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R-03-09-25-14E1 - 9/25/2003RESOLUTION NO. R -03-09-25-14E1 WHEREAS, the Texas Department of Public Safety, Division of Emergency Management has grant funds available to cities to assist in developing and carrying out emergency management programs, and WHEREAS, Emergency Management Performance Grant funds are available to partially fund two Emergency Management Coordinator personnel, and WHEREAS, the City Council wishes to make application for the above-described grant, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to make the necessary application for the above-described grant. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 25th day of September, 2003. ATi31ES WELL, May. 14111.111111."-- C ' y of Round Rock, Texas CHRISTINE R. MARTINEZ, City Secre ®PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R30925EI.WPD/sc pay r `4Z=-> GRANT APPLICATION/PROPOSAL REVIEW (GAPR) This form must be completed and presented to Department Leadership for review prior to: a) the submission of a grant application; b) the renewal of a grant; or, c) a change in the budgeted amount of the grant Following review by Departmental Leadership, this form should be submitted to the City Budget Supervisor (218-5445) for Budget Office Approval. The GAPR form is due to the Budget Office for approval at least five (5) working days prior to the City Council agenda deadline. All grant applications require City Council approval to before submission, this form should be completed by the department and submitted with the Council Action requesting approval to apply and the "Request for Finance Approval" form. Once a grant is awarded, a copy of this GAPR along with the Grant Application notification form should be submitted with the Council Action requesting authorization to accept the grant and the "Request for Finance Approval" form. NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM. Grantor Division of Emergency Management Texas Department of Public Safety Grant Title: EMPG (Emergency Management Performance Grant Grant Amount: Grant FTEs: Grant Match: $42,399.50 2 $127,198.50 PROGRAM BUDGET Fiscal Year FY:04 FY: FY: FY: FY: TOTAL Grant Funding 42,399.5 Required City Match 127,198.5 TOTAL 169,598 Please complete the sentences listed below by filling out the boxes: Page 9 This is the (list year): First year of a (list year) One year Grant. This Grant will be appropriated in FY: 03-04 Other In -Kind Match Provided: $ Total Program Budget: $ 169,598 Proposed Positions (FTE's) to be Funded: [Indicate Title(s) and Status (regular/temporary). Please add rows if number is insufficient. ] Should we subcontract? If so, why? This grant proposal/application is a: New Grant x Renewal Grant Revision Type of Funds: _Federal _X_ Federal Pass -Through _ State — Private/Other Funding Source: Texas Division of Emergency Management; Texas Department of Public Safety GRANT TERM DATES TERM YEAR TITLE STATUS (Reg./Temp.) Estimated Cost 1. Emergency Management Coordinator (Fire Marshal) Regular $93,886 2. Ass't Emergency Management Coordinator (Fire Prevention Specialist) Regular $75,712 3. Through TOTAL: Should we subcontract? If so, why? This grant proposal/application is a: New Grant x Renewal Grant Revision Type of Funds: _Federal _X_ Federal Pass -Through _ State — Private/Other Funding Source: Texas Division of Emergency Management; Texas Department of Public Safety GRANT TERM DATES TERM YEAR MONTH/DAY/YEAR THROUGH MONTH/DAY/YEAR Year One: 10-1-03 Through 9-30-04 Year Two: Through Year Three: Through Year Four: Through Year Five: Through Collaborations with other Agencies/Departments: All City Departments List the Departmental Goal or Strategy that will be supported by this grant (as included in the Approved Budget Document): Maintain a safe environment for all Citizens. Evaluate and target homeland security measures. Associated Program/Program Objective: The City's Emergency Management program insures that the City has the ability to respond quickly and efficiently to emergencies, regardless of the type. Page 10 PLANNED PERFORMANCE MEASURES (List Major Three)): 1. Maintain an "Advanced" level of Preparedness as designated by the State Division of Emergency Management. 2. Submit timely reports and documents as required. 3. Maintain all planning documents current and to reflect the way the City will deal with emergencies and disasters. Brief description of proposed grant program: The EMPG program provides federal funding to assist states and local governments in developing and carrying out emergency management programs. States receive EMPG funding from FEMA and, in turn, pass through a majority of the EMPG funding to local reimburse them for emergency management program expenses. Currently, the Emergency Management Coordinator (EMC) and Ass't. Coordinator (Ass't EMC) spend 50% of their time on emergency management activities. This program will reimburse the city for 50% of the time spent on emergency management activities which equates to 25% of the salaries for the emergency management staff. Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in "Other."): A If this grant project's goals and objectives are reached, the Department will request funding from the General Fund to continue the program if grant funding ends. B. XXX This grant -funded project is considered a baseline program that must be continued with or without grant funding. C This grant -funded project is not considered a baseline program that must be continued with or without grant funding. D. This one-time grant -funded project intended to cease at the grant -term end. No other funding will be requested from alternative grant sources or General Fund dollars E If this grant -funded project's performance (for in the example of a pilot or demonstration grant) indicates the need for the Department to apply for follow-up grant funding, the project may require supplemental funding from the General Fund to cover the cost of the follow-up project. F. Other: DEPARTMENTAL REVIEW/APPROVAL (To be completed by the submitting Department) Dept. Director Review/Approval: Date: Date Application Due (if Applicable): _09-25-03_Date Forwarded: 09-10-03 Date Received: CITY BUDGET OFFICE REVIEW APPROVAL (To be completed by the City Budget Office) 11' L', f i 1� Date Approved' /Disapproved: Budget/Accounting Supervisor Review/Approval: ; ; ° Date: Finance Director Review/Approval: Date: Page 11 Fiscal Year 2004 EMERGENCY MANGEMENT PERFORMANCE GRANT (EMPG) APPLICATION PL - ------ --- - -- 1. APPLICANT NAME (Jurisdiction): City of Round Rock 2. COUNTY: Williamson 3. DISASTER DISTRICT: 6b 4. EMPG STATUS: [ X ] Current EMPG Program participant [ ] New EMPG Program applicant 5. PROGRAM PARTICIPANT: (List all jurisdictions that are participants in your emergency management program. Identify any jurisdictions that have joined or withdrawn from your program in the last year.) City of Round Rock only 6. CHECKLIST OF APPLICATION ATTACHMENTS: (See the FY 04 Local further information on completing these forms.) [ X ] Designation of Grant Officials (form DEM —17A) [ X ] Statement of Work & Progress Report (form DEM -17B). This form should [ X ] Application for Federal Assistance (form DEM -66). The Authorized Official [ X ] EMPG Staffing Pattern (form DEM -67). [ X ] EMPG Staff Job Description (form DEM -68). An updated job description in the FY 04 EMPG Staffing Pattern who works more than 50 percent of Emergency Management Program Guide for be signed by the EMC. should sign this form. must be provided for each staff member listed their time in emergency management duties. and 5 of the Comprehensive Certification must be If the applicant carries out lobbying Form LLL (SF -LLL), Disclosure of Lobbying sign SF -LLL. should sign this form. If the jurisdiction has Deposit Authorization is not required. should sign this form. [ X ] Certification & Assurances. Appropriate sections of paragraphs 3, 4, initialed. Tthe Authorized Official must sign both the Certification and Assurances. activities, Paragraph 1 of the Certification must be checked and Standard Activities, must completed and attached. The Authorized Official must [ ] Direct Deposit Authorization (form 74-146). The Grant Financial Officer been receiving EMPG reimbursements through Direct Deposit, a new Direct [ X ] Travel Policy Certification (form DEM -69). The Grant Financial Officer 7. CERTIFICATION: This Application together with the attached EMPG Statement of Work & Progress Report (form DEM -17B) constitute the annual work plan for the emergency management program whose participants are listed above. The undersigned agree to exert their best efforts to accomplish all activities listed in the EMPG Statement of Work & Progress Report approved by the Division of E sergency Management. 9)-9-0) Authorized Official Date Emergenc Management Coordinator Date (signature (signature) .;, Fa DM.USC-NL 8. APPROVAL: The attached Fiscal Year 2004 EMPG Statement of Work & Progress Report is approved. [ ] State Coordinator Date [ ] Assistant State Coordinator 7/03 DESIGNATION OF GRANT OFFICALS Grant Program FY 04 Emergency Management Performance Grant (EMPG) Applicant Name City of Round Rock rant to Name [ ] Mr. [ X ] Ms. Cindy Demers Title Finance Director Official Mailing Address 221 East Main Round Rock, TX 78664 Daytime Phone Number 512-218-5433 Fax Number 512-218-7097 E-mail Address cdemers@round-rock.tx.us Emergency Management Coordinator Name [X ] Mr. [ ] Ms. Keith Tanner Official Mailing Address 203 Commerce Round Rock, TX 78664 Daytime Phone Number 512-218-6632 Fax Number 512-218-5594 E-mail Address ktanner@round-rock.tx.us E-mail Address rant to Name [ ] Mr. [ X ] Ms. Cindy Demers Title Finance Director Official Mailing Address 221 East Main Round Rock, TX 78664 Daytime Phone Number 512-218-5433 Fax Number 512-218-7097 E-mail Address cdemers@round-rock.tx.us DEM -17A 7/03 ??r� iay�' or tY Judge} Name [ X ] Mr. [ ] Ms. Nyle Maxwell Title Mayor Official Mailing Address 221 East Main Round Rock, TX 78664 Daytime Phone Number 512-218-5401 Fax Number 512-218-7097 E-mail Address mavor(a?round-rock.tx.us DEM -17A 7/03 Fiscal Year 2004 STATEMENT OF WORK & PROGRESS REPORT Applicant Name: City of Round Rock Page 1 of 5 This is our: [X] Statement of Work [ ] Progress Report #1 [ ] Progress Report #2 Task 1 Submitted By Date DEM Review By Date WORK PLAN Keith Tanner, EMC 9-26-03 Progress Report #1 Progress Report #2 Task 1 Work Plan & Semiannual Progress Report Work Plan [X] We will submit an EMPG Application, two Progress Reports, and quarterly Financial Reports. Progress Report #1 [ ] This Progress Report # 1 is being submitted to my Regional Liaison Officer [ ] First & Second Quarter Financial Reports have been submitted to DEM Support Services. Progress Report #2 [ ] This Progress Report # 2 is being submitted to my Regional Liaison Officer. [ ] Third & Fourth Quarter Financial Reports have been submitted to DEM Support Services. Task 2 Legal Authorities for Emergency Management Program Work Plan [X] We will maintain current legal documents establishing our emergency management program. [ ] Our legal documents are current & on file with DEM; no additional action is required. [ ] We will prepare or update & submit to our Regional Liaison Officer: [ ] Commissioner's Court Order [ ] City Ordinance(s) for: [ ] Updated Joint Resolution Progress Report #1 [ ] We completed & submitted to our Regional Liaison Officer: [ ] Commissioner's Court Order [ ] City Ordinance(s) for: [ ] Updated Joint Resolution Progress Report #2 [ ] We completed & submitted to our Regional Liaison Officer: [ ] Commissioner's Court Order [ ] City Ordinance(s) for: [ ] Updated Joint Resolution Task 3 Public Education/Information Work Plan [X] Option 1: We will conduct 30 hours of hazard awareness activities for local citizens. OR [ ] Option 2: We will prepare & distribute public education/information materials to a substantial portion of the community. Describe: Progress Report #1 [ ] We completed the following hazard awareness or public education/information activities: Progress Report #2 [ ] We completed the following hazard awareness or public education/information activities: a copy of the materials you distributed must be attached to your Progress Report DEM -17B Rev 7/03 1 I Applicant Name: City of Round Rock Page 2 of 5 Task 5 Exercise Participation & Schedule Task•4 Emergency Management Planning Documents Work Plan [X] We have reviewed our emergency management plan & its annexes for currency. [X] We will develop or update by revision or change these planning documents: [] Basic Plan Annexes: [1A []B []C []D[]E[]F[]G[1H[]I [ ] J [] K [ ] L [ ] M [ ] N [ J O [ ] P [ ] Q [ ] R [] S [ ] T [ ] U [ j V Other documents: Mitigation Action Plan NOTE: Plans & annexes dated September 30, 1999, & earlier should be revised/updated this year. Progress Report #1 [ ] We developed or updated and submitted to our RLO the following documents, together with the appropriate planning standards checklists: [] Basic Plan Annexes: [1A []B []C []D[1E[]F[1G[]H[JI []J []K []L []M []N []O []P []Q[]R []S[]T []U []V Other documents: Progress Report #2 [ ] We developed or updated and submitted to our RLO the following documents, together with the appropriate planning standards checklists: [] Basic