R-09-07-23-10A1 - 7/23/2009RESOLUTION NO. R -09-07-23-10A1
WHEREAS, the U.S. Department of Justice, has grant funds
available to cities for various law enforcement projects, and
WHEREAS, grant funds are available through the Office of
Justice Programs Bureau of Justice Assistance under the CFDA# 16.803
Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG),
and
WHEREAS, the City Council wishes to make application for the
available funds for the Regional Armored Response and Rescue
Vehicle, and
WHEREAS, the City Council agrees to provide applicable
matching funds for the said project as required by the grant
application, with acknowledgment by the Criminal Justice Division
that $0 matching funds are required for this project, and
WHEREAS, the City Council agrees that in the event of loss or
misuse of the Criminal Justice Division funds, the City Council
assures that the funds will be returned to the Criminal Justice
Division in full, and
WHEREAS, the City Council designates the City Manager, as the
City's authorized official. The authorized official is given the
power to apply for, accept, reject, alter or terminate the grant on
behalf of the applicant agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the application packet for the CFDA# 16.803 Recovery Act:
Edward Byrne Memorial Justice Assistance Grant (JAG) for Fiscal Year
2009-2010, a copy of said Application being attached hereto as
0:\wdax\SCC1nts\0112\0905\MUNICIPAL\R90923A1.DOC/jkg
Exhibit "A" and incorporated herein for all purposes, is hereby
approved.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 23rd day of July, 2009.
ATTEST:
E.L
SARA W 1 I E, City Secretary
2
ALAN MCGRAW, Mayor
City of Round Rock, Texas
Agency Name: Round Rock, City of
Grant/App: 2209101 Start Date: 10/1/2009 End Date: 9/30/2010
Project Title: Regional Armored Response and Rescue Vehicle
Status: Pending Applicant Response
Eligibility Information
Introduction
EXHIBIT
The Criminal Justice Division (CJD) publishes funding opportunities, known as Requests for
Applications (RFA), through the Texas Secretary of State. Click here to visit the Secretary of
State's website to locate the RFAs in the appropriate Texas Register issue.
In addition, CJD requires all applicants and grantee organizations to adhere to the Texas
Administrative Code (TAC) as adopted. Click here to view the current TAC, or click here to view
the previous versions of the TAC.
Submission Process
When applying for a grant pursuant to an RFA published in the Texas Register by CJD,
applicants must submit their applications according to the requirements provided in the RFA.
CJD may also consider applications for grants that are not submitted pursuant to an RFA.
Applicants will be selected in accordance with 1 TAC, §3.7.
Selection Process
All applications submitted to CJD are reviewed for eligibility, reasonableness, availability of
funding, and cost-effectiveness. For applications submitted pursuant to an RFA, the executive
director will select a review group, COG, or other designee to prioritize the applications and
submit a priority listing to the executive director, who will render the final funding decision. A
review group may include staff members, experts in a relevant field, and members of an advisory
board or council. For more information regarding the selection process, see 1 TAC, §3.7.
Funding Decisions
All grant funding decisions rest completely within the discretionary authority of CJD. The
receipt of an application for grant funding by CJD does not obligate CJD to fund the grant or to
fund it at the amount requested.
Neither the approval of a project nor any grant award shall commit or obligate CJD in any way to
make any additional, supplemental, continuation, or other award with respect to any approved
project or portion thereof.
CJD makes no commitment that a grant, once funded, will receive priority consideration for
subsequent funding. For more information regarding the application process, see 1 TAC, §3.7
and 3.9.
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Adoptions by Reference
All grantees receiving federal and state funds must comply with the applicable statutes, rules,
regulations, and guidelines related to the funding source under which the grant is funded. In
instances where both federal and state requirements apply to a grantee, the more restrictive
requirement applies. For more information regarding grant funding, see 1 TAC, §3.I 9.
Community Plans
Each community, consisting of a single county or a group of counties, must file with a COG a
community plan that addresses the community's criminal justice priorities. A community plan
should assess local trends and data; identify problems, resources, and priorities; develop effective
strategies; and set goals and objectives. For more information regarding community plans, see 1
TAC, §3.51.
Juvenile Justice and Youth Projects
Juvenile justice projects or projects serving delinquent or at -risk youth, regardless of the funding
source, must address at least one of the priorities developed in coordination with the Governor's
Juvenile Justice Advisory Board to be eligible for funding. For more information regarding these
priorities, see 1 TAC, §3.53.
Monitoring
CJD will monitor the activities of grantees as necessary to ensure that grant funds are used for
authorized purposes in compliance with all applicable statutes, rules, regulations, guidelines, and
the provisions of grant agreements, and that grantees achieve grant purposes. Grantees must
make available to CJD or its agents all requested records relevant to a monitoring review. For
more information regarding monitoring, see 1 TAC, §3.2601.
Your organization's Texas Payee/Taxpayer ID Number:
746017485
Application Eligibility Certify:
Created on:5/7/2009 8:22:40 AM By:Sherrill Voll
Profile Information
Introduction
The Profile Details section collects information about your organization such as the name of
your agency and project title, the geographic area your project will serve and information about
your grant officials.
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
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all required fields are complete and correct.
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Email Addresses & Grant Officials Information
Designating Grant Officials Within your Application:
Enter a valid and unique email address for each grant official and click the Verify Email and
Set Official to the Project button. If you receive an error message regarding an email address,
the grant official you are trying to assign to the project has not registered for a user account in
eGrants. Please inform the agency's grant official or designee that they must log in to the eGrants
Horne Page, and register for a user account. If you need technical assistance, please contact the
eGrants Help Desk by email.
Updating Grant Officials on Active Grants:
To reassign a grant official - Authorized Official, Financial Officer, Project Director. or
Grant Writer - to your grant project, ensure that the new official registers for a user account in
eGrants first Next, go to the Request.Adjustment tab and check the box indicating you would
like to Designate a New Grant Official, provide a brief explanation for the change in the Grant
Adjustment Justification box, and then click the 'Create Adjustment Request' button. This will
open the Profile.Details tab allowing you to make the appropriate changes. After you have
entered a valid email address for the new Official, go to the Certify.Adjustment tab and click on
the 'Certify Adjustment' button to send your request to CJD for review. If your organization is
designating a new Authorized Official, check your records to see if a revised Resolution is
required. Upload the approved Resolution to your grant project on the 'Summary / Upload Files'
sub -tab. If you need technical assistance, please contact the eGrants Help Desk by email.
