R-09-04-09-11D3 - 4/9/2009RESOLUTION NO. R -09-04-09-11D3
WHEREAS, the Federal Emergency Management Agency has grant
funds available through the Hazard Mitigation Grant Program, and
WHEREAS, the City Council wishes to make application for the
available funds to develop an approved Hazard Mitigation Action
Plan, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City various documents in the application packet to
develop a Hazard Mitigation Action Plan, a copy of said Application
being attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 9th day of April, 2009.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
.
WHITE, E, City Secretary
O:\WDOX\RESOLUTI\R90409D3.DOC/zmC
ROUND ROCK TEXAS
, <rc,tir_fs,5a,„ P=o,frui City of Round Rock Hazard Mitigation Grant Program Application
TABLE OF CONTENTS
Item 1. State Project Application Tab 1
Item 2. State of Texas Assurances Tab 2
Item 3. Federal Application SF 424 and Assurances Tab 3
Item 4. Synopsis Statement Tab 4
Item 5. Narrative Statement Tab 5
Item 6. Cost Breakdown Tab 6
Item 7. Proposed Work Schedule Tab 7
Item 8. Project Officer Designation Tab 8
Item 9. Cost Share Certification Tab 9
Item 12. Environmental Justice Statement Tab 10
April 10, 2009
EXHIBIT
,,A II
Table of Contents
HAZARD MITIGATION GRANT
PROJECT APPLICATION
Applicants, please fill in sections 1 - 13 only.
PROGRAM 05/08
Texas Division of Emergency Management
1. PROJECT COUNTY: Williamson
5. POINT-OF-CONTACT
Thomas L. Bradford
BBRADFORD@ROUND -ROCK . TX . US
2. NAME OF APPLICANT: (CITY, AGENCY, ETC.)
City of Round Rock
PHONE: 512-218-5500
3. FIPSCODE: 491
FAX No. 512-218.3267
4. ADDRESS: (STREET, CITY, ZIP)
221 East Main Street, Round Rock, TX 78664
6. DESCRIPTION OF PROJECT/SCOPE OF WORK Develop a Hazard Mitigation Action Plan
(HMAP) for the City of Round Rock in order to identify hazards, assess
risks and develop mitigation actions to be taken to rectuce risks.
7. FLOODPLAIN MANAGERS NAME:
CFM CERTIFICATION #:
FLOODPLAIN 101 DATE:
8. ESTIMATED PROJECT COST: $ 130,000
THIS SECTION FOR STATE USE ONLY
9. FEMA FUNDING REQUESTED: $ 97,500
DISASTER DECLARATION NUMBER:
10. PROPOSED PROJECT: one moali df Lex
START DATE award
DATE RECEIVED:
24 months after
ENDING DATE: start
APPLICATION #: RANK:
11. ATTACHED DOCUMENTATION (REQUIRED PRIOR TO
FINAL APPROVAL):
STATE RECOMMENDATION
APPLICATION FORM
Yes X
No
RECOMMENDED
NARRATIVE STATEMENT
Yes X
No
NOT RECOMMENDED
SIGNED FINANCIAL CERTIFICATION
Yes X
No
INELIGIBLE
ENVIRONMENTAL QUESTIONNAIRE
N/A
No
COMMENTS:
BENEFIT COST ANALYSIS
N/A
No
SF424
Yes X
' No
PARTICIPANT IN NATIONAL FLOOD
INSURANCE PROGRAM (NFIP)
Yes
No
12. SIGNATURE:
SHMO SIGNATURE:
13. TITLE: Mayor DATE:
DATE:
22
State of Texas Assurances
(a) Scope. In addition to federal requirements, state law requires a number of assurances from
applicants for federal pass-through or other state -appropriated funds. An attempt has been made
below to list major state and federal assurances. Generally, not all of these assurances will be
required for any one grant. However, it is the applicant's responsibility to ensure that all assurances
required by the awarding agency are submitted.
The legal instrument for awarding state funds must be consistent with the standards prescribed herein;
however, these standard conditions or assurances may be incorporated into contracts or grant
agreements by reference rather than by being reproduced in their entirety.
(1) A subgrantee must comply with Texas
Government Code, Chapter 573, Vernon's 1994, by
ensuring that no officer, employee, or member of the
applicant's governing body or of the applicant's
contractor shall vote or confirm the employment of
any person related within the second degree of
affinity or the third degree of consanguinity to any
member of the governing bodyor to any other officer
or employee authorized to employ or supervise such
person. This prohibition shall not prohibit the
employment of a person who shall have been
continuously employed for a period of two years, or
such other period stipulated by local law, prior to the
election or appointment of the officer, employee, or
governing body member related to such person in
the prohibited degree.
(2) A subgrantee must insure that all information
collected, assembled or maintained by the applicant
relative to a project will be available to the public
during normal business hours in compliance with
Texas Government Code, Chapter 552, Vernon's
1994, unless otherwise expressly prohibited by law.
(3) A subgrantee must comply with Texas
Government Code, Chapter 551, Vernon's 1994,
which requires all regular, special or called meeting
of governmental bodies to be open to the public,
except as otherwise provided by law or specifically
permitted in the Texas Constitution.
(4) A subgrantee must comply with Section 231.006,
Texas Family Code, which prohibits payments to a
person who is in arrears on child support payments.
(5) No health and human services agency or public
safety or law enforcement agency may contract with
or issue a license, certificate or permit to the owner,
operator or administrator of a facility if the license,
permit or certificate has been revoked by another
health and human services agency or public safety
or law enforcement agency.
(6) A subgrantee that is a law enforcement agency
regulated by Texas Government Code, Chapter 415,
must be in compliance with all rules adopted by the
Texas Commission on Law Enforcement Officer
Standards and Education pursuant to Chapter 415,
Texas Government Code or must provide the
grantor agency with a certification from the Texas
Commission on Law Enforcement Officer Standards
and Education that the agency is in the process of
achieving compliance with such rules.
(7) When incorporated into a grant award or
contract, standard assurances contained in the
application package become terms or conditions for
receipt of grant funds. Administering state agencies
and local subrecipients shall maintain an appropriate
contract administration system to insure that all
terms, conditions. and specifications are met. (See
Section .36 for additional guidance on contract
provisions.)
(8) A subgrantee must comply with the Texas Family
Code, Section 261.101 which requires reporting of
all suspected cases of child abuse to local law
enforcement authorities and to the Texas
Department of Child Protective and Regulatory
Services. Subgrantees shall also ensure that all
program personnel are properly trained and aware
of this requirement.
(9) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurance number (10).
(10) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurance number (13).
(11) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurance number (11).
(12) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurance number (12).
(13) Subgrantees will comply with the minimum
wage and maximum hours provisions of the Federal
Fair Labor Standards Act and the Intergovernmental
Personnel Act of 1970, as applicable.
(14) Subgrantees will insure that the facilities under
its ownership, lease or supervision which shall be
utilized in the accomplishment of the project are not
listed on the Environmental Protections Agency's
(EPA) list of Violating Facilities and that it will notify
the Federal grantor agency of the receipt of any
communication from the Director of the EPA Office
of Federal Activities indicating that a facility to be
used in the project is under consideration for listing
by the EPA. (EO 11738).
(15) Subgrantees will comply with the flood
insurance purchase requirements of 102(a) of the
Flood Disaster Protection Act of 1973, Public Law
93-234. Section 102 (a) requires the purchase of
flood insurance in communities where such
insurance is available as a condition for the receipt
of any Federal financial assistance for construction
or acquisition proposed for use in any area that has
been identified by the Secretary of the Department
of Housing and Urban Development as an area
having special flood hazards.
(16) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurances number (15).
(17) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurance number (16).
(18) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurance number (17).
Signature of Mayor, Judge, or Executive Director
Printed Name of above Authorized Official
(19) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurance number (11).
(20) Intentionally omitted; This State Assurance
corresponds with OMB Approved No. 0348-0042
Federal Assurance number.(9).
(21) Subgrantees will comply with Public Law 103-
277, also known as the Pro -Children Act of 1994
(Act), which prohibits smoking within any portion of
any indoor facility used for the provision of services
for children as defined by the Act.
(22) Subgrantees will comply with all federal tax laws
and are solely responsible for filing all required state
and federal tax forms.
(23) Subgrantees will comply with all applicable
requirements of all other federal and state laws,
executive orders, regulations and policies governing
this program.
(24) The applicant must certify that they are not
debarred or suspended or otherwise excluded from
or ineligible for participation in federal assistance
programs.
(25) Subgrantees must adopt and implement
applicable provisions of the model HIV/AIDS work
place guidelines of the Texas Department of Health
as required by the Texas Health and Safety Code,
Ann., Sec. 85.001, et seq.
Date
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE SUBMITTED
4/10/2009
Applicant Identifier
1. TYPE OF SUBMISSION
Application
• Construction
►5 Non -Construction
Pre -application
■ Construction
❑ Non -Construction
3. DATE RECEIVED BY STATE
State Application Identifier
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
5. APPLICANT INFORMATION
Legal Name:
City of Round Rock
Organizational Unit:
Department: City of Round Rock
Organizational DUNS: 102740792
Division: Emergency Management
Address:
Name and telephone number of the person to be contacted on matters
involving this application (give area code):
Street: 221 East Main Street
Prefix: Mr.