Plan Annexes:[ ]A []B []C []D[]E[]F[]G[]H[1' [] J []K [lL []M []N [lo []P []Q[]R []S[]T [lU []V Other documents: Task 5 Exercise Participation & Schedule Work Plan [X] We will develop & submit a two year exercise [X] We will conduct & report participation in exercise this fiscal year or obtain exercise schedule (below). a tabletop exercise and a functional or full-scale these exercises. [ [ [ credit for actual events for EXERCISE SCHEDULE Period Exercise Type Exercise Scenario * Quarter of Year This Fiscal Year (FY 04) [X] Tabletop [X] NH [ ] TH [ ] NS [ ] TR [ ] 1 [X] 2 [ ] 3 [ ] 4 (Oct. 2003 - Sept. 2004) [ l Functional [X] Full -Scale [ ] NH [X] TH [ ] NS [ ] TR [ ] 1 [ ] 2 [X] 3 [ 1 4 Next Fiscal Year (FY05) [X] Tabletop [ ] NH [ ] TH [X] NS [ J TR [ l 1 [X] 2 [ ] 3 [ ] 4 (Oct. 2004 - Sept. 2005) [X] Functional [ j Full -Scale [X] NH [ l TH [ ] NS [ l TR [ ] 1 [ ] 2 [X] 3 [ ] 4 A Full -Scale exercise must be conducted every three (3) years Our last Full -Scale exercise was conducted on (date): 9/2001 Scenario*: TH *Exercise Scenarios: NH = Natural Hazard, TH = Technological Hazard, NS = National Security, TR = Terrorism IJGIu- 1 / Rev 7/03 Progress Report #1 [ [ [ ] We conducted a tabletop exercise and provided documentation to DEM. ] We conducted a [ ] functional, [ ] full-scale exercise and provided documentation to DEM. ] We requested functional or full-scale exercise credit for an actual occurrence from DEM and our request was approved. Progress Report #2 [ [ [ ] We conducted a tabletop exercise and provided documentation to DEM. ] We conducted a [ ] functional, [ ]full-scale exercise and provided documentation to DEM. ] We requested functional or full-scale exercise credit for an actual occurrence from DEM and our request was approved. IJGIu- 1 / Rev 7/03 1 Applicant Name: City of Round Rock Page 3 of 5 DEM -17B Rev 7/03 Task 6 Training for Emergency Management Personnel Work Plan [X] EMPG-funded emergency management personnel will participate in the following training Position/Name Course Name(s) or Number(s) 1. EMC/Keith Tanner G620, G920 2. Ass't EMC/Mark Selby G920, G620 3. 4. 5. 6. 7. 8. 9. Progress Report #1 [ ] Emergency management personnel completed the following training: Position/Name Course Name(s) or Number(s) 1. 2. 3. 4. 5. 6. 7. 8. 9. Progress Report #2 [ ] Emergency management personnel completed the following training: Position/Name Course Name(s) or Number(s) 1. 2. 3. 4. 5. 6. 7. 8. 9. DEM -17B Rev 7/03 I Applicant Name: City of Round Rock Page 4 of 5 1 Task 7 Emergency Management Training for Other Personnel Work Plan [X] We will conduct or arrange emergency management -related training for elected officials, other local officials, & support agencies. Progress Report #1 The following individuals completed the training indicated: (Enter position/name and training completed) 1. 2. 3. 4. 5. 6. 7. 8. 9. Progress Report #2 The following individuals completed the training indicated: (Enter position/name and training completed) 1. 2. 3. 4. 5. 6. 7. 8. 9. Task 8 Emergency Management Staff Development Work Plan [X] We will participate in the following emergency management staff development activities: We will actively participate in area Emergency Management organizations and attend conferences. Progress Report #1 We completed the following staff development activities: Progress Report #2 We completed the following staff development activities: DEM -17B Rev 7/03 1 I Applicant Name: City of Round Rock Page 5 of 5 REMARKS (Use a Continuation Sheet if necessary) DEM -17B Rev 7/03 CERTIFICATION & ASSURANCES COMPREHENSIVE CERTIFICATION This certification is a material representation of fact upon which reliance will be placed by the agency that will award the grant. If it is later determined that the grantee knowingly rendered an erroneous certification, the agency, in addition to any other remedies available to the federal govemment, may take available action. 1. Certification Regarding Lobbying If this application is for federal funds in excess of $100,000, I certify to the best of my knowledge and belief: A. No federal appropriated funds have been paid or will be paid to any person for influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any non-federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a officer or employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, check here D. If checked, the undersigned shall complete and attach a "Disclosure Form to Report Lobbying" (Standard Form LLL) to these certifications, and C. The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers and that all sub -recipients shall certify accordingly. 2. Drug -Free Workplace Certification This application is for federal funds. The applicant certifies that it will provide a drug-free workplace by: A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition. B. Establishing a drug-free awareness program to inform employees about:: 1. The dangers of drug abuse in the workplace; 2. The applicant's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation and employee assistance programs; and 4. The penalties that may be imposed upon employees for drug abuse violations. C. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (A). D. Notifying the employee in the statement required by paragraph (A) that, as condition of employment under the grant, the employee will: 1. Abide by the terms of the statement, and 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction. E. Notifying the agency within ten days after receiving notice under subparagraph (D)(2) from an employee or otherwise receiving actual notice of such conviction. F. Taking one of the following actions with respect to any employee who is so convicted. 1. Taking appropriate personnel action against such an employee, up to and including termination; or 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. G. Making a good faith effort to continue to maintain a drug-free workplace through the implementation of paragraphs (A), (B), (D), (E), and (F). DEM -221 7/03 1 3. Audit Certification —Annual Reporting Requirement This application is for federal funds. I certify (initial the appropriate choice): The applicant agency currently expends combined federal funding of $300,000 or more and, therefore, is required to submit an annual single audit by an independent auditor made in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133. The applicant agency currently expends combined federal funding of less that $300,0000 and therefore is exempt from the Single Audit Act and cannot charge audit costs to a federal grant. I understand, however, that the Texas Department of Public Safety may require a limited scope audit as defined in OMB Circular A-133. 