Getting Started
On this tab you will notice a certain icon that is displayed.
• 0= an information icon - this help icon is next to certain items that may need further
explanation. Simply click and review the information provided in the pop up window.
Applicant Agency Name: Round Rock, City of
Project Title: Regional Armored Response and Rescue Vehicle
Division or Unit to Administer the Project: Round Rock Police Department
Address Line 1: 221 East Main Street
Address Line 2:
City/State/Zip: Round Rock Texas 78664
Payment Address Line 1: 221 East Main Street
Payment Address Line 2:
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Payment City/State/Zip: Round Rock Texas 78664
Start Date: 10/1/2009
End Date: 9/30/2010
Regional Council of Goverments(COG) within the Project's Impact Area: Capital Area
Council of Governments
Headquarter County: Williamson
Counties within Project's Impact Area:
Bastrop,Blanco,Burnet,Caldwell,Fayette,Hays,Lee,Llano,Travis, Williamson
Grant Officials:
Authorized Official
User Name: James Nuse
Email: jnuse@round-rock.tx.us
Address 1: 221 E. Main Street
Address 1:
City: Round Rock, Texas 78664
Phone: 512-218-5410 Other Phone:
Fax: 512-218-7097
Agency:
Title: Mr.
Salutation: Mr.
Project Director
User Name: Thomas Bradford
Email: bbradford@round-rock.tx.us
Address 1: 2701 N. Mays
Address 1:
City: Round Rock, Texas 78665
Phone: 512-341-3106 Other Phone: 512-341-3106
Fax: 512-218-3267
Agency:
Title: Mr.
Salutation: Mr.
Financial Official
User Name: Elaine Wilson
Email: ewilson@round-rock.tx.us
Address 1: 221 East Main Street
Address 1:
City: Round Rock, Texas 78664
Phone: 512-218-5444 Other Phone:
Fax: 512-341-3301
Agency:
Title: Ms.
Salutation: Ms.
Grant Writer
User Name: Sherrill Voll
Email: svoll@round-rock.tx.us
Page 4 of 34
Address 1: 2701 N. Mays
Address 1:
City: Round Rock, Texas 78665
Phone: 512-671-2722 Other Phone: 512-671-2722
Fax: 512-218-3267
Agency:
Title: Ms.
Salutation: Ms.
Grant Vendor Information
Introduction
The Grant Vendor section of the application collects grant payment information for your
organization. The following items will be auto -filled from previous data you supplied in eGrants:
Organization Type, State Payee Identification Number, and Data Universal Numbering System
(DUNS) identifier (if applicable).
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
all required fields are complete and correct.
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Direct Deposit
In order to receive payments from CJD, complete the Vendor Direct Deposit Authorization and
Application for Payee Identification Number forms which can be downloaded from the Texas
Comptroller's website at https://fmx.cpa.state.tx.us/fm/forms/index.php and Form W-9 which
can be downloaded from the Internal Revenue Services' website at http://www.irs.gov/. Send
these completed and signed forms to the Office of the Governor, Financial Services Division,
Post Office Box 12428, Austin, Texas 78711.
Getting Started
On this tab you will notice a certain icon that is displayed.
• '= an information icon - this help icon is next to certain items that may need further
explanation. Simply click and review the information provided in the pop up window.
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Organization Type: Unit of Local Government (City, Town, or Village)
Organization Option: applying to provide services to all others
Applicant Agency's State Payee Identification Number (e.g., Federal Employer's
Identification (FE') Number or Vendor ID): 746017485
Data Universal Numbering System (DUNS): 102740792
Payment Address Line 1: 221 East Main Street
Payment Address Line 2:
Payment City/State/Zip: Round Rock Texas 78664
Narrative Information
Introduction
The Narrative section is the description of your project. It is important that the information you
provide about your project is clear and as concise as possible.
Note: All applicants must certify to the eligibility requirements specific to the fund source. The
minimum requirements to complete this page are the Program Requirements, Problem
Statement, Supporting Data, Goal Statement, and Project Summary sections. We
recommend that you complete any sections applicable to your project to assist in the application
review process.
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
all required fields are complete and correct.
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Getting Started
On this tab you will notice a certain icon that is displayed.
• -0.= an information icon - this help icon is next to certain items that may need further
explanation. Simply click and review the information provided in the pop up window.
Primary Mission and Purpose
The purpose of the American Recovery and Reinvestment Act of 2009: Edward Byrne Justice
Assistance Formula Grant (JAG) Program is to prevent and control crime, and make
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improvements to the criminal justice system.
Funding Levels
The anticipated funding levels for the JAG Recovery Act program are as follows:
❑ Minimum Award - $10,000
❑ Maximum Award — Units of local government are limited to no more than the total amount of
local funds expended on criminal justice services in the entity's previous fiscal year. Criminal
justice services are defined as the total amount the unit of government spent on law enforcement,
corrections and judicial services.
❑ The JAG Recovery Act program does not require a grantee to provide matching funds.
For more information regarding grantee match, please click on the Budget tab, and then click on
the Source of Match tab in eGrants.
Note: If you voluntarily include matching funds that exceed the minimum match requirement,
you will be held to that amount throughout the grant period.
Program Requirements
Note: The requirements for this fund source are subject to change pursuant to actions of the U.S.
Congress and federal guidance on implementation of the American Recovery and Reinvestment
Act of 2009.
Preferences — Preference will be given to projects that perform the following activities:
1. Target statistically supported areas of violent crime.
2. Promote the use of inter -local agreements (Texas Government Code, Chapter 791) to
target statistically supported crime threats to a specified geographical area.
3. Promote intelligence sharing, crime reporting and communication.
4. Promote comprehensive solutions to local criminal justice priorities.
5. Projects that demonstrate sustainability of grant -funded personnel positions.
Sustainability - Does your proposal include grant -funded personnel?
_ Yes
X No
If you selected Yes above, describe your plans for sustaining funding for the personnel.
Enter the sustainability description:
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Criminal Justice Expenditures - Applicant assures that the amount of the application is no
more than the amount it expended on local criminal justice services in the previous year.
Purpose Areas
Applicant assures that its proposed project meets at least one of the following Purpose Areas to
be eligible for funding:
Law Enforcement - Supports state and local law enforcement agencies that address violent crime
or statistically supported major crime initiatives at the local level.
Prosecution and Court - Programs that improve the prosecution of serious and violent crimes,
including those that reduce the time from arrest to disposition.