First Name: Thomas
City: Round Rock
Middle Name: L.
County: Williamson
Last Name: Bradford
State: Texas
Zip Code: 78664-5271
,
Suffix:
Country: USA
Email: bbradford@round-rock.tx.us
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
Phone Number (give area code):
512-218-5500
Fax Number (give area code):
512-218-3267
7 4 — 6 0 1 7 4 8 5
8. TYPE OF APPLICATION:
1 New 1 Continuation • Revision
If Revision, enter appropriate letter(s) in box(es)
(See instructions for description of letters.)
Other (specify)
7. TYPE OF APPLICANT: (See instructions for Application Types)
C (Municipal)
Other (specify)
9. NAME OF FEDERAL AGENCY: FEMA/DHS
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Develop Hazard Mitigation Action Plan (HMAP) for the City of
Round Rock.
9 7 • 0 3 9
TITLE (Name of Program): Hazard Mitigation Grant Program
12. AREAS AFFECTED BY PROJECT (Cities, Counties, State, etc.):
City of Round Rock, Texas
13. PROPOSED PROJECT
14. CONGRESSINAL DISTRICTS OF:
Start Date:
Ending Date:
a. Applicant TX -31
b. Project TX -31
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal $97,500.00
a. Yes. ■ THIS PREAPPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW
ON DATE:
b. No. 0 PROGRAM IS NOT COVERED BY E.O. 12372
■ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR
REVIEW
b. Applicant $32,500.00
c. State
d. Local
e. Other
f. Program Income
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
■ Yes If "Yes", attach an explanation. 0 No
g. TOTAL $130,000.00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA N THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT.
THE GOVERNING BODY OF THE APPLICANT HAS DULY AUTHORIZED THE DOCUMENT, AND THE APPLICANT WILL COMPLY WITH
THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Authorized Representative
Prefix: Mr.
First Name: Alan
Middle Name:
Last Name: McGraw
Suffix:
b. Title: Mayor
c. Telephone Number (give area code): 512-218-5400
d. Signature of Authorized Representative
e. Date Signed:
Previous Editions Usable
Authorized for Local Reproduction
Standard For 424 (REV 9-2003)
Prescribed by OMB CircularA-102
INSTRUCTIONS FOR THE SF -424
Public reporting burden for this collection of information is estimated to average 45 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0043), Washington, DC 20503
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS
PROVIDED BY THE SPONSORING AGENCY.
This is a standard form used by applicants as a required face sheet for pre -applications and applications submitted for Federal assistance. It
will be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in
response to Executive Order 12372 and have selected the program to be included in their process, have been given an opportunity to review
the applicant's submission.
Item:
Entry:
Item:
_ Entry:
1.
Select Type of Submission.
11.
Enter a brief descriptive title of the project. If more than one
program is involved, you should append an explanation on a
separate sheet. If appropriate (e.g., construction or real
property projects), attach a map showing project location. For
preapplications, use a separate sheet to provide a summary
description of this project.
2.
Date application submitted to Federal agency (or State if
applicable) and applicant's control number (if applicable).
12.
List only the largest political entities affected (e.g., State,
counties, cities).
3.
State use only (if applicable)
13.
Enter the proposed start date and end date of the project.
4.
Enter Date Received by Federal Agency
Federal identifier number: If this application is a continuation
or revision to an existing award, enter the present Federal
Identifier number. If for a new project, leave blank.
14.
List the applicant's Congressional District and any District(s)
affected by the program or project.
5.
Enter legal name of applicant, name of primary organizational
unit (including division, if applicable), which will undertake the
assistance activity, enter the organization's DUNS number
(received from Dun and Bradstreet), enter the complete
address of the applicant (including country), and name,
telephone number, e-mail and fax of the person to contact on
matters related to this application.
15.
Amount requested or to be contributed during the first
funding/budget period by each contributor. Value of in kind
contributions should be included on appropriate lines as
applicable. If the action will result in a dollar change to an
existing award, indicate only the amount of the change. For
decreases, enclose the amounts in parentheses. If both basic
and supplemental amounts are included, show breakdown on
an attached sheet. For multiple program funding, use totals
and show breakdown using same categories as item 15.
6.
Enter Employer Identification Number (EIN) as assigned by
the Internal Revenue Service.
16.
Applicants should contact the State Single Point of contact
(SPOC) for Federal Executive Order 12372 to determine
whether the application is subject to the State
intergovernmental reviewprocess.
7.
Select the appropriate letter in the space provided.
17.
This question applies to the applicant organization, not the
person who signs as the authorized representative.
Categories of debt include delinquent audit disallowances,
loans, and taxes
A.
State
I.
State Controlled
Institution of Higher
Learning
B.
County
J.
Private Industry
C.
Municipal
K.
Indian Tribe
D.
Township
L.
Individual
E.
Interstate
M.
Profit Organization
F.
Intermunicipal
N.
Other (Specify)
G.
Special District
O.
Not for Profit Organization
H.
Independent
School District
8.
Select the type from the following list:
"New" means a new assistance award.
"Continuation" means an extension for an additional
funding/budget period for a project with a projected
completion date.
"Revision" means any change in the Federal Government's
financial obligation or contingent liability from an existing
obligation. If a revision, enter the appropriate letter:
18.
To be signed by the authorized representative of the
applicant. A copy of the governing body's authorization for
you to sign this application as official representative must be
on file in the applicant's office. (Certain Federal agencies
may require that this authorization be submitted as part of the
application.)
A.
Increase Award
B.
Decrease Award
C.
Increase Duration
D.
Decrease Duration
9.
Name of Federal agency from which assistance is being
requested with this application.
10.
Use the Catalog of Federal Domestic Assistance number and
title of the program under which assistance is requested.
Standard Form 424 (Rev. 7-97) Back
FEDERAL EMERGENCY MANAGEMENT AGENCY
SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS
O.M.B. No. 3067-0206
Expires February 28, 2007
FOR
FY 2009
CA FOR (Name of Applicant)
City of Round Rock
This summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the
Application for Federal Assistance.
An applicant must check each item that they are certifying to:
Part I
Part II
Part III
❑
❑
FEMA Form 20-16A, Assurances-Nonconstruction Programs
FEMA Form 20-16B, Assurances -Construction Programs
FEMA Form 20-16C, Certifications Regarding Lobbying;
Debarment, Suspension, and Other Responsibility
Matters; and Drug -Free Workplace Requirements
Part P/ ❑ SF LLL, Disclosure of Lobbying Activities (If applicable)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified
attached assurances and certifications.
Alan McGraw Mayor
Typed Name of Authorized Representative Title
Signature of Authorized Representative Date Signed
NOTE: By signing the certification regarding debarment, suspension, and other responsibility matters for primary covered
transaction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not knowingly enter
into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by FEMA entering into this transaction.
The applicant further agrees by submitting this application that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided b)
the FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions
and in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.)
Paperwork Burden Disclosure Notice
"Public reporting burden for this form is estimated to average 1.7 hours per response. Burden means the time, effort and
financial resources expended by persons to generate, maintain, retain, disclose, or to provide information to us. You may
send comments regarding the burden estimate or any aspect of the form, including suggestions for reducing the burden
to: Information Collections Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472,
aperwork Reduction Project (3067-0206). You are not required to respond to this collection of information unless a valid
(OMB control number appears in the upper right corner of this form. Please do not send your completed form to the above
address.
FEMA Form 20-16, FEB 01
1
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSURANCES -NON -CONSTRUCTION PROGRAMS
1
Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please
contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to
additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance,
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share of
project costs) to ensure proper planning, management and
completion of the project described in this application.
2. Will give the awarding agency, the Comptroller
General of the United States, and if appropriate, the State,
through any authorized representative, access to and the
right to examine all records, books, papers, or documents
related to the award; and will establish a proper accounting
system in accordance with generally accepted accounting
standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes of
presents the appearance of personal gain.
4. Will initiate and complete the work within the
applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the Intergovernmental Personnel
Act of 1970 (42 U.S.C. Section 4728-4763) relating to
prescribed standards for merit systems for programs
funded under one of the nineteen statutes or regulations
specified in Appendix A of OPM's Standards for a Merit
System of Personnel Administration) 5 C.F.R. 900,
Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education Amendments
of 1972, as amended (20 U.S.C. Sections 1681-1683, and
1685-1686), which prohibits discrimination on the basis of
sex; (c) Section 504 of the Rehabilitation Act of 1973, as
amended (29 U.S.C. Section 794), which prohibits
discrimination on the basis of handicaps; (d) the Age
Discrimination Act of 1975, as amended (42 U.S.C.
Sections 6101-6107), which prohibits discrimination 011 the
basis of age; (e) the Drug Abuse Office and Treatment Act
of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the
Comprehensive Alcohol Abuse and Alcoholism Prevention.
Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as
amended, relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (g) Sections 523 and 527 of
the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3
and 290-ee-3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; (h) Title VIII of the
Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.),
as amended, relating to nondiscrimination in the sale,
rental or fmancing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied, with the
requirements of Title II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for fair
and equitable treatment of persons displaced or whose
property is acquired as a result of Federal or Federally
assisted programs. These requirements apply to all
interest in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply with provisions of the Hatch Act (5
U.S.C. Sections 1501-1508 and 7324-7328) which limit
the political activities of employees whose principal
employment activities are funded in whole or in part
with Federal funds.
9. Will comply, as applicable, with the provisions of
the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a-
7), the Copeland Act (40 U.S.C. Section 276c and 18
U.S.C. Sections 874), and the Contract Work Hours
and Safety Standards Act (40 U.S.C. Sections 327-333),
regarding labor standards for federally assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance
purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which
requires recipients in a special flood hazard area to
participate in the program and to purchase flood
insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
FEMA Form 20.16A, JUN 94
1
1
11. Will comply with environmental standards which may
be prescribed pursuant to the following: (a) institution
of environmental quality control measures under the
National Environmental Policy Act of 1969 (P.L. 91-190)
and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity
of Federal actions to State (Clean Air) Implementation
Plans under Section 176(c) of the Clean Air Act of 1955,
as amended (42 U.S.C. Section 7401 et seq.); (g) protection
of underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended, (P.L. 93-523);
and (h) protection of endangered species under the
Endangered Species Act of 1973, as amended,
(P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. Section 1271 et seq.) related to
protecting components or potential components of
the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring
compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470),
EO 11593 (identification and protection of historic
properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the
protection of human subjects involved in research,
development, and related activities supported by this
award of assistance.
15. Will comply with the Laboratory Animal Welfare Act
of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.)
pertaining to the care, handling, and treatment of warm
blooded animals held for research, teaching, or other
activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. Section 4801 et seq.) which
prohibits the use of lead based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required fmancial
and compliance audits in accordance with the Single
Audit Act of 1984.
18. Will comply with all applicable requirements of all
other Federal laws, executive orders, regulations and
policies governing this program.
19. It will comply with the minimum wage and maximum
hours provisions of the Federal Fair Labor Standards
Act (29 U.S.C. 201), as they apply to employees of
institutions of higher education, hospitals, and other
non-profit organizations.
FEMA Form 20-16A (BACK)
1
FEDERAL EMERGENCY MANAGEMENT AGENCY
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants
should also review the instructions for certification included in the regulations before completing this form. Signature on this
form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR
Part 17, "Government -wide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug -Free
Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed
when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative
agreement.
1
1. LOBBYING
A. As required by section 1352, Title 31 of the U.S. Code, and
implemented at 44 CFR Part 18, for persons entering into a grant
or cooperative agreement over $100,000, as defined at 44 CFR
Part 18, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid,
by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of congress, or an
employee of a Member of Congress in connection with the making
of any Federal grant, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification
of any Federal grant or cooperative agreement;
(b) If any other funds than Federal appropriated funds have been
paid or will be paid to any person for influencing or attempting to
'nfluence an officer or employee of any agency, a Member of
.;ongress, an officer or an employee of Congress, or employee
of a member of Congress in connection with this Federal grant or
cooperative agreement, the undersigned shall complete and submit
Standard Form LLL, "Disclosure of Lobbying Activities," in
accordance with its instructions;
(c) The undersigned shall require that the language of this certification
be included in the award documents for all subawards at all tiers
(including subgrants, contracts under grants and cooperative
agreements, and subcontract(s) and that all subrecipients shall
certify and disclose accordingly.
Standard Form LLL, "Disclosure of Lobbying Activities" attached.
(This form must be attached to certification if nonappropriated funds
are to be used to influence activities.)
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension,
and implemented at 44 CFR Part 67, for prospective participants in
primary covered transactions, as defined at 44 CFR Part 17,
Section 17.510-A. The applicant certifies that it and its principals:
3) Are not presently debarred, suspended, proposed for debarment,
declared ineligible, sentenced to a denial of Federal benefits by a State
or Federal court, or voluntarily excluded from covered transactions by
any Federal department or agency;
(b) Have not within a three-year period preceding this application been
convicted of ar had a civilian judgment rendered against them for
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or perform a public (Federal, State,
or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal, State, or local) with
commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
(d) Have not within a three-year period preceding this application
had one or more public t ransactions (Federal, State, or local)
terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements
in this certification, he or shall shall attached an explanation to this
application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 44 CFR Part 17, Subpart F, for grantees, as defined
at 44 CFR Part 17, Sections 17.615 and 17.620:
A. The applicant certifies that it will continue to privide a drug-
free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
specifying the actions tht will be taken against employees for
violation of such prohibition;
(b) Establishing an on-going drug free awareness program to
inform empoyees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(4) the penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
FEMA Form 20-16C, JUN 94
1
1
(c) Making it a requirement that each employee to be engaged in
the performance of the grant to be given a copy of the statement
required by paragraph (a);
(d) Notifying the employee in the statement required by
paragraph (a) that, as a condition of employment under the grant,
the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employee in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace no later
than five calendar days after such conviction.
(e) Notifying the agency, in writing, within 10 calendar days after
receiving notice under subparagraph (d)(2) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title,
to the applicable FEMA awarding office, i.e., regional office or
FEMA office.
(f) Taking one of the following actions, within 30 calendar days of
receiving notice under subparagraph (d)(2), with respect to any
employee who is so convicted:
(1) Taking appropriate personnel action against such an employee,
up to and including termination, consistent with the requirements
of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, law enforcement,
or other appropriate agency.
(g) Making a good faith effort to continue to maintain a drug free
workplace through implementation of paragraphs (a), (b), (c), (d), (e),
and (f).
8. the grantee may insert in the space provided below the site(s) for
the performance of work done in connection with the specific grant:
Place of Performance (Street address, City, County, State, Zip code)
City of Round Rock - OEM
221 East Main Street
Round Rock, TX 78664
Check Off there are workplaces on file that are not identified here.
Section 17.630 of the regulations provide that a grantee that is a State
may elect to make one certification in each Federal fiscal year. A copy
of which should be included with each application for FEMA funding.
States and State agencies may elect to use a Statewide certification.
FEMA Form 20-16C (BACK)
ROUND ROCK, TEXAS
PL'Y( OSE W'SIO FROSP[n?Ti
City of Round Rock Hazard Mitigation Grant Program Application
Item 4
SYNOPSIS
Due to the substantial growth of the City of Round Rock, the City is requesting
planning funds under the Hazard Mitigation Grant Program to develop a Hazard
Mitigation Action Plan. The planning funds will be used to set up an open planning
process; evaluate the range of hazards and reassess risks that have occurred with the
most frequency in the past years; assist the community in examining previous
mitigation actions; develop a more specific list of mitigation actions; prioritize
mitigation actions unique to the City; and conduct outreach to our citizens.
April 10, 2008 Page 1 of 1
ROUND ROCK TEXAS
KrecE,vmoN P +S E 1F City of Round Rock Hazard Mitigation Grant Program Application
Item 5
Table of Contents
A. Introduction 2
1. Summary 2
2. Background 2
B. Profile of the City of Round Rock 4
1. Demographics 4
2. Economic Characteristics 4
3. National Flood Insurance Program Participation 5
C. Hazards to Evaluate in the Plan 6
D. Scope of Work 11
1. Approach 11
2. Planning Process 13
a. Task One — Organize Planning Process 13
b. Task Two — Hazard Evaluation and Reassessment 14
c. Task Three — Evaluate and Mitigation Strategies 17
d. Task Four — Public Outreach 19
e. Task Five — Develop and Submit Draft Pian 20
f. Task Six — Submit final Plan 21
E. FEMA Requirements Addressed 22
F. Projected Timeline 23
G. Proposed Budget 25
H. Budget Details 26
April 10, 2009 Page 1 of 21
_ _
j
�ROUnO
ROCK TEXAS
City of Round Rock Hazard Mitigation Grant Program Application
Item 5
Introduction
SUMMARY
The City of Round Rock ("City") is requesting planning funds under the Hazard Mitiga-
tion Grant Program to develop a Hazard Mitigation Plan ("Plan"). The purpose of the
Hazard Mitigation Plan is to meet the increased need for specific mitigation actions to
address a community that has changed substantially in terms of demographics, eco-
nomics and frequency of disasters over the past years.
The planning funds will be used to set up an open planning process; evaluate the range
of hazards and assess risks that have occurred with the most frequency in the past
years; assist the community in examining previous mitigation actions; develop a more
specific list of mitigation actions; prioritize mitigation actions unique to the City; and
conduct outreach to the public. The outcomes of these activities will be incorporated
into a hazard mitigation plan for the City.