4. Equal Opportunity Plan (EEOP) Certification — Annual Reporting Requirement Definitions: Type I Entity Educational/medical/non-profit institution/Native American Tribe — certification required (initial below); EEOP NOT required. Type II Entity All other recipients receiving more than $25,000, but not more than $500,000 — certification required (initial below); organizations must maintain EEOP on file for possible audit if the organization has more than 50 employees; and Type IH Entity For-profit entities and state and local governments receiving $500,000 or more — certification required (initial below); the organization must submit an EEOP to Office for Civil Rights (OCR) for approval. If your organization is a Type 1, 11, or Ill Entity, please initial one of the following: I certify this organization is a Type I Entity. This entity will comply with the prohibitions against discrimination in any program or activity (28 CFR § 42.203), is not required to maintain an Equal Employment Opportunity Plan, but will comply with equal employment opportunity program guidelines of the Department of Health and Human Services (28 CFR 42.302). 1 certify this organization is a Type II Entity that employs less than 50 people. This entity will comply with the prohibitions against discrimination in any program or activity (28 CFR§ 42.203), but is not required to maintain an Equal Employment Opportunity Plan (28 CFR 42.301 et seq.). 1 certify this organization is a Type I1 Entity that employs 50 or more people. This entity will comply with the prohibitions against discrimination in any program or activity (28 CFR§ 42.203), and has formulated an equal employment program (28 CFR 42.301 et seq.), that is on file in the [Office of the Governor/COG] for approval upon award of a grant. I certify this organization is a Type III Entity. This entity will comply with the prohibitions against discrimination in any program or activity (28 CFR§ 42.203), and has formulated an equal employment opportunity program (28 CFR 42.301 et seq.), that will be submitted to the Federal Emergency Management Agency for approval upon award of a grant. 5. Department Certification — Annual Reporting Requirement If this application is for federal funds in excess of $25,000, I certify that (initial the appropriate choice): By submission of this proposal, that neither the applicant agency nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. If I am unable to certify: I am unable to certify the above statement and have attached an explanation to this application. City of Round Rock Applicant's Organization Mayor Nyle Maxwell Printed Name and Title of Authorized Official DEM -221 7/03 2 Date CONSOLIDATED ASSURANCES Applicants must complete this form before they will receive state and/or federal funds. Recipients of state and/or federal funds must fully understand and comply with these requirements. Failure to comply may result in the withholding of funds, termination of the award, or other sanctions. FEDERAL ASSURANCES The applicant hereby assures and certifies compliance with all federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; Education Department General Administrative Regulations (EDGAR); E.O. 12372 and Uniform Administrative Requirements of Grants and Cooperative Agreements — 28 CFR, Part 66, Common Rule, that govern the application, acceptance and use of Federal funds for this project. Also, the Applicant assures and certifies that: 1. Legal Authority. It possesses legal authority to apply for the grant, that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained 2. Displaced Persons. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions (42 USC §§ 4601 — 4655), which provides for fair and equitable treatment of persons displaced as a result of Federal and Federally assisted programs. 3. Political Activity. It will comply with requirements of the provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants (5 USC § 1501, et seq.) 4. Fair Labor Standards Act. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 USC §§ 201 — 219) if applicable. 5. Conflict of Interest. It will establish safeguards to prohibit employees from using their positions for a purpose that is, or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 6. Examination of Records. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 7. Compliance with Requirements. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 8. EPA Violating Facilities. It will ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed in the Environmental Protection Agency's (EPA's) list of Violating Facilities, and that will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 9. Flood Insurance. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act (Ch. 50 USC § 4001). This section requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that had been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. DEM -221 7/03 3 10. Historic Preservation. It will assist the federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 USC § 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966, (16 USC § 569a-1, et seq.) by (a) consulting with the State Historic Preservation Officer (SHPO) on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 11. Compliance with Laws and Guides. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition and all other applicable Federal laws, orders, circulars, or regulations. 12. Compliance with Code of Federal Regulations. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18 Administrative Review Procedure; Part 20, Criminal Justice Information System; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 13. Nondiscrimination. It will comply, and all it's contractors will comply, with the non -discriminations requirements of the Omnibus Crime control and Safe Streets Act of 1968, as amended, (42 USC & 3789(d)), or Victims of Crime Act (as appropriated); Title VI of the civil Rights Act of 1964, as amended; Section 504 of the rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans With Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 19721 The age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations, 28 CFR part 42, Subparts C,D,E, and G; and Department of Justice Regulations on disability discrimination, 28 CFR Part 35 and part 39. A. In the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for civil Rights, Office of Justice Programs. B. It will provide and Equal Employment Opportunity Program (EEOP) if required to maintain one, where the applications is for $500,000 or more. 14. Coastal Barriers. It will comply with the provisions of the Coastal Barrier