G-08-10-09-7C1 - 10/9/2008ORDINANCE NO. 4 - to- 09-1C/(
AN ORDINANCE ADOPTING AMENDMENT NO. 1 TO THE
OPERATING BUDGET OF THE CITY OF ROUND ROCK, TEXAS
FOR FISCAL YEAR 2007-2008.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND
ROCK, TEXAS:
That the operating budget for the City of Round Rock, Texas
for Fiscal Year 2007-2008 is hereby revised for municipal
purposes pursuant to §102.010, Local Government Code and in
accordance with the proposal submitted to the Council by the
City Manager, which proposal is attached hereto as Exhibit "A"
and is incorporated into this ordinance by reference for all
purposes.
The City Secretary is directed to file a certified copy of
this ordinance along with a true copy of the attached revised
budget with the County Clerk of Williamson County, Texas.
The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at
which this Ordinance was adopted was posted and that such
meeting was open to the public as required by law at all times
during which this Ordinance and the subject matter hereof were
discussed, considered and formally acted upon, all as required
by the Open Meetings Act, Chapter 551, Texas Government Code, as
amended.
READ and APPROVED on first reading this the 25day
of
, 2008.
READ, APPROVED and ADOPTED on second reading this the
9 day of , 2008.
0:\WDOX\ORDINANC\080925C5.DOC/rmc
ATTEST:
SARA L. WHITE, City Secretary
Mil i/L---
ALAN MCGRAW, Mayor
City of Round Rock, Texas
2
Budget Revision #1
Fiscal Year 2007-2008
GENERAL FUND
City of Round Rock, Texas
2007-2008 2007-2008
Original Revised
Budget Budget #1
Variance
Revenues $ 85,097,884 $ 86,092,884 $ 995,000
Expenditures (84,853,282) (85,848,282) (995,000)
Total Change in Fund Balance $ 244,602 $ 244,602 $ -
UTILITY FUND
Revenues $ 32,735,000 $ 32,735,000 $
Operating Expenditures (32,729,724) (32,729,724)
Change in Operations 5,276 5,276
Transfer to Self Financed Construction $ - (8,500,000) (8,500,000)
Change in Working Capital $ 5,276 $ (8,494,724) $ (8,500,000)
9/19/2008
D
EXHIBIT
Budget Revision #1
Fiscal Year 2007-2008
GENERAL FUND
Revenues
DEPARTMENT
City of Round Rock, Texas
2007-2008 2007-2008
Original Revised
Budget Budget #1 Variance
$ 85,097,884 $ 86,092,884 $ 995,000
Administration - 12 $ (2,010,009) $ (1,990,609) $ (19,400)
Legal Services - 13 (1,156,400) (1,156,400) 0
Planning - 14 (1,505,310) (1,500,310) (5,000)
Information Technology - 15 (1,973,316) (2,022,816) 49,500
Building Inspections - 16 (860,469)
(840,469) (20,000)
Finance - 17 (1,643,678) (1,453,678) (190,000)
Purchasing - 18 (543,261) (533,261) (10,000)
General Services - 19 (14,574,677) (13,310,677) (1,264,000)
Library - 20 (2,408,746) (2,412,702) 3,956
Police - 21 (21,400,596)
(20,655,596) (745,000)
Fire - 22 (12,200,138)
(12,045,693) (154,445)
Parks & Recreation - 23 (8,983,935) (8,973,935) (10,000)
Human Resources - 24 (1,017,592) (1,002,592) (15,000)
Engineering & Dev. Svcs. - 25
(3,610,321) (3,431,321) (179,000)
Street - 26 (8,054,638) (7,974,638) (80,000)
Transportation - 27
(1,014,577) (994, 577) (20, 000)
City Shop - 28 (1,149,575) (1,156,675) 7,100
Municipal Court - 29 (746,044) (656,044)90,000
General Government - Transfer ( )
(3,736,289) 3,736,289
Total Expenditures $ (84,853,282) $ (85,848,282) $ 995,000
9/19/2008
2
Budget Revision #1
Fiscal Year 2007-2008
UTILITY FUND
Revenues
DEPARTMENT
City of Round Rock, Texas
2007-2008 2007-2008
Original Revised
Budget Budget #1
$ 32,735,000 $ 32,735,000 $
Variance
Utility Administration - 40 $ (1,072,766) $ (1,112,766) $ 40,000
Water Treatment Plant - 41 (7,199,455) (7,159,455) (40,000)
Water Systems Support - 42 (3,307,489) (3,307,489)
Water Line Maintenance - 43 (2,181,238) (2,181,238)
Wastewater Treatment Plant - 61 (9,835,262) (9,835,262)
Wastewater Systems Support - 62 (1,693,995) (1,693,995)
Wastewater Line Maintenance - 63 (2,036,553) (2,036,553)
Environmental Services - 64 (473,990) (473,990)
Utility Billings & Collections - 81 (1,191,976) (1,191,976)
Transfers - 95 (3,737,000) (3,737,000)
General Government - Other- (8,500,000) 8,500,000
Total Expenditures $ (32,729,724) $ (41,229,724) $ 8,500,000
*Scheduled Transfer of Available Working Capital
9/19/2008
3
Budget Revision #1
Fiscal Year 2007-2008
General Fund - Effect of the revision on fund balance:
Fund Balance 10/01/07
Less Reserves ( *1)
Estimated Revenue (FY 2007-2008)
City of Round Rock, Texas
$ 34,340,001
(29,979,933)
84,402,884
Interfund Transfers
1,690,000
Total Funds Available
90,452,952
Budgeted Expenditures
(85,848,282)
Estimated Unreserved Fund Balance 9/30/08
$ 4,604,670
*1 Reserve requirements established in accordance with operating reserve policies.