The receipt of this grant will enable the City to have a FEMA -approved hazard mitigation
plan, which will be developed in accordance with the provisions of the Disaster Mitiga-
tion Act of 2000 (Public Law 106-390), the Hazard Mitigation Grant Program, 44 Code
of Federal Regulations Part 206, and the planning standards adopted by the Texas Di-
vision of Emergency Management.
BACKGROUND
The City of Round Rock — History and Vision of Our Future
Round Rock will be the City of Choice for entrepreneurs, business leaders, researchers,
educators and members of the various creative professions who want to combine pro-
fessional accomplishment and achievement with a culturally rich, socially diverse and
family friendly lifestyle. At the same time, it will offer opportunities for personal growth,
safety, and well being for all its residents, including seniors and children.
The requested grant will enable the City to develop a hazard mitigation plan that will
play a major part in the transitions noted below. Transitions designed to improve the
quality and safety of life of our citizens and enhance the economic vitality of the City.
Fifty years ago, Round Rock was a small Texas town, with an agricultural based econ-
omy. Then the city began its first transition as residents of Austin moved in to take ad-
vantage of the quality schools and affordable housing, shifting the City to a bedroom
community. A second transformation occurred with the arrival of the computer industry.
Round Rock was soon home to many firms associated with the computer sector, the
April 10, 2009 Page 2 of 21
ROUND Ka. TERAS
F�;«,eF r City of Round Rock Hazard Mitigation Grant Program Application
Item 5
most famous of which is Dell Computers, Inc.. With the arrival of these firms, Round
Rock shifted from a bedroom community to a suburban city and began the development
of the city in a classic suburban pattern of distinctive residential and commercial areas.
Today, Round Rock has three new transformations — parts of the City are aging and
approaching the point where redevelopment will occur and transform those areas; over
the next fifty years, the City will grow from 100,000 citizens to 300,000 citizens, chang-
ing from a suburban -oriented City to a complete City with a full range of City features;
and the planned transition to a more sustainable City, designed to be more energy effi-
cient, with less impact on the environment, and built on the diverse economic engines
that are now emerging.
How will this vision be achieved?
First, through consistent and sustained practice of the following three principles:
Diversification: The City will seek to diversify its economy including diverse economic
sectors and a range of employment, provide a diversity of transport options, and en-
sure there is a diversity of housing choices, a diversity of cultural and recreational op-
tions, and a diversity of educational opportunities.
Provide 7 Experiences: Every resident, visitor or business will experience:
• A distinctive sense of place
• Opportunity
• Easy access to the City
• A safe and secure community
• Personalized services leading to confidence and trust in City government
• Enrichment and fun
• Personal and professional growth
Relationships: The City will seek to develop and maintain a broad range of relation-
ships with the private sector, with neighborhoods and civic groups, with neighboring
governments, and with professional associations, as a means to develop partnerships,
identify opportunities and leverage resources.
Second, through implementation of 7 strategic initiatives:
• Distinctive community character and environment
• A vital and growing economy
• An accessible city: mobility and connectivity
• A safe, secure and healthy community
• High value governance
• Recreation and culture
Attract and develop talent and human capital
April 10, 2009 Page 3 of 21
ROUND ROCK. TEXAS
City of Round Rock Hazard Mitigation Grant Program Application
Item 5
Profile of the City of Round Rock
DEMOGRAPHICS
The proposed plan will cover the City of Round Rock, which has been one of the most
rapidly growing cities in the State of Texas since the late 1990s. In 2000, the U.S. Cen-
sus population count for Round Rock totaled 61,135; and current population is an esti-
mated 97,458 residents, according to the City's Planning and Community Development
Department, a growth of 59.4 percent from 2000 to 2009. This rapid growth rate was
noted by the U.S. Census Bureau in March 2009, when it designated the Austin -Round
Rock Metropolitan Statistical Area to be the second -fastest growing area in the country.
That data release also designated Williamson County, in which Round Rock is located,
to be the 23`d fastest-growing county in the country, and Travis County, which includes
the southernmost portion of Round Rock, as the 14th fastest-growing county in the na-
tion.
Economic Characteristics
The centerpiece of the City of Round Rock's economy has for years been its position as
the headquarters for Dell Computer Inc., which employs 9,000 workers. Manufacturing
comprised 22 percent of the economy in 2000, according to the Census Bureau. The
City's traditional manufacturing base still continues to provide major employees in
Dresser -Wayne (550 employees), Toppan Photomask, and TECO -Westinghouse (310
employees).
Medical, retail, and service sectors are growing components of the city's economic
structure. Major employers in these sectors include Sears Telesery (1,300 employees),
Round Rock Medical Center (710 employees), Texas Guaranteed Student Loan (670
employees), Scott & White Healthcare -Round Rock (612 employees), and Seton Medi-
cal Center (328 employees). In recent years, the City also has worked hard to diversify
the local economy, adding major retail centers like the Round Rock Premium Outlets.
The economic outlook for Round Rock is positive in the long term, though the City is
experiencing the economic downturn that was pervasive across the country in late 2008
and 2009. In February 2009, City staff reported to City Council that property values and
sales tax revenue are expected to decline in the short term, though continued popula-
tion growth is expected and the unemployment rate to continue at about 5.2%. Overall,
staff told Council that the Austin -Round Rock metro area is expected to weather the re-
cession better than the rest of Texas and the nation.
For the 2006 to 2011 period, the Round Rock Chamber of Commerce forecasts a 22
percent growth in the local labor force. A wage and fringe benefits survey report, com-
April 10, 2009 Page 4 of 21
ROUND ROCK, TEXAS
PI RIT,S[.:A«,0 . p,tpgVERITY. City of Round Rock Hazard Mitigation Grant Program Application
Item 5
missioned from the Patherfinders Group by the Round Rock Economic Development
Corporation in April 2008, reports that more than half of employers surveyed found good
or excellent availability of skilled, unskilled, professional, and technical labor. Sixty -
percent of employers reported that local community colleges, trade schools, and public
schools were either good or excellent.
National Flood Insurance Program Participation
The City of Round Rock is a participant in the National Flood Insurance Program. The
City has adopted floodplain ordinances to regulate and manage development within re-
gulated FEMA floodplains or any land -area susceptible -to -being inundated by flood wa-
ters. FEMA flood insurance rate maps (FIRM) were recently revised in September 2008
for Williamson and Travis Counties as part of a nationwide map modernization program.
April 10, 2009 Page 5 of 21
ROUND ROC.. TEXAS
1,,()N City of Round Rock Hazard Mitigation Grant Program Application
Item 5
Hazards to Evaluate in the Plan
The City of Round Rock is impacted by a large number of natural and man-made ha-
zards. Of over 1,727 major disaster declarations in the 50 states, the District of Colum-
bia, and nine U.S. territories between 1953 and 2008, the State of Texas, at 84, claims
the highest number of presidential disaster declarations for any state or territory. It is of
utmost importance for the City to assess and evaluate its risk and capability in order to
create specific mitigation actions to prepare for a safe and sustainable future.
The Flood Hazard
Flooding is defined as the accumulation of water within a water body and the overflow of
excess water onto adjacent floodplain lands. The floodplain is the land adjoining the
channel of a river, stream, ocean, lake, or other watercourse or water body that is sus-
ceptible to flooding.
Because Round Rock is a well -populated area with high run-off potential, it is located in
one of the most flood -prone regions in North America.
In implementing the hazard mitigation plan, flood mitigation activities will be discussed
through community input as well as evaluating current watershed plans and programs
for the City of Round Rock. These include:
• Stormwater management, which provides for the planning, design and construc-
tion of drainage improvements throughout the city's watershed;
• Localized flood control, which constructs improvements for Round Rock's .drai-
nage system;
• Coordinate Dam Safety Program with WCID; and
• Flood monitoring system, which monitors rainfall, creek flow and water levels in
Round Rock.
The Tornado Hazard
Central Texas has a long history with tornadoes. According to Figure 3, below, devel-
oped by the Storm Prediction Center at the National Oceanic and Atmospheric Adminis-
tration (NOAH) entitled "Tornado Activity in the United States," our area has expe-
rienced 6 — 10 recorded tornadoes per 1,000 square miles.
Tornado Activity in the United States
April 10, 2009 Page 6 of 21
' ROUND ROCK, TEXAS
zrrESE P,,90 losvuo City of Round Rock Hazard Mitigation Grant Program Application
Item 5
TORNADO ACTIVITY IN THE UNITED STATES*
Summary Per 1.0010 Square Mlles
. Y a.x r•••
•
•
/o.a• 4 1^r• -_.yt,sa.,�. • raw t
• i
{
IV: '...-;-:-.T1•12-- --1
aaa --
tr
w r
- s•asw•••
1 r•
s...
w.,. •
)tea'
Omni A.
f)f sa.. IV. ••
1.,
A1,,P>`s6ICANSAtrOA, fiUA.m.
PUERTO I#1CC. vlW IN ISLANDS
Figure 1.1 The number of tornadoes recorded per 1.000 square miles
Number or RecordeS
Tornadoes per
1,000 sq. sd.