Technology — Programs that implement or expand a law enforcement agency's ability to report
and analyze crime. Applicant assures that any criminal intelligence databases developed under
this program will comply with 28 CFR Part 23.
Prevention and Education — Programs that defer at -risk youth and juveniles from participating in
gangs and criminal activity.
Corrections and Community Corrections — Programs that reintegrate adults and juveniles into the
community.
Crime Victim and Witness — Programs that deliver direct services to victims and witnesses of
violent crime.
Drug Treatment — Programs that target substance abuse treatment for juveniles or adults who
have been court ordered to participate, including drug courts and projects that serve as
alternatives to incarceration.
Program Emphasis
The applicant agrees to implement comprehensive strategies that reduce violent crime and its
affect on communities through a balanced approach to prevention, enforcement and restoration.
Note: Although each area under the Program Emphasis section may not be applicable to all
applicants, a numeric value must be entered in each box and total no more than 100%.
Applicants should enter a zero ('09 in the boxes below even if the area is not applicable to this
project.
Indicate the percentage (%) of your project that benefits:
Prevention — includes diversion and crime prevention services.
0
Enforcement — includes law enforcement and other criminal justice services.
100
Restoration — includes victim services and reentry services.
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0
Program Income
Applicant agrees to comply with all federal and state rules and regulations for program income
and agrees to report all program income that is generated as a result of the project's activities.
Applicant agrees to report program income to CJD through a formal grant adjustment and to
secure CJD approval prior to use of the program income. Applicant agrees to use program
income for allowable costs and agrees to expend program income immediately after CJD's
approval of a grant adjustment and prior to requesting reimbursement of CJD funds.
Deduction Method - Program income shall be deducted from total allowable costs to determine
the net allowable costs. Program income shall be used for current costs unless CJD authorizes
otherwise. Program income which the grantee did not anticipate at the time of the award shall be
used to reduce the CJD award and grantee match rather than to increase the funds committed to
the project.
Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is
considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law
enforcement entity).
Uniform Crime Reporting
Applicant assures that it is current and has been current in reporting required Part I violent crime
data for the three previous years to the Texas Department of Public Safety, and will continue
timely reporting of required crime data throughout the grant period.
Criminal History Reporting
Applicant assures that they are currently reporting and will maintain timely reporting of all
information required under the Texas Code of Criminal Procedure, Chapter 60.
Constitutional Compliance
Applicant assures that they will engage in no activity that violates Constitutional law including
profiling based upon race.
Information Systems
Applicant assures that any new criminal justice information systems will comply with data
sharing standards for the Global Justice XML Data Model and the National Information
Exchange Model.
American Recovery and Reinvestment Act of 2009
Applicant assures that if its agency was eligible to apply, it did apply for a direct award from the
Bureau of Justice Assistance for JAG funds under the Recovery Act: Edward Byrne Memorial
Justice Assistance Formula Grant Program: Local Solicitation.
Was your agency eligible for a direct award?
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X Yes
No
Did your agency apply for these funds?
X Yes
No
If you selected Yes above, provide the amount you are eligible to receive, or have already
received.
Enter the amount ($) of Recovery Act Funds:
54825
If you selected Yes above, describe how you plan to use the funds.
The Police Department seeks to purchase: Three surveillance cameras totaling $22,000 Two
tracking devices with reading/analysis software totaling $22,825 Kell kits for audio surveillance
totaling $10,000
Central Contractor Registry (CCR)
Applicant assures that it is currently registered or will register in the federal Central Contractor
Registration database. Information about registration procedures can be accessed at
http://www.ccr.gov.
Is your agency registered in the CCR?
X Yes
No
If you selected Yes, provide the name of your E -Business Point of Contact:
Elaine Wilson
Civil Rights Liaison
A civil rights liaison who will serve as the grantee's civil rights point of contact and who will be
responsible for ensuring that the grantee meets all applicable civil rights requirements must be
designated. The designee will act as the grantee's liaison in civil rights matters with CJD and
with the federal Office of Justice Programs.
Enter the Name of the Civil Rights Liaison:
Teresa Bledsoe
Enter the Address for the Civil Rights Liaison:
221 East Main Street, Round Rock, Texas 78664
Enter the Phone Number for the Civil Rights Liaison:
5122185494
Certification
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Each applicant agency will certify to the specific criteria detailed above under Program
Requirements to be eligible for funding user the Justice Assistance Grant Program Solicitation.
X I certify to all of the above eligibility requirements.
Problem Statement:
Please provide a detailed account in the Problem Statement section of the existing issues your
project will target.
Enter your problem statement:
The Capital Area Council of Governments' (CAPCOG) 10 -county region does not have and is in
need of a Large, rugged. commercially -serviceable, hardened police vehicle that has the
capability of transporting a full SWAT team complement, evacuating 30 or more individuals in a
protective atmosphere, and transporting bomb -squad members along with their robot.
Supporting Data:
Provide as much supporting data, to include baseline statistics and the sources of your data,
which are pertinent to where the grant project is located and/or targeted. Do not use statewide
data for a local problem or national data for a statewide problem.
Enter your supporting data:
Our 1 0 -county region has a current population nearing 1.7 million citizens and the Austin -Round
Rock Urban Area is among the fastest-growing metro areas in the country. The primary Highway
running through our region. IH -35, is known to be a major route for the Mexican drug cartels and
human trafficking. All indications are that our citizens and first responders are at risk of
encountering violent crime. Overall Part 1 crime in the 10 -county CAPCOG region has grown 8
percent in recent years, based on a review of Uniform Crime Reporting data for the 10 -county
area from 2004 to 2007 (the most recent year for which department -level data are available from
the Texas Department of Public Safety). The FBI considers Part 1 crimes to be murder, rape.
robbery, aggravated assault, burglary. larceny, and auto theft. As one would imagine, the most -
populous areas experience the most crime. with Travis County experiencing the bulk of it
(55.773 crimes or 78 percent of the 2007 total), followed by Williamson County (7,301 or 10
percent) and Hays County (3.118 or 4 percent). On an aggregate basis, Part 1 crime grew the
fastest (27 percent) in Williamson County during the three-year period, followed by Burnet
County (15 percent growth) and Travis County (7 percent). Looking at growth in the number of
Part 1 violent crimes — murder. rape, robbery, and aggravated assault — the Travis County and the
CAPCOG region as an aggregate each grew 5 percent during the period. The growth in crime did
not keep pace with population growth during this three-year period. Travis County neared 1
million residents in 2007 and the region as a whole grew 12 percent — from 1.5 million to 1.7
million residents in the three-year period from 2004 to 2007. Williamson County remained one
of the fastest-growing counties in the United States during that period, growing 26 percent (from
283.925 to 358,116) in population.
