R-08-12-04-9B3 - 12/4/2008RESOLUTION NO. R -08-12-04-9B3
WHEREAS, the City of Round Rock has previously entered into
an Interlocal Agreement with the City of Cedar Park and the City of
Leander Regarding Final Design Services for the Regional Water
System Project, and
WHEREAS, the City now desires to enter into Amendment No. 2 to
the Interlocal Agreement to revise the allocation of costs due to
additional design services, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Amendment No. 2 to the Interlocal Agreement with
the City of Cedar Park and the City of Leander Regarding Final
Design Services for the Regional Water System Project, a copy of
same being attached hereto as Exhibit "A" and incorporated herein
for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 4th day of December, 2008.
SARA L. WHITE, City Secretary
0:\WDOX\RESOLUTI\R81204B3.DOC/rmc
ALL MCGRAW, Mayor
City of Round Rock, Texas
AMENDMENT NO. 2 TO
INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM
THIS AMENDMENT NO. 2 TO INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM ("Amendment No. 2")
is entered into between the City of Round Rock, Texas ("Round Rock"); the City of Cedar Park,
Texas, ("Cedar Park"); and the City of Leander, Texas ("Leander"). This Amendment No. 2
amends that one certain Interlocal Agreement Regarding Final Design Services for Regional
Water System ("Agreement") entered into by the aforesaid cities on or about April 12, 2007, and
Amendment No. 1 entered into by the aforesaid cities on or about September 13, 2007.
I.
Section 1.03, definition of "Cost Allocation Percentage" is amended to read as follows:
1.03 "Cost Allocation Percentage" means the percentage of Final Design Costs to be
paid by each Party. The Cost Allocation Percentages for each category of Final Design Services
are set forth on Exhibit "A", Revision 2 attached hereto
II.
Section 4.02 (a) is amended to read as follows:
(a) All Final Design Costs shall be shared by the Parties according to the Cost
Allocation Percentages applicable to each Project Category designation, as set forth in Exhibit
"A", Revision 2, attached hereto.
III.
Section 4.03 (a)(i) is hereby amended to read as follows:
4.03 Design Fund
(a) The Parties shall contribute monies to the Design Fund in accordance with
the following provisions:
(i) In accordance with the terms of the original Agreement, the
Parties have previously deposited into the Design Fund certain sums of money ("the
Design Payments") representing the initial deposit of twenty-five percent (25%) of each
Party's share of the estimated Final Design Costs, plus additional sums as requested by
Round Rock to pay invoices for the Final Design Contracts. Each Party's total estimated
Design Payments, based on the estimated Final Design Costs set forth in Exhibit "A",
Revision 2 attached hereto, including Design Payments previously made, is set forth
below:
1) Round Rock $3,642,946.37
2) Leander $4,369,029.51
3) Cedar Park $1,219,916.12
IV.
Section 5.10 is amended to read as follows:
5.10 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit A. Revision 2 Cost Allocation Percentages
Exhibit B Project Schedule
V.
Exhibit A, Revision 2 is attached to this Amendment 2.
[SIGNATURES ON FOLLOWING PAGES)
2
ATTEST:
Sara L. White, City Secretary
CITY OF ROUND ROCK:
By:
Alan McGraw, Mayor
Date:
3
ATTEST:
LeAnn Quinn, City Secretary
CITY OF CEDAR PARK:
By:
Bob Lemon, Mayor
Date:
ATTEST:
Debbie Haile, City Secretary
CITY OF LEANDER:
By:
John Cowman, Mayor
Date:
EXHIBIT "A", REVISION 2
ALLOCATION OF COSTS
Phase/Segment
Capacity
(MGD)
Cost
Allocation
Initial Final
Design
Costs
Supplemental
Contract No.2
Costs
Supplemental
Contract No.3
Costs
Amended
Final Design
Costs
Raw Water System and Barge
Cedar Park
15.0
14.18%
$310,835.00
$62,925.73
$47,285.05
$421,045.78
Leander
50.0
47.26%
$1,035,971.00
$209,722.87
$157,594.62
$1,403,288.49
Round Rock
40.8
38.56%
$845,261.00
$171,115.40
$128,583.33
$1,144,959.73
Total
105.8
100.00%
$2,192,067.00
$443,764.00
$333,463.00
$2,969,294.00
Water Treatment Plant
Cedar Park
15.0
14.18%
$369,644.00
$120,628.27
$135,249.40
$625,521.67
Leander
50.0
47.26%
$1,231,974.00
$402,037.51
$450,767.78
$2,084,779.29
Round Rock