Resources Act (16 USC & 3501, et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 15. Supplanting Prohibition. It will use funds to supplement existing funds for program activities and may not replace (supplant) non -Federal funds that have been appropriated for the same purpose. The Applicant understands that potential supplanting will be the subject of monitoring and audit. Violations can result in a range of penalties, including suspension of future funds under this Program, suspension or debarment from Federal grants, recoupment of monies provided under this grant, and civil and/or criminal penalties. STATE ASSURANCES The applicant hereby assures and certifies compliance with all state statutes, regulations, policies, guidelines, and requirements including Title 1, Chapter 3, of the Texas Administrative Code, and the Uniform Grant Management Standards (UGMS), as they relate to the application, acceptance and use of funds for this project. Also, the applicant assures and certifies that: 1. Legal Authority. It possesses legal authority in the State of Texas to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connections with the application and to provide such additional information as may be required DEM -221 7/03 4 2. Conflict of Interest. It will establish safeguards to prohibit employees from using their positions for a purpose that is or give the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 3. Nondiscrimination. It will comply with all State and Federal statutes relating to nondiscrimination. 4. Taxes. It will comply with all State and Federal tax laws and is solely responsible for filing all required State and Federal tax forms. 5. Grant Administration. It will maintain an appropriate grant administration system to ensure that all terms, conditions and specifications of the grant, including these standard assurances, are met. 6. Examination of Records. It will give the sponsoring agency, through any authorized representative, access to and the right to examine all records, books, paper, or documents related to the grant. 7. Public Information. It will ensure that all information collected, assembled or maintained by the applicant relative to a project will be available to the public during normal business hours in compliance with Texas Government Code, Chapter 552, unless otherwise expressly prohibited by law. 8. Child Support Payments. It will comply with section 231.006, Texas Family Code, which prohibits payments to a person who is in arrears on child support payments. 9. Suspected Child Abuse. It will comply with the Texas Family Code, Section 261.101, which requires reporting of all suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services. Grantees shall also ensure that all program personnel are properly trained and aware of this requirement. 10. Relatives. It will comply with Texas Government Code, Chapter 57, by ensuring that no officer, employee, or member of the applicant's governing body or of the applicants contractor shall vote or confirm the employment of any person related within the second degree of affinity or the third degree of consanguinity to any member of the governing body or any other officer or employee authorized to employ or supervise such person. This prohibition shall not prohibit the employment of a person who shall have been continuously employed for a period of two years, or such other period stipulated by local law, prior to the election or appointment of the officer, employee, or governing body member related to such person in the prohibited degree. 11. Open Meetings. If the applicant is a governmental entity, it will comply with Texas Government Code, Chapter 551, which requires all regular, special or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted in the Texas constitution. City of Round Rock Applicant's Organization Mayor Nyle Maxwell Project Title EMPG 9-0b—'03 Printed Name and Title of Authorized Official Si ,J . ure of the Authorized Official Date DEM -221 7/03 5 Fiscal Year 2004 EMERGENCY MANGEMENT PERFORMANCE GRANT (EMPG) APPLICATION PLEASE PRINT OR TYPE 1. APPLICANT NAME (Jurisdiction): City of Round Rock 2. COUNTY: Williamson 3. DISASTER DISTRICT: 6b 4. EMPG STATUS: [ X ] Current EMPG Program participant [ ] New EMPG Program applicant 5. PROGRAM PARTICIPANT: (List all jurisdictions that are participants in your emergency management program. Identify any jurisdictions that have joined or withdrawn from your program in the last year.) City of Round Rock only 6. CHECKLIST OF APPLICATION ATTACHMENTS: (See the FY 04 Local further information on completing these forms.) [ X ] Designation of Grant Officials (form DEM -17A) [ X ] Statement of Work & Progress Report (form DEM -17B). This form should [ X ] Application for Federal Assistance (form DEM -66). The Authorized Official [ X ] EMPG Staffing Pattern (form DEM -67). [ X ] EMPG Staff Job Description (form DEM -68). An updated job description in the FY 04 EMPG Staffing Pattern who works more than 50 percent Emergency Management Program Guide for be signed by the EMC. should sign this form. must be provided for each staff member listed of their time in emergency management duties. and 5 of the Comprehensive Certification must be Assurances. If the applicant carries out lobbying Form LLL (SF -LLL), Disclosure of Lobbying sign SF -LLL. should sign this form. If the jurisdiction has Direct Deposit Authorization is not required. should sign this form. [ X ] Certification & Assurances. Appropriate sections of paragraphs 3, 4, initialed. Tthe Authorized Official must sign both the Certification and activities, Paragraph 1 of the Certification must be checked and Standard Activities, must completed and attached. The Authorized Official must [ ] Direct Deposit Authorization (form 74-146). The Grant Financial Officer been receiving EMPG reimbursements through Direct Deposit, a new [ X ] Travel Policy Certification (form DEM -69). The Grant Financial Officer 7. CERTIFICATION: This A. • " ation together with the attached EMPG Statement of Work & Progress Report (form DEM -17B) constit - the a nual work plan for the emergency management program whose participants are listed above. The u • . ersigned agree to exert their best efforts to accomplish all activities listed in the EMPG Statement • W : Progress -eport approved by the Division of E .ergency Management. 