agency herein, g y fill the public purposes
1.1 Pur Round Rock has in good faith determined that this Agreement
public purpose. This public purpose includes, but is not limited to, rovidn eaa
assessment, counseling, and treatment for low-income and indigent P atients. hheall th
1.2 Use of Funds. The Agency understands that the funds provided to it by
will be used solely for the following program services in Round Rock: to p Rock
rovmedical evaluation, wellness and acute care and treatment for indi ent and l ode
income residents. g ow -
1.3 Distribution of Funds. Round Rock will pay the annual sum of Fifteen
Dollars ($15,000.00) to the Agency in four equal quarterly Thousand
in October 2003. payments, commencing
1.4 Relationship of Parties Nothing contained herein, either explicitly
shall be deemed or construed to make Round Rock the agent, servant,
tl e
of the Agency, or to create any partnership, joint venture, or other association
between Round Rock and the Agency. Alternatively
explicitly or implicitly, shall be deemed or construed, nothing contained herein, either
servant, or employee of Round Rock, or to create any to make the Agency the agent,
other association between the Agency and Round Rock.
rtnershup, joint venture, or
1.5 Principles and Controls. In administering the handling of contributed
Round Rock and the Agency agree to the following certain basic principles rineples whichhare
public funds,
essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non-profit corporati
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines; p Y
b. The Agency shall remain in good standing under the laws of the a state of
@PFDesktop\::ODMA/WORLDOX/O:/WDOX/CORR/GNUSOCSER03/00056600.WPD/ 1
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain
(including term of office) of the Agency's directors, as well as it current list
meeting times; s regular
e. The Agency shall provide to Round Rock financial reports and board
director meeting minutes on a regular and timely basis as red nested b Ro of
Rock; � y and
f. The Agency shall provide adequate liability insurance cove
Agency, and does hereby indemnify Round Rock and its employees,ge the
and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency; Y
The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accountingtistandrs,
and shall provide a copy of this audit to Round Rock; s'
g.
h. The Agency shall prepare a detailed annual bud et, translat'
ng
service plans into financial terms, and shall provide a copyof this program
Round Rock; s budget to
J•
The Agency shall be responsible for generation of support for itsro a
and not rely solely on Round Rock for funding of its programs; p ms
The Agency shall allow Round Rock or its designee to conduct a semi -
inspection of the Agency's premises and operations; and annual
k. The Agency and Round Rock or its designee shall establish
performance measures. Performance measures will be submitted uponed
quarterly basis to Round Rock or its designee. onna
1.6 Term of A reement. This Agreement is for the City's fiscal
October 1, 2003 and ends September 30, 2004. Y year which begins
1.7 Entire A reement. This Agreement constitutes the entire agreement
Rock and the Agency. No oral agreements are in effect pertaining h s tween Round
his Agreement.
Any changes or modifications to this Agreement must be made in writin
consent of both parties. g with the
1.8 Assignabili . This Agreement cannot be assigned or transferred
the written consent of both Round Rock and the Agency.
in any part without
Executed by:
ent/Chai
Z
card of Directors Date
Agency Chief P
fessi a Officer (paid st
City of Roun;i7 yor
fo
3
eJ'6V4Eo-c. 2cro3
Date
/S?oj
Date