40.8
38.56%
$1,005,182.00
$328,027.22
$367,786.82
$1,700,996.04
Total
105.8
100.00%
$2,606,800.00
$850,693.00
$953,804.00
$4,411,297.00
Transmission Line Segments
Segment 1
Cedar Park
15.0
14.18%
$166,463.00
$6,885.67
NA
$173,348.67
Leander
50.0
47.26%
$554,800.00
$22,948.98
NA
$577,748.98
Round Rock
40.8
38.56%
$452,668.00
$18,724.35
NA
$471,392.35
Total
105.8
100.00%
$1,173,931.00
$48,559.00
NA
$1,222,490.00
Segment 2C
Cedar Park
0
0%
$0
$0
NA
$0
Leander
38
48.22%
$302,610.00
$602.75
NA
$303,212.75
Round Rock
40.8
51.78%
$324,951.00
$647.25
NA
$325,598.25
Total
78.8
100.00%
$627,561.00
$1,250.00
NA
$628,811.00
Allocation of Costs
Cedar Park
$846,943.00
$190,439.67
$182,534.45
$1,219,916.12
Leander
$3,125,354.00
$635,312.11
$608,362.40
$4,369,029.51
Round Rock
$2,628,062.00
$518,514.22
$496,370.15
$3,642,946.37
Total
$6,600,359.00
$1,344,266.00
$1,287,267.00
$9,231,892.00
25% Payment
Initial '
Cedar Park
$211,735.69
Leander
$781,338.56
Round Rock
$657,015.50
6
DATE: November 24, 2008
SUBJECT: City Council Meeting — December 4, 2008
ITEM: 9B3. Consider a resolution authorizing the Mayor to execute Amendment No.
2 to an Interlocal Agreement regarding Final Design Services for the
Regional Water Project with the Cities of Cedar Park and Leander.
Department:
Staff Person:
Justification:
Water and Wastewater Utilities
Michael Thane, P.E., Director of Utilities
Amendment No. 2 was approved by the Round Rock City Council on October 23, 2008. Prior to
the City of Cedar Park City Council approving this ILA, they requested changes to the deep
water intake due diligence scope of services for the Carter Burgess contract. Amendment No. 2
is being revised to reflect Cedar Park's request to reduce the scope and cost.
Funding:
Cost: $515,741.75
Source of funds: Capital Project Funds (Self -Financed Utility)
Outside Resources:
City of Cedar Park
City of Leander
Carter & Burgess, Inc.
Camp, Dresser & McKee, Inc.
Lockwood, Andrews & Newnam, Inc.
K. Friese & Associates, Inc.
Background Information:
The Cities of Round Rock, Cedar Park, and Leander have agreed to jointly pursue a Regional
Water System that will ultimately provide an additional 105.8 million gallons per day of potable
water to meet future water demands of the Cities based on projected population growth. This
Interlocal Agreement between the three Cities outlines the procedure for managing the Final
Design Service contracts. All Final Design Costs shall be shared by the Parties according to their
ultimate capacity allocation percentage in the various segments of the Regional Water System.
The floating intake barge, raw water line, water treatment plant, and transmission line Segment
1 cost allocations are Round Rock 38.56%; Cedar Park 14.18%; and Leander 47.26%. The
transmission water line, Segment 2c cost allocation is based on each City's reserved capacity of
the line. Leander's cost allocation is 48.22% and Round Rock's is 51.78%.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
AMENDMENT NO. 2 TO
INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM
THIS AMENDMENT NO. 2 TO INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM ("Amendment No. 2")
is entered into between the City of Round Rock, Texas ("Round Rock"); the City of Cedar Park,
Texas, ("Cedar Park"); and the City of Leander, Texas ("Leander"). This Amendment No. 2
amends that one certain Interlocal Agreement Regarding Final Design Services for Regional
Water System ("Agreement") entered into by the aforesaid cities on or about April 12, 2007, and
Amendment No. 1 entered into by the aforesaid cities on or about September 13, 2007.
I.
Section 1.03, definition of "Cost Allocation Percentage" is amended to read as follows:
1.03 "Cost Allocation Percentage" means the percentage of Final Design Costs to be
paid by each Party. The Cost Allocation Percentages for each category of Final Design Services
are set forth on Exhibit "A" Revision 2 attached hereto.
IL
Section 4.02 (a) is amended to read as follows:
(a) All Final Design Costs shall be shared by the Parties according to the Cost
Allocation Percentages applicable to each Project Category designation, as set forth in Exhibit
"A", Revision 2, attached hereto.
