CM-2017-1507 - 10/20/2017ARTICLE 2 THE WORK OF THIS CONTRACT
Contractor shall fully execute the Work described in the Contract Documents, except to the extent specifically
indicated in the Contract Documents to be the responsibility of others.
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City of Round Rock, Texas Contract Forms
Standard Form of Agreement: Section 00500
City of Round Rock, Texas
Standard Form of Agreement between
Owner and Contractor
Z4) dday o�f in the year 2017 .
AGREEMENT made as of
"Owner" "City")
the BETWEEN the Owner. City of Round Rock, Texas (hereafter or
221 East Main Street
Round Rock, Texas 78664
and the Contractor Ritter-Botkin Prime Construction Company, Inc. ("Contractor")
20907 Martin Ln
Pflugerville, Texas 78660
The Project is described as: Central Fire Station Restroom Addition
203 Commerce Boulevard
Round Rock, Texas 78664
The Architect is: Architecture Plus
1907 North Lamar Boulevard Suite 260
Austin Texas 78705
For and in consideration of the mutual terms, conditions and covenants of this Agreement and all
accompanying documents between Owner and Contractor, the receipt and sufficiency of which are hereby
acknowledged, Owner and Contractor agree as follows:
ARTICLE I THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and
other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents
listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are
as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire
and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements,
.
either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 7.
ARTICLE 2 THE WORK OF THIS CONTRACT
Contractor shall fully execute the Work described in the Contract Documents, except to the extent specifically
indicated in the Contract Documents to be the responsibility of others.
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ARTICLE 3 DATE OF COMMENCEMENT; DATE OF SUBSTANTIAL COMPLETION; DATE OF
FINAL COMPLETION
3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated
below or provision is made for the date to be fixed in a Notice to Proceed issued by Owner.
3.2 The Contract Time shall be measured from the date delineated in the Notice to Proceed.
3.3 Contractor shall commence Work within Ten { 10 ) calendar days
from the date delineated in the Notice to Proceed.
3.4 Contractor shall achieve Substantial Completion of the items of Work listed on Attachment A to this
Agreement no later than Thirty -Five ( 35 ) calendar days from issuance by Owner of Notice to
Proceed, and Contractor shall achieve Substantial Completion of the entire Work no later than
Thirty -Five ( 35 ) calendar days from issuance by Owner of Notice to Proceed, subject to
adjustments of this Contract Time as provided in the Contract Documents.
3.5 If Contractor fails to achieve Substantial Completion of the Work (or any portion thereof) on or before the
date(s) specified for Substantial Completion in the Agreement, Contractor shall pay to Owner, as liquidated damages,
the sum of One Hundred Dollars and No/100
Dollars ($ I00.00 ) for each calendar day that Substantial Completion is delayed after the date(s)
specified for Substantial Completion. It is hereby agreed that the liquidated damages to which Owner is entitled
hereunder are a reasonable forecast of just compensation for the harm that would be caused by Contractor's failure to
achieve Substantial Completion of the Work (or any portion thereof) on or before the date(s) specified for Substantial
Completion in the Agreement. It is agreed that the harm that would be caused by such failure, which includes loss of
expected use of the Project areas, provision of alternative storage facilities and rescheduling of moving and occupancy
dates, is one that is incapable or very difficult of accurate estimation. It is hereby agreed that if Substantial Completion
of the Work (or any portion thereof) is not achieved on or before thirty (30) days after the date(s) specified for
Substantial Completion in the Agreement, the Owner shall have the option to either collect liquidated damages as set
forth herein or to thereafter rely on its remedies under the Contract Documents and at law and in equity, including
without limitation, the recovery of actual damages. The date(s) specified for Substantial Completion of the Work (or
any portion thereof) in the Agreement shall be subject to adjustment as provided in the Contract Documents.
3.6 Contractor shall achieve Final Completion of the entire Work no later than Fourty-Five
( 45 ) calendar days from issuance by Owner of Notice to Proceed.
