R-08-12-18-7E2 - 12/18/2008RESOLUTION NO. R -08-12-18-7E2
WHEREAS, the City of Round Rock has previously
Agreement for Engineering Services with MWM Design Group (Formerly
known as Martinez Wright & Mendez, Inc.) for Phase 2 of the redesign
of Sam Bass Road from Meadows Drive to IH -35, and
WHEREAS, MWM Design Group has submitted Supplemental Agreement
No. 4 to the Agreement for Engineering Services for a change in the
scope of services, and
WHEREAS, the City Council desires
entered into an
to enter into said
Supplemental Agreement No. 4 with MWM Design Group, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and
behalf of the City Supplemental Agreement No.
Engineering Services with MWM Design Gro
attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares
directed to execute on
4 to the Agreement for
up, a copy of same being
that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 18th day of December, 2008.
ATTEST:
SitAw„
SARA L. WHITE, City Secretary
0:\WDOX\RESOLUTI\R8121BE2.DOC/rmc
ALAN MCGRAW, Mayor
City of Round Rock, Texas
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 4
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM: MWM Design Group ("Engineer")
ADDRESS: 7700 Chevy Chase Drive, Suite 100, Austin, TX 78752
PROJECT: Redesign of Sam Bass Road from Meadows Drive to IH -35
This Supplemental Agreement No. 4 to Agreement for Engineering Services is made by and
between the City of Round Rock, Texas, hereinafter called the "City" and
(Formerly Martinez Wright & Mendez, Inc.), hereinafter called the "Engineer".
Design Group
WHEREAS, the City and Engineer executed an A
t for EngineerinServices,
hereinafter called the "Agreement", on the 8th day of May, 2003 norr the Redesign of Sam Bass
Road from Meadows Drive to IFI -35 in the amount of $66,271.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement
2003 to amend the scope of services and to increase the compensaatiiby $16,305.00 to a otalberlof
$82,576.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 2 on September 23,
2004 to extend the contract date; and
WHEREAS, the City and Engineer executed Supplemental Agreement
2005 to amend the scope of services and to increase the compenssttion by $67,862 00 to a to February
$150,438.00; and
WHEREAS, it has become necessary to amend the Agreement
scope of services and to modify the compensation by $51, .00 to a total t$202,278 provisions
e
NOW THEREFORE, premises considered, the City and the Engineer a ee that s
Agreement is amended as follows: & aid
I.
Article 2 Scone Of Services To 13e Performed By En 'neer Servicesbit B
Performed By The En neer shall be amended as set forth in the tta attached Addendum To Exhibit
B. Exhibit C Work Schedule shall be amended as set forth in the attached Addendum to Exhibit
C.
Supplemental Agreement
0127.0302/147677
1
EXHIBIT
''An
Rev.10/08
64836
II.
Article 4Compensation and Exhibit D Fee Schedule shall be amended by increasing by
$51,840.00 the lump sum amount payable under the Agreement for a total of $202,278.00, as
shown by the attached Addendum to Exhibit D.
Agreement in duplicate.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
MWM DESIGN GROUP
(f/n/a MARTINEZ, WRIGHT & MENDEZ, INC.)
By: 1— et50
Date
CITY OF ROUND ROCK
By:
Man McGraw, Mayor
Date
Supplemental Agreement
0127.0302/147677
2
APPROVED AS TO FORM:
Stephan L. Sheets, City Attorney
Rev.10/08
64836
ADDENDUM TO EXHIBIT "B"
Services to be performed by the Engineer
The Engineer shall provide the following engineering services for the
construction plans, specifications and cost opinion preparation of the
Services) for Supplemental Amendment #4: p (Professional Surveying &Engineering
Item 1
• Design of Railroad Crossing along Sam Bass Road, includes adjacent street intersections.
• Attend design coordination meetings with City and Union Pacific
• Conduct site visits; representatives;
• Coordinate design iterations with City and Union Pacific
representatives
Item 2
• Design revisions to proposed roadway and utility improvements
changed existing conditions due to recent propertydevelopments. to accommodate for
• Adjust roadways and sidewalk breaks for new driveways;
• Revise water and wastewater utility service connections for newer property developments
and to meet new City code requirements;
• Revise water and wastewater utility mains to meet newCity code requirements.
