R-09-05-14-9B1 - 5/14/2009RESOLUTION NO. R -09-05-14-9B1
WHEREAS, the Federal Emergency Management Agency has grant
funds available through the Fire Assistance to Firefighters Grant
Program, and
WHEREAS, the City Council wishes to make application for the
available funds to purchase a diesel exhaust filtering system,
thermal imaging cameras, and gas detectors, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the City Manager is hereby authorized to approve on behalf
of the City a grant application to the Federal Emergency Management
Agency for an Assistance to Firefighters Grant, a copy of said
Application being attached hereto as Exhibit "A" and incorporated
herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 14th day of May, 2009.
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA . WHITE, City Secretary
0: \wdO%\000100 s\0112\ 0905\MUNICIPAL \R9061401.00C/:mc
Preparer Information
Overview
EXHIBIT
nAn
*Did you attend one of the workshops conducted by DHS's regional fire program specialist?
No, I have not attended workshop
*Are you a member, or are you currently involved in the management, of the fire department or non-
affiliated EMS organization applying for this grant with this application?
Yes, I am a member/officer of this applicant
f you are a grant writer or otherwise not affiliated with this applicant, please complete the information below.
f you are a member/officer of this applicant, please do not complete the information requested below. After you are
finished press the Save and Continue button below.
Preparer lnformation
Preparer's Name
Address 1
Address 2
City
* State
Zip
https://portal.Tema.gov/firegrant/jsp/fire2009/application/new overview.jsp?view=print&print=true... 4/28/2009
Contact Information Page 1 of 1
Contact Information
Alternate Contact Information Number 1
* Title Administrative Manager
Prefix Mr.
• First Name Charles
Middle Initial H
• Last Name Meserole
• Business Phone 512-671-2779 Ext.
*Home Phone 512-635-9860 Ext.
Mobile Phone/Pager 512-748-9539
Fax 512-218-2779
*Email cmeserole@round-rock.tx.us
Alternate Contact Information Number 2
• Title Logistics Officer
Prefix N/A
• First Name Karen
Middle Initial J
• Last Name Johnson
• Business Phone 512-218-3203 Ext.
*Home Phone 512-670-1174 Ext.
Mobile Phone/Pager 512-801-5186
Fax 512-218-5594
*Email kjohnson@round-rock.tx.us
https://portallema.gov/firegrant/jsp/fire2009/application/contact info.iso?view=nrint&nrinrtrue&__ 4/2R/2009
Applicant Information
Applicant Information
Organization Name
Type of Applicant
Round Rock Fire Department
Fire Department/Fire District
Page 1 of 1
• Type of Jurisdiction Served City
If other, please enter the type of Jurisdiction
• Employer Identification Number 74-6017485
• What is your organization's DUNS Number? 556128130 (call 1-866-705-5711 to get a DUNS number)
Headquarters or Main Station Physical Address
• Physical Address 1 203 Commerce Blvd
Physical Address 2
City Round Rock
State Texas
78664 - 2115
Need help for ZIP+4?
*Zip
Mailing Address
Mailing Address 1 203 Commerce Blvd
Mailing Address 2
City Round Rock
• State Texas
78664-2115
Need help for ZIP+4?
*Zip
Account Information
• Type of bank account Checking
• Bank routing number - 9_digit number on the bottom left 111000025
hand corner of your check
*Your account number 004795846821
Additional Information
For this fiscal year (Federal) is your organization
receiving Federal funding from any other grant program
that may duplicate the purpose and/or scope of this grant
request?
• If awarded the AFG grant, will your organization expend
more than $500,000 in Federal funds during your
organization's fiscal year in which this AFG grant was
awarded?
is the applicant delinquent on any Federal debt? No
If you answered yes to any of the additional questions
above, please provide an explanation in the space
provided below:
No
No
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Fire Department Characteristics (Part 1) Page 1 of 1
Department Characteristics (Part 1)
Are you a member of a Federal Fire Department or
contracted by the Federal government and solely
responsible for suppression of fires on Federal property?