ARTICLE 4 CONTRACT SUM
4.1 Owner shall pay Contractor the Contract Sum in current funds for Contractor's performance of the Contract.
The Contract Sum shall be Thirty Three Thousand Six Hundrded Ninety Three Dollars and No Cents.
($ 33 693.00 ), subject to additions and deductions as provided in the Contract Documents.
4.2 Does the Contract Sum include alternates which are described in the Bid Form?
No X .Yes . If yes, please provide details below.
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ARTICLE 5 PAYMENTS
5.1 PROGRESS PAYMENTS
5.1.1 Based upon Applications for Payment submitted to Architect and Owner by Contractor, and Certificates
for Payment issued by Architect and not disputed by Owner and/or Owner's lender, Owner shall make progress
payments on account of the Contract Sum to Contractor as provided below, in Article 14 of the City of Round
Rock General Conditions, and elsewhere in the Contract Documents.
5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of
the month.
5.1.3 Provided that an Application for Payment is received by Architect and Owner, and Architect issues
a Certificate of Payment not later than the tenth (10th) day of a month, Owner shall make payment to Contractor
not later than the tenth (10th) day of the next month. If an Application for Payment is received by Architect and
Owner after the application date fixed above, payment shall be made by Owner not later than one month after the
Architect issues a Certificate for Payment.
5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by Contractor
in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the
various portions of the Work. The schedule of values shall be prepared in such form and supported by such data
to substantiate its accuracy as Architect and Owner may require. This schedule, unless objected to by Architect or
Owner, shall be used as a basis for reviewing Contractor's Applications for Payment.
5.15 Applications for Payment shall warrant the percentage of completion of each portion of the Work as of the
end of the period covered by the Application for Payment.
5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be
computed as provided in Article 14 of the City of Round Rock General Conditions.
5.1.7 Except with Owner's prior written approval, Contractor shall not make advance payments to suppliers for
materials or equipment which have not been delivered and stored at the site.
5.2 FINAL PAYMENT
5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by Owner to
Contractor when:
.1 Contractor has fully performed the Contract except for Contractor's responsibility to correct Work,
and to satisfy other requirements, if any, which extend beyond final payment; and
.2 a final Certificate for Payment has been issued by Architect.
5.2.2 Owner's final payment to Contractor shall be made no later than thirty (30) days after the issuance
of Architect's final Certificate for Payment. In no event shall final payment be required to be made prior to thirty
(30) days after all Work on the Contract has been fully performed. Defects in the Work discovered prior to final
payment shall be treated as non -conforming Work and shall be corrected by Contractor prior to final payment, and
shall not be treated as warranty items.
ARTICLE 6 TERMINATION OR SUSPENSION
6.1 The Contract may be terminated by Owner or Contractor as provided in Article 15 of the City of Round Rock
General Conditions.
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8.2 Owner's representative is: Matthew Smith
Building Construction Superintendent
_Building Construction Division
General Services
8.3 Contractor's representative is: Brian Ritter
President
Prime Construction Company, Inc.
0 8A Neither Owner's nor Contractor's representative shall be changed without ten ( 10) days' written notice to the
other party.
8.5 Waiver of any breach of this Agreement shall not constitute waiver of any subsequent breach.
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6.2 The Work may be suspended by Owner as provided in Article 15 of the City of Round Rock General
Conditions.
ARTICLE 7 ENUMERATION OF CONTRACT DOCUMENTS
7.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated
as follows:
7.1.1 The Agreement is this executed version of the City of Round Rock, Texas Standard Form of Agreement
between Owner and Contractor, as modified.
7.1.2 The General "City
Conditions are the of Round Rock Contract Fomes 00700," General Conditions, as
modified.
