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R-98-11-12-10B7 - 11/12/1998RESOLUTION NO. R -98-11-12-10B7 WHEREAS, the City of Round Rock has previously entered into an agreement for engineering services ("Agreement") with Rust Lichliter/Jameson for the development of a Transportation Master Plan for the City of Round Rock, and WHEREAS, Rust Lichliter/Jameson has submitted Supplemental Agreement No. 1 to the Agreement to provide for additional traffic modeling and traffic study services, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 1 to the Agreement with Rust Lichliter/Jameson, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 1 to the Agreement with Rust Lichliter/Jameson to provide for additional traffic modeling and traffic study services, a copy of said supplemental agreement being attached hereto and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. K:\WPDOCS\RESOLUTI\R81112B7.WPD/scg RESOLVED this 12th day of November, 1998. ATTEST: E LAND, City Secretary 2 CHARLES CULP _ R, Mayor City of Round Rock, Texas THE STATE OF TEXAS § THE COUNTY OF WILLIAMSON § SUPPLEMENTAL AGREEMENT NO. 1 TO CONTRACT FOR ENGINEERING SERVICES This Amendment to the Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Rust Lichliter/Jameson, hereinafter called the "Engineer." WHEREAS, the City and the Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 25th day of September, 1997 to develop a Comprehensive Transportation Master Plan for the City of Round Rock and its ETJ, and WHEREAS, Article 2, Scope Of Services To Be Provided By Engineer, describes those engineering services to be provided by the Engineer as a part of the Contract, and WHEREAS, Article 3, Contract Period, requires termination of the Contract on November 30, 1998 unless the Contract is extended, and WHEREAS, Article 4, Compensation, establishes the maximum lump sum payable under this contract at $252,063.20 without modification of the contract, and WHEREAS, the City has increased the scope and quantity of work required of the Engineer through this contract by requiring the development of special models to study various alternatives for SH 130 and the development of a special sub -area model and report concerning the South Commercial Area of Round Rock; a significant increase in the number of public meetings and public involvement for the project; preparation of additional map bases, digital ortho photos, newspaper inserts, and exhibit maps; and future consultant services to maintain and update the TRANPLAN Model. WHEREAS, the increase in scope of work will require the Contract Period to be extended until September 30, 1999, and WHEREAS, the Engineer has agreed to perform the additional work for $79,764.00 increasing the lump sum fee for the contract to $331,827.20, NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: "Article 3 CONTRACT PERIOD" shall be amended by extending the termination date of the Contract to the close of business on September 30, 1999. "Article 4 COMPENSATION" shall be amended by changing the lump sum amount payable under this contract to $331,827.20. "EXHIBIT A Round Rock Transportation Plan Scope of Services" shall be amended by the addition of the following items of work: 1.4.10 Development of Digital Ortho and GIS Mapping Base - The Engineer shall take the raw digital ortho files provided by the City splice in additional coverage available from other sources as a base for the plan development. The Engineer shall develop GIS files describing the City Limits, ETJ, and street network to match the composite digital ortho base map. 1.7.1 Network Development - ... An additional network will be developed describing a SH 130 scenario outside the ETJ of the City. Sufficient TRANPLAN model iterations will be run to describe the differences between the east and west alternatives. 1.8.2 (a) A special sub - area traffic model and special report will be developed for the South Commercial Area of Round Rock. 1.9 (a) PUBLIC MEETING #3 1.9 (a).1 Meeting Preparation - Rust will prepare all necessary exhibits and meeting materials for the public meeting. Public Meeting #3 will present additional refinements of the Ultimate Buildout Plan, and the Year 2007 and Year 2017 Plans. 1.9 (a).2 Meeting - Five Rust employees will attend the public meeting. The meeting format will generally consist of an open house, a presentation, and a public comment session. 1.9 (a).3 Meeting Summary - Rust will develop and provide to the City a meeting summary after the meeting. 1.9 (b) NEIGHBORHOOD MEETING - Rust will prepare all necessary exhibits and meeting materials for a neighborhood meeting. The meeting will present information about a corridor and will seek input from the neighborhood. Two Rust employees will attend the meeting and document the discussions. 1.13.4 Present Final Master Plan to the City Council - ... Rust will prepare the layout suitable for printing of a two page insert including maps and the Transportation Master Plan highlights appropriate for the inclusion in a full size newspaper. 1.13.5 TRANPLAN Training - ... Rust will provide additional services upon request of the City to maintain and modify the TRANPLAN model. These services will be based upon a written work order signed by the City Traffic Engineer which will detail the specific compensation agreed upon for each work order task, and in no event will the compensation provided to the Engineer by the City for this item of work exceed the compensation allowed under Article 4 Compensation of this contract. Page 2 of 3 IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Agreement in duplicate. THE ENGINEER By:w(I Signa ure 4/40 /4), 'ft�r Date CITY e ' ' UND ROCK By: G CharlCulpepper, Mayor Date Page 3 of 3 DATE: November 6, 1998 SUBJECT: City Council Meeting — November 12, 1998 ITEM: 10.B.7. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 1 to the engineering contract with Rust Lichliter/Jameson for the development of a Transportation Master Plan for the City of Round Rock. The Supplemental Agreement adds additional items of work for the development of the Transportation Master Plan not included in the original contract, provides for additional traffic modeling and traffic study services after the adoption of the Transportation Master Plan by the City Council, increases the maximum amount payable for services from $252,063.20 to $331,827.20 and extends the termination date of the contract from November 30, 1998 to September 30, 1999. Staff Resource Person: Jim Nuse, Public Works Director.