Community Plan:
For projects that have a local or regional impact target area, provide information regarding the
community plan need(s) that your project will' address.
Enter your community planning needs:
The Capital Area Council of Governments has provided a continued support of high standards
for public safety, however, the needs addressed by the law enforcement focus of the Byrne grant
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are not directly addressed by the current Community Plans. However, Williamson and Travis
County plans provide relevant priorities under the Law Enforcement, Prosecution, Court and
Training Programs Targeting Victimes of Domestic Violence. and Stalking Program. The plans
for Bastrop, Fayette, Lee, Burnet, Blanco, and Llano County under State Criminal Justice (Fund
421) have priorities for projects that focus on reducing crime and improving the criminal justice
system. Finally, the Hays County Community Plan, under Criminal Justice and Law
Enforcement, includes a funding priority to seek additional funds to increase service levels to
meet growing population needs and add additional service components.
Goal Statement:
Provide a brief description of the overall goals and objectives for this project.
Enter a description for the overall goals and objectives:
Violent crime has taken the forefront in many U.S. community response plans. and our 10 -
county Capital Area Council of Governments region is no exception. While law enforcement has
made the commitment to provide a high level of protection for our citizens, not all of the
necessary equipment is in place to assist in their goals. This project will fund the purchase of a
special purpose police vehicle to meet our regional law enforcement needs with state-of-the-art
technology. The vehicle, a Lenco Balllistic Engineered Armored Response and Rescue Vehicle
or "BEAR" will respond to incidents with an expanded capability not available in our region,
including deployment of 24 fully -outfitted SWAT team members, evacuating 30 or more
victimized citizens in a protective atmosphere, and assisting in bomb -squad, counter -drug, and
high risk warrant service activities. The BEAR will provide a level of tactical insertion/extraction
and broad citizen rescue capability that does not exist in our region. Priorities addressed by the
project include improved public safety response and security, increased citizen/hostage
evacuation capability, and increased on-site incident management capability.
Cooperative Working Agreement (CWA):
When a grantee intends to carry out a grant project through cooperating or participating with one
or more outside organizations, the grantee must obtain authorized approval signatures on the
cooperative working agreement (CWA) from each participating organization. Grantees must
maintain on file a signed copy of all cooperative working agreements, and they must submit to
CJD a list of each participating organization and a description of the purpose of each CWA.
Cooperative working agreements do not involve an exchange of funds.
For this project, provide the name of the participating organization(s) and a brief description of
the purpose(s) for the CWA(s). You should only provide information here that this project's
successful operation is contingent on for the named service or participation from the outside
organization.
Note: A Sample CWA is available here for your convenience.
Enter your cooperating working agreement(s):
The City of Round Rock Police Department will develop and have in force a CWA with the
primary law enforcement agency of each of the 10 -counties that make up the Capital Area
Council of Governments (CAPCOG). The CWA will certify that the objectives of the grant
application submitted to the Criminal Justice Division of the Office of the Governor have been
reviewed and that it is mutually agreed to cooperate in carrying out the objectives described in
the application. As grantee. the City of Round Rock will maintain on file a signed copy of the
CWA and have that document available for reference during any related monitoring visit. As all
law enforcement agencies within the CAPCOG region could benefit from the BEAR's
deployment, the City of Round Rock Police Department will not refrain from responding to a
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valid request due to not having a specific CWA in place with an agency at the time. but will
respond under either the CAPCOG Regional Mutual Aid Agreement or the Texas Statewide
Mutual Aid Agreement.
Continuation Projects:
For continuation projects only, if your current or previous year's project is NOT on schedule in
accomplishing the stated objectives, briefly describe the major obstacles preventing your
organization from successfully reaching the project objectives as stated within your previous
grant application. (Data may be calculated on a pro -rated basis depending on how long the
current or previous year's project has been operating.)
Enter your current grant's progress:
N/A
Project Summary:
Briefly summarize the entire application, including the project's problem statement, supporting
data, goal, target group, activities, and objectives. Be sure that the summary is easy to understand
by a person not familiar with your project and that you are confident and comfortable with the
information if it were to be released under a public information request.
Enter your summary statement for this project:
The CAPCOG 10 -county region, with a population nearing 1.7 million citizens, does not have
and is in need of a large, rugged, commercially -serviceable, armored police vehicle capable of
transporting a SWAT team complement of 24 fully -outfitted tactical team members; evacuating
30 or more citizens in a protective atmosphere without placing additional officers in harm's way:
and assisting officers in counter -drug, high-risk warrant service, and bomb -squad activities.
Acquiring a Lenco Ballistic Engineered Armored Response and Rescue Vehicle (or "BEAR")
will enhance our region's law enforcement capability to more safely respond to nearly any
situation requiring a protected tactical approach and evacuation capacity for citizens. The
BEAR's acquisition provides a tremendous potential for saving life and thwarting criminals who
would try to upset our way of life. Within the BEAR's first year of operation, our region's
SWAT teams and bomb squad will receive hands-on training with the vehicle. The Central Texas
Safe Schools Consortium has asked to utilize the BEAR in school evacuation drills, and this
component will be accomplished for requesting school districts within 18 months of beginning
operations. All requesting law enforcement agencies within the CAPCOG region will have an
opportunity to be involved in hands-on training with the vehicle within 24 months of acceptance
of the vehicle.
Project Activities Information
Introduction
The Project Activities section of the application gathers information about the type of activities
your project will incorporate.
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
all required fields are complete and correct.
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
Page 13 of 34
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Getting Started
On this tab you will notice certain icons that are displayed.
• = a pencil icon - click on this icon to edit your selections.
• X= a pencil icon with a red slash through it — click on this icon to cancel your edits.
• X= a red delete icon — click on this icon to delete the item.
• 1 a diskette icon - click on this icon to save your work. When this icon appears, it is your
queue to save the item that you are working on; otherwise, your data will be lost.
• = an information icon - this help icon is next to certain items that may need further
explanation. Simply click and review the information provided in the pop up window.
Reserved
This section left intentionally blank.
