R-03-08-28-10D2 - 8/28/2003RESOLUTION NO. R -03-08-28-10D2
WHEREAS, the U.S. Department of Justice, has grant funds
available to cities for various law enforcement projects, and
WHEREAS, Local Law Enforcement Block Grants ("LLEBG") are
available for funds to procure equipment, technology, and other
material directly related to basic law enforcement functions, and
WHEREAS, the City Council wishes to make application for the
LLEBG to provide financial assistance for the above-described items,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above-described grant.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 28th day of August, 2003.
, Mayor
Ci of Round Rock, Texas
CHRISTINE R. MARTINEZ, City Secreta
@PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R30828D2.WPD/sc
City of Round Rock
Finance Department
GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor (499-2869) for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three (3) working days prior to the grant
application due date or any City Council -related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed by the
department and submitted with the Council Action requesting approval to apply and the "Request for
Finance Approval" form. If a grant is awarded, a copy of this GAPR should be submitted with the Council
Action requesting authorization to accept the grant and the "Request for Finance Approval" form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL BE
CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor
U.S. Department of Justice
Grant Title:
Local Law Enforcement Block Grant 2003
Grant Amount:
Grant FTEs:
Grant Match:
$18,404
0.0
$2,045
PROGRAM BUDGET
Fiscal Year
FY:03-04
FY:
FY:
FY:
TOTAL
Grant Funding
$18,404
$18,404
Required City
Match
$2,045
$2,045
TOTAL
$20,449
$20,449
Please complete the sentences listed below by filling out the boxes:
This is the (list year):
First
of a (list year)
One -Year
Grant.
This Grant will be appropriated in FY:
03-04
Page 1
City of Round Rock
Finance Department
Other In -Kind Match Provided: $ $19,551
Total Program Budget: $ $40,000
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is insufficient. ]
Should we subcontract? If so, why?
This grant proposal/application is a:
Type of Funds:
[Federal
Funding Source:
New Grant
Federal Pass -Through
Renewal Grant Revision
State Private/Other
GRANT TERM DATES
TERM YEAR
TITLE
STATUS (Reg./Temp.)
Estimated Cost
1.
n/a
n/a
0.0
2.
n/a
n/a
0.0
3.
n/a
n/a
0.0
TOTAL:
0.0
Should we subcontract? If so, why?
This grant proposal/application is a:
Type of Funds:
[Federal
Funding Source:
New Grant
Federal Pass -Through
Renewal Grant Revision
State Private/Other
GRANT TERM DATES
TERM YEAR
MONTH/DAY/YEAR
THROUGH
MONTH/DAY/YEAR
Year One:
Through
Year Two:
Through
Year Three:
Through
Year Four:
Through
Year Five:
Through
Collaborations with other Agencies/Departments:
The finger -print database system purchased with these grant funds ultimately will be linked with data from
Austin Police Department and, potentially, the Williamson County Sheriffs Office.
List the Departmental Goal or Strategy that will be supported by this grant (as included in the Approved
Budget Document):
Department Goal 5: Maintain a low crime rate. Strategy 5B: Establish interface for sharing
information/reports with neighboring agencies
Associated Program/Program Objective: N/A
PLANNED PERFORMANCE MEASURES (List Maior Three)):
1. Provide ability to match fingerprints with database of prints taken from local crimes.
2. Share fingerprint data with other agencies.
3.
Page 2
City of Round Rock
Finance Department
Brief description of proposed grant program:
The Cogent fingerprint identification system is an affordable way to accurately and quickly compare latent
fingerprint — including partial and fragmentary palmprints — against locally recorded prints. Such a system
links crimes committed by the same perpetrators by matching latents found at different crime scenes.
This system also expedites the matching of new arrestees against a local database of latents collected
from crime scenes. The system electronically reads latent prints into its system, and it can be connected
to the AFIS system at the Texas Department of Public Safety, which itself is connected to a national
system, where finger- and palm -print comparisons can be made on a national basis. In addition, this
system would be linked to identical systems in place at Austin Police Department and the Williamson
County Sheriffs Office.
Purchase of this fingerprint system will allow the Police Department to make significant improvements in
its investigatory capacity. Since most crimes are committed locally, the ability to link and match against
latent prints collected not only from Round Rock crime scenes but also from Austin and Williamson
County investigations is expected to enhance our ability to stop chronic criminal activity.
Also, although the match required by the Justice Department is $2,045, this system will cost substantially
more than the $20,449 total program budget required under the grant program. The Department plans to
provide all matching funds for this grant program from asset forfeiture monies maintained in the Law
Enforcement Fund. Thus, general fund monies will not be used for this project.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in "Other."):
A
If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
B
This grant -funded project is considered a baseline program that must be continued
with or without grant funding.
C
This grant -funded project is not considered a baseline program that must be
continued with or without grant funding.
D.
