R-08-11-13-12E1 - 11/13/2008RESOLUTION NO. R -08-11-13-12E1
WHEREAS, the City of Round Rock wishes to enter into a
Reimbursement Agreement with Atmos Energy Corporation ("Atmos") for
the relocation of a gas line owned by Atmos in connection with the
Arterial A Project, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City said Reimbursement Agreement with Atmos Energy
Corporation, a copy of same being attached hereto as Exhibit "A" and
incorporated herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 13th day of November, 2008.
"Ylel
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Secretary
0:\WDOX\RESOLUTI\R81113E1.DOC/rmc
REIMBURSEMENT AGREEMENT
EXHIBIT
"An
This Reimbursement Agreement ("Agreement') made this day of
, 2008, by and between ATMOS ENERGY CORPORATION, a Texas
and Virginia corporation, having a business address at 5420 LBJ Freeway, Suite 1800,
Dallas, Texas 75240 ("Atmos") and the CITY OF ROUND ROCK, a Texas home -rule
municipal corporation, having a business address at 221 East Main Street, Round Rock,
Texas ("CORR").
WITNESSETH:
WHEREAS, CORR is going to construct an new arterial roadway known as
Arterial A as shown on Exhibit "A" (the "Project"); and
WHEREAS, Atmos has a gas line that is in conflict with the Project; and
WHEREAS. CORR has requested that Atmos relocate or cause to be relocated
their gas line to accommodate the Project; and
WHEREAS, Atmos has agreed to the relocation it facilities as shown on the
plans attached hereto as Exhibit "B" and made a part hereof ("Relocation Services") and
has prepared a good faith cost estimate set forth on Exhibit "C" attached hereto and made
a part hereof ("Estimate"); and
WHEREAS, CORR agrees to reimburse Atmos for the actual expenses incurred
by Atmos related to the Relocation Services requested by CORR.
NOW, THEREFORE, in consideration of mutual promises contained herein, the
parties agree as follows:
1. Atmos agrees to provide the Relocations Services to relocate approximately
800 feet of 6 -inch poly gas pipeline, install 800 feet of 10 -inch casing, remove
approximately 800 feet of existing 6 -inch poly gas pipeline, and install
necessary bypasses to maintain service during tie-ins The starting date will be
fixed by mutual agreement of the parties hereto and Atmos shall use
commercially reasonable efforts to complete the Relocation Services in
accordance with the Schedule, subject however, to delays caused by persons
or events outside the reasonable control of Atmos.
2. The actual cost of the relocation is estimated to be $332,298. CORR agrees to
reimburse Atmos the actual costs of the Relocation Services, an amount
estimated to be $332,298. Atmos shall submit to CORR a detailed written
report itemizing the total costs incurred, including all supporting information
documenting all amounts incurred for which reimbursement is claimed and
verifying that the Relocation Services are in accordance with the requirements
of this Agreement and that any change orders increasing the cost for the
Relocation Services above the threshold described below were submitted and
approved by CORR prior to incurring such additional costs. Upon completion
of the Relocation Services, Atmos shall present CORR with a detailed invoice
of the actual Relocation Services performed and CORR agrees to make,
within thirty (30) days from the date of the properly detailed invoice, a one-
time reimbursement payment of the actual costs. In the event, after actual
solicitation of bids, the estimated costs of the Relocation Services exceed the
Estimate by 10% or more, then, prior to incurring such additional expense,
Atmos shall submit the additional costs to CORR for approval, which
approval shall not be unreasonably withheld, delayed, or conditioned. Any
request for approval made by Atmos in writing and not specifically approved
or disapproved within fifteen (15) business days shall automatically be
deemed approved by CORR. Neither enhancement nor betterment costs shall
be reimbursed by CORR.
3. The obligation of CORR to make a cost reimbursement payment under this
Agreement does not constitute a general obligation or indebtedness of CORR
for which CORR is obligated to levy, pledge or collect any form of taxation.
4. The parties agree to exercise all due caution while causing any work to be
done near the gas line in order to prevent damages to the gas line.
5. Notwithstanding any other provisions of this Agreement, in no event shall
either party be liable to the other for any indirect, consequential or incidental
damages, including but without limitation, loss of revenue, loss of customers
or loss of profits arising from the Agreement and the performance or non-
performance of obligations hereunder.