Selected Proiect Activities:
ACTIVITY
PERCENTAGE:
DESCRIPTION
Equipment Only Purchases
100.00
Purchase equipment
Geographic Area:
Our Central Texas response area consists of the Capital Area Council of Governments' 10
counties: Bastrop, Blanco, Burnet, Caldwell, Fayette, Hays, Lee, Llano, Travis, and Williamson
— a total of 8,445 square miles.
Target Audience:
The BEAR will be maintained and operated by the City of Round Rock, with Round Rock Police
Department commissioned law enforcement officers operating the vehicle for all deployments.
The City's Vehicle Maintenance Department which has experience with the vehicle's chassis,
engine and transmission, will be responsible for the vehicle's maintenance program. The vehicle
will also be housed at the City of Round Rock Police Department. The City of Round Rock
Police Department is committed to operating the BEAR in a manner to provide an optimal
response to and impact upon crime within the CAPCOG region. No law enforcement agency
within our CAPCOG region is too large or small to participate in or benefit from this program.
Gender:
This project is not gender specific.
Ages:
Page 14 of 34
Commissioned officers and other operating personnel will be 21 years of age or older.
Special Characteristics:
N/A
Measures Information
Introduction
The Project Measures section of the application collects data to track the performance of your
proposed project toward its stated objectives. Output measures demonstrate the level of activity
of a project. Outcome measures demonstrate the impact of a project in a targeted area, reflecting
the extent to which the goals and objectives of the project have been achieved. Output and
outcome measures displayed on this page correspond to activities selected or created on the
Activities page.
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
all required fields are complete and correct.
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Getting Started
On this tab you will notice certain icons that are displayed.
• \.= a pencil icon - click on this icon to edit your selections.
• y4.= a pencil icon with a red slash through it — click on this icon to cancel your edits.
• Ek a diskette icon - click on this icon to save your work. When this icon appears, it is your
queue to save the item that you are working on; otherwise, your data will be lost.
• •i= an information icon - this help icon is next to certain items that may need further
explanation. Simply click and review the information provided in the pop up window.
Progress Reporting Requirements
All programs will be required to report the output and outcome measures for this program to
Texas A&M University, Public Policy Research Institute (PPRI).
Objective Output Measures
Page 15 of 34
OUTPUT MEASURE
CURRENT
DATA
TARGET
LEVEL
Number of local initiatives planned. (Example: If the grant
includes a training component, a law enforcement component, and
a victim services component then the number of planned
initiatives would be three.)
0
6
Number of organizations / units / departments involved in the
coordination of grant -funded initiatives.
0
105
Number of organizations / units / departments to directly benefit
from the equipment.
0
105
Custom Objective Output Measures
CUSTOM OUTPUT MEASURE
CURRENT DATA
TARGET LEVEL
Objective Outcome Measures
OUTCOME MEASURE
CURRENT
DATA
TARGET
LEVEL
Number of agencies that report improved efficiency.
0
105
Number of agencies that report improved program
quality.
0
105
Number of staff that report improved efficiency.
0
0
Number of staff that report increased program quality.
0
0
Custom Objective Outcome Measures
CUSTOM OUTCOME MEASURE
CURRENT DATA
TARGET LEVEL
Documents Information
Introduction
The Supporting Documentation section of the application contains general grantee
requirements. Please select or enter the appropriate responses in the areas below.
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
Page 16 of 34
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
all required fields are complete and correct.
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Getting Started
On this tab you will notice a certain icon that is displayed.
• = an information icon - this help icon is next to certain items that may need further
explanation. Simply click and review the information provided in the pop up window.
Certification and Assurances
Each applicant must click on this link to review the standard Certification and Assurances.
Resolution from Governing Body
Except for state agencies, each applicant must provide information related to the resolution from
its governing body, such as the city council, county commissioners' court, school board, or board
of directors. Please ensure that the resolution approved by your governing body addresses items
one through four below.
1. Authorization by your governing body for the submission of the application to CJD that
clearly identifies the name of the project for which funding is requested;
2. A commitment to provide all applicable matching funds;
3. A designation of the name and/or title of an authorized official who is given the authority
to apply for, accept, reject, alter, or terminate a grant (Note: If a name is provided, you
must update CJD should the official change during the grant periotl:); and
4. A written assurance that, in the event of loss or misuse of grant funds, the governing body
will return all funds to CJD.
Upon approval from your agency's governing body, upload the approved resolution to eGrants
by clicking on the Upload Files sub -tab located in the Summary tab.
Contract Compliance
Will CJD grant funds be used to support any contracts for professional services?
Select the Appropriate Response:
Page 17 of 34
_ Yes
XNo
For applicant agencies that selected Yes above, describe how you will monitor the activities of
the sub-contractor(s) for compliance with the contract provisions (including equipment
purchases), deliverables, and all applicable statutes, rules, regulations, and guidelines governing
this project.
Enter a description for monitoring contract compliance:
Lobbying
For applicant agencies requesting grant funds in excess of $100,000, have any federally
appropriated funds been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee
of Congress, or an employee of a member of Congress in connection with the awarding of any
federal contract, the making of any federal grant, the making of any federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant loan, or cooperative agreement?
Select the Appropriate Response:
_ Yes
XNo
N/A
For applicant agencies that selected either No or N/A above, have any non-federal funds been
paid or will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress in
connection with this federal contract, loan, or cooperative agreement?
Select the Appropriate Reponse:
_ Yes
XNo
N/A
Fiscal Year
Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to
08/31 /20xx).
Enter the Begin Date [mm/dd/yyyy]:
10/1/2008
Enter the End Date [mm/dd/yyyy]:
9/30/2009
Sources of Financial Support
Each applicant must provide the amount of grant funds expended during the most recently
completed fiscal year for the following sources:
Page 18 of 34
Enter the amount ($) of Federal Grant Funds:
12394221
Enter the amount ($) of State Grant Funds:
206322
Single Audit
Has the applicant agency expended federal grant funding of $500,000 or more, or state grant
funding of $500,000 or more during the most recently completed fiscal year?
Select the Appropriate Response:
X Yes
No
Note: Applicants who expend less than $500, 000 in federal grant funding or less than $500, 000
in state grant funding are exempt from the Single Audit Act and cannot charge audit costs to a
CJD grant. However, CJD may require a limited scope audit as defined in OMB Circular A-133.
Applicant agencies that selected Yes above, provide the date of your organization's last annual
single audit, performed by an independent auditor (in accordance with the Single Audit Act
Amendments of 1996 and OMB Circular A-133).
