R-08-09-25-14G10 - 9/25/2008RESOLUTION NO. R -08-09-25-14G10
WHEREAS, the City of Round Rock evaluates funding requests
from local social service agencies to identify and help fund
valuable, needed community services, and
WHEREAS, the City of Round Rock has received a request for
funds from Faith in Action - Round Rock, a non-profit corporation
("Agency"), and
WHEREAS, the City Council hereby determines that the requested
funds will be used for a public purpose, namely to provide volunteer
based transportation for older adults, and
WHEREAS, the City Council desires to enter into a Social
Service Agency Annual Funding Agreement with the Agency, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Social Service Agency Annual Funding Agreement
with the Agency, a copy of said agreement being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
0:\WDOX\RESOLUTI\R8925G10.DOC/rmc
RESOLVED this 25th day of September, 2008.
ATTEST:
SARA L. WHITE, City Secretary
2
ALAN MCGRAW, Mayor
City of Round Rock, Texas
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
FAITH IN ACTION - ROUND ROCK
This Social Service Agency Annual Funding Agreement ("Agreement") is by and
between the City of Round Rock ("Round Rock") and Faith in Action — Round Rock
("Agency"), a non-profit corporation. Pursuant to the terms of this Agreement, for Fiscal Year
2008-2009, Round Rock hereby agrees to allocate Seven Thousand Five Hundred Dollars
($7,500.00) to the Agency to fulfill the public purposes outlined by Round Rock and the Agency
herein.
1.1
Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide volunteer based transportation for older adults.
1.2 Administration of Agreement. Round Rock shall administer this Agreement.
1.1 Use of Funds. The Agency understands that the funds provided to it by Round
Rock will be used solely for the following program services in Round Rock: to
provide volunteer based transportation for older adults.
1.2 Distribution of Funds. Round Rock will pay the annual sum of Seven Thousand
Five Hundred Dollars ($7,500.00) to the Agency in two equal payments. Said
payments are contingent upon the Agency submitting performance measures in
accordance with 1.6(k) of this Agreement.
1.3 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or
employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock and the Agency. Alternatively, nothing
contained herein, either explicitly or implicitly, shall be deemed or construed to
make the Agency the agent, servant, or employee of Round Rock, or to create any
partnership, joint venture, or other association between the Agency and Round
Rock.
1.4 Principles and Controls. In administering the handling of contributed public
funds, Round Rock and the Agency agree to the following certain basic principles
which are essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
00145226
EXHIBIT
"A"
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current
list (including term of office) of the Agency's directors, as well as its
regular meeting times;
e. The Agency shall provide to Round Rock minutes of its board of director
meetings and detailed financial reports which include detailed
comparisons of budgeted and actual activity and change in financial
position. The reports shall be attested to by the Agency's board of
directors and be provided on a regular and timely basis as requested by
Round Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to Round Rock;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to Round Rock. The budget must have comparative columns showing
previous year actual and proposed year budget figures. Revenues should
be categorized by major source and expenses categorized by purpose;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs;
The Agency shall allow Round Rock to conduct a semi-annual inspection
of the Agency's premises and operations; and
k. The Agency and Round Rock shall establish agreed upon performance
measures. Performance measures will be submitted to Round Rock by the
Agency as requested, but not more than four times a year.
1.7 Term of Agreement. This Agreement is in effect for the City's fiscal year which
begins October 1, 2008 and ends September 30, 2009.
J.
2
1.8 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in any part
Executed by:
without the written consent of both Round Rock and the Agency.
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
3
DATE: September 17, 2008
SUBJECT: City Council Meeting — September 25, 2008
ITEM: *14G10. Consider a resolution authorizing the Mayor to execute a Social Service
Agency Annual Funding Agreement with Faith in Action — Round Rock.
Department:
Staff Person:
Justification:
Finance
Cheryl Delaney, Assistant Finance Director
City Leadership developed a process to receive and evaluate funding requests from social
service agencies. Funding recommendations were made utilizing criteria outlined in the
application process. Funding has been allocated in the 2008-2009 operating budget for this
agency. This agreement outlines the terms and conditions.
Funding:
Cost: $7,500.00
Source of funds: General Fund
Outside Resources: N/A
Background Information:
Funds will be used to provide volunteer based transportation for older adults.
Public Comment:
Public Hearings were held in the budget adoption process.
EXECUTED
DOCUMENT
FOLLOWS
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
FAITH IN ACTION - ROUND ROCK
This Social Service Agency Annual Funding Agreement ("Agreement") is by and
between the City of Round Rock ("Round Rock") and Faith in Action — Round Rock
("Agency"), a non-profit corporation. Pursuant to the terms of this Agreement, for Fiscal Year
2008-2009, Round Rock hereby agrees to allocate Seven Thousand Five Hundred Dollars
($7,500.00) to the Agency to fulfill the public purposes outlined by Round Rock and the Agency
herein.
1.1
1.2
1.1
1.2
1.3
1.4
Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide volunteer based transportation for older adults.
Administration of Agreement. Round Rock shall administer this Agreement.
Use of Funds. The Agency understands that the funds provided to it by Round
Rock will be used solely for the following program services in Round Rock: to
provide volunteer based transportation for older adults.
Distribution of Funds. Round Rock will pay the annual sum of Seven Thousand
Five Hundred Dollars ($7,500.00) to the Agency in two equal payments. Said
payments are contingent upon the Agency submitting performance measures in
accordance with 1.6(k) of this Agreement.
Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or
employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock and the Agency. Alternatively, nothing
contained herein, either explicitly or implicitly, shall be deemed or construed to
make the Agency the agent, servant, or employee of Round Rock, or to create any
partnership, joint venture, or other association between the Agency and Round
Rock.
Principles and Controls. In administering the handling of contributed public
funds, Round Rock and the Agency agree to the following certain basic principles
which are essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
11 -v0 -v9 -7,G - (4C1- vv
00145226
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current
list (including term of office) of the Agency's directors, as well as its
regular meeting times;
e. The Agency shall provide to Round Rock minutes of its board of director
meetings and detailed financial reports which include detailed
comparisons of budgeted and actual activity and change in financial
position. The reports shall be attested to by the Agency's board of
directors and be provided on a regular and timely basis as requested by
Round Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to Round Rock;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to Round Rock. The budget must have comparative columns showing
previous year actual and proposed year budget figures. Revenues should
be categorized by major source and expenses categorized by purpose;
J.
The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs;
The Agency shall allow Round Rock to conduct a semi-annual inspection
of the Agency's premises and operations; and
k. The Agency and Round Rock shall establish agreed upon performance
measures. Performance measures will be submitted to Round Rock by the
Agency as requested, but not more than four times a year.
1.7 Term of Agreement. This Agreement is in effect for the City's fiscal year which
begins October 1, 2008 and ends September 30, 2009.
2
1.8 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in any part
without the written consent of both Round Rock and the Agency.
Executed by:
A i0, ' 64
genc i nt/Cirman, Board of Directors Date
Age
hief Professional
fficer (paid staff) Date
City of Round Rock, Mayor Date
3
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