J� 5
6.10
a - t5
".5
• Beset! on }IOAA, Sbrm Pte.:khan Center Stelsstics
The Wildland Fire Hazard
Wildland fires are a persistent threat. A wildland fire is any fire occurring on grassland,
forest, or prairie, regardless of ignition source, damages, or benefits. According to the
National Fire Plan, authorities now consider the wildland fire risk as "the most significant
fire service problem of the Century." These fires not only cause substantial property
damage, but also threaten lives. Preparedness and disaster planning are essential to
reduce the health impact of wildland fires.
Texas has seen a huge increase in the number of wildfires in the past 30 years. More
and more people are building their homes in woodland settings in or near forests, rural
areas, or remote mountain sites. Many of these homes are nestled along ridgelines,
cliff -edges, and other classic fire -interface hazard zones. There, homeowners enjoy the
beauty of the environment, but they also face the very real danger of life-threatening
fires.
Page 7 of 21
ROUND ROCK, TEXAS
—013,1 f.,s,Hai City of Round Rock Hazard Mitigation Grant Program Application
Item 5
Urban Areas
Low Risk
Moderate Risk
Substantial Risk
High Risk
The High Wind Hazard
Counties at Risk to Wildfire
Figure 4 shows wildfire risk
across Texas, as determined by
the Texas Forest Service. The
map represents the cumulative
weights of (1) the risks asso-
ciated with fuel complexes, (2)
the risks associated with popu-
lation, and (3) the weighted fac-
tors of population growth.
Wind is defined as the motion of air relative to the earth's surface. The horizontal com-
ponent of the three-dimensional flow and the near -surface wind phenomenon are the
most significant aspects of the high wind hazard. Extreme windstorm events are asso-
ciated with extra -tropical and tropical cyclones, winter cyclones, and severe thunders-
torms and accompanying mesoscale offspring such as tornadoes and straight-line
winds.
Straight-line winds are often responsible for most of the wind damage associated with a
thunderstorm. These winds are often confused with tornadoes because of similar dam-
age and wind speeds. However, the strong and gusty winds associated with straight-
line winds blow roughly in a straight line unlike the rotating winds of a tornado. Down -
bursts or microbursts are examples of damaging straight-line winds. A downburst is a
small area of rapidly descending rain and rain -cooled air beneath a thunderstorm that
produces a violent, localized downdraft covering 2.5 miles or less. Wind speeds in
some of the stronger downbursts can reach 100 to 150 miles per hour, which is similar
to that of a strong tornado. The winds produced from a downburst often occur in one
direction, and the worst damage is usually on the forward side of the downburst.
April 10, 2009 Page 8 of 21
ROUND ROCK, TEXAS
v.:u,Yr riwoN E, City of Round Rock Hazard Mitigation Grant Program Application
Item 5
Property damage and loss of life from windstorms are increasing due to a variety of fac-
tors. Use of manufactured housing is on an upward trend, and this type of structure
provides less resistance to wind than conventional construction. Uniform building codes
for wind resistant construction are not adopted by all states, and population trends show
rapid growth in the highly exposed areas. The City of Round Rock has a history of high
winds.
The Drought Hazard
Drought has been a frequent occurrence in the City of Round Rock. Dying vegetation
also serves as a prime ignition source for wildland fires.
Unlike earthquakes, hurricanes and tornadoes, drought unfolds at an almost impercept-
ible pace with beginning and ending times that are difficult to determine, and with effects
that often are spread over vast regions. Drought is the most costly of all natural disas-
ters, and because of the famines it causes across the world, it is the most deadly.
Drought is a period of time without substantial rainfall that persists from one year to the
next. Over time, droughts can have very damaging effects on crops, municipal water
supplies, recreational uses, and wildlife. If droughts extend over a number of years, the
direct and indirect economic impact can be significant.
The Hazardous Materials Incident Hazard
The City of Round Rock is at risk of hazardous materials releases from both fixed and
mobile sites (roadway and rail). This risk has increased with the building of Texas State
Highways 130 and 45.
Hazardous materials include explosives, flammable and combustible substances, poi-
sons and radioactive materials. A hazardous material (HAZMAT) incident involves a
substance outside normal safe containment in sufficient concentration to pose a threat
to life, property, or the environment. These substances are most often released as a
result of transportation accidents and chemical accidents in plants.
Hazardous materials in various forms can cause death, serious injury and damage to
buildings, homes and other property. Many products containing hazardous materials
are used and stored in homes routinely. These products are shipped daily on the na-
tion's highways, railroads, waterways and pipelines. Varying quantities of hazardous
materials are manufactured, used and stored at some 4.5 million facilities in the United
States — from major industrial plants to local dry cleaning establishments to gardening
supply stores.
Using GIS technology, the City of Round Rock's Hazard Mitigation Plan will provide a
map of the locations of available geo-referenced Toxic Release Inventory and the State
of Texas's Tier II listed toxic sites in the City of Round Rock. It will analyze the number
of people and amount of property at risk within buffer zones of 500 and 2,500 meters
April 10, 2009 Page 9 of 21
"ROUND ROCK, TEXAS
i'Fi2i0FfyLSl1JV Fi;USPEFtII?' City of Round Rock Hazard Mitigation Grant Program Application
.
Item 5
and recommend mitigation actions to reduce the risk. The plan will provide for the de-
velopment of a risk assessment of the City's mobile HAZMAT threats.
Other Hazards to be Addressed
Other hazards to be addressed in the development of the City of Round Rock's Hazard
Mitigation Action Plan will include severe winter storms, hailstorms, dam failures, and
fuel pipeline breaches.
The City's GIS technology provides mapping of fuel pipelines and dams, and an analy-
sis will be conducted to determine the exposure of people, property and critical facilities
to these risks.
April 10, 2009 Page 10 of 21
1Pli.'"—/ROUND
ttOCi�TEXAS
F ;., 4toCity of Round Rock Hazard Mitigation Grant Program Application
Item 5
Scope of Work
Approach
Objectives
Mitigation actions for hazard mitigation plans serve as the vital foundation for saving
lives and protecting property from all hazards. The HMGP planning grant will be used
to develop the City of Round Rock's Hazard Mitigation Plan.
The plan will be developed by the City of Round Rock in accordance with the methodol-
ogy outlined below and will comply with the mitigation planning standards and criteria
issued by FEMA and the Governor's Division of Emergency Management. These in-
clude, but are not limited to: 44 CFR, Part 201; Section 322 of the Stafford Act; and Di-
vision of Emergency Management (DEM) -21. The objectives of the HMGP mitigation
planning effort are to:
• Save lives and reduce or eliminate damage to property, the economy and the envi-
ronment throughout the City from the full range of natural and man-made hazards;
• Improve understanding of risks and vulnerabilities and foster actions to strengthen
community, so that it becomes less susceptible to future disasters;
• Be better prepared when disaster strikes.
• Streamline the disaster recovery process and maximize both pre- and post -disaster
Federal funding by having planned, pre -identified cost-effective and specific mitiga-
tion measures available; and
• Ensure that the City is covered by a FEMA -approved hazard mitigation plan, and
that it is eligible for the full range of mitigation grant funds.
The planning funds will be used to set up an open planning process; evaluate the range
of hazards and reassess risks that have occurred with the most frequency in the past
five years; assist the community in examining previous mitigation actions; develop a
more specific list of mitigation actions; prioritize mitigation actions unique to the City of
Round Rock; and conduct outreach to the public.
Through wise planning, the effort will help make sure that everyone comes together to
develop specific and prioritized mitigation actions for the City. Under the leadership of
the City, the effort will engage the public and local stakeholders on the issues of
assessing hazard risk and vulnerability, and gain consensus and support for
implementation of mitigation measures to reduce losses from future disasters.
April 10, 2009 Page 11 of 21
ROUND ROCK TEXAS
11 , E <,<:, City of Round Rock Hazard Mitigation Grant Program Application
Item 5
In addition the planning effort will encourage a proactive and long-term approach to the
City's continuing floodplain management, including continued updating of pre- and post -
disaster plans for flood damage reduction and preservation/restoration of natural and
beneficial functions of floodplains.
Role of the City of Round Rock
The City will facilitate the mitigation planning process, working with Federal and State
officials, local officials, and other stakeholders. With the administrative support of the
Office of Emergency Management, the City of Round Rock will manage the grant,
including maintaining grant files, filing required reports and other tasks, as required.
Expert consultants will be used to coordinate development of the Hazard Mitigation
Plan. The designated Local Mitigation Agent for purposes of the Hazard Mitigation
Grant Program Planning Grant Program will be:
Thomas L. Bradford
Emergency Management Coordinator
City of Round Rock
2701 N. Mays
Round Rock, TX 78665
512-218-5500 (phone)
512-218-3267 (fax)
bbradford(round-rock.tx.us
April 10, 2009 Page 12 of 21
rHinnmo„,
TEXAS;, , City of Round Rock Hazard Mitigation Grant Program Application
Item 5
Planning Process
Task One — Organize the Planning Process and Assess Capabilities
Steps to be taken in conducting the hazard mitigation planning process include, but are
not limited to the following:
1.1 Organize Participation in the Planning Process
• Draft a Concept Paper outlining the mitigation planning process and a proposal for
how the effort will be conducted.