• What kind of organization do you represent?
If you answered combination, above, what is the
percentage of career members in your organization?
If you answered volunteer or combination or paid on-call,
how many of your volunteer Firefighters are paid members
from another career department?
• What type of community does your organization serve?
*What is the square mileage of your first -due response
area?
• What percentage of your response area is protected by
hydrants?
• In what county/parish is your organization physically
located? If you have more than one station, in what
county/parish is your main station located?
• Does your organization protect critical infrastructure of
the state?
* How much of your jurisdiction's and use is for agriculture,
wild land, open space, or undeveloped properties?
• What percentage of your jurisdiction's land use is for
commercial, industrial, or institutional purposes?
*What percentage of your jurisdiction's land is used for
residential purposes?
No
All Paid/Career
Ok
Urban
29
100 %
Williamson
No
40%
20%
40%
* How many occupied structures (commercial, industrial,
residential, or institutional) in your jurisdiction are more 6
than four stories tall?
• What is the permanent resident population of your
Primary/First-Due Response Area or jurisdiction served?
• How many active firefighters does your department have
who perform firefighting duties?
• How many stations are operated by your organization?
• Do you currently report to the National Fire Incident
Reporting System (NFIRS)?
If you answered yes above, please enter your FDIN/FDID
• What services does your organization provide?
Structural Fire Suppression
Wildland Fire Suppression
97000
122
7
Yes
XV510
Medical First Response
Basic Life Support
Advanced Life Support
Formal/Year-Round Fire Prevention Program
Hazmat Operational Level
Hazmat Technical Level
Rescue Operational Level
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Department Characteristics (Part II)
Department Characteristics (Part II)
• What is the total number of fire -related civilian fatalities in your
jurisdiction over the last three years?
• What is the total number of fire -related civilian injuries in your
jurisdiction over the last three years?
* What is the total number of line of duty member fatalities in your
jurisdiction over the last three years?
• What is the total number of line of duty member injuries in your
jurisdiction over the last three years?
• Over the last three years, what was your organization's average
operating budget?
* What percentage of your TOTAL budget is dedicated to personnel
costs (salary, overtime and fringe benefits)?
• What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes? 100 %
Grants? 0 %
Donations? 0 %
Fund drives? 0
Fee for Service? 0 %
Other? 0 %
If you entered a value into Other field (other than 0), please explain
• How many vehicles does your organization have in each of the types or class of vehicle listed below? You must include
vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under
contract for purchase or lease by your organization but not yet in your possession. Enter numbers only and enter 0 if you
do not have any of the vehicles below.
2008
0
4
Page 1 of 2
2007 2006
0 1
2 0
0 0 0
6 1 2
11981410
89%
Total Number of
Type or Class of Vehicle Total Number
Riding Positions
Engines or Pumpers (pumping capacity of 750 gpm or greater and
water capacity of 300 gallons or more):
Pumper, Pumpedranker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial 9 37
device of less than 76 feet), Type I Engine, Type II Engine, Type II/111 Wildland/Urban
Interface
Tankers (pumping capacity of less than 750 gallons per minute (gpm)
and water capacity of 1,000 gallons or more): 1 2
Tanker, Tender, Tanker/Tender
Aerial Apparatus:
Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder 2
Truck, Quint (Aerial device of 76 feet or greater)
Brush/Quick attack (pumping capacity of less than 750 gpm and water
carrying capacity of at least 300 gallons): 2
Brush Truck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, Mini-Pumper,Type 111
Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine
Rescue Vehicles:
Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous
2
10
4
4
https://portal.fema.gov/firegrant/jsp/fire2009/application/org_char.j sp?view=print&print=true&app... 4/28/2009
Department Characteristics (Part 11)
Materials Unit
Other:
EMS Chase Vehicle, Air/Light Unit, Rehab Units, Bomb Unit, Technical Support
(Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft
Rescue Firefighting), Command/Mobile Communications Vehicle, Other Vehicle
1
4
Page 2 of 2
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Department Call Volume
Department Call Volume
Page 1 of 1
2008 2007 2006
How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0)
Working Structural Fires 79 83 66
False Alarms/Good Intent Calls 1345 1448 1152
Vehicle Fires 47 58 42
Vegetation Fires 100 48 73
EMS -BLS Response Calls 4552 4414 3860
EMS -ALS Response Calls 0 0 0
EMS -BLS Scheduled Transports 0 0 0
EMS -ALS Scheduled Transports 0 0 0
Vehicle Accidents w/o Extrication 621 662 616
Vehicle Extrications 15 16 10
Other Rescue 108 104 117
Hazardous Condition/Materials 242 243 256
Calls
Service Calls 415 417 371
Other Calls and Incidents 281 89 81
Total 7805 7582 6644
What is the total acreage of all
vegetation fires?