6. Atmos agrees to indemnify and hold harmless CORR, its agents and
employees, against and from any and all liability, loss and expense and shall
defend all claims, resulting from the loss of life or damage or injury to persons
or property directly or indirectly resulting from the work performed by Atmos
to the extent such loss, damage or injury, is caused by the negligence or
willful misconduct of Atmos or its agents or arises out of or in connection
with the Relocation Services. As a necessary condition for such indemnity to
be enforceable against Atmos:
(i) Atmos shall be notified in writing promptly of any and all
claims, liability, loss and expense for which CORR seeks
indemnification from Atmos, and
(ii) Atmos shall have sole control of the defense of any and all
claims, liability, loss and expense and all negotiations for
their settlement of compromise.
7. This Agreement shall be enforceable in Round Rock, Williamson County,
Texas, and if legal action is necessary by either party with respect to the
enforcement of any or all of the terms or conditions herein, exclusive venue
for the same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of
the State of Texas.
8. No party may assign its rights and obligations under this Agreement without
the prior written consent of the other party, which consent shall not be
unreasonably withheld, conditioned, or delayed. Notwithstanding the
foregoing, it is understood that Atmos intends to contract the Relocation
Services work to a general contract, which will in turn may subcontract all or
part of the Relocation Services.
9. This Agreement shall be binding upon and inure to the benefit of the parties to
this Agreement and their respective heirs, executors, administrators, personal
representatives, legal representatives, successors and assigns, subject to the
provisions of Section 8.
10. In case any one or more of the provisions contained in this Agreement shall be
held to be invalid, illegal, or unenforceable in any respect, such validity,
illegality, or unenforceability shall not affect any other provisions of the
Agreement, and this Agreement shall be constructed as if such invalid, illegal,
or unenforceable provision had never been contained in the Agreement.
Effective date of agreement as of date of approved by the City Council:
CITY OF ROUND ROCK
ATMOS ENERGY CO : ' TION
By: B
Alan McGraw, Mayor
ATTEST:
By:
Sara White, City Secretary
APPRO gED AS TO ORM:
I
By: 4..!:L.
Ste � han L. Sheets, City Attorney
Patti Richards, Vice President,
Technical Services,
Mid Tex Division
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REFERENCE DRAWINGS
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200+00 20t+00 202+00 203*00 204+00 205+100 206+00 207+00 208+00 209+00 210+00 211+00 212+005
wssATAn, GAS UTILITY RELOCATION ATMOS
PROPOSED 6"POLY II PIPELINE energy
UNI . US 79 @ ARTERIAL A CONFi6. 06391 "l-PEREZ!G.MENRT
PLAN AND PROFILE DRAM GR8 C{ECKEG4" APPR.AA
STA.200+25 TO STA.211+24 SHEEP A SCALE
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REFERENCE DRAVM(;S NO. DATE REV*tON BY CHKO. APPVOa ,A WILLIAbSSON COUNTY TEXAS NiF G No. tEt-b36SW=nOGhi302 E°a
MATERIAL
EXHIBIT "C"
PROJECT COST ESTIMATE
Arterial A
Williamson County, Texas
EPR/CPR# 696391/ PROJ # 11062
7/7/2008
Estimated Direct Material Costs
1 Material Requisition Form $45,333.87 $45,334
Misc, Tax & Shipping, Purchasing, etc. $8,984
TOTAL ESTIMATED MATERIAL COSTS $54;318
RIGHT-OF-WAY
TOTAL ESTIMATED R -O -W COSTS $0
GAS LOSS/ALTERNATE FUEL
TOTAL ESTIMATED GAS LOSS/ALTERNATE FUEL COSTS $0
CONSTRUCTION
TOTAL ESTIMATED CONSTRUCTION COSTS $108,000
CONTRACT EXPENSE.
TOTAL ESTIMATED CONTRACT EXPENSE COSTS $31,000
MISCELLANEOUS
TOTAL ESTIMATED MISCELLANEOUS COSTS $39A95
ATMOS. LABOR
TOTAL ESTIMATED COMPANY LABOR $4,158
TOTAL DIRECT COSTS $236,971
OVERHEADS $95,327
SUBTOTAL, $332,298
'TOTAL__ ESTIMATE
Assumptions/Comments
1) Estimate assumes relocation of approximately 800 ft of 6" poly II gas pipeline to accommodate planned road
construction activities.
2) Assumes 800 feet of HDD installation. Assumes one mobilization and only one contractor from inception to
completion..
3) Assumes temporary bypasses required for tie-in. Specific tie -In requirements subject to change depending upon
actual project construction scheduling.
4) Assumes approximately 800 feet of existing line will be removed.
5) Estimate assumes no traffic control barriers (CTBs) will be required.
6) Estimated 'Miscellaneous" costs above represent estimate contingency.
7) Environmental cost assumes SW PPP and inspection will not be required.
8) All Environmental and Land & ROW will be coordinated through Atmos Energy.