• Solicit participation from the City of Round Rock local government departments
and citizens in the planning effort.
• Request designation of a Mitigation Point of Contact from each department.
• Form a Planning Committee under the auspices of the City's Office of Emergency
Management to coordinate the effort.
• Ensure that the public is actively involved in the planning process.
1.2 Conduct Project Kick -Off Workshops and Site Visits
To ensure maximum participation by local elected officials, planners, stakeholders and
the public, the City will facilitate a kick-off workshop. Invitees will include elected offi-
cials, key community leaders, stakeholders, Floodplain Administrator, Emergency Man-
agement Coordinator, Fire District representatives, and members from the private sec-
tor, such as schools and day care centers.
The purpose of the kick-off will be to discuss the proposed planning effort and to obtain
an initial understanding of any concerns and issues regarding hazard mitigation, prepa-
redness and sustainable development. The initial workshops will be used to discuss the
Hazard Mitigation Plan requirements, timetable, proposed strategy, and public participa-
tion, and obtain feedback to help refine the process.
April 10, 2009 Page 13 of 21
ROUND r ROCK, TEXAS
1" z ‘, .>,5.,,.HioPEt,. City of Round Rock Hazard Mitigation Grant Program Application
Item 5
1.3 Capability Assessment
For the kick-off workshop described above, a "Capability Assessment" survey instru-
ment will be developed and provided to key staff members of the City as well as mem-
bers from the private sector. This survey checklist will be utilized to collect information
about lessons learned from the City's previous mitigation activities, and perception re-
garding hazards that affect Round Rock.
Information gathered in the survey will be documented and capabilities will be evaluated
with attention given to any previous state, regional or local plans and all regulations and
development requirements as established by FEMA.
The consultant team will evaluate the effectiveness of previous mitigation actions and
identify areas where they can be improved to assist in the reduction of increased risk in
vulnerable areas. The information gathered during this assessment will be documented
to help shape the types of policies and projects developed by the City.
1.4 Development of Proposed Format for the City's Hazard Mitigation Plan
The format for the City of Round Rock's Hazard Mitigation Plan will be developed by
consultants of the City to be consistent with the requirement of the Federal Emergency
Management Agency (FEMA) set forth in 44 CFR Part 206 and with the requirements of
Annex P, Hazard Mitigation, issued by the State Division of Emergency Management.
FEMA' "How -To" Guides on State and Local Mitigation Planning will also be utilized in
developing the format. As required by federal regulation, the City of Round Rock will
review and approve the specific mitigation actions.
Task Two — Hazard Evaluation, Analysis and Reassessment of Risks
For the hazard evaluation, analysis and assessment of risks process, the consultant
team will compile and analyze information from a variety of national, state and local
sources. In addition, this team will conduct on-site visits and obtain any input provided
by the City of Round Rock and its governmental departments and integrate that input
into the overall hazard evaluation.
2.1 Background Research, Data Collection and Classification
This subtask involves gathering and compiling all the necessary data (spatial and non
spatial) that will be needed to conduct a thorough hazard and risk evaluation. This in-
formation will include but is not limited to:
• Base map data — includes administrative boundaries, transportation networks, wa-
ter areas and courses, hydrology, etc.
• Hazard specific data — includes information such as Digital Elevation Models, cli-
mate and weather data, geology, soils, and flood zones, etc.
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,Pccf 0\ r; i F City of Round Rock Hazard Mitigation Grant Program Application
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• Critical Facilities — those facilities that provide services to the community and
should be functional after a hazard event. Critical facilities include hospitals, police
stations, fire stations and schools.
• General Building Stock — includes residential, commercial, industrial, agricultural,
religious, government, and educational buildings.
• Lifelines and Infrastructure — these are separated into distinct classes (transporta-
tion systems and utility lifelines) to provide the ability to differentiate between vary-
ing lifeline system components with substantially different damage and loss cha-
racteristics.
• Social/Demographic Characteristics — used to estimate direct social losses (i.e.,
vulnerable populations, displaced households, potential casualties, etc). Social and
demographic information is derived from census data that describes the characte-
ristics of the population including age, gender, income, housing and ethnic origin.
These characteristics are important descriptors to define social vulnerability.
The consultant team will work closely with the Texas Water Development Board
(TWDB), its Texas Natural Resources Information System (TNRIS) and Texas Geo-
graphic Society to gather and compile this information. Where necessary, the informa-
tion will be compiled into a Geographic Information System (GIS), which will allow the
members of the planning team to gain a better understanding of each geographic area
and identify areas of concern.
2.2 Hazard Event Profile and Mapping
The consultants will determine the extent to which specific hazards may affect the
project area.
The development of hazard/damage profiles is an important step in a evaluating the fre-
quency and impact for risks for the City of Round Rock. The team will utilize skilled
personnel to conduct statistical analysis to relate frequency to intensity. This will allow
an analysis of variations of intensity within each type hazard event (50 -Year Flood, 100 -
Year Flood, etc.) as well as determine the probability (frequency) of future events occur-
ring. By developing hazard intensity -frequency relationships for each hazard, the City
will determine:
• The likelihood or probability of the natural hazard occurring, measured in terms of
frequency (i.e., annual probability) or return period (i.e., years);
• The intensity associated with the event, which refers to the damage generating
attributes of a hazard (water depth, wind speed, ground shaking, permanent
ground displacement, etc.).
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I- ROUND ROCK, TEXAS City of Round Rock Hazard Mitigation Grant Program Application
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Where applicable, the City will produce a series of natural hazard maps. These maps
will provide a spatial understanding (location and extent) of hazard intensity that is re-
lated to a specific return period.
2.3 Impact and Consequence Assessment
As the City of Round Rock has experienced considerable growth, not only in terms of
population, but also property, it is extremely important to assess the impact that hazards
may have for the City in 2009 and beyond. Therefore, the consultant team will conduct
a vulnerability analysis to determine the potential for detrimental impacts of hazards on
critical facilities, general building stock, lifelines and infrastructure, populations and eco-
nomic and financial assets. This analysis. will provide the City_ with a risk assessment
approach that is consistent with Disaster Mitigation Act of 2000 and State Division of
Emergency Management criteria. Specifically, the team will estimate damages in terms
of potential dollar losses to property and populations. Methodologies for the impact and
consequence assessment will be well documented to assure replication and data tabu-
lations and/or maps that illustrate the potential losses in the hazard impact areas will be
developed. These include, but are not limited to:
Critical Facilities
• Physical Building Damage
• Loss of Functionality
General Building Stock
• General building stock will be classified by the following occupancies: residen-
tial, commercial, industrial, agricultural, religious, government, and educational
buildings.
Lifelines and Infrastructure
o Lifelines and infrastructure will be classified into transportation lifelines and
utility lifelines. Impacts will be calculated for physical damage
and functionality of system.
Social/Demographic Characteristics
• Vulnerable Populations
2.4 Risk Assessment
The consultants for the City of Round Rock will utilize GIS and other infor-
mation technologies to aggregate data to be portrayed on both maps and
spreadsheets to demonstrate the risk assessment. The estimates will
show potential damages, injuries and costs within specific areas and
across the entire City.
SEVERITY OF IMPACT
FREQUENCY OF OCCURRENCE
April 10, 2009 Page 11 , ▪ 3,06
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r ' City of Round Rock Hazard Mitigation Grant Program Application
i zrti�sr va�5�o� -r:�.verin
Item 5
The risk assessment will provide estimates of the probability of various levels of dam-
age to provide local decision makers and members of the private sector, such as school
systems, with a more complete understanding of the full range of natural hazards that
they face and potential casualties, damages and economic losses from different hazard
events.
This comprehensive risk methodology provides the mechanism for participating com-
munity officials to target limited resources to those areas that have the highest vulnera-
bility to natural hazards.
The quantitative assessment provides a basis for the current risks to the City of Round
Rock. This information can facilitate sustainable risk management decisions to imple-
ment future planning and development projects. It also provides a basis to assess
changing vulnerability due to growth and development patterns.
Task Three —Evaluation of Hazard Mitigation Strategies
3.1 Identify and assess the impacts of previously implemented mitigation meas-
ures and of current mitigation -related policies, plans, practices and programs, if
applicable
As required by the State Division of Emergency Management, existing policies, plans,
practices and programs will be collected from the City and analyzed. These include:
any Hazard Mitigation Grant Projects; Public Assistance program projects; U.S. Army
Corps of Engineers studies, plans and projects; plans, studies and projects funded by
the Texas Water Development Board; actions and projects funded from Project Impact;
the Pre -Disaster Mitigation program; and annual Property Protection — Mitigation Pro-
gram; current master drainage and storm water management plans; current compre-
hensive and capital improvement plans; current building and fire codes; findings and re-
sults of the Building Code Effectiveness Grading Report; current floodplain manage-
ment ordinances and court orders; Community Assistance Visit reports; flood insurance
studies and reports; and identification of the type and date of current floodplain maps
and repetitive loss properties.
