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R-03-10-23-11F13 - 10/23/2003RESOLUTION NO. R -03-10-23-11F13 WHEREAS, the City of Round Rock evaluates funding requests from local social service agencies to identify and help fund valuable, needed community services, and WHEREAS, the City of Round Rock has received a request for funds from the Williamson County Crisis Center, a non-profit corporation ("Agency"), and WHEREAS, the City Council hereby determines that the requested funds will be used for a public purpose, namely to provide comprehensive services to victims of family violence, sexual assault, and other violent crimes, and WHEREAS, the City Council desires to enter into a Funding Agreement with the Agency, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Funding Agreement with the Agency, a copy of said agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. @PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R31023F.13/sc RESOLVED this 23rd day of October, 2003. WELL, Mayor ity of Round Rock, Texas CHRISTINE R. MARTINEZ, City Secreta 2 CITY OF ROUND ROCK SOCIAL SERVICE AGENCY ANNUAL FUNDING AGREEMENT WITH WILLIAMSON COUNTY CRISIS CENTER This Social Service Agency Annual Funding Agreement ("Agreement") is by and between the City of Round Rock ("Round Rock") and Williamson County Crisis Center ("Agency"), a non- profit corporation. Pursuant to the terms of this Agreement, for Fiscal Year 2003-04 Ro hereby agrees to allocate Twenty -Five Thousand Dollars ($25,000.00) to the Ay and Rock public purposes outlined by Round Rock and the Agency herein. g y to fulfill the 1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a public purpose. This public purpose includes, but is not limited to g comprehensive services to victims of family violence, sexual assault, and other violent crimes.other 1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock will be used solely for the following program services in Round Rock: to provide shelter to women and their children who are the victims of family violence and sexual assault. 1.3 Distribution of Funds. Round Rock will pay the annual sum of Twenty -Five Thousand Dollars ($25,000.00) to the Agency in four equal quarterly payments, commencing in December 2003. 1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make Round Rock or its designee, the agent, servant, or employee of the Agency, or to create any partnership, joint venture, or other association between Round Rock or its designee and the Agency. Alternatively, nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make the Agency the agent, servant, or employee of Round Rock or its designee, or to create any partnership, joint venture, or other association between the Agency and Round Rock or its designee. 1.5 Principles and Controls. In administering the handling of contributed public funds, Round Rock and the Agency agree to the following certain basic principles which are essential to maintain community acceptance and support: a. The Agency shall maintain its status as a voluntary, non-profit corporation under section 501(C)(3) of the Internal Revenue code, unless exempt by Federal guidelines; @PFDesktop\::ODMA/WORLDOXJO./WDOY/CORR/GNUSOCSER03/0005660. WPD b EXHIBIT The Agency shall 'remain in good standing under the laws of the state of Texas; c. The Agency shall notify Round Rock or its designee of major programmatic and administrative changes which could substantially affect the Agency's operation and service delivery; d. . The Agency shall provide to Round Rock or its designee and actively maintain a current list (including term of office) of the Agency's directors, as well as its regular meeting times; • The Agency shall provide to Round Rock or its designee minutes of its board of director meetings and detailed financial reports which include detailed comparisons of budgeted and actual activity and change in financial position. The reports shall be attested to by the Agency's board of directors and be provided on a regular and timely basis as requested by Round Rock or its designee; f. The Agency shall provide . adequate liability insurance coverage for the Agency, and does hereby indemnify Round Rock and its employees, designees, and agents from any and all liability for any damage or injury caused to any employee, client, patron, agency, visitor or guest of the Agency; If an independent public accountant prepares an annual audit or review in accordance with generally accepted accounting standards, the Agency shall provide a copy of such report to Round Rock or its designee; h. The Agency shall prepare a: detailed annual budget, translating program service plans into financial terms, and shall provide a copy of this budget to Round Rock or its designee. The budget must have comparative columns showing previous year actual rand year ro osedbudget p P g figures. Revenues should be categorized by major source and expenses categorized by purpose; i• The Agency shall be responsible for generation of support for its programs and not rely solely on Round Rock for funding of its programs; j The Agency shall allow Round Rock or its designee to conduct a semi-annual inspection of the Agency's premises and operations; and k. The Agency and Round Rock or its designee shall establish agreed upon performance measures. Performance measures will be submitted on quarterly basis to Round Rock or its designee. 1.6 : Term of Agreement. This Agreement is in effect for the City's fiscal year which begins October 1, 2003 and ends September 30, 2004. 1.7 Entire Agreement. This Agreement constitutes the entire agreement between Rock and the Agency. No oral agreements are in effect pertainingto this Agreement. Round gr ement. Any changes or modifications to this Agreement must be made in writing with the consent of both parties. 