7.13 The Supplementary, Special, and other Conditions of the Contract are those contained in the Project Manual
dated September 29 2017
71.4 The Specifications are those contained in the Project Manual dated. September 29, 2017 ._
7.1.5 The Drawings, if any, are those contained in the Project Manual dated September 29, 2017
7.1.6 The Insurance & Construction Bond Forms of the Contract are those contained in the Project Manual dated
September 29, 2017
7.1.7 The Notice to Bidders, Instructions to Bidders, Bid Form, and Addenda, if any, are those contained in the
Project Manual dated September 29, 2017
7.1.8 If this Agreement covers construction involving federal funds, thereby requiring inclusion of mandated
contract clauses, such federally required clauses are those contained in the "City of Round Rock Contract Forms
03000," Federally Required Contract CIauses, as modified.
7.1.9 Other documents, if any, forming part of the Contract Documents are as follows:
Plan Set Restroom Addition Fire Station No. I
ARTICLE 8 MISCELLANEOUS PROVISIONS
8.1 Where reference is made in this Agreement to a provision of any document, the reference refers to that
provision as amended or supplemented by other provisions of the Contract Documents.
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8.2 Owner's representative is: Matthew Smith
Building Construction Superintendent
_Building Construction Division
General Services
8.3 Contractor's representative is: Brian Ritter
President
Prime Construction Company, Inc.
0 8A Neither Owner's nor Contractor's representative shall be changed without ten ( 10) days' written notice to the
other party.
8.5 Waiver of any breach of this Agreement shall not constitute waiver of any subsequent breach.
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8.6 Owner agrees to pay Contractor from available funds for satisfactory performance of this Agreement in
accordance with the bid or proposal submitted therefor, subject to proper additions and deductions, all as provided in
the General Conditions, Supplemental Conditions, and Special Conditions of this Agreement, and Owner agrees to
make payments on account thereof as provided therein. Lack of funds shall render this Agreement null and void to
the extent funds are not available. This Agreement is a commitment of City of Round Rock's current revenues only.
8.7 Although this Agreement is drawn by Owner, both parties hereto expressly agree and assert that, in the event
of any dispute over its meaning or application, this Agreement shall be interpreted reasonably and fairly, and neither
more strongly for nor against either party.
8.8 This Agreement shall be enforceable in Round Rock, Texas, and if legal action is necessary by either party
with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for same shall lie in
Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and
court decisions of the State of Texas.
8.9 Both parties hereby expressly agree that no claims or disputes between the parties arising out of or relating
to this Agreement or a breach thereof shall be decided by an arbitration proceeding, including without limitation, any
proceeding under the Federal Arbitration Act (9 USC Section I-14) or any applicable state arbitration statute.
8.10 The parties, by execution of this Agreement, bind themselves, their heirs, successors, assigns, and legal
representatives for the full and faithful performance of the terms and provisions hereof.
This Agreement is entered into as of the day and year first written above and is executed in at least three (3)
original copies, of which one is to be delivered to Contractor, one to Architect for use in the administration of the
Contract, and the remainder to Owner.
CIT�OF O ROCK, S
Printed Name:
Title 21-- A,
Date Signed: �� 2-0-1
ATTEST:
&W, r 0�va
City Clerk
FOR APPR VEDJAO FORM:
4
City Atto ey
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PRIME CONMUCTION COMPANY
Printed Name: r
Title: /j+Csi
Date Signed:
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JROUND ROCK
rim Agenda Item Summary
Agenda Number:
Title: Consider executing an agreement with Ritter-Botkin Prime Construction
Company, Inc. for construction services related to the Central l=ire Station
Restroom Addition Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/2012017
Dept Director: Chad McDowell, General Services Director
Cost: $33,693.00
Indexes: 2017 General Obligation Bonds
Attachments: LAF - Prime Construction - Central Fire Station Bathroom
(00388018xA08F8), Agreement, Bid Tab
Department: General Services Department
Text of Legislative File CM -2017-1507
Consider executing an agreement with Ritter-Botkin Prime Construction Company, Inc. for
construction services related to the Central Fire Station Restroom Addition Project.
The City received three (3) bids for the bathroom addition at the Central Fire Station. The
City desires to enter into an agreement with Ritter-Botkin Prime Construction Company
Inc. for these services.
Cost: $33,693.00
Source of Funds: 2017 General Obligation Bonds
City of Round Rock Page 1 Pdnted an 10/19/2017