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R-09-05-14-9A1 - 5/14/2009RESOLUTION NO. R -09-05-14-9A1 WHEREAS, the City of Round Rock desires to retain professional appraisal services regarding the acquisition of right-of-way for the Chisholm Trail (CR 173) Project, and WHEREAS, Paul Hornsby & Company has submitted an engagement letter to provide said services, and WHEREAS, the City Council desires to enter into said engagement letter with Paul Hornsby & Company, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an engagement letter with Paul Hornsby & Company for appraisal services regarding the acquisition of right-of-way for the Chisholm Trail (CR 173) Project, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 14th day of May, 2009. ATTEST: SARA L. ITE, City Secretary 0:\wdnx\SCC1nts\P112\0905\MUNICIPAL\R945I4A1.000 ALAN MCGRAW, Mayor City of Round Rock, Texas PAUL HORNSBY & COMPANY REAL PROPERTY APPRAISERS AND CONSULTANTS April 24, 2009 City of Round Rock c/o Steve Sheets Sheets & Crossfield, P.C. 309 E. Main Street Round Rock, Texas 78664-5246 Re: Proposal for appraisal services relating to the Chisholm Trail (CR 173) ROW project, Williamson County, Texas. Dear Mr. Sheets: As requested, I am pleased to provide this proposal for appraisal services relating to the property captioned above. Terms of the assignment are summarized below: Real Estate to be Appraised: Twenty (20) parcels of land along Chisholm Trail, Williamson County, Texas. Please see attached Exhibit A for property details. Purpose of the Appraisal: To estimate just compensation for the proposed acquisitions. Use of the Report: To assist the client in establishing a basis for acquisition of the properties. Appraisal & Reporting The appraisals will be developed and the Standards: reports will be prepared in conformity with and subject to the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation and the Code of Professional Ethics and the Standards of Professional Appraisal Practice of the Appraisal Institute. The results of our analysis will be set forth in summary reports as defined by Standards Rule 2- 2(b) of USPAP. 2100 Kramer Lane • Suite 550 • Austin, Texas 78758 • 512-477-6311 • Fax 512-477-1793 EXHIBIT OKI Fee: See Exhibit A. The fee is payable in increments upon delivery of' each report. It is predicated on the assumption that only land components are to be appraised. Should improvements be impacted, the fee will be increased to a mutually acceptable amount. Time subsequent to the initial assignment, including, without limitation, updates, meetings, depositions, mediation, arbitration, trial and preparation for testimony, will be paid monthly, as incurred, at the following hourly rates: Paul Hornsby: $325/hour Staff Appraisers: $150-$195/hour Completion: Estimated at May 30, 2009. If these terms are acceptable, please indicate by executing this agreement and returning one copy to me. I look forward to working with you on this assignment. Respectfully submitted, PAUL HORNSBY & COMPANY ul Hornsby, MAI, SRA, dRE Accepted: City of Round Rock Date: By: Alan McGraw EXHIBIT Parcel Tax ID Whole Property Size (acres) Fee Taking (SF) Easement Taking (SF) Description Land Use Subject Comments Fee 1 R391705 4.480 Commercial Land Component Driveway in taking, possible parking Impact ad $4,500 Part 1 184 Fee Land Component Pan 2 174 Fee Land Component 1E 2,547 Slope Esmt Land Component 2 R05550 1.600 2.387 Fee Residential Land Component Could have proximity issues with residence $4,500 2E 2,380 PUE Land Component 3 R471495 0.412 942 Fee Commercial Land Component Taking is Gose to building, possible driveway In taking issues. 