1.8 Assignability. This Agreement cannot be assigned or transferred in any part without the written consent of both Round Rock and the Agency. Executed by: Agency President/Chairman, Board of Directors Date Agency Chief Professional Officer (paid staff) Date City of Round Rock, Mayor Date 3 DATE: October 17, 2003 SUBJECT: City Council Meeting - October 23, 2003 ITEM: *11.F.13. Consider a resolution authorizing the Mayor to execute Funding Agreement with Williamson County Crisis Center Resource: History: David Kautz, Assistant City Manager/Chief Financial Officer Cindy Demers, Finance Director City staff and the local area United Way participated in a joint process to receive and evaluate funding requests from social service agencies. Funding has been established in the current year operating budget for this agency. This agreement outlines the terms and conditions for the current year funding. Funding: Cost: $25,000 Source of Funds: General fund Outside Resources: United Way Impact/Benefit: Joint review and evaluation of the funding requests enable our City to identify and help fund valuable, needed community services. Public Comment: Public Hearings were held in the budget adoption process. p ocess. Sponsor: Finance Department Executed Document Follows CITY OF ROUND ROCK AGENCY ANNUAL SOCIAL SERVICE A WITH_ FUNDING AGREEMENT LATER F TY CRISIS CE LIAMSpN COUNTY and between ent "Agreement") by Annual Funding Agreement ( is by and ), a e Service Agency Ann son County Crisis Center This Social S k" and William Year 2003-04, Round Rock the City o f Round Pur u Round Rock") of this Agreement, for Fiscalto the Agency to fulfill the on - Pursuant to the term Thousand Dollars ($25,000.00 ) profit corporation. Five enc herein. hereby agrees to allocate Twenty -Five by Round Rock and the Agency Agreement serves a public purposes outlined good faith determined that this t providing Pur osp. Round Rock has in purpose includes, but is not limitedand other 1.1 purpose. This public p � violence, sexual assault, public purp nsive services to victims of family comprehensive violent crimeS• vided to it by Round Rock The Agency understands that the funds proRound Rock: to provide 1.2 Use of Funds. g service will be used solely for the following program e the victims of family violence and shelter to women and their children who ar sexual assault. willpay the annual sum of Twenty -Five Round Rock quarterly payments, 1.3 Distribution Funds. Y p Thousand Dollars ($25,000.00) to the Agency in four equal q commencing in December 2003. explicitly or implicitly, Parties. Nothing contained herein, either ex l the agent, servant, 1.4 Relationshi d Part or other or construed to make Round Rock or its designee, joint venture, shall be deemed partnership, alternatively, or employee of the Agency, or to create any p p designee and the Agency. association between Round Rock or its de � licitly, shall be deemed or construed nothing contained herein, either explicitly en1 employee of Round Rock or its designee, Agency the agent, servant, p to make the Ag Y venture, or other association between the Agency or to create any partnership, joint and Round Rock or its designee• public funds, the handling of contributed following certain basic principles which are In administering 1.5 Princi les and Controls.Agency agree to the Round Rock and the Ag Y ort; to maintain community acceptance and supe essential a. The Agency oration non-profit corp enc shall maintain its status as a vol enuary�ode, unless exempt by under section 501(C)(3) of the Internal Rev Federal guidelines; Mp/WORLDOX/O:/WDOX/CORR/GNIJSOCSER03/0005660. WPD @PFDesktop\::OD Z3 -11F- 3 b. The Agency shall remain . Texas; in good standing under the laws of the state c. The Agency of shall notify Round Roc and administrative changes Rock or its designee affe r pro delivery; affect the rratic d. The Agency shall maintain a current provide to Round list (including Rock or its well as its regular g term designee meeting of off ce) of the and actively g times; Agency's directors, as e. The Agency shall provide to Round Rock or its designee comparisons meetings detailed financial reports h minutes e detailed board Ther budgeted and actual activityp its which include reports shall be attested to bythe and change provided on a Agency's in financial s n position. designee; regular and timelyg y's board of directors ghee• basis as requested by Roundand be Rock or its f. The Agency y shall provide adequate liability insurance coverage for designees, and agents from indemnify Round the any and all liabilityRock and its employees, caused to any employee, client Ypatron, agenc for any damage or injury , visitor or guest of the g• If an independent public accountant prepares an annual accordance with generally accepted accounting audit or review inl provide a copy of such report to standards, the p Round Rock or its designee;Agency shall h. The Agency shall prepare a detailed service plans into financial to annual budget, translating Round Rock or its designee. terms, and shall provide a copy of program showinggnee. The budget must have comparative this budget to should be ate previous year actual and proposed columns categorized b p p°Sed year budget figures. by source and expenses categorized Revenues i' The Agency shall be responsibleg zed bypurpose; and not relynsolelyafor generation of support for its programs � • The Agencyprograms; inspection shall allow Round Rock or its de the Agency's premises and operations; gnee to conduct a semi-annual k and The Agency and Round perforin Rock or its designee shall este ' performance measures. Perfo bush agree quarterly basis to Round rmance measures will be submted d upon Rock or its designee, on a 1.6 Term of A reement. This begins October 1 s Agreement is in effect for t 2003 and ends September 30, 2004he City's fiscal year which 1.7. Entire A reement. and the A This Agreement constitutes the entire Rock changes Agency No oral a ire agreement between Round Any or modifications tothis are in effect consent of both parties. Agreement must be aining to this Agreement. made in writing with the 1.8 A=Sgnabili • This Agreement cannot be a the written consent of both Rounnedord sthe A e transferred in anypart without d Rock and the Agency. Executed by: Agency P 'esident/Chairman oard of Directors Agency Chief ProfOfr- ess'to ► • 1 Officer (paid staff) CityofRo n ayor Date /69 Date Date