In a particular year, how many
times does your organization
receive mutual/automatic aid?
In a particular year, how many
times does your organization
provide mutual/automatic aid?
(Please indicate the number of
times your department provides or
receives mutual aid. Do not include
first -due responses claimed
above.)
56
74
12 1
33 4
344 350 39
https://portal.fema.gov/frregrant/jsp/ffre2009/application/response.j sp?view=print&print=true&app... 4/28/2009
Request Information rage 1 01 1
Request Information
1. Select a program for which you are applying. You can apply for as many activities within a program as you need. If
you are interested in applying under both Vehicle Acquisition and EMS Operations and Safety, and/or regional application
you will need to submit separate applications.
Program Name
Operations and Safety
* 2. Will this grant benefit more than one organization?
Yes
If you answered Yes to Question 2 above, please explain.
We have Mutual Aid agreements with various fire departments in our home Williamson County. In addition we have Auto
Aid agreements with Georgetown in Williamson County and Pflugerville Fire Departments in Travis County.
3. Enter Grant -writing fee associated with the preparation of this request. Enter 0 if there is no fee.
$0
https://portal.fema.gov/firegrant/jsp/fire2009/application/requestdetai ls/requestInfo.j sp?print=true&... 4/28/2009
Request Details
The activities for program Operations and Safety are listed in the table below.
Activity Number of Entries Total Cost Additional Funding Action
View Details
$ 0
Equipment 3 $ 59,100 View Additional Funding
Modify Facilities 0 $ 0 $ 0 View Details
Personal Protective Equipment 0 $ 0 $ 0 View Details
View Additional Funding
Training 0 $ 0 $ 0 View Details
Wellness and Fitness Programs 0 $ 0 $ 0 View Details
Grant -writing fee associated with the preparation of this request. $0
https://portal.fema.gov/firegrant/j sp/fire2009/application/requestdetails/activitySummary. j sp?print=... 4/28/2009
Budget Page 1 of 1
Budget
Budget Object Class
a Personnel $ 0
b. Fringe Benefits $ 0
c. Travel $ 0
d. Equipment $ 59,100
e. Supplies $ 0
f. Contractual $ 0
g. Construction $ 0
h. Other $ 0
i. Indirect Charges $ 0
Federal and Applicant Share
Federal Share $ 47,280
Applicant Share $ 11,820
Federal Rate Sharing (%) 80/20
Non -Federal Resources (The combined Non -Federal Resources must equal the Applicant Share of $ 11,820)
a. Applicant $ 11820
b. State $ 0
c. Local $ 0
d. Other Sources $ 0
If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to
provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency.
