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R-09-03-26-10C3 - 3/26/2009RESOLUTION NO. R -09-03-26-10C3 WHEREAS, the City of Round Rock has previously entered into a Planning Services Agreement ("Agreement") for consulting services for transportation planning from The Goodman Corporation, and WHEREAS, The Goodman Corporation has submitted Supplemental Agreement No. 3 to the Agreement to provide a scope of services change, and WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 3 with The Goodman Corporation, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 3 to the Planning Services Agreement with The Goodman Corporation, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 26th day of March, 2009. O:\WDOX\RESOLUTI\R90326C3.DOC/rmc ATTEST: SARA L. WHITE, City Secretary 2 ALAN MCGRAW, Mayor City of Round Rock, Texas SUP LEMENTAL AGREEMENT NO. 3 TO "PLANNING SERVICES AGREEMENT" FOR CONSULTING SERVICES FOR TRANSPORTATION PLANNING FROM THE GOODMAN CORPORATION (TGC) CITY OF ROUND ROCK THE STATE OF TEXAS COUNTY OF WILLIAMSON COUNTY OF TRAVIS FIRM: ADDRESS: KNOW ALL BY THESE PRESENTS: The Goodman Corporation (TGC) 3200 Travis Street, Suite 200, Houston, Texas 77006-3654 This Supplemental Agreement No. 3 to "Planning Services Agreement" is made by and between the City of Round Rock, Texas (hereinafter called the "City"), and The Goodman Corporation (hereinafter called "TGC"). VVHF,REAS, the City and TGC executed the referenced Agreement (hereinafter called the "Agreement") on the 14th day of the month of February, 2008; and WHEREAS, the City and TGC executed Supplemental Agreement No. 1 to provide a scope of services change and add additional tees on the 27th day of the month of June, 2008; and WHEREAS, the City and TGC executed Supplemental Agreement No. 2 to provide a scope of services change and add additional fees on the 9th day of the month of January, 2009; and WHEREAS, it has now become necessary to execute Supplemental Agreement No. 3 to provide a scope of services change to the Agreement; and to add additional fees therefor to Exhibit "B" to the Agreement; NOW, THEREFORE, premises considered, the City and TGC agree that said Agreement is amended as follows: L A scope of services addition shall be made to the "Planning Services Agreement," and said addition shall be entitled "xhibit A Supplemental Planning Scope of Services." Said Exhibit A is attached hereto and incorporated herein for all purposes as though recited verbatim H. An item shall be added to Exhibit "B" entitled "Planning Services Agreement Budget Schedule" as follows: 00155612/jkg EXHIBIT Task Budget Task 1: Round Rock Park & Ride Operational Analysis $ 5,000 Task 2: Letter of No Prejudice (LONP) $30,000 Task 3: Ongoing Grant Assistance $ 8,000 Task 4: Intergovernmental $24,000 Task 5: Conceptual Design and Engineering $25.000 related to Round Rock Rail Link Total $92,000 All services described in the attached exhibits shall be performed for the originally -contracted total sum of $122,000.00, with an added fee of $33,350.00 for the scope of services addition made in Supplemental Agreement No. 1, and with an added fee of $20,000.00 for the scope of services addition made in Supplemental. Agreement No. 2, and with an added fee of $92,000.00 for the scope of services addition made in this Supplemental Agreement No. 3, totaling $267,350.00. There shall be no reimbursable expenses allowed. IN WITNESS WHEREOF, the City and TGC have executed this Supplemental Agreement No. 3 in duplicate originals. CITY OF ROUND ROCK, TEXAS THE GOODMAN CORPORATION By:By. i-.��� Printed Name: Title: �rn Printed Name: 150 r r y C-, n n Date Signed: Title: Prt S i d-ervt— ATTEST: By: Sara L. White, City Secretary FOR CITY, APPROVED AS TO FORM: By: Stephan L. Sheets, City Attorney Date Signed: march S j Zoo 2 THE GOODMAN Exhibit A CORPORATION Supplemental Planning Scope of Services The Goodman Corporation (TGC) is pleased to provide ongoing transit planning and financial strategy services to the City of Round Rock (City), in the following areas: Task 1 Round Rock Park & Ride Operational Plan. Create a preliminary operating plan, to include a demand analysis which will identify the number of parking spaces required for the second park and ride, which is proposed for south Round Rock. As a result of the demand analysis, create a layout that will maximize parking spaces and will be the most efficient use of the property. Determine the cost associated with development of the second park & ride facility. Deliverable: A final report documenting the Round Rock Park & Ride Operational Analysis. Task 2 Letter of No Prejudice (LONP). Prepare data, information and analysis to support a LONP request to the FTA. The LONP will ensure dollars invested towards the second park and ride, which is proposed for south Round Rock in advance of federal funding, are credited toward the federal local share requirement or used to leverage