R-09-02-12-10F1 - 2/12/2009RESOLUTION NO. R -09-02-12-10F1
WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services ("Contract") with Page Southerland
Page, L.L.P. for the Southwest Downtown District Utility and Street
Improvements Phase II Project, and
WHEREAS, Page Southerland Page, L.L.P. has submitted
Supplemental Contract No. 1 to the Contract to modify the provisions
for the scope of services, and
WHEREAS, the City Council desires to enter into said
Supplemental Contract No. 1 with Page Southerland Page, L.L.P., Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Contract No. 1 to the Contract with
Page Southerland Page, L.L.P., a copy of same being attached hereto
as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 12th day of February, 2009.
0:\WDOX\RESOLUTI\R90212F1.DOC/rmc
ATTEST:
SARA L. WHITE, City Secretary
2
MCGRAW, Mayor
City of Round Rock, Texas
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: PAGE SOUTHERLAND PAGE, L.L.P. ("Engineer")
ADDRESS: 400 W. Cesar Chavez. Suite 500, Austin. TX 78701
PROJECT: Southwest Downtown District Utility and Street Improvements Phase II
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Page Southerland Page, LLP,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 23rd day of September, 2004 for the Southwest Downtown District
Utility and Street Improvements Phase II Project in the amount of $226,743.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $79,780.00 to a total of $306,523.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$79,780.00 the lump sum amount payable under the Contract for a total of $306,523.00, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract #1
149883; 0199.0038
ST -01 -AREA
EXHIBIT
2
Rev.12/01 /08
84275
PAGE SOUTHERLAND PAGE, L.L.P.
By:
Date
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Alan McGraw, Mayor Stephan L. Sheets, City Attorney
D ate
Supplemental Contract #1 Rev.12/01/08
149883; 0199.0038 84275
ST -0I -AREA
2
ADDENDUM TO EXHIBIT B
Engineering Services
The work effort and management of the project included in this contract will be subject to
review and approval by the City of Round Rock. The Engineer shall provide the following
services:
Bid and Award
• make final changes to bid documents
• assist in advertising
• conduct pre-bid meeting(s)
• prepare addendums as required
• evaluate bids
• prepare bid tabulation
• write letter of recommendation regarding award of bid
• attend City Council meeting for bid award
• conduct pre -construction meeting(s)
Construction Services
• conduct Environmental site pre -construction meeting(s)
• attend weekly on site construction review meeting(s)
• review shop drawings
• respond to RFI's
• address design clarifications and issue ASI's
• review monthly construction draw(s)
• provide administrative services associated with the above mentioned work
Project Close Out
• review of contractor's final punch list
• project walk through to confirm contractor's punch list items completed and develop
punch list of additional items
• final project walk through to confirm all punch list items complete
• review of final pay estimate
• write letter of recommendation regarding acceptance of project
• attend one-year warranty project walk through
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the Work Schedule for this project are as follows:
None
EXHIBIT D
Fee Schedule
The fee schedule for this project is as follows:
Project Lump Sum Fee Summary
Bid and Award $9,700.00
Construction Phase Services $55,200.00
(Based on 12 months @ 4,600 per month)
Project Final Close out $6,880.00
Reimbursable Expenses (not to exceed) $8,000.00
Estimates included (but not limited to)
Travel Expenses
Couriered Deliveries
Out of town deliveries
Postage
Photography/color copies/other reproductions
Printing for Owner/Architect/Contractor's use
TOTAL LUMP SUM FEE $79,780.00
DATE: February 4, 2009
SUBJECT: City Council Meeting — February 12, 2009
ITEM: 10F1. Consider a resolution authorizing the Mayor to execute Supplemental
Contract No. 1 with Page Southerland Page, LLP for the Southwest
Downtown District Utility and Street Improvements Phase II project.
Department:
Staff Person:
Justification:
Transportation Services
Thomas Martin, P.E., Director of Transportation Services
This contract includes the bid phase and construction phase services which was not included in
the original contract (R04 -09-23-13B1) that was approved by Council September 23, 2004 in the
amount of $226,743, with an additional contingency amount of $20,000 for reimbursable
expenses.