53,900 4 R071240 0.412 1.367 Fee commercial Land Component Driveway in taking, possible proximity Issues 53,900 5 R071241 0.413 1,192 Fee commercial Land Component driveway in taking 53,900 6 R071242 0.412 1.154 Fee commercial Land Component driveway in taking 53.900 7E R070726 0.000 1,201 PUE Residential Land Component possible proximity issues 86 8070713 0.000 1,217 PUE Residential Land Component possible proximity issues 53.900 53.900 9 R071261 0.564 1,467 Fee commer Tal Land Component 53.900 10 R071260 0.565 1,398 Fee commercial Land Component possible proximity issues 11 R071259 0.668 1,566 Fee commercial Land Component possible proximity Issues 53,900 12 R071258 0.458 1,023 Fee commercial Land Component $3,900 12E 840 Drainage Esmt Land Component 54.500 13E R070712 6.556 1,486 Slope Esmt commercial Land Component 14E R374361 4.161 1.014 Slope Esmt commercial Land Component partingssscapiues n taking, possible 53.900 15 8071255 0.420 1.271 Fee vacant land 53,900 53.900 16 i6E R0552088 8055209 6.675 3.454 Fee SFR Land Component 54,500 1,503 Construction Esmt Land Component 17 17E R087114 7.120 3,468 Fee vacant land Land Component 6,916 PUE 54,500 18E R374360landscaping 4.050 3,690 Access Esmt commercial Land Component in taking, possible parking issues 19 R055183 54.756 vacant land Numerous economic units 53,900 19 R055139 83.167 Land 19 R055184 4.825 Component Land likes non-contiguous S parcels 18 EAST R325976 6.750 vacant land Component 19 Part 1336 19 Part Fee Land Component $8,400 2 19 Part 3 302 Fee Land Component 19 Part 4 18,295 Fee Land Component 19E Part 1 22,989 Fee Land Component 895 Access Esmt Land Component 196 Part 2 4,644 Subsurface Drainage Esmt Land Component 19E Part 19E Part4 1,803 Subsurface Drainage Esmt Land ComponentComponent 19E Part 5 1.262 Slope Esmt Land 21,264 Drainage Esmt Land Component 19E Part 3.218 Channel Drainage// Esmt Land Component 19E Part 9 WEST Drainage/ 3.914 Channel Esmt Land Component 19E Part fi PUE 30,047 Esmt and Slope Land Component 54,500 19E Pert 7 20 R055144 Construction 9.315 Esmt Land Component Total 6.990 6.796 Fee vacant land 53.900 590,000 DATE: May 7, 2009 SUBJECT: City Council Meeting — May 14, 2009 ITEM: *9A1. Consider a resolution authorizing the Mayor to execute an engagement letter with Paul Hornsby and Company for appraisal services relating to the Chisholm Trail widening project. Department: Staff Person: Justification: Legal Steve Sheets, City Attorney In order to begin the process of acquiring the needed right-of-way for the Chisholm Trail Project, the property must be appraised. The City has retained Paul Hornsby and Company in the past for appraisal services, and they have provided timely and professional services. Funding: Cost: $90,000 Source of funds: 2004 G.O. Bonds Outside Resources: N/A Background Information: N/A Public Comment: N/A EXECUTED DOCUMENT FOLLOWS PAUL HORNSBY & COMPANY REAL PROPERTY APPRAISERS AND CONSULTANTS April 24, 2009 City of Round Rock c/o Steve Sheets Sheets & Crossfield, P.C. 309 E. Main Street Round Rock, Texas 78664-5246 Re: Proposal for appraisal services relating to the Chisholm Trail (CR 173) ROW project, Williamson County, Texas. Dear Mr. Sheets: As requested, I am pleased to provide this proposal for appraisal services relating to the property captioned above. Terms of the assignment are summarized below: Real Estate to be Appraised: Twenty (20) parcels of land along Chisholm Trail, Williamson County, Texas. Please see attached Exhibit A for property details. Purpose of the Appraisal: To estimate just compensation for the proposed acquisitions. Use of the Report: To assist the client in establishing a basis for acquisition of the properties. Appraisal & Reporting The appraisals will be developed and the Standards: reports will be prepared in conformity with and subject to the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation and the Code of Professional Ethics and the Standards of Professional Appraisal Practice of the Appraisal Institute. The results of our analysis will be set forth in summary reports as defined by Standards Rule 2- 2(b) of USPAP. 