X
This one-time grant -funded project intended to cease at the grant -term end. No
other funding will be requested from alternative grant sources or General Fund
dollars
E
If this grant -funded project's performance (for in the example of a pilot or
demonstration grant) indicates the need for the Department to apply for follow-up
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow-up project.
F.
Other:
Page 3
City of Round Rock
Finance Department
DEPARTMENTAL REVIEW/APPROVAL
(To be completed by the submitting Department)
Dept. Director Review/Approval:
-----:-.4--g-11 Date: g l' 03
Date Application Due (if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved/Disapproved:
City Budget Supervisor Review/Approval: 0
Date: c t IS b3
Finance Director Review/Approval: Date:
Page 4
Round Rock Police Department
2003 Purchase Plan
Local Law Enforcement Block Grant
SUMMARY
This year, the Round Rock Police Department proposes to match $18,404 in LLEBG funds with
asset forfeitures accruing to the Department to make purchase a Cogent fingerprint identification
system at a total estimated cost of $40,000. The balance of the cost will be funded through asset
forfeiture monies.
ITEM
Cogent Automated Fingerprint Identification System
Cost
Estimated to be $40,000.00
Justification
The Cogent system is an affordable way to accurately and quickly compare latent fingerprint
— including partial and fragmentary palm prints — against locally recorded prints. Such a
system links crimes committed by the same perpetrators by matching latents found at
different crime scenes.
This system also expedites the matching of new arrestees against a local database of latents
collected from crime scenes. The system electronically reads latent prints into its system,
and it can be connected to the AFIS system at the Texas Department of Public Safety, which
itself is connected to a national system, where finger- and palm -print comparisons can be
made on a national basis. In addition, this system would be linked to identical systems in
place at Austin Police Department and the Williamson County Sheriffs Office.
Purchase of this fingerprint system will allow the Police Department to make significant
improvements in its investigatory capacity. Since most crimes are committed locally, the
ability to link and match against latent prints collected not only from Round Rock crime
scenes but also from Austin and Williamson County investigations is expected to enhance
our ability to stop chronic criminal activity.
1 of 1
ROUND ROCK POLICE DEPARTMENT
Planning and Research Unit
615 E. Palm Valley Blvd Phone: (512) 218-5524
Round Rock, Texas 78664 Fax: (512) 218-3267
LLEBG REVIEW Committee
The Department of Justice requires a review and nonbinding recommendation of proposed Local
Law Enforcement Block Grant expenditures by a panel representing different facets of the
community. This board reviewed and recommended the proposed use of these funds, and their
recommendations are attached to this document. The committee is composed of:
Member
Position
Represents
Robert Carlin
Prinicipal, Berkman Elementary School
Education
Tracie Glaeser
Round Rock Municipal Court Clerk
Courts
Judy McLeod
Community Activist
Susan Camp -Lee
City Prosecutor, Sheets & Crossfield, LLP
Prosecutors
Gary Griffin
Williamson County Constable, Precinct 1
Law Enforcement
CLAUDE BERKMAN ELEMENTARY SCHOOL
ROUNDROCKINDEPENDENT SCHOOL DISTRICT
400 West Anderson Avenue
Round Rock, Texas 78664
Robert Carlin
Principal
Irma Hernandez
Assistant Principal
Laura Alcorta
Assistant Principal
August 18, 2003
Rick White, Management Analyst
Round Rock Police Department
615 E. Palm Valley Blvd.
Round Rock, TX 78664
Dear Rick,
Office: (512) 464-8250
Fax: (512) 464-8315
Please be advised that I reviewed the proposed purchases for this coming
year.
I am in agreement of purchasing the proposed expenditures under the Local
Law Enforcement Block Grants program for the Round Rock Police
Department.
Should you require additional information, please feel free to contact me at
464-8250.
Sincerely,
Robert Carlin
Principal
August 12, 2003
Round Rock Municipal Court
Tracie Glaeser, Court Administrator
301 West Bagdad Avenue, Suite 120
Round Rock, TX 78664
Phone: 512-218-5485 Fax: 512-218-5543
Rick White
Management Analyst
Round Rock Police Department
615 Palm Valley Blvd.
Round Rock, Texas 78664
Dear Rick:
I have reviewed the Law Enforcement Block Grant annual submission and
recommended spending plan forwarded to me with your letter dated August 8,
2003. Your presentation of expenditures is sufficient for me to submit a vote in
favor of the 2003 purchase plan as detailed. After my review, I find no need for
a meeting unless otherwise notified by you.
Best wishes in your endeavors and please let me know if I can be of any further
assistance.
triad
9,,k • ;4 014,,,
ythaJr�.
P
i5 j€it Y%
�jwrcLLi&( /nets
/0(4re/re& A& ,c4e-ec.tic, -604,
ditrapieZeiLd/Ze gtadtt-.J64‘‘.
fritt lee6Eriat‘ aAt eyieue
/JJ(u% iscueiecees .
