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R-08-10-23-12E3 - 10/23/2008RESOLUTION NO. R -08-10-23-12E3 WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering Services ("Contract") with Carter & Burgess, Inc. for the Raw Water Barge and Pipeline for the Cedar Park/Round Rock/Leander Regional Water System Improvements Project, and WHEREAS, Carter & Burgess, Inc. has submitted Supplemental Contract No. 3 to the Contract to modify the provisions for the scope of services, and WHEREAS, the City Council desires to enter into said Supplemental Contract No. 3 with Carter & Burgess, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Contract No. 3 to the Contract with Carter & Burgess, Inc., a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 23rd day of October, 2008. O:\WDOX\RESOLUTI\R81023E3.DOC/rmc SARA L. WHITE, City Secretary 2 AMCGRAW, Mayor City of Round Rock, Texas STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL CONTRACT NO. 3 TO CONTRACT FOR ENGINEERING SERVICES FIRM: CARTER & BURGESS, INC. ("Engineer") ADDRESS: 2705 Bee Cave Road, Suite 300, Austin, Texas 78746 PROJECT: Raw Water Barge and Pipeline for the Cedar Park / Round Rock / Leander Regional Water System Improvements This Supplemental Contract No. 3 to Contract for Engineering Services is made by and between the CITY OF ROUND ROCK, (hereinafter referred to as "Round Rock"), the CITY OF CEDAR PARK, (hereinafter referred to as "Cedar Park"), the CITY OF LEANDER, (hereinafter referred to as "Leander"), (all collectively referred to hereinafter as "Owners") and Carter & Burgess, Inc., (hereinafter called the "Engineer"). WHEREAS, the Owners and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 21st of December, 2006 for the Raw Water Barge and Pipeline for the Cedar Park / Round Rock / Leander Regional Water System Improvements Project in the amount of $1,216,112.00; and WHEREAS, the Owners and Engineer executed a Supplemental Contract No. 1 on April 12, 2007 to modify the provisions for the scope of services, to increase the compensation by $2,192,067.00 to a total of $3,408,179.00; and WHEREAS, the Owners and Engineer executed Supplemental Contract No. 2 on September 13, 2007 to modify the provisions for the scope of services, to increase the compensation by $443,764.00 to a total of $3,851,943.00; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services, to increase the compensation by $576,812.00 to a total of $4,428,755.00; and NOW THEREFORE, premises considered, the Owners and the Engineer agree that said Contract is amended as follows: I. Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Project Schedule shall be amended as set forth in the attached Addendum To Exhibit C. Exhibit D, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit D. Supplemental Contract #3 CORR Project #WAO5TRVRAW 00146922/0140.4622 EXHIBIT "A" Rev.10/08 84275 II. Article 4, Compensation and Exhibit E. Fee Schedule shall be amended by increasing by $576,812.00 the lump sum amount payable under the Contract for a total of $4,428,755.00, as shown by the attached Addendum to Exhibit E. IN WITNESS WHEREOF, the Owners and the Engineer have executed this Supplemental Contract. Supplemental Contract #3 CORR Project #WAOSTRVRAW 00146922/0140.4622 Rev.10/08 84275 CITY OF ROUND ROCK, TEXAS APPROVED AS TO FORM: By: Alan McGraw, Mayor ATTEST: By: Sara L. White, City Secretary Supplemental Contrnct #3 CORR Project #WAO5TRVRAW 00146922/0140.4622 Stephan L. Sheets, City Attorney Rev.10/08 84275 CITY OF CEDAR PARK, TEXAS APPROVED AS TO FORM: By: Brenda Eivens, City Manager ATTEST: By: LeAnn Quinn, City Secretary Supplemental Contract #3 CORR Project #WAO5TRVRAW 00146922/0140.4622 4 Charles Rowland, City Attorney Rev.10/08 84275 CITY OF LEANDER, TEXAS APPROVED AS TO FORM: By: John Cowman, Mayor ATTEST: By: Debbie Haile, City Secretary Supplemental Contract #3 CORR Project #WAO5TRVRAW 00146922/0140.4622 5 Diana Granger, Attorney Rev.10/08 84275 CARTER & BURGESS, INC. By: Kevin Nelson, P.E., Vice President Supplemental Contract #3 CORR Project #WA05TRVRAW 00146922!0140.4622 6 Rev.10/08 84275 ADDENDUM TO EXHIBIT B Engineering Services The changes to the scope of this project are as follows: SCOPE OF WORK The objective of this supplemental agreement is to perform additional services for: • Sandy Creek Park Alternative Alignment Analysis • Tree survey for Phase 1 pipeline design beyond the 300 trees included in the original agreement. • Expert witness testimony for the Special Commissioner Hearings. • Utility engineering for the existing LCRA pipeline along Trails End Road. • Hydro geological analysis along the Phase 1 Pipeline. • Trails End drainage analysis • Phase 2A Deep Water Intake due diligence for Site 4 • Phase 1 underwater pipeline design and bid phase services. Specific services included in this Supplemental Agreement No. 3 scope of work are described herein: A. Sandy Creek Park Alternative Alignment Analysis 1. Pipeline Feasibility and Alignment a. Prepare an alignment map to identify a feasible alternative pipeline route that avoids construction within Sandy Creek Park. b. Evaluate the feasibility of constructing an underwater pipeline from the proposed floating barge intake to Trails End Road. c. Evaluate the future Phase Two pipeline using the altemative alignment that will extend from the shoreline of Lake Travis at a location south of the floating barge to the south end of the Trails End Road right-of-way. This pipeline will be installed by deep tunnel construction methods. d. Using available topographic mapping, prepare conceptual profiles for the Phase One and Phase Two altemative pipelines. 