9-O3 i,.1 �-- 9-9-0) ized Official Date Emergenc Management Coordinator Date si. nature) signature) 8. APPROVAL: The attached Fiscal Year 2004 EMPG Statement of Work & Progress Report is approved. [ ] State Coordinator Date [ ] Assistant State Coordinator vurr 7/03 DESIGNATION OF GRANT OFFICALS Grant Program FY 04 Emergency Management Performance Grant (EMPG) Applicant Name City of Round Rock Financial Officer', Name [ ] Mr. [ X ] Ms. Cindy Demers Title Finance Director Official Mailing Address 221 East Main Round Rock, TX 78664 Daytime Phone Number 512-218-5433 Fax Number 512-218-7097 E-mail Address cdemers@round-rock.tx.us Emergency Management Coordinator Name [X] Mr. [ ] Ms. Keith Tanner Official Mailing Address 203 Commerce Round Rock, TX 78664 Daytime Phone Number 512-218-6632 Fax Number 512-218-5594 E-mail Address ktanner(a�round-rock.tx.us Financial Officer', Name [ ] Mr. [ X ] Ms. Cindy Demers Title Finance Director Official Mailing Address 221 East Main Round Rock, TX 78664 Daytime Phone Number 512-218-5433 Fax Number 512-218-7097 E-mail Address cdemers@round-rock.tx.us DEM -17A 7/03 +May©r oil• G;o+�ty Judge�F Name ,.., [ X ] Mr. [ ] Ms. Nyle Maxwell Title Mayor Official Mailing Address 221 East Main Round Rock, TX 78664 Daytime Phone Number 512-218-5401 Fax Number 512-218-7097 E-mail Address mayor(c�round-rock.tx.us DEM -17A 7/03 Fiscal Year 2004 STATEMENT OF WORK & PROGRESS REPORT Applicant Name: City of Round Rock Page 1 of 5 This is our: [X] Statement of Work [ ] Progress Report #1 [ ] Progress Report #2 Task 1 Submitted By Date DEM Review By Date WORK PLAN Keith Tanner, EMC 9-26-03 Progress Report #1 Progress Report #2 Task 1 Work Plan & Semiannual Progress Report Work Plan [X] We will submit an EMPG Application, two Progress Reports, and quarterly Financial Reports. Progress Report #1 [ ] This Progress Report # 1 is being submitted to my Regional Liaison Officer [ ] First & Second Quarter Financial Reports have been submitted to DEM Support Services. Progress Report #2 [ ] This Progress Report # 2 is being submitted to my Regional Liaison Officer. [ ] Third & Fourth Quarter Financial Reports have been submitted to DEM Support Services. Task 2 Legal Authorities for Emergency Management Program Work Plan [X] We will maintain current legal documents establishing our emergency management program. [ ] Our legal documents are current & on file with DEM; no additional action is required. [ ] We will prepare or update & submit to our Regional Liaison Officer: [ ] Commissioner's Court Order [ ] City Ordinance(s) for: [ ] Updated Joint Resolution Progress Report #1 [ ] We completed & submitted to our Regional Liaison Officer: [ ] Commissioner's Court Order [ ] City Ordinance(s) for: [ ] Updated Joint Resolution Progress Report #2 [ ] We completed & submitted to our Regional Liaison Officer: [ ] Commissioner's Court Order [ ] City Ordinance(s) for: [ ] Updated Joint Resolution Task 3 Public Education/Information Work Plan [X] Option 1: We will conduct 30 hours of hazard awareness activities for local citizens. OR [ ] Option 2: We will prepare & distribute public education/information materials to a substantial portion of the community. Describe: Progress Report #1 [ ] We completed the following hazard awareness or public education/information activities: Progress Report #2 [ ] We completed the following hazard awareness or public education/information activities: ron 2, a copy of the materials you distributed must be attached to your Progress Report DEM -178 Rev 7/03 I Applicant Name: City of Round Rock Page 2 of 5 1 Task•4 Emergency Management Planning Documents Work Plan [X] We have reviewed our emergency management plan & its annexes for currency. [X] We will develop or update by revision or change these planning documents: [] Basic Plan Annexes: []A []B []C []D[]E[]F[]G[1H[]I [ ] J [ ] K [ ] L [ ] M [ ] N [ l O []P [ ] Q [ ] R [ ] S [ ] T [1 U []V Other documents: Mitigation Action Plan NOTE: Plans & annexes dated September 30, 1999, & earlier should be revised/updated this year. Progress Report #1 [ ] We developed or updated and submitted to our RLO the following documents, together with the appropriate planning standards checklists: [l Basic Plan Annexes: []A []B []C []D[]E[]F[]G[1H[]I [ ] J []K []L []M []N [JO []P []Q[]R []S[]T []U []V Other documents: Progress Report #2 [ ] We developed or updated and submitted to our RLO the following documents, together with the appropriate planning standards checklists: [] Basic Plan Annexes:[]A []B []C []D[]E[]F[]G[]H[]I []J []K []L []M []N []O []P []Q[]R []S[]T []U []V Other documents: Task 5 Exercise Participation & Schedule ] We conducted a tabletop exercise and provided documentation to DEM. ] We conducted a [ ] functional, [ l full-scale exercise and provided documentation to DEM. ] We requested functional or full-scale exercise credit for an actual occurrence from DEM and our request was approved. Work Plan [X] We will develop & submit a two year exercise [X] We will conduct & report participation in exercise this fiscal year or obtain exercise schedule (below). a tabletop exercise and a functional or full-scale these exercises. [ credit for actual events for EXERCISE SCHEDULE [ Period Exercise Type Exercise Scenario * Quarter of Year This Fiscal Year (FY 04) [X] Tabletop [X] NH [ ] TH [ ] NS [ ] TR [ ] 1 [X] 2 [ ] 3 [ ] 4 (Oct. 2003 - Sept. 2004) [ ] Functional [X] Full -Scale [ ] NH [X] TH [ ] NS [ ] TR [ ] 1 [ ] 2 [X] 3 [ ] 4 Next Fiscal Year (FY05) [X] Tabletop [ ] NH [ ] TH [X] NS [ ] TR [ ] 1 [X] 2 [ ] 3 [ ] 4 (Oct. 2004 - Sept. 2005) [X] Functional [ ] Full -Scale [X] NH [ ] TH [ ] NS [ ] TR [ ] 1 [ l 2 [X] 3 [ ] 4 A Full -Scale exercise must be conducted every three (3) years Our last Full -Scale exercise was conducted on (date): 9/2001 Scenario*: TH *Exercise Scenarios: NH = Natural Hazard, TH = Technological Hazard, NS = National Security, TR = Terrorism Progress Report #1 [ [ [ ] We conducted a tabletop exercise and provided documentation to DEM. ] We conducted a [ ] functional, [ l full-scale exercise and provided documentation to DEM. ] We requested functional or full-scale exercise credit for an actual occurrence from DEM and our request was approved. Progress [ ] We conducted a tabletop exercise and provided documentation to DEM. Report #2 [ ] We conducted a [ ] functional, [ ] full-scale exercise and provided documentation to DEM. [ ] We requested functional or full-scale exercise credit for an actual occurrence from DEM and our request was approved. DEM -17B Rev 7/03 I Applicant Name: City of Round Rock Page 3 of 5 Task 6 Training for Emergency Management Personnel Work Plan [X] EMPG-funded emergency management personnel will participate in the following training Position/Name Course Name(s) or Number(s) 1. EMC/Keith Tanner G620, G920 2. Ass't EMC/Mark Selby G920, G620 3. 4. 5. 6. 7. 8. 9. Progress Report #1 [ ] Emergency management personnel completed the following training: Position/Name Course Name(s) or Number(s) 1. 