9/.,44e0dece 46, g5a4e4044_, Crre
/4-01(
Yietzt
tat"4- d44x.
/due
te-,* eo-x�dcid
Aed-wileViCe4"( AA°
7'fb8'
542 •,265.39?$
Sheets & Crossfield, P.C.
ATTORNEYS AT LAW
309 East Main Street • Round Rock, TX 78664-5246
phone 512-255-8877 • fax 512-255-8986
August 20, 2003
Rick White
Management Analyst
Round Rock Police Department
615 E. Palm Valley Blvd.
Round Rock, Texas 78664
RE: Local Law Enforcement Block Grant
Dear Mr. White:
I have reviewed the 2003 Purchase Plan for the Local Law Enforcement Block Grant and am
satisfied with the proposed expenditure. The purchase of the Cogent Automated Fingerprint
Identification System is consistent with the program purpose areas and will enhance the performance
of the Round Rock Police Department in criminal apprehension and investigation. Therefore, it is
my recommendation that the Purchase Plan be approved.
Sincerely,
@;PFDaklop\::ODMA/ W ORLDOXUO:/ W DOX/F IRM/S USAN/ADM IN/000542 7 S. W PD/scl
Justice Precinct One
County of Williamson
State of Texas
OFFICE OF CONSTABLE
GARY GRIFFIN
Round Rock Police Department
Planning 86 Research Unit
615 East Palm Valley Blvd.
Round Rock, Texas 78664
August 12, 2003
Attention: Rick White, Management Analyst
Rick,
211 Commerce Cove
Round Rock, Texas 78664
Office (512) 248-3239
Upon review of the request for disbursement of funds for the possibility
of obtaining the Cogent Automated Fingerprint Identification System
(AFIS), my recommendation is as follows;
Without a doubt this would be a tremendous asset to the Round Rock
Police Department Detectives attempting to solve criminal cases. As a
police officer it is clear the system is as only strong as its weakest link.
Without identification of suspect(s) particularly in crimes against
property, the cases go unsolved. Fingerprints most of the time are the
only evidence the Department has to initially work with. If AFIS was
available to investigators, suspects would most likely be identified rapidly
as many times the miscreant committing the criminal act has been
handled before.
In closing it is my recommendation the Department pursues the
purchase of the Cogent Automated Fingerprint Identification System (AFIS)
as it would provide a tool in which Round Rock Police Officers could
better serve the citizens of the City of Round Rock. If you need any
additional information regarding this issue, please give me a call.
le
Willi. son o :: , Texas
Adviso , Bo.. ► ember
Local Law E cement Block Grant
DATE: August 22, 2003
SUBJECT: City Council Meeting - August 28, 2003
ITEM: 10.D.2. Consider a resolution authorizing the Mayor to make the
necessary grant application to the U.S. Department of
Justice's Local Law Enforcement Block Grant Program for
the purchase of law enforcement equipment.
Resource: Paul Conner, Police Chief (Rick White)
History: The Local Law Enforcement Block Grant program is a regular block grant program
to which the Police Department applies annually. The program allows police
agencies to purchase items they normally would not be able to fund. During the
past three years, these grant funds have been used for computer and protective
equipment, as well as computerized traffic counters. The grant requires $2,045 in
matching city funds. The Department plans to match well over this amount using
funds from asset forfeitures (Law Enforcement Fund) to purchase an automated
fingerprint identification system (AFIS). This system is an affordable way to
accurately and quickly compare latent fingerprints - including partial and
fragmentary palm prints - against locally recorded prints. Such a system links
crimes committed by the same perpetrators by matching latents found at
different crime scenes. This system also expedites the matching of new arrestees
against a local database of latents collected from crime scenes. The system
electronically reads latent prints into its system, and it can be connected to the
AFIS system at the Texas Department of Public Safety, which itself is connected
to a national system, where finger- and palm -print comparisons can be made on
a national basis. In addition, this system would be linked to identical systems in
place at Austin Police Department and the Williamson County Sheriff's Office.
Although the match required by the Justice Department is $2,045, this system
will cost substantially more than the $20,449 total program budget required
under the grant program. The Department plans to provide all matching funds for
this grant program from asset forfeiture monies maintained in the Law
Enforcement Fund. Thus, general fund monies will not be used for this project.
Funding:
Cost: $40,000
Source of Funds: $18,404, LLEBG; $21,596, Law Enforcement Fund
Outside Resources: N/A
Impact/ Benefit: Purchase of this fingerprint system will allow the Police Department to
make significant improvements in its investigatory capacity. Since
most crimes are committed locally, the ability to link and match
against latent prints collected not only from Round Rock crime scenes
but also from Austin and Williamson County investigations is expected
to enhance our ability to stop chronic criminal activity.
Public Comment: Public Hearing
Sponsor: N/A