2. Easement Requirements. Using available property ownership mapping, identify any easements required for the Phase One and Phase Two pipelines using the altemative alignment. 3. Cost Estimates. Provide opinions of probable construction cost for the Phase One and Phase Two pipelines using the altemative alignment. 4. Schedule. Prepare a proposed project schedule showing major design and construction activities for the Phase One pipeline using the altemative alignment. 5. Technical Memorandum / Meetings. Prepare a technical memorandum that summarizes the results of Items 1 — 4, and conduct one (1) review meeting with the Design Oversight Committee to present the technical memorandum. B. Tree Survey. Locate, describe, and tag all trees 6 -inch or larger in the county right-of-way and all trees within temporary construction easement on LCRA property. Includes 600 trees in ROW and 250 trees on LCRA property. C. Expert Testimony — Special Commissioner Hearings. Provide expert testimony and prepare presentation materials for up to 20 special commissioner hearings associated with condemnation of easements for the Phase 1 pipeline. D. Utility Engineering — LCRA Pipeline. Designate the location of the existing LCRA 30 -inch waterline along Trails End Road from Station 66+00 to 67+50 and Station 94+00 to 166+00 for a total of distance of 7,350 linear feet. E. Hydro geological Analysis — Trails End Road. Conduct a hydro geological analysis along the BCRUA Phase 1 Pipeline up Trails End Road to determine if the water line will have an adverse affect on groundwater flow, water quality, and/or nearby water wells. The analysis will include: • Mapping the distribution and depth of nearby, documented water wells. • Determine the subsurface geology and aquifers along the waterline. • Map the surface geology along the waterline. • Determine the depth to the shallowest aquifer. • Attend one public meeting and address any questions pertaining to hydrogeology. F. Trails End Drainage Analysis. Perform hydrologic and hydraulic evaluation of the drainage system along Trails End Road from RM 1431 to Lake Travis. Tasks included in this analysis include the following: G. Landscape Design. Perform landscape design for the phase 1 pipeline that indicates the final tree and landscaping replanting plan on LCRA property and on private property along Trails End right-of-way. This shall include submitting a draft to LCRA for review, final revisions with LCRA comments incorporated, coordination with BCRUA right-of-way agent on placement of trees along right-of-way, and coordination with Travis County. H. Deep Water Intake — Due Diligence. Perform a due diligence evaluation of the consolidated shaft tunnel intake for Deep Water Intake Site 4 and the Phase II raw water pipeline, from the deep water intake to the Phase I raw water pipeline. 1. Project Management a. Internal Meetings. Attend a total of twelve (12) meetings with Cities for the Project, including design oversight committee (DOC) meetings conducted by the Cities. JCB will not prepare the minutes of the meetings, but will review and comment on the minutes as provided by others. b. External Meetings. Attend a total of twelve (12) individual and/or group meetings with potential stakeholders. Help prepare meeting agenda, prepare presentation materials, and conduct public meetings. 2. Survey and Preliminary Geotechnical Investigation a. Geotechnical Investigation. Provide a Preliminary Geologic Assessment of the Phase II pipeline route. This is a "desktop" survey based on existing Soil Conservation Service maps, TxDOT data and previous geotechnical reports supplied by the LCRA. The report will characterize area soil conditions and make recommendations for the location and spacing of future design related soil borings and testing parameters. b. Property research. Gather property ownership, deed, plat, road right-of-way and utility information for all affected tracts along the pipeline alignment c. Hydrographic Survey. Perform hydrographic/geophysical survey for a total of approximately 105 total acres at three different locations which include: i. Site 4 Deep Intake — approximately 40 acres ii. Underwater pipe and tunnel alignment near existing Cedar Park floating intake — approximately 60 acres iii. Site 6 Deep Intake — Identify location of 560 contour. The survey shall provide the multibeam bathymetry for depth and lake bed morphology, and sidescan for debris/target location and identification. One foot contour shall be provided and break lines shall be defined at sub 0.5 fee accuracy with concentrated RTK corrected data. The Corps of Engineers standards for Hydrographic Surveying, as outlined in the USACE Engineers Manual 1110-2-1003, will be followed where applicable. The survey will meet "Other General Surveys and Studies (Coastal Engineering Surveys)" specifications according to USACEOE manual no. 1110- 2-1003, dated 1 April 2004. Quality Control and Quality Assurance procedures as presented in the USACOE manual are followed where applicable. The scope includes a one time mobilization from Corpus Christi, Texas and allows for one weather day which will be billed at% equipment and full personnel cost ($4,975.50 per day) if needed. 