additional federal dollars. The LONP documentation will also include an environmental categorical exclusion analysis which shall include a review of potential environmental impacts covering over twenty-five (25) separate environmental impact categories. Deliverables: Develop and submit LONP package to FTA which will include a site selection, mobility benefits analysis and a categorical exclusion analysis. Task 3 Ongoing Grant Assistance. Provide grant preparation services that may include strategy recommendations, meeting facilitation (if applicable), grant application preparation and submittal (according to applicable requirements/deadlines), ensure all Federal grant requirements are satisfied, track grant submissions through the appropriate channels, clarifying details of the grant proposal to FTA officials, prepare and/or submit any follow-up documentation requested by FTA officials, and assisting with the City with the execution of an approved grant. • Assist with FTA compliance requirements (e g. annual Certifications and Assurances, DBE); quarterly grant management activities, including Financial Status Reports (FSRs) & Milestones; create grant budget amendments or revisions, including advising City staff regarding options; and grant close out procedures. Create monthly grant status update documents to aid the City in tracking the progress of the grants as they relate to on-going projects. • Depending on the complexities of individual projects/grant applications, grant development and grant management activities may include travel to FTA regional headquarters in Fort Worth to discuss or clarify project details. Deliverable: Entries (grant submittals, revision/amendments, etc.) in the FTA TEAM database. Task 4 Intergovernmental Assist City with the preparation of submittals for future funding earmarks and advise regarding other potential funding resources to support transit related projects. •. Prepare request for FTA Section 5309 Discretionary funds to support the Downtown Intermodal Transit and Parking Facility, the second park and ride, which is proposed for south Round Rock, and the rail link during the FY 2010 Appropriation process, which will begin in early 2009. The pursuit of FTA Section 5309 and Federal Highway Administration (FHWA) Surface Transportation Program (STP) funding may include working with the City's Congressional delegation to secure funding through annual appropriations. • Assist the City with the development of data and documentation toward the programming of potential projects (ex. second park and ride, which is proposed for south Round Rock) for inclusion in the Capital Area Metropolitan Planning Organization (CAMPO) Transportation Improvement Program (TIP) and long-range Metropolitan Transportation Plan (MTP). Deliverable: Preparation and submittal of request for FTA Section 5309 and FHWA STP funding during the FY 2010 Congressional Appropriations process. Provide information as needed to support recommended projects for inclusion in the TIP and MTP. Includes visit to Washington D.C. to brief Congress. Task 5 Conceptual Design and Engineering Related to Round Rock Rail LinIc. Create sufficient level of conceptual design and engineering to address potential impacts and operational characteristics of the Round Rock Rail Link. Deliverable: Conceptual design drawings and associated engineering report. THE GOODMAN CORPORATION Exhibit B Supplemental Planning Budget Schedule The total budget of Ninety -Two Thousand Dollars ($92,000.00) inclusive of all fees and expenses shall be paid on a lump sum, percent of completion fee basis for the performance of the Scope of Services. Task Budget Task 1: Round Rock Park & Ride Operational Analysis $5000 Task 2: Letter of No Prejudice (LONP) $30,000 Task 3: Ongoing Grant Assistance $8,000 ' Task 4: Intergovernmental $24,000 Task 5: Conceptual Design and Engineering Related to Round Rock Rail Link $25000 ' Total $92,000 THE GOODMAN �,� CORPORATION Exhibit C Supplemental Planning Schedule This scope of work is estimated to be completed within 115 days. Task Calendar Days Task 1: Round Rock Park & Ride Operational Analysis 10 Task 2: Letter of No Prejudice (LONP) 45 Task 3: Ongoing Grant Assistance 30 Task 4: Intergovernmental 15 Task 5: Conceptual Design and Engineering Related to Round Rock Rail Link 15 Total 115 DATE: March 19, 2009 SUBJECT: City Council Meeting — March 26, 2009 ITEM: 10C3. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 3 to the Planning Services Agreement for consulting services for transportation planning with The Goodman Corporation. Department: Staff Person: Justification: Transportation Services Tom Word, P.E., Chief of Public Works Operations This supplemental agreement will provide additional services to prepare an operational plan and Letter of No Prejudice (LONP) for a second park and ride facility, ongoing grant assistance and intergovernmental coordination through the end of the fiscal year and conceptual design and engineering related to a proposed rail link from Round Rock to the future Capital Metropolitan Transportation Authority (CMTA) Red Line commuter rail. Funding: Cost: $92,000 Source of funds: General Self -Financed Construction Outside Resources: The Goodman Corporation Central Texas Regional Mobility Authority Capital Metropolitan Transportation Authority Background Information: The City and The Goodman Corporation (TGC) executed a Planning Services Agreement on February 14, 2008, Supplemental Agreement No. 1 on June 27, 2008 and Supplemental Agreement No. 2 on January 9, 2009. The services provided under the agreement and supplemental agreements included developing and implementing a Peak Hour Express Transit Service between Round Rock and the CMTA service area, preparing the City's LONP amendment request to the Federal Transit Administration and facilitating completion of a survey to aid in determining potential ridership demand for a proposed rail link from Round Rock to the future CMTA Red Line commuter rail. The transit planning services provided by TGC under this supplemental agreement are eligible for 80% reimbursement from the Federal Government through the Interlocal Agreement with CMTA, which was approved by Council on November 13, 2008 and the CMTA Board on December 10, 2008. Public Comment: N/A EXECUTED DOCUMENT FOLLOWS SUPPLEMENTAL AGREEMENT NO. 3 TO "PLANNING SERVICES AGREEMENT" FOR CONSULTING SERVICES FOR TRANSPORTATION PLANNING FROM THE GOODMAN CORPORATION (TGC) CITY OF ROUND ROCK THE STATE OF TEXAS COUNTY OF WILLIAMSON COUNTY OF TRAVIS KNOW ALL BY THESE PRESENTS: FIRM: The Goodman Corporation (TGC) ADDRESS: 3200 Travis Street, Suite 200, Houston, Texas 77006-3654 This Supplemental Agreement No. 3 to "Planning Services Agreement" is made by and between the City of Round Rock, Texas (hereinafter called the "City"), and The Goodman Corporation (hereinafter called "TGC"). WHEREAS, the City and TGC executed the referenced Agreement (hereinafter called the "Agreement") on the 14th day of tile month of February, 2008; and WHEREAS, the City and TGC executed Supplemental Agreement No. 1 to provide a scope of services change and add additional fees on the 27th day of the month of June, 2008; and WHEREAS, the City and TGC executed Supplemental Agreement No. 2 to provide a scope of services change and add additional fees on the 9th day of the month of January, 2009; and WHEREAS, it has now become necessary to execute Supplemental Agreement No. 3 to provide a scope of services change to the Agreement; and to add additional fees therefor to Exhibit "B" to the Agreement; NOW, THEREFORE, premises considered, the City and TGC agree that said Agreement is amended as follows: L A scope of services addition shall be made to the "Planning Services Agreement," and said addition shall be entitled "Exhibit A Supplemental Planning Scope of Services." Said Exhibit A is attached hereto and incorporated herein for all purposes as though recited verbatim IQ. An item shall be added to Exhibit "B" entitled "Planning Services Agreement Budget Schedule" as follows: 001556121jkg g.-0/- (OG3 Task Budget Task 1: Round Rock Park & Ride Operational Analysis $ 5,000 Task 2: Letter of No Prejudice (LONP) $30,000 Task 3: Ongoing Grant Assistance $ 8,000 Task 4: Intergovernmental $24,000 Task 5: Conceptual Design and Engineering $25.000 related to Round Rock Rail Link Total $92,000 All services described in the attached exhibits shall be performed for the originally -contracted total sum of $122,000.00, with an added fee of $33,350.00 for the scope of services addition made in Supplemental Agreement No. 1, and with an added fee of $20,000.00 for the scope of services addition made in Supplemental Agreement No. 2, and with an added fee of $92,000.00 for the scope of services addition made in this Supplemental Agreement No. 3, totaling $267,350.00. There shall be no reimbursable expenses allowed. IN WITNESS WHEREOF, the City and TGC have executed this Supplemental Agreement No. 3 in duplicate originals. CITY OF ROUND ROCK, TEXAS THE GOODMAN CORPORATION By. Ylet Printed Name: kph ivlW Title: tvloy &v Date Signed: % . 336. v� ATTEST: By: RA6 Sara L. White, City Secretary FOR CITY, APPROVED AS TO FORM: By: Step i .'