Enter the date of your last annual single audit:
9/30/2008
Equal Employment Opportunity Plan (EEOP)
Type I Entity: Defined as an applicant that meets one or more of the following criteria:
❑ the applicant has less than 50 employees;
❑ the applicant is a non-profit organization;
❑ the applicant is a medical institution;
❑ the applicant is an Indian tribe;
❑ the applicant is an educational institution, or
❑ the applicant is receiving a single award of less than $25,000.
Requirements for a Type I Entity:
❑ The applicant is not required to prepare an EEOP because it is a Type I Entity as defined
above, pursuant to 28 CFR 42.302; and
❑ the applicant will comply with applicable federal civil rights laws that prohibit discrimination
in employment and in the delivery of services.
Type II Entity: Defined as an applicant that meets the following criteria:
❑ the applicant has 50 or more employees, and
❑ the applicant is receiving a single award of $25,000 or more, but less than $500,000.
Requirements for a Type II Entity: Federal law requires a Type II Entity to formulate an EEOP
and keep it on file.
Page 19 of 34
❑ The applicant agency is required to formulate an EEOP in accordance with 28 CFR 42.301, et
seq., subpart E;
❑ the EEOP is required to be formulated and signed into effect within the past two years by the
proper authority;
❑ the EEOP is available for review by the public and employees or for review or audit by
officials of CJD, CJD's designee, or the Office of Civil Rights, Office of Justice Programs, U.S.
Department of Justice, as required by relevant laws and regulations;
❑ the applicant will comply with applicable federal civil rights laws that prohibit discrimination
in employment and in the delivery of services; and
❑ the EEOP is required to be on file in the office of (enter the name and address where the
EEOP is filed below):
Enter the name of the person responsible for the EEOP and the address of the office where the
EEOP is filed:
Teresa Bledsoe City Hall, 221 East Main Street, Round Rock, Texas 78664
Type III Entity: Defined as an applicant that is NOT a Type I or Type II Entity.
Requirements for a Type III Entity: Federal law requires a Type III Entity to formulate an EEOP
and submit it for approval to the Ofice for Civil Rights, Office of Justice Programs, U.S.
Department of Justice.
❑ The EEOP is required to be formulated and signed into effect within the past two years by the
proper authority;
❑ the EEOP has been submitted to the Office of Civil Rights (OCR), Office of Justice
Programs, U.S. Department of Justice and has been approved by the OCR, or it will be submitted
to the OCR for approval upon award of the grant, as required by relevant laws and regulations;
and
❑ the applicant will comply with applicable federal civil rights laws that prohibit discrimination
in employment and in the delivery of services.
Based on the definitions and requirements above, the applicant agency certifies to the following
entity type:
Select the appropriate response:
_ Type I Entity
X Type II Entity
_ Type III Entity
Debarment
Each applicant agency will certify that it and its principles:
❑ Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal Court, or voluntarily excluded
from participation in this transaction by any federal department or agency;
❑ Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
Page 20 of 34
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property; or
❑ Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses unumerated in section
1.2(a) in the Certification and Assurances document cited above in the Introduction; and have
not within a three-year period preceding this application had one or more public transactions
(federal, state, or local) terminated for cause or default.
Select the appropriate response:
X I Certify
Unable to Certify
If you selected Unable to Certify above, please provide an explanation as to why the applicant
agency cannot certify the statements.
Enter the debarment justification:
Fiscal Capability Information
Introduction
This Fiscal Capability section of the application collects information from nonprofit
corporations applying for CJD grant funds.
Note: If you are NOT a nonprofit corporation, this information is not applicable; therefore, the
'Printer Friendly' version will be blank for all information collected in the Fiscal Capability
section.
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
all required fields are complete and correct.
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Organizational Information
Enter the Year in which the Corporation was Founded:
Page 21 of 34
Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:
Enter the Employer Identification Number Assigned by the IRS:
Enter the Charter Number assigned by the Texas Secretary of State:
Accounting System
The grantee organization must incorporate an accounting system that will track direct and
indirect costs for the organization (general ledger) as well as direct and indirect costs by project
(project ledger). The grantee must establish a time and effort system to track personnel costs by
project. This should be reported on an hourly basis, or in increments of an hour.
Is there a list of your organization's accounts identified by a specific number (i.e., a general
ledger of accounts).
Select the appropriate response:
Yes
No
Does the accounting system include a project ledger to record expenditures for each Program by
required budget cost categories?
Select the appropriate response:
Yes
No
Is there a timekeeping system that allows for grant personnel to identify activity and requires
signatures by the employee and his or her supervsior?
Select the appropriate response:
Yes
No
If you answered 'No' to any question above in the Accounting System section, in the space
provided below explain what action will be taken to ensure accountability.
Enter your explanation:
Financial Capability
Grant agencies should prepare annual financial statements. At a minimum, current internal
balance sheet and income statements are required. A balance sheet is a statement of financial
position for a grant agency disclosing assets, liabilities, and retained earnings at a given point in
time. An income statement is a summary of revenue and expenses for a grant agency during a
fiscal year.
Page 22 of 34
Has the grant agency undergone an independent audit?
Select the appropriate response:
Yes
No
Does the organization prepare financial statements at least annually?
Select the appropriate response:
Yes
No
According to the organization's most recent Audit or Balance Sheet, are the current total assets
greater than the liabilities?
Select the appropriate response:
Yes
No
If you selected 'No' to any question above under the Financial Capability section, in the space
provided below explain what action will be taken to ensure accountability.
Enter your explanation:
Budgetary Controls
Grant agencies should establish a system to track expenditures against budget and / or funded
amounts.
Are there budgetary controls in effect (e.g., comparison of budget with actual expenditures on a
monthly basis) to include drawing down grant funds in excess of:
a) Total funds authorized on the Statement of Grant Award?
Yes
No
b) Total funds available for any budget category as stipulated on the Statement of Grant Award?
Yes
No
If you selected 'No' to any question above under the Budgetary Controls section, in the space
provided below please explain what action will be taken to ensure accountability.
Page 23 of 34
Enter your explanation:
Internal Controls
Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of duties
exist. For example, one person should not have authorization to sign checks and make deposits.
Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers,
receipts, invoices)?
Select the appropriate response:
_ Yes
No
Is there separation of responsibility in the receipt, payment, and recording of costs?
Select the appropriate response:
_ Yes
No
If you selected 'No' to any question above under the Internal Controls section, in the space
provided below please explain what action will be taken to ensure accountability.