3. Hydro aeoloaical Analysis. Conduct a hydro geological analysis along the BCRUA Phase 1 Pipeline up Trails End Road to determine if the water line will have an adverse affect on groundwater flow, water quality, and/or nearby water wells. The analysis will include: a. Mapping the distribution and depth of nearby, documented water wells. b. Determine the subsurface geology and aquifers along the waterline. c. Map the surface geology along the waterline. d. Determine the depth to the shallowest aquifer. e. Attend one public meeting and address any questions pertaining to hydrogeology. 4. Deep Water Intake — Due Diligence a. Make up to three site visits to review, evaluate, and photograph the site. b. Prepare site-specific drawings in 3-D design for the consolidated shaft tower intake design concept. The drawings will include a detailed site plan, facility plans and sections, and three sets of architectural elevations illustrating alternative architectural concepts. The architectural concepts may be used for further design development during later phases of the project and for discussions or negotiations with stakeholder parties. The site drawings will use aerial photographs and topography available from the City of Austin and a bathymetric survey. c. Review the ordinances of the Village of Volente identified during the site selection study to determine strategies and concepts for compliance. HDR will identify ordinance requirements that may be infeasible to comply with. The drawings prepared under Task 2, above, will be prepared in compliance with village ordinances to the extent deemed feasible. d. Perform a constructability review through discussions with specialty contractors and internal experts. Specific areas of concern include the lake -tap and underwater construction elements. Based upon this review, HDR will update the construction cost estimate for the consolidated shaft tower intake at Site 4. 5. Phase 2 Raw Water Pipeline — Due Diligence a. Evaluate up to four (4) alternative pipeline alignments and make recommendation of preferred alignment with the goal of achieving the best balance of least cost, community impact, project risk, and environmental impact. b. Identify and make recommendation of the construction techniques to be used for the pipeline, including methods of construction for proposed tunneling and boring operations along the proposed alignment. c. Evaluate proposed public and private utility crossings in conjunction with alternative alignments. d. Investigate location of septic fields for relevant properties along pipeline alignment and map these locations relative to the proposed location of the pipeline. e. Provide preliminary plan and profiles for preferred alignment and prepare estimate of probable cost. 6. Due Diligence Report. Prepare a Due Diligence Report summarizing the results and recommendations. At a minimum the report should address: a. Provide an executive summary of the conclusions and recommendations. b. Organize and include the information developed in the previous sections. c. Recommended design requirements for the deep water intake and Phase II raw water pipeline. d. Identify all environmental constraints and permitting requirements. e. Prepare preliminary opinion of probable cost for the proposed alignment. f. Prepare a schedule for final design and construction. g. Furnish fifteen (15) copies of the draft report for review and distribution. h. Hold two (2) meetings with Cities to discuss review comments. i. Incorporate comments into final report and prepare twenty five (25) copies. This will become the basis for design of the deep water intake and Phase 11 raw water pipeline. 1. Phase 1 Underwater Pipeline — Design. Prepare complete plans and specifications for 42 - inch diameter Phase 1 pipeline from floating intake to approximately Station 40+50 near south end of Trails End Road, as summarized in the Alternative Alignment Technical Memorandum. 1. Coordination and Communication. Conduct monthly meetings for information transfer and periodic briefings to inform the BCRUA of the status of the project. Coordinate with BCRUA environmental consultant and right-of-way agent. Prepare and conduct one Executive Briefing for BCRUA Board of Directors, if necessary. 2. Update Surge Analysis: Based on the revised Phase 1 pipeline from the floating intake to the south end of Trails End Road, update the surge analysis in sufficient detail to determine if revisions are required to previously designed surge control facilities. 