9) "Construction" line item amount above is not based on actual contractor bid but estimate based on prior projects.
Estimate assumes reimbursement to be based on an actual cost basis.
Engineering Estimate - Arterial A
DATE: November 6, 2008
SUBJECT: City Council Meeting — November 13, 2008
ITEM: 12E1. Consider a resolution authorizing the Mayor to execute a
Reimbursement Agreement with Atmos Energy Corporation for the
relocation of a gas line required by the Arterial A project.
Department:
Staff Person:
Justification:
Transportation Services
Tom Martin, P.E., Director of Transportation Services
The work is for the relocation of an existing gas line along U.S. 79, which is in conflict with the
proposed Arterial A improvements between Joe DiMaggio Boulevard and Forest Creek Drive.
Funding:
Cost: $332,298.00
Source of funds: 4B
Outside Resources:
Atmos Energy Corporation
Background Information:
CORR has requested Atmos Energy Corporation to relocate approximately 800 feet of 6 -inch
poly gas pipeline, install 800 feet of 10 -inch casing, remove approximately 800 feet of 6 -inch
poly gas pipeline, and install necessary bypasses to maintain services during ties -ins.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
REIMBURSEMENT AGREEMENT
This Reimbursement Agreement ("Agreement') made this -j day of
NOtf-414-,Y., 2008, by and between ATMOS ENERGY CORPORATION, a Texas
and Virginia corporation, having a business address at 5420 LBJ Freeway, Suite 1800,
Dallas, Texas 75240 ("Atmos") and the CITY OF ROUND ROCK, a Texas home -rule
municipal corporation, having a business address at 221 East Main Street, Round Rock,
Texas ("CORR").
WITNESSETH:
WHEREAS, CORR is going to construct an new arterial roadway known as
Arterial A as shown on Exhibit "A" (the "Project"); and
WHEREAS, Atmos has a gas line that is in conflict with the Project; and
WHEREAS. CORR has requested that Atmos relocate or cause to be relocated
their gas line to accommodate the Project; and
WHEREAS, Atmos has agreed to the relocation it facilities as shown on the
plans attached hereto as Exhibit "B" and made a part hereof ("Relocation Services") and
has prepared a good faith cost estimate set forth on Exhibit "C" attached hereto and made
a part hereof ("Estimate"); and
WHEREAS, CORR agrees to reimburse Atmos for the actual expenses incurred
by Atmos related to the Relocation Services requested by CORR.
NOW, THEREFORE, in consideration of mutual promises contained herein, the
parties agree as follows:
1. Atmos agrees to provide the Relocations Services to relocate approximately
800 feet of 6 -inch poly gas pipeline, install 800 feet of 10 -inch casing, remove
approximately 800 feet of existing 6 -inch poly gas pipeline, and install
necessary bypasses to maintain service during tie-ins The starting date will be
fixed by mutual agreement of the parties hereto and Atmos shall use
commercially reasonable efforts to complete the Relocation Services in
accordance with the Schedule, subject however, to delays caused by persons
or events outside the reasonable control of Atmos.
2. The actual cost of the relocation is estimated to be $332,298. CORR agrees to
reimburse Atmos the actual costs of the Relocation Services, an amount
estimated to be $332,298. Atmos shall submit to CORR a detailed written
report itemizing the total costs incurred, including all supporting information
documenting all amounts incurred for which reimbursement is claimed at:d
verifying that the Relocation Services are in accordance with the requirements
of this Agreement and that any change orders increasing the cost for the
Relocation Services above the threshold described below were submitted and
approved by CORR prior to incurring such additional costs. Upon completion
of the Relocation Services, Atmos shall present CORR with a detailed invoice
of the actual Relocation Services performed and CORR agrees to make,
within thirty (30) days from the date of the properly detailed invoice, a one-
time reimbursement payment of the actual costs. In the event, after actual
solicitation of bids, the estimated costs of the Relocation Services exceed the
Estimate by 10% or more, then, prior to incurring such additional expense,
Atmos shall submit the additional costs to CORR for approval, which
approval shall not be unreasonably withheld, delayed, or conditioned. Any
request for approval made by Atmos in writing and not specifically approved
or disapproved within fifteen (15) business days shall automatically be
deemed approved by CORR. Neither enhancement nor betterment costs shall
be reimbursed by CORR.
3. The obligation of CORR to make a cost reimbursement payment under this
Agreement does not constitute a general obligation or indebtedness of CORR
for which CORR is obligated to levy, pledge or collect any form of taxation.
4. The parties agree to exercise all due caution while causing any work to be
done near the gas line in order to prevent damages to the gas line.