Funding:
Cost: $79,780.00
Source of funds: GO Bonds 2001
Outside Resources: N/A
Background Information:
The original contract (R04-09-23-1361) was approved by Council September 23, 2004 in the
amount of $226,743, with an additional contingency amount of $20,000 for reimbursable
expenses. Of the original contract, $33,000 was earmarked for construction administration; the
portion was charged against additional services in the amount of $38,246.25. Those billings
constituted separation of the project documents into two separate biddable phases of Phase 1A
and Phase 1B; coordination with others at the request of the City regarding proposed work to
affected areas of downtown pertaining to this project; negotiations in support of the City with
utility entities; support and provision of requests and documents of new City Project Managers;
additional reviews and revisions beyond one year after the initial proposed bid date for Phase
1B and updating of documents regarding Phase 1B bid and completion of Phase 1A. This
Supplemental Agreement will remove the original construction administration cost of $33,000
and add it to this portion of the contract agreement. This contract includes the bid phase and
construction phase for street, sidewalk, drainage, sewer and water utilities for the area around
the Southwest Downtown. Improvements will include sections of Brown, West Main, Bagdad,
Florence, Harris and San Saba Streets.
Public Comment: N/A
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: PAGE SOUTHERLAND PAGE, L.L.P. ("Engineer")
ADDRESS: 400 W. Cesar Chavez, Suite 500, Austin, TX 78701
PROJECT: Southwest Downtown District Utility and Street Improvements Phase II
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Page Southerland Page, LLP,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 23rd day of September, 2004 for the Southwest Downtown District
Utility and Street Improvements Phase II Project in the amount of $226,743.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $79,780.00 to a total of $306,523.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$79,780.00 the lump sum amount payable under the Contract for a total of $306,523.00, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract #1 Rev.12/01/08
149883; 0199.0038 84275
ST -01 -AREA
R - Oc) - 02.- IZ- for l 1
PAGE SOUTHERLAND PAGE, L.L.P.
By:
Date
CITY OF RQUND ROCK
By: ► •�
Alan McGraw, Mayor
2. .v9
Date
Supplemental Contract #1
149883; 0199.0038
ST -01 -AREA
2
Page Southerland Page, L.L.P.
By: PSP Architect — Engineers, Inc.,
Its: Man .. • Ing Partner
Matthew F. Kreisle, 111
Its: Principal
AP ' R r VED AS O FORM:
Steph n L. Sheets, City Attorney
Rev.12/01/08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The work effort and management of the project included in this contract will be subject to
review and approval by the City of Round Rock. The Engineer shall provide the following
services:
Bid and Award
• make final changes to bid documents
• assist in advertising
• conduct pre-bid meeting(s)
• prepare addendums as required
• evaluate bids
• prepare bid tabulation
• write letter of recommendation regarding award of bid
• attend City Council meeting for bid award
• conduct pre -construction meeting(s)
Construction Services
• conduct Environmental site pre -construction meeting(s)
• attend weekly on site construction review meeting(s)
• review shop drawings
• respond to RFI's
• address design clarifications and issue ASI's
• review monthly construction draw(s)
• provide administrative services associated with the above mentioned work
Project Close Out
• review of contractor's final punch list
• project walk through to confirm contractor's punch list items completed and develop
punch list of additional items
• final project walk through to confirm all punch list items complete
• review of final pay estimate
• write letter of recommendation regarding acceptance of project
• attend one-year warranty project walk through
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the Work Schedule for this project are as follows:
None
EXHIBIT D
Fee Schedule
The fee schedule for this project is as follows:
Bid and Award
Project Lump Sum Fee Summary
$9,700.00
Construction Phase Services $55,200.00
(Based on 12 months @ 4,600 per month)
Project Final Close out $6,880.00
Reimbursable Expenses (not to exceed) $8,000.00
Estimates included (but not limited to)
Travel Expenses
Couriered Deliveries
Out of town deliveries
Postage
Photography/color copies/other reproductions
Printing for Owner/Architect/Contractor's use
TOTAL LUMP SUM FEE $79,780.00