The consultants will review and evaluate existing mitigation actions as well as policies,
plans, practices and programs based upon the documentation provided above. For
each hazard identified in hazard identification and risk assessment, the consultants will
determine if local programs have identified that risk and will assess strengths, weak-
nesses, innovations and gaps in risks being addressed.
April 10, 2009 Page 17 of 21
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I (),C <;;<Yo•,-koSPFtCity of Round Rock Hazard Mitigation Grant Program Application
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3.2 Identify a range of specific mitigation alternatives
Based on the background research, the risk assessment described in previous steps,
and input received, the consultants and the City of Round Rock will focus on specific,
prioritized mitigation actions that will reduce the impact of current hazards. The consul-
tants will work with the City to identify mitigation goals and objectives and specific miti-
gation strategies that will reduce the impact of future hazard events based on the ha-
zard analysis and lessons learned from previous mitigation actions. The mitigation
strategy will include a discussion of the status of pre -and post -disaster hazard man-
agement policies, programs and capabilities to mitigate the hazards in the areas. Strat-
egies will be consistent with parameters identified in the capability assessment.
Municipal officials will determine the feasibility for implementation of each policy or
project after an examination of the proposed actions. Project feasibility will be based on
a combination of existing FEMA Benefit -Costs information as well as a benefit -cost
analysis of previous mitigation actions.
After completion of mitigation strategies, the City of Round Rock will prioritize the miti-
gation actions, as required by the State and FEMA. The mitigation actions will be priori-
tized based upon:
• Potential impact in reducing overall risk to live and property from all hazards;
• Ease of implementation;
• Community and political support; and
• Potential funding sources.
Based on these factors, the mitigation actions will be characterized as very high, high,
medium, or low priority in the plan.
Task Four — Public Outreach
Public involvement is a critical component of hazard mitigation planning. Therefore,
public input will be sought by the City of Round Rock, through a variety of mechanisms.
Public meetings will be conducted to gather input from the general public and elected
officials to develop mitigation strategies. These meetings will be conducted close to the
completion of the risk evaluation process to ensure that the input and insights of mem-
bers of the general public are available to the consultant team.
The consultant team will have extensive experience working with elected officials and
the general public to build consensus for mitigation projects and actions. The meetings
will be geared to attract a large cross-section of individuals from both the private and
public sector of Round Rock, including school systems. A series of strategic planning
materials will be developed for the meetings. The materials will be written with the gen-
eral public in mind to communicate clearly what this planning is designed to do and to
present: (1) the results of the risk reassessment and vulnerability analysis; (2) a list of
April 10, 2009 Page 18 of 21
r ROUND ROCK, TEXAS
<P(Ar TA,sioN PRO,r'HII T City of Round Rock Hazard Mitigation Grant Program Application
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possible hazard mitigation actions; and (3) a methodology for defining action require-
ments for project implementation.
The City of Round Rock will provide an announcement for the public meetings in promi-
nent areas for the public, as well as solicit involvement from local school systems and
other private organizations. Members of the consultant team will also be available for
media interviews. Announcements will also be posted well in advance on the project
website and the City of Round Rock's website.
4.1 Outreach with strategic partners
Throughout the project, outreach will also be conducted on an on-going basis with local
elected officials, the media, members of the private sector, such as school systems and
strategic partners throughout the project area. In conducting outreach, the City will build
on previous successes in engaging the public, the media and key stakeholders. Period-
ic updates will be provided to the media and key stakeholders about the planning
process and how they can participate. This will help ensure that the Federal and State
public participation requirements are fully met. City team members will also be availa-
ble to participate in meetings of key stakeholders to engage them in the process and
provide information for the local jurisdictions, stakeholders and the public to post on its
website.
4.2 Development of a Hazard Survey and Analysis of Results
A Hazard Survey will be developed and posted on the City of Round Rock Office of
Emergency Management website. The survey form will seek information from the pub-
lic about hazards that have impacted them in the past years and those that they feel will
have the greatest impact in the future. Survey results will be compiled by the City and
will also appear as a part of the Hazard Mitigation Plan.
Task Five — Develop and Submit Draft City of Round Rock Hazard Mi-
tigation Plan
Based on its planning efforts, the City of Round Rock will develop a draft hazard mitiga-
tion plan, which at a minimum, will comply with all State and Federal requirements and
include:
• Documentation of community planning processes, policies, capabilities and in-
volvement of the public;
• A section on Hazard Identification and Risk Assessment (including how each
jurisdiction's risks vary from the risks faced by the entire planning area);
• Mitigation vision, goals and objectives;
April 10, 2009 Page 19 of 21
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F.fo5m,n City of Round Rock Hazard Mitigation Grant Program Application
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• Mitigations actions and strategies specific to the City (including prioritized list of
actions and implementation plans, to include costs, benefits, responsible or-
ganization, implementation schedule, priority, and potential funding sources);
and
• Documentation that the City of Round Rock has formally adopted the plan.
The initial draft Hazard Mitigation Plan will be provided to the State Division of Emer-
gency Management. As required by the State Division of Emergency Management, the
City of Round Rock will fill out the completed FEMA Crosswalk and provide it along with
the draft plan. After the State Division of Emergency Management conducts its initial
evaluation of the draft Plan, it will be forwarded to FEMA Region VI in Denton, Texas,
for review and approval of the draft.
In accordance with both Federal regulations and State guidelines, immediately upon
approval of the draft plan by the State and FEMA, the Plan will be provided to City of
Round Rock for adoption and approval.
The consultant team will provide support, as requested, for the adoption of the City's
Hazard Mitigation Plan and can assist in identifying funding sources for hazard mitiga-
tion programs and projects to implement the Plan.
Task Six — Submit Final Hazard Mitigation Plan
The final Hazard Mitigation Plan will be developed, taking into consideration any com-
ments from the State and local officials. Upon approval by the City Council, the final
plan will be provided to the State Department of Emergency Management for submis-
sion to FEMA.
April 10, 2009 Page 20 of 21
ROUND ROCK, TEXAS
of
A,11 Fi1(h(16 City of Round Rock Hazard Mitigation Grant Program Application
Item 5
FEMA Requirements Addressed
The proposed planning project will meet or exceed the Interim Final Rule for Local Miti-
gation Plans found in 44 CFR Part 201.6. The hazards assessed by the local plan, at
minimum, will be coordinated with the current version of the State Hazard Mitigation
Plan. The plan will be submitted to FEMA no later than 6 months prior to the end of the
original performance period. The plan will be submitted to the State and FEMA for re-
view and approval through the State Hazard Mitigation Officer. The local plan develop-
er will use the FEMA "Mitigation Planning How -To" (Pub 386 series) and the "Multi -
Hazard Mitigation Planning Guidance Under the Disaster Mitigation Act of 2000") as
guidance for developing the plan. The local plan developer will review and use the Lo-
cal Mitigation Plan Crosswalk found in Part 4 of the Blue Book as a reference during the
drafting of the plan to ensure that the plan is completed correctly. A completed and ac-
curate crosswalk will be submitted to the State and FEMA when a review is requested.
April 10, 2009 Page 21 of 21
ROUND ROCK, TEXAS
PURPOSE PASSION. PROSPERITY. City of Round Rock Hazard Mitigation Grant Program Application
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Project Cost Breakdown
Project Cost for the City of Round Rock
Description
Amount
Consultant Fee
$87,750
Supplies
$3,250
Printing
$1,000
Meetings
$3,000
Personnel
$35,000
Grand Total
$130,000
April 10, 2009 Page 1 of 4
ROUND ROCK, TEXAS
PURPOSE PASSION. PROSPERITY. City of Round Rock Hazard Mitigation Grant Program Application
Item 6
Budget Details
Consultant Fee
As primary contractor for the Hazard Mitigation Plan for the City of Round Rock, the
consultant will be responsible for: setting up an open planning process; evaluating the
range of hazards and assessing risks that have occurred with the most frequency in the
past years; assisting the City of Round Rock in examining previous mitigation actions;
developing a specific list of mitigation actions; prioritizing mitigation actions unique to
the City of Round Rock; and conducting outreach to the public.
In order to establish an open planning process the consultant will: organize
participation in the planning process; conduct kickoff workshops and site visits; assess
capabilities; and develop a format for the plan. Next the consultant will evaluate and
assess risks, which includes: conducting background research and classifying data;
profiling and mapping hazards; assessing the impact and consequences of hazards; and
evaluating the risk assessment.
After helping the City to examine previous mitigation actions and develop and
prioritize unique actions, the consultant will be responsible for: drafting and editing the
plan; submitting the plan to the State Hazard Mitigation Plan Officer; revising the plan
based on any comments from the State; and completing the FEMA Region VI Crosswalk
for the City's Hazard Mitigation Plan.