. L. Sheets, City Attorney By:�- t,- Printed Name: Eve r s Ctoodm Title: ?rC 5 tde n� Date Signed: March 5 4 20oq 2 THE GOODMAN Exhibit A CORPORATION Supplemental Planning Scope of Services The Goodman Corporation (TGC) is pleased to provide ongoing transit planning and financial strategy services to the City of Round Rock (City), in the following areas: Task 1 Round Rock Park & Ride Operational Plan. Create a preliminary operating plan, to include a demand analysis which will identify the number of parking spaces required for the second park and ride, which is proposed for south Round Rock. As a result of the demand analysis, create a layout that will maximize parking spaces and will be the most efficient use of the property. Determine the cost associated with development of the second park & ride facility. Deliverable: A final report documenting the Round Rock Park & Ride Operational Analysis. Task 2 Letter of No Prejudice !LONP). Prepare data, information and analysis to support a LONP request to the FTA. The LONP will ensure dollars invested towards the second park and ride, which is proposed for south Round Rock in advance of federal funding, are credited toward the federal local share requirement or used to leverage additional federal dollars. The LONP documentation will also include an environmental categorical exclusion analysis which shall include a review of potential environmental impacts covering over twenty-five (25) separate environmental impact categories. Deliverables: Develop and submit LONP package to FTA which will include a site selection, mobility benefits analysis and a categorical exclusion analysis. Task 3 Oneoin, Grant Assistance. Provide grant preparation services that may include strategy recommendations, meeting facilitation (if applicable), grant application preparation and submittal (according to applicable requirements/deadlines), ensure all Federal grant requirements are satisfied, track grant submissions through the appropriate channels, clarifying details of the grant proposal to FTA officials, prepare and/or submit any follow-up documentation requested by FTA officials, and assisting with the City with the execution of an approved grant. • Assist with FTA compliance requirements (e.g. annual Certifications and Assurances, DBE); quarterly grant management activities, including Financial Status Reports (FSRs) & Milestones; create grant budget amendments or revisions, including advising City staff regarding options; and grant close out procedures. Create monthly grant status update documents to aid the City in tracking the progress of the grants as they relate to on-going projects. • Depending pn the complexities of individual projects/grant applications, grant development and grant management activities may include travel to FTA regional headquarters in Fort Worth to discuss or clarify project details. Deliverable: Entries (grant submittals, revision/amendments, etc.) in the FTA TEAM database. Task 4 Intergovernmental: Assist City with the preparation of submittals for future funding earmarks and advise regarding other potential funding resources to support transit related projects. • Prepare request for FTA Section 5309 Discretionary funds to support the Downtown Intermodal Transit and Parking Facility, the second park and ride, which is proposed for south Round Rock, and the rail link during the FY 2010 Appropriation process, which will begin in early 2009. The pursuit of FTA Section 5309 and Federal Highway Administration (FHWA) Surface Transportation Program (STP) funding may include working with the City's Congressional delegation to secure funding through annual appropriations. • Assist the City with the development of data and documentation toward the programming of potential projects (ex. second park and ride, which is proposed for south Round Rock) for inclusion in the Capital Area Metropolitan Planning Organization (CAMPO) Transportation Improvement Program (TIP) and long-range Metropolitan Transportation Plan (MTP). Deliverable: Preparation and submittal of request for FTA Section 5309 and FHWA STP funding during the FY 2010 Congressional Appropriations process. Provide information as needed to support recommended projects for inclusion in the TIP and MTP. Includes visit to Washington D.C. to brief Congress. Task 5 Conceptual Design and Eneineering Related to Round Rock Rail Link Create sufficient level of conceptual design and engineering to address potential impacts and operational characteristics of the Round Rock Rail Link. Deliverable: Conceptual design drawings and associated engineering report. THE GOODMAN Exhibit B CORPORATION Supplemental Planning Budget Schedule The total budget of Ninety-Twq Thousand Dollars ($92,000.00) inclusive of all fees and expenses shall be paid on a lump sum, percent of completion fee basis for the performance of the Scope of Services. Task Budget Task 1: Round Rock Park & Ride Operational Analysis $5,000 Task 2: Letter of No Prejudice (LONP) $30,000 Task 3: Ongoing Grant Assistance $8,000 Task 4: Intergovernmental $24,000 Task 5: Conceptual Design and Engineering Related to Round Rock Rail Link $25,000 Total S92,000 THE GOODMAN CORPORATION Exhibit C Supplemental Planning Schedule This scope of work is estimated to be completed within 115 days. Task Calendar Days Task 1: Round Rock Park & Ride Operational Analysis 10 Task 2: Letter of No Prejudice (LONP) 45 Task 3: Ongoing Grant Assistance 30 Task 4: Intergovernmental 15 Task 5: Conceptualesign and Engineering Related to Round Rock Rail Lin 15 Total 115