5. Notwithstanding any other provisions of this Agreement, in no event shall
either party be liable to the other for any indirect, consequential or incidental
damages, including but without limitation, loss of revenue, loss of customers
or loss of profits arising from the Agreement and the performance or non-
performance of obligations hereunder.
6. Atmos agrees to indemnify and hold harmless CORR, its agents and
employees, against and from any and all liability, loss and expense and shall
defend all claims, resulting from the loss of life or damage or injury to persons
or property directly or indirectly resulting from the work performed by Atmos
to the extent such loss, damage or injury, is caused by the negligence or
willful misconduct of Atmos or its agents or arises out of or in connection
with the Relocation Services. As a necessary condition for such indemnity to
be enforceable against Atmos:
(i) Atmos shall be notified in writing promptly of any and all
claims, liability, loss and expense for which CORR seeks
indemnification from Atmos, and
(ii) Atmos shall have sole control of the defense of any and all
claims, liability, loss and expense and all negotiations for
their settlement of compromise.
7. This Agreement shall be enforceable in Round Rock, Williamson County,
Texas, and if legal action is necessary by either party with respect to the
enforcement of any or all of the terms or conditions herein, exclusive venue
for the same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of
the State of Texas.
8. No party may assign its rights and obligations under this Agreement without
the prior written consent of the other party, which consent shall not be
unreasonably withheld, conditioned, or delayed. Notwithstanding the
foregoing, it is understood that Atmos intends to contract the Relocation
Services work to a general contract, which will in turn may subcontract all or
part of the Relocation Services.
9. This Agreement shall be binding upon and inure to the benefit of the parties to
this Agreement and their respective heirs, executors, administrators, personal
representatives, legal representatives, successors and assigns, subject to the
provisions of Section 8.
10. In case any one or more of the provisions contained in this Agreement shall be
held to be invalid, illegal, or unenforceable in any respect, such validity,
illegality, or unenforceability shall not affect any other provisions of the
Agreement, and this Agreement shall be constructed as if such invalid, illegal,
or unenforceable provision had never been contained in the Agreement.
Effective date of agreement as of date of approved by the City Council:
CITY OF ROUND ROCK
By:
Alan McGraw, Mayor
ATTEST:
By:
Sara White, City Secretary
APPRO ED AS TO ORM:
By::.!:G.
Ste han L. Sheets, City Attorney
ATMOS ENERGY CO : ' ! ' • TION
By:
ac
Patti Richards, Vice President,
Technical Services,
Mid Tex Division
EXHIBIT "B"
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MATERIAL
EXHIBIT "C"
PROJECT COST ESTIMATE
Arterial A
Williamson County, Texas
EPR/CPR# 696391/ PROJ # 11062
7/7/2008
Estimated Direct Material Costs
1 Material Requisition Form $45,333.87 $45,334
Misc, Tax & Shipping, Purchasing, etc. $8,984
TOTAL ESTIMATED MATERIAL COSTS $54;318
RIGHT-OF-WAY
TOTAL ESTIMATED R -O -W COSTS
GAS LOSS/ALTERNATE FUEL,
CONSTRUCTION
CONTRACT EXPENSE
MISCELLANEOUS
ATMOS LABOR
SUBTOTAL
TOTAL ESTIMATED GAS LOSS/ALTERNATE FUEL COSTS
$0
$0
TOTAL ESTIMATED CONSTRUCTION COSTS $108,000
TOTAL ESTIMATED CONTRACT EXPENSE COSTS
TOTAL ESTIMATED MISCELLANEOUS COSTS
TOTAL ESTIMATED COMPANY LABOR
TOTAL DIRECT COSTS
OVERHEADS
$31,000
$39A95
$4,158
$236,971
$95,327
$332,298
(TOTAL ESTIMATE
.$332;2981
Assumptions/Comments
1) Estimate assumes relocation of approximately 800 ft of 6" poly II gas pipeline to accommodate planned road
construction activities.
2) Assumes B00 feet of HDD installation. Assumes one mobilization and only one contractor from inception to
completion..
3) Assumes temporary bypasses required for tie-in. Specific tie-in requirements subject to change depending upon
actual project construction scheduling.
4) Assumes approximately 800 feet of existing line will be removed.
5) Estimate assumes no traffic control barriers (CTBs) will be required.
6) Estimated 'Miscellaneous" costs above represent estimate contingency.
7) Environmental cost assumes SW PPP and Inspection will not be required.
8) All Environmental and Land & ROW will be coordinated through Atmos Energy.
9) "Construction" line item amount above is not based on actual contractor bid but estimate based on prior projects.
Estimate assumes reimbursement to be based on an actual cost basis.
Engineering Estimate - Arterial A