Utility Fund - Effect of the revision on working capital:
Estimated Working Capital 10/01/07
$ 22, 885, 562
Less Reserves (*1)
(11,782,701)
Estimated Revenue (FY 2007-2008)
32,735,000
Interfund Transfers
(10, 716, 000)
Total Funds Available
33,121,861
Budgeted Expenditures
(30, 513, 724)
Estimated Working Capital 9/30/08
$ 2,608,137 (*2)
*1 Reserves are established in accordance with operating reserve policies.
*2 Funds are designated for Capital Improvements to the Utility System.
9/19/2008
4
City of Round Rock
Budget Revision #1
Fiscal Year 2007-2008
Summary of Significant Adjustments
General Fund
Revenue Adjustments:
Property Tax
Sales Tax
Franchise Fees
Rental Income
Interest Income
Recreation Fees - Baca Center
Fire Protection Fees
Garbage Services
FY 2008
Explanation
Primarily due to larger amounts than usual
$ 280,000 under protest last year
(1,200,000) Reduction in Dell sales tax revenues
Additional providers, more growth in
422,000 customers
Miscellaneous
Total -Revenue Adjustments - General Fund
Expenditure Adjustments:
Salary Savings
Insurance Savings
105,000 Rental from Lease space at 231 E. Main
Projection based on estimated amount
available to invest, previous performance
900,000 and market changes
Program and Membership fees above
65,000 estimates
100,000 ESD #9 contract
75,000 Revenues above original estimates
Additional fees for services, grants,
248,000 reimbursements, TXU lawsuit
$ 995,000
Other Department Savings
Dell Program Payment
2009 Capital Spending Plan Transfer
Total Expenditure Adjustments - General Fund
Utility Fund
Revenue Adjustments:
No Revenue Adjustments
Total Revenue Adjustments - Utility Fund
Expenditure Adjustments:
Water Transfer to Self Financed Construction
Wastewater Transfer to Self Financed Construction
Total Expenditure Adjustments - Utility Fund
Position Adjustments:
General Fund
Administration
Assistant City Manager
Administrative Technician
Total General Fund positions added
$ (900,495)
(615,200)
Primarily due to vacancy savings from
unfilled positions
Insurance Savings
(25,594) Other miscellaneous department savings
(1,200,000) Dell Program Payment not earned
Allocate Fund for strategic projects
3,736,289 through 2009 Capital Spending Plan
$ 995,000
$ (5,500,000) Transfer to Self Finance Construction
(3,000,000) Transfer to Self Finance Construction
$ (8,500,000)
1.0
1.0
2.0
DATE: October 1, 2008
SUBJECT: City Council Meeting — October 9, 2008
ITEM: 7C1. Consider an ordinance adopting Amendment No. 1 to the FY 2007-2008
Operating Budget. (Second Reading)
Department:
Staff Person:
Justification:
Finance
Cheryl Delaney, Assistant Finance Director
Designates additional funding collected in 2008.
Funding:
Cost: N/A
Source of funds: General Fund/Water/Wastewater Utility Fund
Outside Resources: N/A
Background Information:
This budget amendment allocates available cash from fiscal year 2007-2008 to specified capital
purchases and capital projects. These available funds are provided primarily due to the
collection of additional sales tax revenues, other revenues and departmental budget savings.
Public Comment: N/A