3. Surveying & Easement Documentation: The surveyor will provide the required property surveying, design surveying, utility mapping and easement/right-of-way documentation for the proposed alignment including preparing metes and bounds descriptions with attached map of permanent easements or takings in accordance with SM5, or as instructed. (3 easements max). All land surveying services will be performed in accordance with standards and specifications for Surveying and Mapping as outlined SM1-SM6, pages 1-16 and attachments A,B,C, dated 10/26/04, unless otherwise directed. The Surveyor will assure compliance and adherence to all state standards and regulations set forth by the Texas Board of Professional Land Surveyors for the type work performed. 4. Preliminary Design Analysis and Report. Perform preliminary design analysis and develop design report that documents selection of final route, pipe material(s), anchoring system, header configuration, construction methods, easement requirements, permitting requirements, estimated costs, and schedule. 5. Plans & Specifications. . Prepare eight (8) copies of preliminary plans (full size) and specifications at intervals of 60%, 90%, and 100% complete, to the BCRUA for review: a. Prepare plan and profile drawings b. Prepare detail drawings c. Design special connections d. Participate in value engineering discussions with BCRUA to reduce energy, maintenance, and operational costs. e. Prepare erosion control plan. f. Prepare SWPPP g. Design of thrust blocking and/or joint restraints. h. Prepare general traffic control plan (contractor to prepare site specific traffic control plan with means and methods). 1 Prepare Specifications indicating the scope, extent, and character of the Work to be performed and fumished by Contractor. Specifications shall conform to the 16 -division format of the Construction Specifications Institute. j. Revise the Bidding Documents in accordance with comments and instructions and submit eight (8) sets of plans (full "D" sized Prints 22" x 34") and specifications suitable for advertising. Final plans and specifications will also be provided on CD in electronic format. Reproduction of bid sets will performed by a separate reproduction company in Cedar Park, Leander and/or Round Rock. 6. Permitting and TCEQ Coordination. Prepare all required County and City ROW permits. All fees shall be paid by BCRUA. Does not include environmental, archeological, or other permits. Submit plans and contract documents to TCEQ for review and conduct up to two (2) meetings with TCEQ to discuss project plans and specifications. 7. Estimate of Probable Cost. Prepare and submit engineer's opinion of probable construction cost. Itemized breakdown of opinion of probable construction cost will be based on final plans and specifications. J. Phase 1 Underwater Pipeline — Bid and Award After acceptance by BCRUA of the Bidding Documents and the most recent opinion of probable construction cost as determined in the Final Design Phase, assist with the Bid Phase of the project. It is assumed that the underwater pipeline will be bid as a separate construction contract. 1. Attend pre -Bid conference. 2. Prepare up to three (3) Addenda as appropriate to clarify, correct, or change the Bidding Documents. 3. Answer questions during the bidding process. 4. Attend the Bid opening. Assist BCRUA in evaluating of bids, tabulating bids, and make recommendation for construction contract award. 5. Receive and evaluate bids and make a recommendation on award. K. Work Not Performed in Previous Contracts to be Credited. The following work was not completed as scoped in the original contract and/or previous, supplemental agreements and will be eliminated from the scope of work. Credit for these services shall be given as indicated in the fee schedule attached as part of supplemental agreement: 1. Item B.4. in original contract - Raw Water Pipeline Segment 5, Preliminary Design. Approximately 32% of this task was not completed when work was stopped and BCRUA elected to undertake a more detailed site selection study for the deep water intake. 2. Item B.S. in original contract — Preliminary Engineering Report. Approximately 59% of this task was not completed when work was stopped and BCRUA elected to undertake a more detailed site selection study for the deep water intake. 3. Item A.2 in Supplemental Agreement No. 2 — Geotechnical Investigation, Lime Creek Tunnel. Approximately 10% of this task was not completed by tunnel subconsultant (Fugro) when the route was changed to go around Sandy Creek Park. 4. Item B.B. in Supplemental Agreement No. 1 — 90% Plans & Specifications. Approximately 13% of this task was not completed when the route was changed to go around Sandy Creek Park. L. Project Assumptions. The following assumptions and general understanding pertain to the provisions above and form the basis for this proposal: 1. This scope of work is predicated on evaluation of a consolidated shaft tunnel intake as described in the site evaluation study performed under Task Order 2. Evaluation of a tower intake may be completed as an additional service. 2. HDR will use data, drawings, and cost estimates prepared previously in the progress of this project. The pump station layout will be based on the detailed layout previously developed for a micro tunneled intake on Site 3. 