Enter your explanation:
Budget Details Information
Introduction
This Budget section of your application details budget line items for your proposed project. To
create a new budget line item, click on the icon in the New Budget Item column. You will be
directed to a different area on this page to make selections specific to the budget category. After
making your selection, write a brief description of the line item in the Expenditure Description
box and enter the amount of CJD funds, Cash Match, and if applicable, In Kind Match in the
areas provided. In the percentage box, you can enter a percentage for Personnel or number of
items to be purchased for Supplies and/or Equipment. When you have finished, click on the Add
New Budget Line Item button. Repeat this process for each budget line item needed in each
budget category. If you need to edit your entries, click on the '+' icon to expand the budget grid.
You will notice that a pencil icon will display after expanding the grid. Click on the pencil icon
to be directed to the editing section on this page and follow the instructions in this area to
complete your edits.
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
all required fields are complete and correct.
Page 24 of 34
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Getting Started
On this tab you will notice certain icons that are displayed.
• +l = a plus icon — click on this icon to expand a list of items.
• .I = a minus icon — click on this icon to collapse a list of items.
• = a new icon — click on this icon to add a new item.
•
‘= a pencil icon - click on this icon to edit your selections.
• '= an information icon - this help icon is next to certain items that may need further
explanation. Simply click and review the information provided in the pop up window.
Budget Information by Budget Line Item:
CATEGORY
CATEGORY
DESCRIPTION
CJD
ASH
MATCH
IN -
KIND
MATCH
GPI
TOTAL
1
Indirect Costs
Approved
Rate - 2% or
Less
Administrative
hours of Police
Chief,
Emergency
Management
Coordinator,
Administrative
Manager,
Management
Analyst II,
Accounting
Technician II,
Financial
Programs Mgr
totaling 45 hours
at an average
hourly rate of
$58.91. Salary
costs total
$2,650.95.
Miscellaneous
materials,
$3,650.95
$0.00
$0.00
$0.00
$3,650.95
Page 25 of 34
Page 26 of 34
supplies and
other overhead
costs at $1,000.
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #1, Round
Rock, TX, to
Pittsfield, MA
Airfare, Austin,
TX to Albany,
NY 3 Passengers
(2 Law
Enforcement, 1
City Shop
Mechanic) @
$340 each
$1,020.00
$0.00
$0.00
$0.00
$1,020.00
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #1, Round
rock, TX, to
Pittsfield, MA
Hotel, 3
Personnel, 2
nights @ $109
per person per
night
$654.00
$0.00
$0.00
$0.00
$654.00
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #1, Round
Rock, TX to
Pittsfield, MA
Rental Car, 3
days @ $43 per
day
$129.00
$0.00
$0.00
$0.00
$129.00
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #1, Round
Rock, TX to
Pittsfield, MA
Per Diem, 3
personnel: 2
days @ $44 per
day per person, 1
day @ $59 per
day per person
$441.00
$0.00
$0.00
$0.00
$441.00
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #2, Round
Rock, TX to
Pittsfield, MA
Airfare, Austin
TX, to Albany,
NY 2
Passengers, One -
Way @170 each
1 Passenger,
$680.00
$0.00
$0.00
$0.00
$680.00
Page 26 of 34
Page 27 of 34
Round -Trip
@340
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #2, Round
Rock, TX to
Pittsfield, MA
Hotel, 1
personnel, 1
night @ $109
per person per
night 2
personnel, 3
nights @ $109
per person per
night
$763.00
$0.00
$0.00
$0.00
$763.00
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #2, Round
Rock, TX to
Pittsfield. MA
da ntal @ $43 par, er
day
$43.00
$0.00
$0.00
$0.00
$43.00
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #2, Round
Rock, TX to
Pittsfield, MA
Per Diem, 1
Personnel: 2
days @ $44 per
day per person 2
Personnel: 2
days @ $44 per
day per person, 1
day @ $59 per
day per person
$500.00
$0.00
$0.00
$0.00
$500.00
Travel and
Training
Out -of -State
Registration
Fees,
Training,
and/or Travel
Trip #2, Round
Rock, TX to
Pittsfield, MA
Operational Cost
to Transport
Vehicle from
Pittsfield, MA,
to Round Rock,
TX: 1,870 miles
@ $0.61 per
mile (Per Mile
Cost estimate
based on
utilization of
6,000 miles per
$1,141.00
$0.00
$0.00
$0.00
$1,141.00
Page 27 of 34
Page 28 of 34
year: Fuel -
7.5mpg @ $2.75
per gallon =
$0.37 per mile;
Oil, Fluids,
Filters - $500 per
year = $0.08 per
mile; Tires - 6
tires @ $1,200
per tire/45,000
miles = $0.16
per mile.
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Base Vehicle
Price
$261,951.00
$0.00
$0.00
$0.00
$261,951.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Thermal Image
& Color Camera,
3 Monitors
$28,714.00
$0.00
$0.00
$0.00
$28,714.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
On-Board SCBA
$26,699.00
$0.00
$0.00
$0.00
$26,699.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
2-Ft Truck
Extension
$12,443.00
$0.00
$0.00
$0.00
$12,443.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Passenger-Side
$7,839.00
$0.00
$0.00
$0.00
$7,839.00
Page 28 of 34
Page 29 of 34
Exit Door
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Run Flat Tires
(6)
$7,083.00
$0.00
$0.00
$0.00
$7,083.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Front Mounted
Receiver w/Ram
Post & Plate
$5,490.00
$0.00
$0.00
$0.00
$5,490.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
AC-DC Inverter
(3.6kw)
w/Kussmaul
Eject
$5,442.00
$0.00
$0.00
$0.00
$5,442.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Radiation
Detection
System
$5,025.00
$0.00
$0.00
$0.00
$5,025.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Explosive Gas
Detection
System
$5,025.00
$0.00
$0.00
$0.00
$5,025.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
$3,441.00
$0.00
$0.00
$0.00
$3,441.00
Page 29 of 34
Page 30 of 34
Rescue Vehicle -
Extreme
Heat/Sound
Reduction Pkg
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Side Area Scene
Lights and LED
lights (4)
$3,173.00
$0.00
$0.00
$0.00
$3,173.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Light Bar
$3,017.00
$0.00
$0.00
$0.00
$3,017.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Roof Mounted
Remote Control
Lights (3)
$3,015.00
$0.00
$0.00
$0.00
$3,015.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Rear Auxiliary
HVAC
$2,972.00
$0.00
$0.00
$0.00
$2,972.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Intercom,
Inside/Outside
$2,871.00
$0.00
$0.00
$0.00
$2,871.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
$2,824.00
$0.00
$0.00
$0.00
$2,824.00
Page 30 of 34
Page 31 of 34
Balllistic Skip
Round Shields
(2)
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Back -Up
Camera &
Monitor
$2,297.00
$0.00
$0.00
$0.00
$2,297.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Electric Power
Mirrors (2)
$1,508.00
$0.00
$0.00
$0.00
$1,508.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Radio Prep
Package (3)
$1,506.00
$0.00
$0.00
$0.00
$1,506.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Seat Belts for
Rear Bench
Seats, Jump Seat
$1,388.00
$0.00
$0.00
$0.00
$1,388.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Driving Lights
$1,340.00
$0.00
$0.00
$0.00
$1,340.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
7" Vertical
$1,064.00
$0.00
$0.00
$0.00
$1,064.00
Page 31 of 34
Source of Match Information
Introduction
The Source of Match section of your application collects information regarding the source and
amount of Cash Match and In Kind Match. Please enter the description and amounts of match
in the spaces provided below and select whether the item is 'Cash Match' or 'In -Kind Match'.