Item 3
• Revise proposed water line alignment,
storm drainage edroadway plans accordinglalong Galloping as pern wdirec directives City Department.
Item 4
• Conduct continued coordination with private utilities and provide continued representation
at the regular Utility coordination meetings.
Item 5
• Revise proposed pavement designsections
as per new vehicular traffic count analysis,
under directives from the City Transportation Department.
Item 6
• Assist with TCEQ Water Pollution Abatement Plan (WPAp
processing. ) permit application and
Item 7
• Assist with TCEQ Sewage Collection S stem
Y (SCS) permit application and processing.
Item 8
• Complete design plans with updated City specifications and details, with construction cost
opinion for construction bid package submittal post permitting phase.
Item 9
• Assist with and attend public involvement/awareness meetings related to the project.
ADDENDUM TO EXIIIBIT "C"
Work Schedule
Attached Behind This Document
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ADDENDUM TO EXHIBIT "D"
FEESC$EDULE
Item 1. Design of Railroad Crossing along Sam Bass & misc.
Item 2. Design revisions to accommodate changed conditions $10,686.00
Item 3. Utility design revisionsin $ 2,520.00
Item 4. Utility Coordination Galloping road $ 5,880.00
Item 5. Pavement design$ 8,366.00
revisions
Item 6. Assist with TCEQ WPAP $ 2,728.00
permit application
Item 7. Assist with TCEQ SCS permit application $ 5,058.00
Item 8. Final construction bid document package $ 3,858.00
Item 9. Assist with public involvement $ 9,872.00
2 872 00
Total Supplemental Amount:
51 840 00
DATE: December 11, 2008
SUBJECT: City Council Meeting — December 18, 2008
ITEM: 7E2. Consider a resolution authorizing the Mayor to execute Supplemental
Agreement No. 4 with MWM Design Group for the Redesign of Sam Bass
Road from Meadows Drive to IH -35.
Deoartment• Transportation Services
Staff Person: Tom Martin, P.E., Director of Transportation Services
Justification:
Additional Engineering services are required for the
upting of specifications and cost estimate, for the design of the Railroad cross ng on amtBa tion plans,
adjacent streets in accordance with UPRR requirements, coordination with ss Roadoand
permits for the Water Pollution Abatement Plan (WPAP) and the Sewage Collection for the
(SCS) and other associated work. n System
Funding•
Cost: $51,840
Source of funds: 2001 GO Bond Issue
Outside Resources: N/A
Bac round Information:
These proposed roadway improvements are part of the overall Sam Bass Road
began in July 1999 with Council approving resolution R -99-07-22-10C1 for the construction
nhof
the Sam Bass Road curve realignment between Brandi Lane and Clark Street. In a
construction of
curve realignment project, the City contracted with MWM Design for engineeringservices addition to the
the Redesign of Sam Bass Road Project. The first portion consisted of constructing
for
along Sam Bass Road in the amount of $24,290. Supplemental Agreement 1
to cting sidewalks
contract, dated May 8, 2003, provided for services relating to the portion of Sam Bae MWM
between Meadows Drive and IH -35 totaling $16,305. Supplemental Agreement ss Road
ment
I; 2, in the
amount of $41,955, amended the contract to provide for additional surveying and en i
services to up-to-date utilities, railroad coordination and additional costs to explore
subsurface material and underground water conditions. Supplemental Agreement
g neering
t geologic, the
amount of $67,862, provided for the engineering, design, bidding and construction
��n
administration of a Water & Wastewater Rehabilitation element of the project.
1
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 4
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM: MWM Design Group ("Engineer")
ADDRESS: 7700 Chevy Chase Drive, Suite 100, Austin, TX 78752
PROJECT: Redesign of Sam Bass Road from Meadows Drive to IH -35
This Supplemental Agreement No. 4 to Agreement for Engineering Services is made by and
between the City of Round Rock, Texas, hereinafter called the "City" and MWM Design Group
(Formerly Martinez Wright & Mendez, Inc.), hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement", on the 8th day of May, 2003 for the Redesign of Sam Bass
Road from Meadows Drive to IH -35 in the amount of $66,271.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on September 11,
2003 to amend the scope of services and to increase the compensation by $16,305.00 to a total of
$82,576.00; and
•
WHEREAS, the City and Engineer executed Supplernental Agreement No. 2 on September 23,
2004 to extend the contract date; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 3 on February 10,
2005 to amend the scope of services and to increase the compensation by $67,862.00 to a total of
$150,438.00; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the
scope of services and to modify the compensation by $51,840.00 to a total of $202,278.00, and
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
I.