Total Budget $ 59,100
https://portal.fema.gov/firegrant/jsp/fire2009/application/budget_totalj sp?view=print&print=true&... 4/28/2009
Narrative Statement
Project Description
* Please indicate which of these Target Capabilities your request outlined in this application will satisfy. Check all that
apply:
Responder Safety and Health
Firefighting Operations/Support
Hazardous Materials Response
Search and Rescue
* Please provide your narrative statement in the space provided below. Include in your narrative, details regarding (1)
your project's description and budget, (2) your organization's financial need, (3) the benefit to be derived from the cost of
your project, and (4) how the activities requested in your application will help your organization's daily operations and how
this grant will protect life and property.
Introduction:
The Round Rock Fire Department is a paid organization that serves more than 97,000 residents with seven fire and
rescue stations. The City of Round Rock has seen a significant growth in the past several years. The population has
grown by 177% since 1990. The estimated population for the City in 2016, is projected to be 118,949. Williamson County
is one of the fastest growing urban counties in Texas, and the City of Round Rock has grown 7% annually since 1990,
making it one of the fastest growing cities in Texas. The City of Round Rock is located 15 miles north of the burgeoning
capital city of Austin, Texas. We are located on the congressionally designated, official NAFTA Highway, IH -35, which is
the major North — South roadway going through Texas. We have Mutual Aid agreements with various fire departments
within Williamson County. In addition we have Auto Aid agreements with the Georgetown Fire Department in Williamson
County and the Pflugerville Fire Department in Travis County. In 2007, the Round Rock Fire Department became the
primary provider of fire services to Williamson County Emergency District #9.
Project Description:
The primary purpose of this request is for the health and safety of our firefighters and citizens and to maintain up to date
technology and equipment. The Round Rock Fire Department is requesting $47,280 from the Assistance to Firefighters
Grant Program to fund the purchase of four (4) diesel exhaust filter systems, two (2) thermal imaging cameras, and four
(4) gas detectors that detect four (4) different gases.
Diesel Exhaust Filter System: We intend to purchase and install a diesel exhaust filtering system on our four (4) reserve
fire apparatuses. The reserve fire apparatuses are used when a primary fire apparatus is out of service or when the fire
apparatus goes to the shop for annual preventive maintenance. Our two newest Stations, #2 and #7 do not have a diesel
exhaust filtering system, the apparatuses assigned to these stations has a diesel exhaust filtering system installed on
them. The purchase and installation of a direct source diesel exhaust system on the four (4) reserve apparatuses would
eliminate carcinogenic particles being released into the stations, and meet the requirements stated in NFPA 1500, 2007
Edition, paragraph 9.1.6 that states, "The fire department shall prevent exposure to fire fighters and contamination of
living and sleeping areas to exhaust emissions.°
Total Cost: $34,696
Thermal Imaging Cameras: Thermal imaging cameras provide firefighters a means of finding a person in a smoke filled or
darkened area quickly. By reducing the time it takes to search an area, the chances of getting a person to safety
increases. In addition, thermal imaging cameras are used to identify hot spots in a structural fire, consequently allowing
fire suppression personnel to concentrate their initial offensive attack in the area needed, keeping damage to a minimum.
Locating a missing person ejected from a vehicle at night. Two (2) the cameras we have are seven (7) years old, and are
at the end of their life expectancy, the cost of repairs for our thermal imaging cameras last fiscal year was $6,500.
Total Cost: $21,626
Gas Detectors: The purchase of four (4) gas detectors that detect four (4) different types of gases will enhance safety for
both our firefighters and citizens. When a citizen makes a 911 call for a suspected hazardous gas, the first responders will
have the capability to instantaneously determine what the hazardous gas is at the scene and take the appropriate action.