3. This proposal does not include environmental consulting, surveying of Site 4, or other services not specifically described herein. 4. This proposal does not include any public involvement other than attendance at meetings as noted in the scope. 5. Presentation graphics are limited to adaptations of graphics or figures prepared previously or as part of the above scope of work. Preparation of other, original materials may be included in the study as an additional service. 6. Completion of the Preliminary Design Report (PDR) is not included in this scope. A separate amendment of the engineering services agreement may be necessary to facilitate completion of the PDR upon completion of this study. ADDENDUM TO EXHIBIT C Project Schedule The changes to the Project Schedule for this project are as follows: (Attached Behind This Page) EXHIBIT C BCRUA Regional Water System Overall Phase 1 & 2A Program Work Schedule (Rvsd 9/19/08) 'n I Tack Name i(E i• I:€ �E • ._. C C? i Project: BCRUA Regions( Water Sysk Task F9 '"� "4'r) Progress Summary . EMernal Tasks SpM `j Date: Fit 8/19/08 Split , , , , , , , , Milestone • Project Summary External MileTesk Duration ! Start 1 Finish j BCRUA Regional Water Sstem88.15 mons`- Wed 5/10/06' " Von 5/6/131 ! Phase 1 - 30.9 MGD 64.95 Bions Wed 5/10/06. Fri 7/1/111 Raw Water System ; 55.a mons; Wed 1/3/07! Thu 6/2/111 Preliminary Design 7.25 mons. Wed 1/3/07; FH 7/27/07 - _-___�..... Notice to Procne - ____ .- _...-__ _ .__— Iki day. ed t/3p7 i Wed 1I3p7 1.11 mora Thu 1/11/07e . _FA 3/2/07 Phase 11 -Float Minkel. Pipeline — finials Thu 1/4/077 _...."__ Fr17127p7 Emlionmenbl E1nNE1nN�i on _...__-__.._-.-._-_....__...� _.. ' 4R mons' Thut/4W' WW BRrpT Phiael P _.. _...... IPeMe Evaluation ._...._ 5.5 mom Sh .__......_ . u 1AV07,"'__......_..-. Frl !!1107 _..... _... "Maine hdakiFRodhfcatlorls ........... - ......,........ 6.6 mons, .._..__ Thu 1%407 i ....._..... Fri 6r8/07 • Preliminary Design Report (Phase 1) 1.7 mons Mon 0/11/07 l Fri 7/27/071 Final Design • 22.9 mons Thu 5/17/07 Wed 3/11/091 Floating Intake (Included with undenrmr pipe) 20.4 mons Frl 7127107 Wed 3/11/091 Notice to Proceed-Dwl .. •... ._ ._ an 0days 1 Fd 7/27/07 Pd 7/0/07 FktaimeThydrauk AnalyrN Pump setecaon e0 days i Mon 7/30/07 r kion 10/2707 j - ___ __ Surge Analysis ao�ays T1»wnro7 ktonlreipa! PnioditiilinTwr tdteea, written descriptions 60 days .;... .... The 9/11/07 _. ._ Tu.12?ieio i ,�i. ildiltt Review -------• lodays 1Toe suio3� Mon s/l7pe Project Cn Hold . 130 deme; Tee3/18/08 i Thu 9/184181 90%Plem and Spec .... ...... _.... .. __. .98 dm ,.-.___..... Pit On Oki i Mid 2n1i09I BCRUA ReweW 10 days' Thu 2/12/09 Wed 2I25I0a 1 Fiiierlilens and Specs - 10 days Tho2120/09;... Wed 9hi/0a) Submit Final Pfiis and Spas .. _..-0daysI Wed aniPo9 'MAI/11M, _ ....__ _. _ __-_._... P1pe - ..__ 222 .9 money Thu 11/17/07i ... �.- wed vi 1p9� ; Contend 1 -Trails End Rd to 1.(7r 18.3 mom - Thu Thutin7/07i --'._......_....__K 1��� Nelios b Proceed - O days! Thu 5/17/07! ............. Thu 5/17/07 .............._....__.-fhnf�F'�Ydmdk l(na(ysls._.._.._._......._....._.__._........__._._...._.....__80 dMjMon Mad ._..._....._.........._Mon 10/22107; .- .'O 133 iv 8 IS I s' iio'115 Ii Ia � i3i.i iri ;a 1.0 vi§1S IS is �ili14 IL' if. � .2 F�- '3.. Fa :n 7 I iw II 1 i IS f 12 8 . 1 g 1 F,- H W v N W r m R n 0 au O. < e O 8 a� 3 I ft of �� a 3 N M fb M ���.�- 0 I3 u 0 (� 0 + 3 y� e� 0 O 0 0 e� tom r.' e> 1 1, 11- el 3 w s a �b T �T � [ 1 I E N 6 a. 3 N • SCR1/A ReMew 10 days wed mos wed PH/eel 93 90%Pimaand Spea � ..,._.._...__.�i5ui7EFi6e_1-_..--_-Wa ivos1 ..2__...-.......2..22..2_ _ SC UA Review___.__._..__......___..__......___._._.__........._......_...10deyysr._............_..__...Thut/1V09i.._._....._...__- Wed snsro9 © ...._.._... .._. ...__-otPlanandSpecs 10 daysfA'u ?!2&09 �._.---.............-Wed 9%11/09 ._ _ .2....2.22.. ....___....._:...._`-__._.._._.__ ... Submit Rad Plans ......._. ____..._......__.._. ._.__ 2............22..2..._....._.. Spas Odaya; Wed 3%11108; Wed 8111/09 Real Estate Acquisition 27 7 mons Tue 10/9/07 Thu 12/17/09 101mra Coet9=Trite-End Rd to Erns.2........222 ._ ._ ._.. . _..-13.55 mons _...._ 71ie10/9/or ....... P410/31/011 Contract 9-trwa«waa.Pipeline 13.99 mom: visa llnaos'._."'"-_..Thu 1ynrosi --..._.. — -- _ ._..._._._._...__.._ __— __ _...:..........._ . _�. — ........_.._:._.__...._._ 2..........2...22._.... - 798 Permitting & Approvals 13.1 mons; Thu 1/3/08; Wed 1/14/091 _ _-----------:_--•---2.222._ �..._ ._._._— ._.— 22.2..2 .. 221 AdvertiseBid/Award 7.9 mons; Mon 11/10/08; Sat 8/27/09 j _ _•.__-_•__-_Road --._.. Contract !• TMs End RoadTO WiP 3.2 mons Mon 11/10/09 Sun 2/15/091 Contract 2. Float tntake /Underwater Pipeline 3.8 mons! Thu 3/12109 Sat 6/27109 fnwwaew•welww nw _��� yr 0 1 i 8 I cc 11 m LL IA i EXHIBIT C BCRUA Regional Water System Overall Phase 1 &2A Program Work Schedule(Rvsd 9/19/08) ID Task Name i Duration Start I FInMn ! _._i7_... 1 __. -- --_- ,....._ �.3 __.t.._— �.._.__._ to �a��:a•. �+i..4z�T��A+��rz._l.aaTstiai ��+T i�sailsa�::.34 Raw �:1 Su6rn�ps'2'a�iricadon 3�mom; Mont21/09: ThuiO!- i New Water PlipeNne$uba'IantleCDoinptefbn.... .