Article 2. Scope Of Services To Be Performed By Engineer and Exhibit B. Services To Be
Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit
B. Exhibit C. Work Schedule shall be amended as set forth in the attached Addendum to Exhibit
C.
Supplemental Agreement
0127.0302/147677
1
ra-OS-f2-(2- ,2-
Rev.10/08
64836
II.
Article 4, Compensation and Exhibit D. Fee Schedule shall be amended by increasing by
$51,840.00 the lump sum amount payable under the Agreement for a total of $202,278.00, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Agreement in duplicate.
MWM DESIGN GROUP
(f/n/a MARTINEZ, WRIGHT & MENDEZ, INC.)
By:
Re beer/ 0, 1/14/^7/17 eZ
Nov. 9 .loci
Date
CITY OF UND ROCK APP O ED AS T FORM:
By:
Alan McGraw, Mayor
ML=, -(n7. V '1 ZOVeb
Date
Supplemental Agreement
0127.0302/147677
2
Steph =' L. Sheets, City Attorney
Rev.10/08
64836
ADDENDUM TO EXHIBIT "B"
Services to be performed by the Engineer
The Engineer shall provide the following engineering services for the preparation of the
construction plans, specifications and cost opinion (Professional Surveying & Engineering
Services) for Supplemental Amendment #4:
Item 1
• Design of Railroad Crossing along Sam Bass Road, includes adjacent street intersections.
• Attend design coordination meetings with City and Union Pacific representatives;
• Conduct site visits;
• Coordinate design iterations with City and Union Pacific representatives
Item 2
• Design revisions to proposed roadway and utility improvements to accommodate for
changed existing conditions due to recent property developments.
• Adjust roadways and sidewalk breaks for new driveways;
• Revise water and wastewater utility service connections for newer property developments
and to meet new City code requirements;
• Revise water and wastewater utility mains to meet new City code requirements.
Item 3
• Revise proposed water line alignment, storm drainage profile, and match roadway
improvement plans accordingly along Galloping Road as per new directives from the City
Utility Department.
Item 4
• Conduct continued coordination with private utilities and provide continued representation
at the regular Utility coordination meetings.
Item 5
• Revise proposed pavement design sections as per new vehicular traffic count analysis,
under directives from the City Transportation Department.
Item 6
• Assist with TCEQ Water Pollution Abatement Plan (V/PAP) permit application and
processing.
Item 7
• Assist with TCEQ Sewage Collection System (SCS) permit application and processing.
Item 8
• Complete design plans with updated City specifications and details, with construction cost
opinion for construction bid package submittal post permitting phase.
Item 9
• Assist with and attend public involvement/awareness meetings related to the project.
ADDENDUM TO EXHIBIT "C"
Work Schedule
Attached Behind This Document
Mar. 2009 Apr. 2009 May. 2009
12341234123412314
Assist w/ ublic involvement7
CONSTRUCTION PHASE (10 Months est.) 16
Yermtt Yhase
Assist w/ TCEQpermit process
Assist w/ relocation/realignment of private utilities
Design submittal review and feedback (City)
Construction plans & bid documents package
Design Phase
95% Design submittal
Bidding and Construction Phase
Advertise for Bids (City)
Assist w/ Pre -Bid MtgJQuestions
ea
.5 i
ADDENDUM TO EXHIBIT "D"
FEE SCHEDULE
Item 1. Design of Railroad Crossing along Sam Bass & misc. $10,686.00
Item 2. Design revisions to accommodate changed conditions $ 2,520.00
Item 3. Utility design revisions in Galloping road $ 5,880.00
Item 4. Utility Coordination $ 8,366.00
Item 5. Pavement design revisions $ 2,728.00
Item 6. Assist with TCEQ WPAP permit application $ 5,058.00
Item 7. Assist with TCEQ SCS permit application $ 3,858.00
Item 8. Final construction bid document package $ 9,872.00
Item 9. Assist with public involvement $ 2.872.00
Total Supplemental Amount: $51.840.00