In addition, it gives the first responders the means and ability to monitor multiple atmospheres at the scene,
simultaneously, for hazardous gases; such as: 02, LEL CO H2S, 10.6ev; thus giving them the means to evaluate and
secure the scene appropriately.
https://portal.fema.gov/firegrant/jsp/fire2009/application/narrative.j sp?vie print&print=true&app... 4/28/2009
Narrative Statement
Total Cost: $2,780.00
Financial Need:
The following reasons contribute to City Management not funding these projects are: the City of Round is heavily reliant
on sales tax and projected a 4.1% decrease from FY 2007-08 actual, our current decrease in sales tax for the FY 2008-
09 budget is greater than what was projected, and it is projected that the sale tax for FY 2009-10 budget will mirror the FY
2008-09 budget period. The fire department and all the other city departments were directed to reduce the approved FY
2008-2009 by 3%, for the fire department that equals $361,371.00. We were only able to defer $238,600.00 of the
approved FY 2008-09 budget items. Any other cuts would require that we reduce our service level. The needed diesel
exhaust filter system, replacement of the thermal imaging cameras, and the gas detectors were not requested in the FY
2009-10 because of the continued projected decrease sale tax revenues. For the Round Rock Fire Department to meet
its projected budget reduction in FY 2009-2010 service levels would have to be reduced.
Cost/Benefit:
When Engines #2 and #7 are out of service or are in the shop for annual preventive maintenance the firefighters assigned
to these stations 24/7 will be exposed to diesel exhaust which has been identified as a human carcinogen (cancer-
causing substance). NIOSH recommends that exposure to carcinogens be limited to the lowest feasible concentration;
exposure to diesel exhaust could result in our firefighters contracting injuries such as asthma, cancer and other lung
illnesses, which can be directly attributed to toxic diesel exhaust. The installation of direct source diesel exhaust system
for our four (4) reserve apparatuses would eliminate exposure to carcinogenic particles being released into these stations.
The replacement of the thermal imaging cameras will ensure the firefighters have a reliable cameras providing the
firefighters a means of finding a person in a smoke filled or darkened area quickly, by reducing the time it takes to search
an area, the chances of saving a life increases. In addition, thermal imaging cameras are used to identify hot spots in a
structural fire, consequently allowing fire suppression personnel to concentrate their initial offensive attack in the area
needed, keeping damage to a minimum. At vehicle accidents scenes, that happen at night, thermal imaging cameras are
useful locating a missing person or a person ejected from a vehicle. There is a replacement schedule for our thermal
imaging cameras, but due to the declining sale tax revenues it will be one (1) or two (2) years before these can be placed
in the budget.
The purchase and use of four (4) gas detectors that detect four (4) different types of gases at a scene will enhance safety
for both our firefighters and citizens. The gas detectors that can detect four (4) different types gases give our firefighters
the ability to detect if a hazardous gas is present, or not, and take the appropriate action. Without the gas detector we put
our firefighters and citizens at risk by not having the ability to identifying a hazardous gas.
Statement of Effect:
If we are funded, this program will:
Eliminate dangerous toxic diesel exhaust at its source. This in turn is a benefit to our citizens who visit our stations and
the assigned firefighters. Eliminating carcinogenic particles in the air means better air quality and a healthier environment,
for our firefighter and the citizens who visit our stations. A diesel exhaust filtering system installed on our fire apparatuses
will, without question, reduce further respiratory harm on a daily basis.
Ensure the firefighters have reliable thermal imaging cameras because their use is invaluable during an incident were
time is crucial such as finding a person in a smoke filled room. The time saved could mean success or failure in saving a
person's life. These cameras identify hot spots in a structural fire, reducing property damage and the firefighters will know
where to attack the fire. Locating a person during the night at a vehicle accident scene, were time is crucial, these
cameras could make the between success or failure in saving a person's life
The gas detectors give the firefighters the means to detect if a hazardous gas present and quickly take the appropriate
action to protect themselves and our citizens from any danger the hazardous gas may cause.
The funding of this grant will help save lives, reduce injuries, and reduce health risk for both our firefighters and our
citizens.
The Round Rock Fire Department greatly appreciates programs like the Assistance to Firefighters Grant in time when the
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Narrative Statement rage 3 of s
City revenues sources are in a decline, and the assistance to other fire departments that have a financial need.