2. 3. 4. 5. 6. 7. 8. 9. Progress Report #2 [ ] Emergency management personnel completed the following training: Position/Name Course Name(s) or Number(s) 1. 2. 3. 4. 5. 6. 7. 8. 9. DEM -17B Rev 7/03 Page 4 of 5 I Applicant Name: City of Round Rock Task 7 Emergency Management Training for Other Personnel Work Plan [X] We will conduct or arrange emergency management -related training for elected officials, other local officials, & support agencies. Progress Report #1 The following individuals completed the training indicated: (Enter position/name and training completed) 1. 2. 3. 4. 5. 6. 7. 8. 9. Progress Report #2 The following individuals completed the training indicated: (Enter position/name and training completed) 1. 2. 3. 4. 5. 6. 7. 8. 9. Task 8 Emergency Management Staff Development Work Plan [X] We will participate in the following emergency management staff development activities: We will actively participate in area Emergency Management organizations and attend conferences. Progress Report #1 We completed the following staff development activities: Progress Report #2 We completed the following staff development activities: DEM -17B Rev 7/03 I Applicant Name: City of Round Rock Page 5 of 5 1 REMARKS (Use a Continuation Sheet if necessary) DEM -17B Rev 7/03 APPLICATION FOR FEDERAL ASSISTANCE (Instructions on Reverse) 1. NAME OF PROGRAM/ ASSISTANCE: EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) B. Name & Telephone Number of Emergency Management Coordinator: Keith Tanner 512-218-6632 2. CFDA NUMBER: 83.552 3. APPLICANT STATUS: [ ] New Applicant [ X ] Renewal 4. FEDERAL FISCAL YEAR: 2004 C. Other Expenses (from section 11 on reverse side of this form) 5. START DATE: October 1, 2003 6. END DATE: September 30, 2004 7. APPLICANT INFORMATION A. Legal Name of Applicant Organization (as it appears on EMPG Application/DEM-17): City of Round Rock B. Name & Telephone Number of Emergency Management Coordinator: Keith Tanner 512-218-6632 C. Mailing Address: 221 East Main Round Rock, TX 78664 D. Physical Address (if different from Mailing Address): 8. EMPG PERSONNEL SUMMARY (include only those staff that will be paid with EMPG funds): A. Number of EMPG Staff & Percentage of Time Worked in Emergency Management Duties: 2 staff at 50 percent. staff at percent. staff at percent. staff at B. Total number of EMPG-funded personnel = 2 . staff at percent. percent. staff at percent. 9. ESTIMATED EXPENSES: A. Salary & Benefits (from form DEM -67) $84,799.00 B. Travel Expenses (from form DEM -67) C. Signature of Authorized Official: C. Other Expenses (from section 11 on reverse side of this form) D. Date Signed: 9-a5-63 D. Total Expenses (A + B + C) E. Federal Share (D x .50) $42,399.50 10. CERTIFICATION: I certify that to the best of my knowledge and belief this application and its attachments are true and correct. A. Typed Name of Authorized Official: Mr. Nyle Maxwell B. Title of Authorized Official: Ma • r C. Signature of Authorized Official: / D. Date Signed: 9-a5-63 Date Received by Support Services Section: FOR DEM USE ONLY: DEM -66 7/03 INSTRUCTIONS FOR THIS FORM For the front side of this form: 1. Except as indicated below, entries are self-explanatory. 2. Item 7A: Enter the legal name of your jurisdiction. Your entry should match the Applicant Name used on the EMPG Program Application (form DEM -17). 3. Item 8A: Indicate the number of staff members who work specific percentages of time in emergency management duties. Example: 1 staff @ 100 percent, 2 staff @ 50 percent. Include only staff members whose salary and benefits will be supported by EMPG funding. The data in this section should agree with the information included on the EMPG Staffing Pattern (form DEM -67). 4. Item 10 A, B, & C. This form must be signed by an Authorized Official, who is a person authorized by the governing body of the jurisdiction to apply for grants and accept grants and execute agreement and contracts on behalf of the jurisdiction. Authorized Officials typically county judges, mayors, and many city managers. 11. OTHER ALLOWABLE EXPENSES: Describe the other allowable expenses of your emergency management program that you are requesting be supported by EMPG funding and provide an estimate of the amount of those expenses. Continue on a separate sheet if necessary. Transfer the Total calculated below to line 9C on the front of this form. See the DEM pamphlet Summary of Allowable and Unallowable Costs for the EMPG Program to determine whether a planned expense is allowable or not. Description Estimated Amount TOTAL DEM -66 7/03 INSTRUCTIONS For Form DEM -67 1. Applicant: The name of your organization as reflected in your EMPG Application (DEM -17). 2. County: Self-explanatory 3. FY: Enter the fiscal year for which application is being made as a 4 digit number (2003, 2004, etc.) 4. Date: Self explanatory — use MM -DD -YY format. 5. Full-time EMPG-funded Staff: List the name and position title of each EMPG-funded staff member. If a position is vacant during the period when this form is prepared, indicate "Vacant" for the name. 6. Gross Annual Salary: Use whole dollars — round up if necessary. 7. Gross Annual Benefits: Use whole dollars — round up if necessary. 8. Gross Salary & Benefits: The sum of data in columns 7 & 8. 9. % in EM Duties: The percentage of overall work time that the person named in the first column spends on emergency management duties, stated as a decimal. For example, 25% = .25, 50% = .5, etc. 10. Salary & Benefits for EM: Multiply the values in columns 9 & 10. Use whole dollars — round up if necessary. Enter a subtotal at the bottom of the table. 11. Est. EM Travel Costs: Enter estimated emergency management -related travel costs for each employee. Do not include travel costs that will be reimbursed by another state or federal program. Enter a subtotal at the bottom of the table. 12. Part-time EMPG-funded Staff: List the name and position title of each EMPG-funded staff member. If a position is vacant during the period when this form is prepared, indicate "Vacant" for the name. 13. Gross Annual Salary: Gross annual salary for part-time work as indicated in item 16. Use whole dollars — round up if necessary. 14. Gross Annual Benefits: Gross annual benefits for part-time work as indicated in item 16. Use whole dollars — round up if necessary. 15. Gross Salary & Benefits: The sum of data in columns 14+15.. 16. % of Full Time: The percentage of full-time that the person named in the first column works, stated as a decimal. For example, 40 percent of full-time should be entered as .40. 