2100 Kramer Lane • Suite 550 • Austin, Texas 78758 • 512-477-6311 • Fax 512-477-1793 Fee: See Exhibit A. The fee is payable in increments upon delivery of each report. It is predicated on the assumption that only land components are to be appraised. Should improvements be impacted, the fee will be increased to a mutually acceptable amount. Time subsequent to the initial assignment, including, without limitation, updates, meetings, depositions, mediation, arbitration, trial and preparation for testimony, will be paid monthly, as incurred, at the following hourly rates: Paul Hornsby: $325/hour Staff Appraisers: $150-$195/hour Completion: Estimated at May 30, 2009. If these terms are acceptable, please indicate by executing this agreement and returning one copy to me. I look forward to working with you on this assignment. Respectfully submitted, PAUL HORNSBY & COMPANY ul Hornsby, MAI, SRA, RE Accepted: City of Round Rock ocit Date: as' Yh By: Alan McGraw EXHIBITA Parcel Tax ID Whole Properly Size (acres) Fee Taking (SF) Easement Taking (SF) Description Land Use Subject Comments Fee 1 R391705 4.480 Commercial Land Component Driveway in taking, possible parking Impact 54,500 Pan 1 184 Fee Land Component Part 2 174 Fee Land Component 1E 2,547 Slope Esmt Land Component 2 R05550 1.600 2.387 Fee Residential Land Component Could have proximity issues with residence 54,500 2E 2,380 PUE Land Component 3 R471495 0.412 942 Fee Commercial Land Component Taking is close to building. possible proximity issues. driveway in taking $3,900 4 R071240 0.412 1,367 Fee commercial Land Component Driveway in laking, possible proximity issues 53.900 5 R071241 0.413 1.192 Fee commercial Land Component driveway In taking 53,900 6 R071242 0.412 1,154 Fee commercial Land Component driveway in laking 53.900 7E R070726 0.000 1,201 PUE Residential Land Component possible proximity issues 53,900 8E R070713 0.000 1217 PUE Residential Land Component possible proximity issues 53900 9 R071261 0.564 1,467 Fee commercial Land Component $3,900 10 R071260 0.585 1,398 Fee commercial Land Component possible proximity issues 53.900 11 R071259 0.668 1,566 Fee commercial Land Component possible proximity issues 53.900 12 R071258 0.458 1.023 Fee commercial Land Component $4,500 12E 840 Drainage Esmt Land Component 13E R070712 6.556 1,488 Slope Esmt commercial Land Component 53,900 14E R374361 4.161 1.014 Slope Esmt commercial Land Component landscaping in taking, possible parking issues 53.900 15 R071255 0.420 1,271 Fee vacant land 53,900 16 60552088 6055209 6.675 3,454 Fee SFR Land Component 54.500 16E 1,503 Construction Esmt Land Component 17 R087114 7.120 3,468 Fee vacant land Land Component 54,500 17E 6,916 PUE 18E R374360 4.050 3,690 Access Esmt commercial Land Component landscaping in taking, possible parking issues 53,900 19 R055183 54.756 vacant land Numerous economic units likely, non-contiguous parcels 19 R05513983.167 Land Component 19 6055184 4.825 Residential Land Com..nent 19 6325976 6.750 vacant land EAST $8,400 19 Part 1 336 Fee Land Component 19 Part2 302 Fee Land Component 19 Pan 3 18,295 Fee Land Component 19 Pan 4 22989 Fee Land Component 19E Pan 1 895 Access Esmt Land Component 190 Pert 2 4,644 Subsurface Drainage Esmt Land Component 19E Part 3 1,803 Subsurface Drainage Esmt Land Component 19E Part 4 1,262 Slope Esmt Land Component 190 Part 5 21,264 Drainage Esmt Land Component 19E Part 8 3,218 Drainage) Channel Earn( Land Component 19E Pert 9 3,914 Drainage/ Channel Esmt Land Component WEST 54,500 19E Part 6 30,047 PUE and Slope Esmt Land Component 19E Part 7 9,315 CpmalNetlon Esmt Land Component 20 R055144 6,990 6.796 Fee vacant land 53,900 Total 590,000