* Please describe all grants that you have received from DHS including any AFG grants received from DHS or FEMA, for
example, 2002 AFG grant for vehicle or 2003 ODP grant for exercises. (Enter "N/A" if Not Applicable)
2003 AFG Grant for thermal imaging cameras, rescue tool system, video conferencing system, and mobile data terminals
2004 ODP Grant for Haz-Mat equipment
https://portal. fema. gov/firegrant/j sp/fire2009/application narrative. j sp?view=print&print=true&app... 4/28/2009
Assurances and Certifications
Assurances and Certifications
Form 20-16A
Page 1 of 6
You must read and sign these assurances by providing your password and checking the box at the bottom of this
page.
Note: Fields marked with an * are required.
Assurances Non -Construction Programs
Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please
contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional
assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial
capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper
planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the
State, through any authorized representative, access to and the right to examine all records, books,
papers, or documents related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating
to prescribed standards for merit systems for programs funded under one of the nineteen statutes or
regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel
Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of
race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20
U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c)
Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits
discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42
U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the
basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42
U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is
being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied with the requirements of Title 11 and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or
Federally assisted programs These requirements apply to all interest in real property acquired for
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Assurances and Certifications Page 2 of 6
project purposes regardless of Federal participation in purchases.
8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which
limit the political activities of employees whose principal employment activities are funded in whole or
in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to
276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for
Federally assisted construction sub agreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area
to participate in the program and to purchase flood insurance if the total cost of insurable construction
and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of
1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to
EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood
plains in accordance with EO 11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.
Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g)
protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as
amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act
of 1973, as amended, (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to
protecting components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of
historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et
seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131
et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research,
teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.)
which prohibits the use of lead based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations
and policies goveming this program.
19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education,
hospitals, and other non-profit organizations.
Signed by Charles Meserole on 04/23/2009
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Assurances and Certifications Page 3 of 6
Form 20-16C
You must read and sign these assurances by providing your password and checking the box at the bottom of this
page.
Note: Fields marked with an * are required.
Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug -Free Workplace
Requirements.
• Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form.
Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions
on Lobbying; and 44 CFR Part 17, "Government -wide Debarment and Suspension (Non -procurement) and Government -
wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of
fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the
covered transaction, grant, or cooperative agreement.
1. Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering)
into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with
the making of any Federal grant, the entering into of any cooperative agreement and extension,
continuation, renewal amendment or modification of any Federal grant or cooperative agreement.
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of congress, or an employee of a Member of Congress in connection with this Federal
grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL,
"Disclosure of Lobbying Activities", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents
for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements
and sub contract(s)) and that all sub recipients shall certify and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient)
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant
certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by
any Federal department or agency.
(b) Have not within a three-year period preceding this application been convicted of or had a civilian
judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property.
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification:
and
(d) Have not within a three-year period preceding this application had one or more public transactions
(Federal, State, or local) terminated for cause or default; and
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B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. Drug -Free Workplace (Grantees other than individuals)
As required by the Drug -Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as
defined at 44 CFR part 17, Sections 17.615 and 17.620:
(A) The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
(b) Establishing an on-going drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantees policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance
programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant
to be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will:
(1) Abide by the terms of the statement and
(2) Notify the employee in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar days
after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to the
applicable DHS awarding office, i.e. regional office or DHS office.
(f) Taking one of the following actions, against such an employee, within 30 calendar days of
receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act
of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a Federal,
State, or local health, law enforcement or other appropriate agency.
(g) Making a good faith effort to continue to maintain a drug free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
(B) The grantee may insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant:
Place of Performance
Street
City State Zip Action
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Assurances and Certifications Page 5 of 6
If your -place of performance is different from the physical address provided by you in the Applicant Information, press Add
Place of Performance button above to ensure that the correct place of performance has been specified. You can add
multiple addresses by repeating this process multiple times.
Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal
fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect
to use a Statewide certification.