17. % in EM Duties: The percentage of overall work time that the person named in the first column spends on emergency management duties, stated as a decimal. For example, 25% = .25, 50% = .5, etc. 18. Salary & Benefits for EM: Multiply the values in columns 15 & 17. Enter a subtotal at the bottom of the table. 19. Est. EM Travel Costs: Enter estimated emergency management -related travel costs for each employee. Do not include travel costs that will be reimbursed by another state or federal program. Enter a subtotal at the bottom of the table. 20. TOTAL Salaries and Benefits for EM. Add the subtotals at the bottom of both tables to obtain this figure. Transfer this total to line 9A of form DEM -66. 21. TOTAL Est. EM Travel Costs. Add the subtotals at the bottom of both tables to obtain this figure. Transfer this total to line 9B of form DEM -66. DEM -67 Rev 7/01 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) STAFFING PATTERN (Instructions on reverse) 1. APPLICANT (as it appears on EMPG Application): 2. COUNTY: 3. FY: 4. DATE: City of Round Rock Williamson 04 9-28-03 5. FULL-TIME EMPG-FUNDED STAFF 6. 7. 8. Gross Gross Gross Annual Annual Salary & Salary Benefits Benefits (6 + 7) 9. % in EM Duties 10. Salary & Benefits for EM (8 x 9) 11. Est. EM Travel Costs Name: Keith Tanner Position: Coordinator 75108.0 18778.0 93,886.00 50.00 46,943.00 Name: Mark Selby Position: Ass't Coordinator 60570. 15,142. 75,712.00 50.00 37,856.00 Name: Position: 0.00 Name: Position: 0.00 Name: Position: 0.00 Name: Position: 0.00 Name: Position: 0.00 Name: Position: 0.00 Name: Position: 0.00 A. SUBTOTAL 12. Name: Position: PART-TIME EMPG-FUNDED STAFF 13. Gross Annual Salary 14. Gross Annual Benefits 15. Gross Salary & Benefits (14 + 15) 16. % of Full Time 17. % in EM Duties 18. Salary & Benefits For EM (17 x 18) 19. Est. EM Travel Costs 0.00 0.00 Name: Position: 0.00 0.00 Name: Position: 0.00 0.00 B. SUBTOTAL TOTAL Add Subtotals in A & B above DEM -67 Rev 7/01 20. 84,799.00 21. EMPG STAFF JOB DESCRIPTION Agency Name City of Round Rock Staff Members Name(s) Brian Keith Tanner Position Title EMC Description Prepared By Brian Keith Tanner Date Prepared 9-9-03 JOB DESCRIPTION A. Provide a general description of the duties performed by this staff member. SUMMARY OF POSITION Serve as head of Prevention Division. Conduct/supervise the fire/life safety inspection program for the city. Conduct/supervise fire investigations. Coordinate public fire and life safety program for the city. Serve as Emergency Management Coordinator for City's Disaster Management Plan. Administer and develop budget for Prevention Division programs. ORGANIZATIONAL RELATIONSHIPS 1. Reports to: Fire Chief on FD related task, City Manager on Emergency Management responsibilities. 2. Directs inspection staff, investigation staff, public education staff and advise Mayor, City Council, City Manager and Department Heads on Emergency Management matters. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed. Provide guidance and support to City Staff and elected officials on matters involving Emergency Management. Provide coordination of development and revisions of planning documents. Develop and submit financial documents and workplans as required. Provide information to citizens regarding Emergency Management. 7/03 e• am a copy of this description for future use. EMPG STAFF JOB DESCRIPTION Agency Name City of Round Rock Staff Members Name(s) Mark Selby Position Title Ass't EMC Description Prepared By Brian Keith Tanner Date Prepared 9-9-03 JOB DESCRIPTION A. Provide a general description of the duties performed by this staff member. SUMMARY OF POSITION This position is responsible for assisting the Fire Marshal in determination of fire cause and origin, conducting routine inspections on a regular basis to insure the fire hazards are detected and abated; enforcing the adopted fire code; monitoring fire drills; testing of house lines, sprinkler systems, fire detection and warning systems, flammable liquid installations, or other equipment/systems involving fire protection and safety. Also, this position serves as Assistant Emergency Management Coordinator and relief firefighter as needed. ORGANIZATIONAL RELATIONSHIPS 1. Reports to: Fire Marshal B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed. Assist in providing guidance and support to City Staff and elected officials on matters involving Emergency Management. Assist in coordination of development and revisions of planning documents. Develop and submit financial documents and workplans as required. Assist in providing information to citizens regarding Emergency Management.. • DEM -68 Retain a copy of this description for future use. 7/03 TRAVEL POLICY CERTIFICATION Jurisdiction Name: City of Round Rock x Check one of the two blocks below This jurisdiction has no qualifying travel regulations and EMPG participants requesting reimbursement for travel expenditures will do so in accordance with State of Texas travel regulations and rates. The State Travel Allowance Guide and the State of Texas Mileage Guide are available on the Comptroller of Public Accounts web site: www.cpa.state.tx.us. OR This jurisdiction has its own qualifying travel policy, a copy of which is attached. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with that policy. Name of Grant Financial Officer (Printed or Typed) Ms. ci • • e --- Demers Signature of Grant Financial Officer /i , , Date Signed DEM -69 Rev 7/03 DATE: September 19, 2003 SUBJECT: City Council Meeting - September 25, 2003 ITEM: 14.E.1. Consider a resolution authorizing the Mayor to make the necessary grant application to the Texas Department of Public Safety, Division of Emergency Management to partially fund two existing Emergency Management Coordinator positions. Resource: Lynn Bizzell, Fire Chief History: The City of Round Rock has participated in this grant since the early 1980's. This application will serve as the City's request to continue the grant for FY 2003-04. Funding: Cost: N/A Source of Funds: N/A Outside Resources: N/A Impact/Benefit: The EMPG program provides federal funding to assist states and local governments in developing and carrying out emergency management programs. States receive EMPG funding from FEMA, and, in turn, pass through a majority of the EMPG funding to local reimburse them for emergency management program expenses. Currently, the Emergency Magement Coordinator (EMC) and Assistant Coordinator (Assistant EMC) spend 50% of their time on emergency management activities. This program will reimburse the City for 50% of the time spent on emergency management activities which equates to 25% of the salaries for the emergency management staff. Public Comment: N/A Sponsor: N/A