__. .... Smom;...._ __.Fri3/19/10�.. Mon tiNnO! ; I —270 Naw Water Pipeline Final Co ! Pa Completion b Test 3 mono� Tw 3I1G10: Mon 11/in0! Water Treatment Plant 53.3 mons? Fri 4/13/07' Fri 7/1/11. Trans Main TM-1 46.2 mons; Tue 1/2/07: Thu 8126/10; i _ Trans a3e2vttMauuninn_.M_.--.. ---B-(Now .--- -opa ) .5-mqowrs• ' - -. a!oEy Monry4��1/077�,......---- 'R......... Trans Main TM-2C 51 mons, Mon 7131/06: T Fri 8/13/10 41 _._ .. ..... ., _..... ._. ._ _...� f 42 Final Phase 1 Program Completion 0 days Fri 7/1111 Fri 7/1/11 m . .__--_ 11 --... _._...- --- .- .._. ._ . .. --.. ..._.... 744 --------•- Phase 2-Deep Intake&Pipeline s6:9s mons; `ihu i1n5ro%"- Mon 5/6/13 ........._.__...__..._.....' -... -- _.._-..... -- i Irrtake Site Acquisition 16 65 mons Thu 11/15/07 Fri 3/13/09 __..___.__ .....__. 12�mai:�-- Tlw itnsao7 -- Yvee•i'oi2eroe� ' ! Dep DilOanaa Slu 7A morai 3/13Ne� - _.._ o - .. _ "�iu tOr23/OB NatkYmelrTC NurraY _ 1 mon,... . ..Mon ti111ro8 __ .hlon 9/N00 ._ ....__.. _ ... ........._.. 1 Tse �rgYresdnpAnaay.ts - tooedayer Tnu'iaksfoe sai'ir311ug' , DrMtRaDoR. _....._ _.. ...._._..._..... .__..._. 10days, - ..._ Mon?J?%08; ..._. FA4/13109 _.� e�U11•Nedew 19 days; Mon 9/16Po9. ._ _._.._Fri�/27/09� ! FMd Reps[ 10 days p Mon awoe Fd 3/13/09 ..... __-.._...---..... ......_........... ....._........ i Preliminary Design 8 mons Fri 3/13/09 Wed 10/28/09!! Final Design 15.4 mons We8/0 d.10/29 Fri 1/21/111 Real Estate Acquisition 24 5 mons; Fri 3113109'! Tue 2/22/11 Permitting&Approvals 15.4 mons! Wed 10/28/09: Fri 1/21/11, i AdvertiseBidlAward _3 mons; Wed 2/23/11; Tue 5/17/11 ! VOW Constriction 24.8 mons! Tue 51171111 _ Mon 516/131 WINE 4 �-------------...-----........ - _._...................._....... Final Phase 2A Program Completion -- 0 days; Mon 5/6/13 i Mon 5/6/13 Project:BCRUA Renal Water 3ysa Talk :;'vs3r :'*.� � Progress summary ^ Fxtemal Tasks Spit v Date:Fd 9/f 9/OB Spit ;,;,,,, ,,,, ,,; Aalestone Project Summary ^ Usmal t4leTask Page 3 ADDENDUM TO EXHIBIT D Work Schedule The changes to the Work Schedule for this project are as follows: (Attached Behind This Page) EXHIBIT D BCRUA Regional Water System Raw Water Phase 1 & 2A Project Schedule (Rvsd 9/19/08) ID Tads Name LS 2il • { e . SLB c> f F t 2 w [ i I. r .z EV I d I a s d BCRUA Regional Water System _....._. 80.05 mons` wea i/ai07 meow I Start L........ -.."M n 5/6/13_ I Phase 1 - 30.9 MGD 55.8 mons Wed 1/3/07 i Thu 6/2/11 I Raw Water System 55.8 mons I Wed 1/3/07' Thu 6/2/11 Preliminary Design 7.25 mons. Wed 1/3/07• Fri 7/27/07 Nodes w Procasa day; wed 11307 wad VAT -.. -- - lifil-iiipplits end>iiirvsy ib mons Thu imro7 F8e _ .iii-iiiiiiiintaki tra;iiidn._ s mons Thu i ero,, .. Fri 7ro a; EMromrunal-Evaalua6en ....._..m._..._._....._:.2mortal ......_.....Thu emi, ...-...._._..1wseeiar1 Ptrs.1 PtP.mta Evaluatlen 5.5 mons file moi RI 6/8/071 intake Modifications ._."._- if .._...... _-_—_— nD 6.6 mons : Thu 11-9107: 4,-_ Prl 8/6/071 Preliminary Design Report Teas 1) - 17 mons Wen 6/11/071. Fri 7127/67 l. Final Design 22.9 mons Thu 5/17/07 i Wed 3/11/091 este. pneiudsd with swimmer PtPe) 204 mons rM irn/07 — wed snuff _._..-iaaroswdroae eRfisIpi...__._..—_ oda„ RI 7/27/07!" iiiriroi1 ---•---•---� -- - _._._..._._ ��.`rira�aih�o no:yaa%wmv set.aa, 6b"eari _. �ireaw7; awn iazza7' � Surge Analysis 90 days! Tu•9/11ro71 Mon1/21roe __..._,.___ ' ivIes Technical Cdtai e. written desaifitIons 66 e ays. rue9n1ro7 `Fes?2ntubt 1 60% Plana and Specs - 120 days .._... Tus W11.07 ... Mon 3/3/081 -.. ... 8dtiii/i NAV,/ " • 10 days! 'rue 3i9/0e ; titin 3n7ro8 H___.�_ ��._. 0 da Pmroctontwta 13oaan; fue3iieioej Thu iina>ae� ... _ __ sox%Im::ieiiases se dais Oifenevoei Wed art iiail I BCRUA Restos to days; Thu 2/12/091 wed 2/25/091 ---.._._. Final..... _...: ...................................... P6iw and Specs .......__.._..............._.................:.___....._.............tedays_...-. _........_....._iMi?!2... 6/O8; Wad 3/11/091 --liaiiiitTiniftfifieana> s-_.._................_....._...............,.._...............__..._...0 says.wed3Miae .........._._-........._.. wed mita .__._._...___.__ Phase 1 Raw Water Pipe .—._. 222 mons" : .............Thu 8/17107;_. mid 3/11/09.1 Contract 1 •Tralb End RR to 'MP 18.3 mons ; Thu11/17/07 ; Fri id/woe] .._..._ _.....__......... ._._.... _ W,......_....'Thu 5/17/07 . .. ..... Thu 6 .. NotkewPioceeR -��0 days 7107. /11/07 .......... .............. nMn... ..._..... ....._...._. .., .....6odays.... .......... Mon1/30/07! .__.. Mon 1022101 FinN Mndraudc A 1 surge knss 30 days ` ysiWed 11/19/07 Mon 12/31/07 .. -Corrosion Analysis/ Cathodic Protection ...... _... .. _ ...30 Rays;.._ Tus1023107' Wad 1216J07 risotsdedoal Investigation "so uilys"...—_.____...ri;e eniio7—._._......__wedi2l5%Oi" LII 11 I 1 W A • I Q O] IL li +e, 1..11.1_,...._ _ ( R! 4 4 - t v is 1 :,-,, IS 3 m � 1 x Isla 8 e silo 3 i is u EXHIBIT D BCRUA Regional Water System Raw Water Phase 1 & 2A Project Schedule (Rvsd 9/19/08) ID ITali Nana - V • ,-4:j f r is Project: BCRUA Regional Water. Sy$U Task iti.COM6 Progress IMIMMIIIMIIIMMM Summary , External Tasks 111111111§111 Split j Date: FA 9/19!011 Spit Milestone • Pro e¢t Summary irmimiNgpExtemel MileTask • iN 6 -•� .. _._..__... .. __...___ 1 ..-.. Contract Z • Underwater Pipeline 7A mens Mon 8I11/O9Wed 1711ID9 Mita to Proceed __. _ _.