(d) The Parties agree that the cost of Round Rock's performing the aforesaid
financial administration and other general administration services is the sum of $3,500 per
month, not to exceed $84,000 total, which shall be shared and allocated among the Parties as
follows:
Cedar Park: 14.18%
Leander: 47.26%
Round Rock: 38.56%
III.
Section 4.03 (a)(i) is hereby amended to read as follows:
4.03 Design Fund
(a) The Parties shall contribute monies to the Design Fund in accordance with
the following provisions:
(i) In accordance with the terms of the original Agreement, the
Parties have previously deposited into the Design Fund certain sums of money ("the
Design Payments") representing the initial deposit of twenty-five percent (25%) of each
Party's share of the estimated Final Design Costs, plus additional sums as requested by
Round Rock to pay invoices for the Final Design Contracts. Each Party's total estimated
Design Payments, based on the estimated Final Design Costs set forth in Exhibit "A".
Revision 2 attached hereto, including Design Payments previously made, is set forth
below:
1) Round Rock $3,642,946.37
2) Leander $4,369,029.51
3) Cedar Park $1,219,916.12
IV.
Section 5.10 is amended to read as follows:
5.10 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit A. Revision 2 Cost Allocation Percentages
Exhibit B Project Schedule
v.
Exhibit A, Revision 2 is attached to this Amendment 2.
[SIGNATURES ON FOLLOWING PAGES)
2
ATTEST:
CITY OF ROUND ROCK:
By: shVl
Sara L. White, City Secretary
Alan McGraw, Mayor
Date: IZ•441)
3
ATTEST:
LeAnn Quinn, City Secretary
-12-cf-9G3
CITY OF CEDAR PARK:
By:..._
Bob '; !n, Mayor
Date:
4
'�/
o1)
AT EST:
Debbie Haile, City Secretary
CITY OF LEANDER:
C ) By:
Date:
John Cowman, Mayor
EXHIBIT "A", REVISION 2
ALLOCATION OF COSTS
Phase/Se . ment
Capacity
MGD
Raw Water System and Barge
Cedar Park
Leander
Round Rock
Total
15.0
50.0
40.8
105.8
Water Treatment Plant
Cedar Park
Leander
Round Rock
Total
Transmission Line Se
Se , ment 1
Cedar Park
Leander
Round Rock
Total
Se ! ment 2C
Cedar Park
Leander
Round Rock
Total
Allocation of Costs
Cedar Park
Leander
Round Rock
Total
15.0
50.0
40.8
105.8
Cost
Allocation
Initial Final
Design
Costs
Supplemental
Contract No.2
Costs
Supplemental
Contract No.3
Costs
Amended
Final Design
Costs
ments
15.0
50.0
40.8
105.8
0
38
40.8
78.8
14.18%
47.26%
38.56%
100.00%
14.18%
47.26%
38.56%
100.00%
14.18%
47.26%
38.56%
100.00%
0%
48.22%
51.78%
100.00%
$310,835.00
$1,035,971.00
$845,261.00
$2,192,067.00
$369,644.00
$1,231,974.00
$1,005,182.00
$2,606,800.00
$166,463.00
$554, 800.00
$45 2,668.00
$1,173,931.00
$0
$302,610.00
00
$324,951.00
$627,561.00
$846,943.00
$3,125,354.00
$2,628,062.00
$6,600,359.00
$62, 925.73
$209,722.87
$171,115.40
$443,764.00
$120,628_27
$402,037.51
$328, 027.22
$850,693.00
$6,885.67
$22,948.98
$18,724.35
$48,559.00
$0
$602.75
$647.25
$1,250.00
$190,439.67
$635,312.11
$518,514.22
$1,344,266.00
$47,285.05
$157,594.62
$128,583.33
$333,463.00
$135,249.40
$450767.78
$367,786.82
$953,804.00
NA
NA
NA
NA
NA
NA
NA
NA
$182,534.45
$608,362.40
$496,370.15
$1,287,267.00
25% Pa ment
Cedar Park
Leander
Round Rock
$421,045.78
$1,403,288.49
$1,144,959.73
$2,969,294.00
$625,521.67
$2, 084, 779.29
$1,700,996.04
$4,411,297.00
$173,348.67
$577,748.98
$471,392.35
$1,222,490.00
$0
$303,212.75
$325,598.25
$628,811.00
$1,219,916.12
$4,369,029.51
$3,642,946.37
$9,231,892.00
Initial
$211,735.69
$781,338.56
$657,015.50
6