After entering an item click on the Add New Item button. When an item has been added, it will
appear in the 'Edit the Source(s) of Match Reported' table. You may edit each of the items added
to this table by clicking on the 'pencil' icon. If you edited an item in the table, click on the
'diskette' icon to save your edited entries.
For further information regarding matching funds refer to 1 TAC, §3.3; for program income refer
Page 32 of 34
Gunport
Upgrade (7)
Equipment E ui
q p
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Jump Seat
$603.00
$0.00
$0.00
$0.00
$603.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Chassis
Parts/Service
Manual
$479.00
$0.00
$0.00
$0.00
$479.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
Fold -up Steel
Work Table
$263.00
$0.00
$0.00
$0.00
$263.00
Equipment
Specialty
Vehicle
Lenco Ballistic
Engineered
Armored
Response and
Rescue Vehicle -
4WD (300HP
Upgrade; Allison
3000 Trans.)
$40,199.00
$0.00
$0.00
$0.00
$40,199.00
Source of Match Information
Introduction
The Source of Match section of your application collects information regarding the source and
amount of Cash Match and In Kind Match. Please enter the description and amounts of match
in the spaces provided below and select whether the item is 'Cash Match' or 'In -Kind Match'.
After entering an item click on the Add New Item button. When an item has been added, it will
appear in the 'Edit the Source(s) of Match Reported' table. You may edit each of the items added
to this table by clicking on the 'pencil' icon. If you edited an item in the table, click on the
'diskette' icon to save your edited entries.
For further information regarding matching funds refer to 1 TAC, §3.3; for program income refer
Page 32 of 34
to 1 TAC, §3.73 and §3.87.
Click on the Save and Continue button at any time to save the information entered on this page.
If you do not click on this button and navigate away from the page, your work will be lost. When
you click the Save and Continue button, you may receive several error messages that instruct
you to complete the required fields. Your data on any given tab will not save to the system until
all required fields are complete and correct.
In addition, you have a 2 -hour time limit for each tab where you will need to complete the
information correctly and then click the Save and Continue button. There is a timestamp in the
upper -right hand corner of the page that notes when you first clicked on the tab. From that point,
you have 2 hours to complete the information on that tab correctly. If you do not complete the
information correctly (for the required fields) and then you click on the Save and Continue
button, you will be redirected to the eGrants Home Page. If this happens, your data will not be
saved in the system. You may also choose to compose a message on this page for CJD to review.
This can be done by typing in the Notes By Grantee / CJD message box.
Getting Started
On this tab you will notice certain icons that are displayed.
• \= a pencil icon - click on this icon to edit your selections.
• = an information icon - this help icon is next to certain items that may need further
explanation. Simply click and review the information provided in the pop up window.
Detail Source of Match/GPI:
DESCRIPTION
MATCH TYPE
AMOUNT
Summary Source of Match/GPI:
Total Report
Cash Match
In Kind
GPI Federal Share
GPI State Share
$0.00
$0.00
$0.00
$0.00
$0.00
Budget Summary Information
Budget Summary Information by Budget Category:
CATEGORY
CJD
CASH MATCH
IN-KIND MATCH
GPI
TOTAL
Equipment
$437,671.00
$0.00
$0.00
$0.00
$437,671.00
Page 33 of 34
Indirect Costs
$3,650.95
$0.00
$0.00
$0.00
$3,650.95
Travel and Training
$5,371.00
$0.00
$0.00
$0.00
$5,371.00
Budget Grand Total Information:
CJD
CASH MATCH
IN-KIND MATCH
GPI
TOTAL
$446,692.95
$0.00
$0.00
$0.00
$446,692.95
Condition Of Fundings Information
DESCRIPTION
CREATED
MET
HOLD FUND
Page 34 of 34
DATE: July 16, 2009
SUBJECT: City Council Meeting—July 23, 2009
ITEM: 10A1. Consider a resolution approving an application for the Edward Byrne Memorial
Justice Assistance Formula Grant in the amount of $442,968.00.
Department:
Staff Person:
Justification:
Police Department
Brad Bradford, Emergency Management Coordinator
The application for this grant was brought before the City Council on May 28, 2009. The application was
submitted on time and in accordance with the guidelines. In reviewing the applications, the grant
review board requested an additional clause in the resolution regarding matching funds. This new
resolution has an additional "Whereas" clause, that being the third paragraph of the resolution, and it
satisfies the request of the board.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
The Criminal Justice Division (CJD) of the Governor's Office is soliciting applications for projects that
reduce crime and improve the efficiency and effectiveness of the criminal justice system. This has given
the Round Rock Police Department the opportunity to fulfill an important, previously unmet need for
both our City and region.
Our City and region are in need of a large, rugged, commercially -serviceable, armored vehicle that has
the capability of transporting a full SWAT team compliment or evacuating 30 or more individuals in a
protective atmosphere. The vehicle must be able to perform as a rescue truck for hostages and fallen,
wounded or stranded officers and citizens; as well as assist in bomb squad and counter -drug activities;
and though capable of performing as a "bunker on wheels", it must have a non-military appearance
acceptable to our local communities.
Public Comment: N/A