Signed by Charles Meserole on 04/23/2009
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Assurances and Certifications
FEMA Standard Foran LLL
Page 6 of 6
Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying
activities definition.
This form is not applicable
https://portal.fema.gov/firegrant/jsp/fire2009/application/assurances_ forms_ combined.j sp?view=pr.,. 4/28/2009
Start Application 1
Untitled Document
Status
Logged in as Charles Meserole Last Login 04/28/2009 12:41:27 EDT
Year
2003
2004
2005
2008
Application
Number
EMW-2003-FG-16068
EMW-2004-FP-01638
EMW-2005-FG-17104
Application
Assistance to Firefighters Grant Program
Round Rock Fire Department
Fire Prevention and Safety Grant
Round Rock Fire Department
Assistance to Firefighters Grant Program
Round Rock Fire Department
Assistance to Firefighters Grant Program
Round Rock Fire Department
2009 Assistance to Firefighters Grant Program
Round Rock Fire Department
Status
Submitted on
12/21/2004
Submitted on
9/29/2004
Submitted on
4/8/2005
36% Complete
Last Updated on
3/28/2008
100% Complete
Last Updated on
4/28/2009
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person is not an appropriate representative of your organization, you should call the Help Desk at 1-866-274-0960.
FY 2009 Assistance to Firefighters Grant Program
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https://portal.fema.gov/firegrant/jsp/firegrant/status.jsp 4/28/2009
DATE: May 7, 2009
SUBJECT: City Council Meeting — May 14, 2009
ITEM: *9B1. Consider a resolution authorizing the City Manager to approve a grant
application to the Federal Emergency Management Agency for an Assistance to
Firefighters Grant.
Department:
Staff Person:
Justification:
Fire
Larry Hodge, Fire Chief
When Engines #2 and #7 are out of service or are in the shop for annual preventive maintenance the
firefighters assigned to these stations 24/7 will be exposed to diesel exhaust which has been identified
as a human carcinogen (cancer-causing substance). NIOSH recommends, that exposure to carcinogens
be limited to the lowest feasible concentration. The purchase and installation of direct source diesel
exhaust system on our four (4) reserve apparatuses would eliminate exposure to carcinogenic particles
being release into theses two (2) stations. Exposure to diesel exhaust could result in our firefighters
contracting injuries such as asthma, cancer and other lung illnesses, which can be directly attributed to
toxic diesel exhaust. Replace two (2) thermal imaging cameras we have on hand that are at the end of
their life expectance. Purchase of four (4) gas detectors that detect four (4) different types of gases,
which will enhance safety for both our firefighters and citizens.
Funding:
Cost: $59,100
Source of funds: General Fund
Outside Resources: Federal Emergency Management Agency, Assistance to Firefighters Grant (AFG)
$47,281.60
Background Information:
Our two (2) newest Stations #2 and #7 do not have diesel exhaust filtering system. The apparatuses
assigned to these stations have a diesel exhaust filtering system installed directly on the fire
apparatuses. A station diesel exhaust filtering system cost $50,000.00 vs one installed directly on a fire
apparatus at a cost of $8,674.00. The purchase and installation of a direct source diesel exhaust system
on the four (4) reserve apparatuses would eliminate carcinogenic particles being release into these
stations. All fire apparatuses purchased from here on out will have the diesel exhaust filtering system
installed directly on it.
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We have started a replacement program for our ageing thermal imaging cameras but the ones approved
in the FY 2008-2009 budget have been put on the 3% budget reduction list.
Our gas detectors we currently have only detect one type of gas. The requested gas detectors will
monitor multiple atmospheres at the scene simultaneously for hazardous gases; such as; 02, LEL CO
H2S, 10.6ev; thus giving them the means to evaluate and secure the scene appropriately.
Because it is projected that the FY 2009-2010 will mirror the FY 2008-2009 budget none of the items
listed on this Blue Sheet have been request for FY 2009-2010.
Public Comment: N/A