__ ....... OdaYe ......._ wed 9!1%%011 ...._.. .._.Wed Ar/7Alb . 11111 __ .. .... _ 1___ •----._......_ ._. _._. —---'�ilhymsidc Survey _.---_.._._....._...__................... .....................--._..1 mons .._._._...._.......Mon 8/11Nl_.___.............--_.Mort W0/06 Pl�eiie+en beegn �rofysb aiiapal30 days!11 wed a15nS6 rue 1doe SO%Plma 15 days 1 Wei 10/29/081 fiusifilttio1 adikul Review _._._ _. __.....-- fo daysl--- ---- wed 11n9/0e i _..._..........____..T iu12/4AM iklalHoutesatsoud o uiz%i6et ._.... .,..... ;• EXHIBIT D BCRUA Regional Water System 0 Talk Name Raw Water Phase 1 &2A Project Schedule(Rvsd 9/19/08) _..__...,........_ _ 15, . g� per,. �0 Construction 29.05 mons! Mon 2/16109 Thu 6/2/11 �t_l o2T,�`�tsi�.i.:�l� s11.2:[:R Lili�9� Coaat�oil 03 Ta!et ;' T qs" g41S1±..!.. j.... sum I ° EorrVact t Tra11s End Roed Tow 29.05 mons; Mon 2,-16/09; Thu 6•"1!17� 1 ay Adon3%t3ro9'`_.................Mari 4/18109 ; 232 tiotiam"�rooeed Corahilc6on - .- ...{ 233 —SubfnmJ'F*fwiFand Flp.�"i ea o---__.._.-_---._.amonc; -"'Iwtii7roe?-'.._.._._._�Vi3'roej Raw Water POe3ne substantial CortgNBon 24 mons'! Tue 4/14091 yyb 49117 1 wea •'ane F5rmf6om`pletlon 8 est " 9 mora Thu 3/10/11� Thu�1"� ......__..._.._...._ —_. ..�_._.__....._ ..... ............... 236 Conlraot 2-Float Irdaks/UnAitrie(er PI __....._... pe6rw 11.06 mats: Fi112/1610D.!-.... M 71:1/10 ..............���1 wwoommEmnow __.................-..__...._... .. p ..____i._................ .3-mons ..._.......__.............i.._......_.............__............_...._. i Mon 1221/09; Thu 3h6I10i .._...__ ----- ----- -RawWifaiPlps*."&6eie7A6iComdedori dmona ._ a'Fasman_. _.... n'si9l10-!._... oe_._ _.._...._ 3ao i faon"1ii17io? Phase 2-"--,Deep lnteke&Pipeline 66.95 mons Thu 11/15/07 Mon 5/6/131 --Intrike 31te Acquisition 16 6S mons Thu 11/15/07 Fri 3/13/09 214 MtaM'dlBr'g study --................ ...._. . .,.._....._tit mons?. ._......Thu 77n6/07 j ... .. Wid 1012G/06� t ater s Dlllpena y A mane Fd 3113/061 '-'-'--'---'---' 22 y' . ....--'-- _. Thu 1023A61 mon'! MPon 264 ._..__..._...__....— - ... -..._.....---'---.._.... __..........._..__.._..... €rgTnee 011nslydi ........................YKu'tNfftio9 ..........._.._._.._Seti4i 255 j days; Mon22/09� �-`A 211 ._.' sCRUA Rwdew 10 days; Man 2116/09 Fd 2/27A9 256 Preliminary Design '--_-- �- 5 mons Fri 3%13/09';. -Wed ' Final Design 15.4 mons; Wed 10/28/09 Fri 1/21/11 IIP Real Estate Acquisftion 24.5 mons FH 3/73/09 Tue 21.. Permitting It Approvals 15.4 mons; Wed 10/28/09 Fri 1/21/11 AdvertiseBidlAward 3 mons Wed 2/23/11 Tue 5/17/11 �� 270 Construction 24.8 mons Tue 5/17/11 ... E Final PAase 2A Program Completion 0 days; Mon 5/6113' Mon 516113, € i .__....... ..... .................... .._.....-__.—__.._-,__.... —_.._..---........._.._ �—.....:._..............._._......._ __.__.___...._.___.._.._.__..._ ._...._....._.__...7 Project:8MA Regional Water Sysk Task "r '`'` Progress Summary ^ Fotemal Tasks SPIN j Dow Fr19/191g6 SPR ,, MOestone Project Summary ^ External MileTask Pape 3 ADDENDUM TO EXHIBIT E Fee Schedule The changes to the Fee Schedule for this project are as follows: (Attached Behind This Page) 2 W LL) 1— cn LL W CO 111 CC J o Z O U W W C V 0 E ya$ LL J Q • a ra W m C H co o N m LC =W a w3N a Z Q 0 W Lc LC U m tit 02 i a CO 0 0 N t0 N 03 Exhibit E_BCRUA Supp Agree No 3 082308.xls ITotal Services I 0 69 N M V co 1 (A E9 I 1 I 0 uu)) o N 7 E9 0 0 co coco C) V N (A 69 .- 69 N. v N If') N 69 19 co 00 0) 6969 $1,450 $11,600 $1,388 $14,438 oo O O co (A O O N c0 r 69 0 V O n c6 (n (0 u) 69 0 C7 o co V EA ,- T 69 0 0) EA 0 n V ( 0 $7,075 $111,709 $44,670 621,335 l=ost Expenses NN V'(A .9 d, H .550 N .9' N OON 69 (A E9 po 69 O 69 OplN '- 69 .-NM Total Sub 69 0 0 to (9 0 0 (9 69 00V 0 0M 0 0 0 69 CO O (A o p mi V O vi O m g f0 In g 0 m a - p co M 4 o EA 0 O ON 69 0 O 69 $6,400 $97,229 $0 $7,000 Total C&B o CD M .n In o NI o (0 u9 (9 $1,755 $13,140 $24,300 n a C_ $24,846 M N. co 69 e _ o0 a 6 '� CO co �' co N .-- V! 0 69 0 69 o H 0 co o 49 m OI W 00) 0) 69 O 0 0) E9 en eD ono 115.- $575 ---$14,480 $43,670 $11,835 T 0M 0» CO U U 0 69 rn O (» mt,- N (9669 u 69 69 69 o S O .0 J (0 d cc a 0 0 0 0 v N O N R u N U m co 0 0 0 0 0 d c U atl1i 0 m e c N O O O N o 3 Hydrogeological Evaluation 1 2 4 Due Diligence - Intake 8 60 12 5 Due Diligence - Pipeline 24 60 90 84 48 6 Due Diligence Report 12 12 24 15 W O O O p co co Project Engineer m N N m o W o o^ u? N III •v N 50 `r m Senior Project Engineer N N N ICI 0,1 O O 0 o ? Project Manager N a{ N CO r O O 5 50 N N " 108 N Scope Item Description Sl PPOPtetit t Aigt th A`1d A - A Phase 1 - Sandy Cr Park Alt Alignment Analysis 1 Pipeline Feasibility and Alignment 2 Easement Requirements 3 Cost Estimates A Shdl Ceue 5 Technical Memorandum / Meetings Subtotal B Tree Survey (300 trees incl. in original contract) 1 LCRA Property - All Trees 4" + (267 extra trees) Travis County ROW - All Trees 6" + (606 extra trees) Subtotal C Condemn Hearing - Expert Witness Exhibit Preparation 2 Condemnation Hearings Preparation Meetings Subtotal C I II = L 1 v vulf.y s-uyfIccnuy - L\.fA ripellne • • • • 4 I •I ; ] L ryv�vycvwywai nnaiysis/report - i raiis tna Ha L] Ill i r 1 2 ana Lnv 'drainage Analysts Data Collection Hydrology / Drainage