In total, a consultant would expect to expend in excess of 500 hours on this project, and
will use the FEMA "Mitigation Planning How -To" (Pub 386 series) and the "Multi -
Hazard Mitigation Planning Guidance Under the Disaster Mitigation Act of 2000" (Blue
Book) as guidance for developing the plan.
Printing & Supplies
In order to conduct outreach to the public, multiple materials will be printed, such as
project background papers for meetings as well as public participation surveys.
Although capability surveys and public surveys will be posted on the City of Round
Rock's website, it is expected that at meetings the consultant and City will have printed
materials available for officials and community members to take with them and
complete.
April 10, 2009 Page 2 of 4
ROUND ROCK, TEXAS
P, IO.p City of Round Rock Hazard Mitigation Grant Program Application
Item 6
Further, it will be necessary to print draft and final copies of the updated plan, which
will be a highly technical document, printed in color. The $1,000 amount is estimated
to cover the cost of printing the draft and final versions of the plan, as well as handout
materials, which cost around $75 to $100 each time that they are printed or copied,
depending on the number of participants.
For supplies, the $3,25 amount includes the typical supplies for planning, such as paper,
ink, pens, and disks for storage, but also includes the cost of a laptop computer for the
City to use during the two-year planning process, including at all meetings.
Meetings
Throughout the Hazard Mitigation Update process, it is estimated that at least 12
meetings will be held with the City of Round Rock, community officials, stakeholder
groups and the public. The estimated amount of $3,000 will be used to establish
meeting times, secure locations, draft notices, and advertise meetings in city offices,
community buildings and local newspapers.
In the beginning of the process, kickoff meetings will be held in order to inform City
officials of the hazard mitigation update process and to distribute capability surveys in
order to collect information for the capability and risk assessments. Next stakeholder
and public meetings will be held in order to document public participation in the
planning process and solicit input. After the kickoff, stakeholder and public meetings, a
series of risk assessment meetings will be carried out in order to conduct an up-to-date
vulnerability analysis to determine the potential for detrimental impacts of hazards on
critical facilities, general building stock, lifelines and infrastructure, populations and
economic and financial assets. Finally several mitigation workshops will be held for
city officials (with the guidance of the consultant) to review and revise previous
mitigation actions as well as develop new actions.
Personnel
The City of Round Rock personnel included in the hazard mitigation planning effort
will be responsible collectively for: assisting the consultant in meetings; collecting data
from community officials; providing information on critical facilities and other hazard
specific and map data; locating and providing all current plans for the City; and
facilitating the mitigation planning process by working with Federal and State officials
as well as local officials and other stakeholders.
April 10, 2009 Page 3 of 4
ROUND ROCK, TEXAS
PURPOSE PASSION. PROSPERITY City of Round Rock Hazard Mitigation Grant Program Application
Item 6
In addition, the City of Round Rock will be responsible for managing the grant,
including maintaining grant files and filing required reports and other tasks as
required.
Personnel responsible for the roles described above will include, but not be limited to:
Office of Emergency Management: Thomas Bradford, EMC
Richard Johnson, Assistant EMC
Hassan Farhat, Risk Manager
Planning: Jim Stendebach, Director
Public Works: Tom Word, Chief of Public Works Operations
Todd Keltgen, Public Works Operations Manager
David Walther, Street Superintendant
David Bartels, Planning & Programs Administrator
Jacquelyn Smith, Capital Improvement Program Manager
Engineering & Development Srvs: Danny Halden, Director, Floodplain Administrator
Paul Morales, Engineer
Utilities: Michael Thane, Director
Tracy Herring, Environmental Program
Parks & Recreation: Rick Atkins, Director
Communications: Will Hampton, Director
Fire Department: Larry Hodge, Chief
Howard Cruse, Assistant Chief
Police Department: Bryan Williams, Chief
Tim Ryle, Assistant Chief
Rick White, Administrative Manager
Finance: Cheryl Delaney, Director
Elaine Wilson, Finance Programs Manager
GIS: Ramsey Saad, Analyst
Legal: Steven Sheets
April 10, 2009 Page 4 of 4
ROUND ROCK, TEXAS
PURPOSEIO.p RM City of Round Rock Hazard Mitigation Grant Program Application
Item 7
Quarterly Work Schedule
April 10, 2009
Page 1 of 2
r—puROUZArtoCt4K
, TEXAS
. PROSPERf1Y City of Round Rock Hazard Mitigation Grant Program Application
Item 7
April 10, 2009
Page 2of2
PROJECT OFFICER DESIGNATION
For
HAZARD MITIGATION GRANT
4/10/09
Date
Subgrantee: City of Round Rock, Texas
Project located in
Local Government or eligible Agency/Organization
Williamson County
Mitigation Grant type and Project Number:
Hazard Mitigation Grant Program (HMGP) Project Number:
Pre -Disaster Mitigation Program (PDM) Project Number:
I designate my Project Officer for this grant as follows:
Primary Project Officer
Secondary Project Officer
Name Thomas Bradford
Name Richard Johnson
Organization City of Round Rock
Organization City of Round Rock
Official Position EMC
Official Position Assistant EMC
Mailing Address 2701 N. Mays
Mailing Address 2701 N. Mays
City, State, Zip Round Rock, TX 78665
City, State, Zip Round Rock, TX 78665
Daytime Phone 512-218-5500
Daytime Phone 512-218-5500
Fax Number 512-218-3267
Fax Number 512-218-3267
Email bbradford@round-rock.tx.us
Email richardj@round-rock.tx.us
The above Primary and Secondary Project Officers are hereby authorized to execute and file
application for this mitigation project on behalf of this organization for the purpose of obtaining
certain state and federal financial assistance under the Robert T. Stafford Disaster Relief &
Emergency Assistance Act, (Public Law 93-288 as amended) or otherwise available. Designated
Project Officers are authorized by the below Certifying Official to represent and act for this
organization in all dealings with the State of Texas for all matters pertaining to this grant, and
will serve as the single point of contact with the designated State Project Officer.
Signature of Mayor, Judge, or Executive Director
Printed Name of above Authorized Official
Date
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
April 9, 2009
RE: Financial Certification Letter
This is to certify that the City of Round Rock is capable and willing to contribute 25%
or more of the project's total cost through in-kind project support.
Authorized Representative: Alan McGraw
Mayor, City of Round Rock
Signature:
Date:
Mayor
Alan McGraw
Mayor Pro -tem
Joe Clifford
Councilmembers
Rufus Honeycutt
George White
Carlos T. Salinas
Scott Rhode
Kris Whitfield
City Manager
James R. Nuse, P.E.
City Attorney
Stephan L. Sheets
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street • Round Rock, Texas 78664
Phone 512.218.5401 • Fax 512.218.7097 • www.roundrocktexas.gov
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Mayor
Alan McGraw
Mayor Pro -tem
Joe Clifford
Councilmembers
Rufus Honeycutt
George White
Carlos T. Salinas
Scott Rhode
Kris Whitfield
City Manager
James R. Nuse, P.E.
City Attorney
Stephan L. Sheets
April 9, 2009
RE: Environmental Justice Statement
As a means to comply with E0 128989 requirements, all HMGP applications must
include an Environmental Justice Certification signed by the authorized agent or
Chief elected/executive official, which states the following:
1. There are no concentrations of low income or minority populations that will
be negatively impacted by this project.
2. The project will not result in a disproportionately high or adverse effect on
low income or minority populations.
3. As there are no low income or minority populations that will be negatively
impacted by this project, there will be no actions required to be taken to
ensure achievement of environmental justice for low income and minority
populations.
Authorized Representative: Alan McGraw
Mayor, City of Round Rock
Signature:
Date:
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street • Round Rock, Texas 78664
Phone 512.218.5401 • Fax 512.218.7097 • www.roundrocktexas.gov
DATE: April 1, 2009
SUBJECT: City Council Meeting — April 9, 2009
ITEM: 11D3. Consider a resolution authorizing the Mayor to approve a grant application to
develop a Hazard Mitigation Action Plan (HMAP).
Department: Police
Staff Person: Bryan Williams, Chief of Police
Tim Ryle, Assistant Chief of Police
Brad Bradford, Emergency Management Coordinator
Justification:
The City does not currently have a federally approved Hazard Mitigation Action Plan (HMAP) through
the Federal Emergency Management Agency (FEMA). With this grant, we will be able to contract with an
experienced consultant to develop an approved plan specifically for the City of Round Rock. Once there
is an approved HMAP in place, the city becomes eligible to apply for additional grant funds. These funds
are available through FEMA whenever a state of emergency is declared.
Funding:
Cost: $30,000.00 ("IN-KIND" match)
Source of funds: N/A
Outside Resources: N/A
Background Information:
The Hazard Mitigation Grant Program (HMGP) provides grants to States and local governments to
implement long-term hazard mitigation measures after a major disaster declaration. The purpose of the
HMGP is to reduce the loss of life and property due to natural disasters and to enable mitigation
measures to be implemented during the immediate recovery from a disaster. The HMGP is authorized
under Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. This grant is
available secondary to Presidential disaster declaration DR -1791 as a result of Hurricane Ike.
Public Comment: N/A