G-08-09-25-13C4 - 9/25/2008ORDINANCE NO.
Db -9 - 2,5- 17X
AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX
BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL
YEAR 2008-2009.
WHEREAS, the City of Round Rock collects a seven (7)
percent hotel occupancy tax on hotel rooms, and
WHEREAS, V. T. C.A. , Tax Code Section 351.101(a) states,
"Revenue from the municipal hotel occupancy tax may be used only
to promote tourism and the convention and hotel industry," and
Section 351.101(b) states, "Revenue derived from the tax
authorized by this chapter shall be expended in a manner
directly enhancing and promoting tourism and the convention and
hotel industry," and
WHEREAS, the Tourism Commission for the City of Round Rock
(the "Commission") has provided the City with a copy of its
recommendations for funding for certain events, arts, and
historic preservation, and
WHEREAS, in developing the 2008-2009 Hotel Occupancy Tax
Budget, the City Council has taken into consideration City -
sponsored items which promote tourism, as well as the
Commission's recommendations, and
WHEREAS, a proposed 2008-2009 budget for Hotel Occupancy
Tax funds is attached as Exhibit
which provides for
expenditure of the funds in a manner that complies with
statutory requirements and Section 1.1809 of the City Code (1995
Edition), Now Therefore
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND
ROCK, TEXAS:
0:\WDOX\ORDINANC\08091104.DOC/rmc
That the attached 2008-2009 Hotel Occupancy Tax Budget is
hereby approved and the disbursements shown thereon are hereby
authorized.
The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at
which this Ordinance was adopted was posted and that such
meeting was open to the public as required by law at all times
during which this Ordinance and the subject matter hereof were
discussed, considered and formally acted upon, all as required
by the Open Meetings Act, Chapter 551, Texas Government Code, as
amended.
READ and APPROVED on first reading this the l( day of
4741/1/te. , 2008.
READ, APPROVED and ADOPTED on second reading this the
Oathdayof VCAA/02C'r"" , 2008.
� ' l
SARA L. WHITE, City Secretary
ALAN MCGRAW, Mayor
City of Round Rock, Texas
2
City of Round Rock
Hotel Occupancy Tax Fund # 710
Fund Balance Analysis
Estimated Fund Balance 10/01/08
Less Operating Reserves (*1)
Estimated Revenue (FY 2008-2009)
Total Funds Available
Requested Expenditures
Estimated Unreserved Fund Balance 9/30/09 $ 3,582,031
4,457,721
(1,450,000)
2,900,000
5,907,721
(2,325,690)
* 1 - Operating Reserves are established in accordance with operating reserve policies.
1
EXHIBIT
"A"
City of Round Rock
Hotel Occupancy Tax Fund #710
2008- 2009 Budget
DESCRIPTION OF ITEM
2006-2007
Actual
2007-2008
Adopted
Budget
2008-2009
Proposed
Budget
Revenues
Hotel -Motel Occupancy Tax
Interest Income
Miscellaneous Revenue
Total Revenues
Expenditures
Event & Tourism Funding
Festivals & Events Advertising
Arts Support
Tourism Support
Museum Support
Total Event & Tourism Funding
Convention & Visitors Bureau
Personnel
Contractual Services
Materials & Supplies
Other Services & Charges
Capital Outlay
Total Convention & Visitors Bureau
Total Operating Expenditures
Capital Projects
Transfer to Capital Projects Fund
Total Transfer to Capital Projects
Convention Center
Property Insurance
Contingency and Trustee Fees
Transfer to Reserve Fund at Trustee Bank
Transfer to Debt Svc. Fund at Trustee Bank
Transfer Capital Repair at Trustee Bank
Transfer to Capital Improvement Fund
Total Convention Center
Total Expenditures
Estimated Fund Balance 10/01/08
Operating Reserves*
Estimated Unreserved Fund Balance 9/30/09
$ 2,838,689 $ 2,600,000 $
149,150 80,000
7,500
2,995,339 2,680,000
15,000
13,000
15,506
43,506
198,869
208,270
14,157
118,040
6,348
545,683
589,189
490,500
490,500
35,000
14,452
10,000
668,405
100,000
1,871,820
21,500
26,000
21,500
69,000
274,881
249,212
18,840
186,500
8,500
737,933
806,933
500,000
500,000
40,000
45,000
715,000
75,000
100,000
975,000
$ 2,951,509 $ 2,281,933 $
"Operating Reserves are established in accordance with operating reserve policies.
2,800,000
100,000
2,900,000
25,500
29,000
9,745
64,245
294,441
261,169
35,335
200,500
0
791,445
855,690
500,000
500,000
40,000
45,000
710,000
75,000
100,000
970,000
2,325,690
$4,457,721
(1,450,000)
$3,582,031
DATE: September 17, 2008
SUBJECT: City Council Meeting—September 25, 2008
ITEM: 13C4. Consider an ordinance adopting the 2008-2009 Hotel/Motel Occupancy
Tax Budget. (Second Reading)
Department:
Staff Person:
Justification:
Finance
Cheryl Delaney, Assistant Finance Director
The Hotel/Motel Budget includes operating expenditures associated with the Convention &
Visitors Bureau, special event funding and debt service for Dell Diamond/United Heritage
Convention Center Complex.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
The Hotel/Motel Fund is used to collect for the levy and use of the hotel -motel bed tax.
Proceeds from this tax are to be used toward the promotion of tourism and the convention and
hotel industry in the City.
Public Comment: N/A