Area Maps 3 Hydraulics D ' 4 rainage Report Subtotal y 4.1 0 o.o 0 y .i 0 Phase 2 - Deep Water Intake Due Diligence 1 Project Management Survey & Desktop Geotechnical CO 0 0 N t0 N 03 Exhibit E_BCRUA Supp Agree No 3 082308.xls Total Services 0o o vi E9 1 0)7g 7101 (D CO 69 O C C C O C H 6,8 $6,890 a,, ,90 010000000 O En. N NO 0) En. OM h co O u7 V CA 69 N 0 N n CO CO C0 En. E9 O 03 N (1) CO En. N N 69 :O 'V V co- EA 0 0 N V 0 0) O .1 ,- En. 69 0 u 0) N 69 0 CO N- N CA 0 CO lO 10 N E9 0 0 N O N 69 0 0 0 a0 69 O 0 0 0 0 0 V L() N 69 E9 0 0 (1) � f- 69 N 0) t0 r- N H9 $1,216.112 $2,192,067 $443.764 $4,428,755 Expenses O 0 N - 0 E9 0 0 0 0 0 69 69 0 0 N E9 09 p a Col 49 o O N E9 0 O N E9 o O N E9 p 0 69 0 Oa/ 0 69 0 0 69 E9 0 N 0 o ara y 0 to O F O u) E'9 o) b p co ui 0 0 E9 0 o o(0 Vi 0 0 cs E9 b9UCID 0 0 E9 69 0 0 H (9 0 0 69 E9 0 E9 O O r FA 0 lA $01 $0 0 69 . 69 $01 0 69 0 0 00 !A a zi 0 g N n a0 co � Total C&B bog V cO) H 69 _LO ' 4 3 o EA $52,700 539.630 1� . 69 0 $5,200 $ 209,290 p E.j O 69 V N E9 E9 M M $ 24,7301 0 O 49 O O E9 $o -$25.000 f'l 63 0) CI T d nU3 0 CO U CO O. CC 0 O V d U O !i 0 0 Ch N 0 V QD O) N n7 O N c Cco aai N N N N N ~ W O Ol O O Project Engineer N 20 440 24 8 CO O Senior Project Engineer 1 155 138 0 V< CO CO CO N Na^ 24 I 80 24 60 16 50 24 40 12 24 4 8 152 294 ::: V N D N Y W m d O C lScope Item Description >, as v 4) r m a) 3 m C 0 `oI 0 c a) co _ O N N n9 v 0 T C w CA I Phase 1 Underwater Pipeline - Design 1 1 Communication/Coordination 2 Hydraulic/Surge Analysis Geotechnical investigation 4 Survey & Easement Documentation 5 _ Preliminary Design Analysis & Report 6 Final Design - Plans & Specifications 1 a 60 /o plans and specifications b 90% plans and specifications 1 c Final plans and specifications 7 Permitting & TCEQ Coordination Engineers opinion of probable construction cost. Subtotal J Phase 1 Underwater Pipeline - Bid & Award 1 1 Attend pre -Bid conference. 2 Prepare up to three (3) Addenda per contract 3 Answer questions during the bidding process 4 - Attend the Bid openings. 5 Receive and evaluate bias and make recommendations on award D 0 'n K Less Work Not Performed from Original Contract B4 Raw Water Pipeline Segment 5 - Preliminary Design (Orig Cont) B5 Preliminary Engineering Report (Orig Cont) A2 Geotechnical Investigation - Lime Creek Tunnel (SA #2) 68 Plans & Specifications (90% to 100% on tunnel) A 5 5 » 'Total - Supplemental Agreement No. 3 l Orginal Contract Amount Supp Agreement No. 1 Supp Agreement No. 2 Grand Total - Orginal Contract + Supp Agreement No. 1, 2 & 3 Exhibit E_BCRUA Supp Agree No 3 082308.xls DATE: October 16, 2008 SUBJECT: City Council Meeting — October 23, 2008 ITEM: 12E3. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 3 with Carter & Burgess, Inc. regarding the Raw Water Barge and Pipeline for the Cedar Park/Round Rock/Leander Regional Water Project. Department: Staff Person: Water and Wastewater Utilities Michael D. Thane, Director of Utilities Justification: This Supplemental Contract No. 3 is for additional engineering services associated with the Regional Water Supply System project. These additional services include coordination with the three cities, Sandy Creek Park Alternative Alignment analysis, additional Tree Survey in County Right-of-way and LCRA Property of about 850 Trees, Expert Witness Testimony at Special Commissioner Hearings, additional utility engineering to locate about 7,350 linear feet of LCRA's existing 30 -inch Water Line in Trail End Road, Hydro Geological analysis along Trails End Road to determine if the new 84 -inch Raw Water Line will have an adverse affect on the existing wells, groundwater flow and/or groundwater quality, Trails End Drainage analysis, landscape design for approval by LCRA and the County, Deep Water Intake Due Diligence evaluation of Site 4 and Raw Pipeline alignment from Site 4 to Phase 1 Raw Water Line, and prepare construction plans, specifications, and bid documents for a 42 -inch Underwater Pipeline from Floating Intake to the start of the Trails End Road Water Line. Funding: Cost: $222,418.70 Source of funds: Capital Project Funds (Self -Financed Utility) Outside Resources: Carter & Burgess, Inc., City of Cedar Park, City of Leander Background Information: The cities of Round Rock, Cedar Park, and Leander have agreed to jointly pursue a Regional Water System that will ultimately provide an additional 105.8 million gallons per day of potable water to meet future water demands of the cities based on projected population growth. The engineering fees will be paid on a percentage of the ultimate capacity needed by each Party. The total cost of this contract for design and bid phase services, including this Supplemental Agreement No. 3, will be $3,212,643, which is 6.56% of the estimate construction cost of $49,000,000. Round Rock's share is $222,418.70. The City of Round Rock's percentage is 38.56%, which is based on an ultimate capacity in the system of 40.8 mgd. Public Comment: N/A CITY OF ROUND ROCK, TEXAS By: )71 171/‘ Alan McGraw, Mayor ATTEST: By: Sara L. White, City Secretary Supplemental Contract #3 CORR Project #WAO5TRVRAW 00146922/0140.4622 AP7VED AS TQ FORM: Sheets, City Attorney Rev.10/08 84275