R-09-08-27-9H2 - 8/27/2009RESOLUTION NO. R -09-08-27-9H2
WHEREAS, the U.S. Department of Homeland Security, through
State Homeland Security Grants, has grant funds available to cities
for various regional and local projects, and
WHEREAS, grant funds are available through the Capital Area
Council of Governments ("CAPCOG") to fund a HazMat ID Ranger - a
portable chemical identifier to detect unknown solids or liquids,
and
WHEREAS, the City Council wishes to make application for the
grant to provide financial assistance for the above-described
equipment, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a "CAPCOG Grant Project Worksheet - FY 2010" for
a grant to be used for the purchase of a HazMat ID Ranger, a copy of
said Worksheet being attached hereto as Exhibit "A" and incorporated
herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
O:\wdox\SCCInts\0112\0905\MUNICIPAL\R90827N2, DOC/rmc
RESOLVED this 27th day of August, 2009.
ATTEST:
SARA L. WHITE, City Secretary
2
MCGRAW, Mayor
City of Round Rock, Texas
Capital Area Council of Governm
Grant Project WorksheetFY2010
EXHIBIT
Noir: This worksheet is saved and protected as a form; areas are navigated by tabbing from one text Feld to
the next. To tab back to a previous field, press Shift + Tab. The boxes for text fields will expand if necessary as
you type,
Applicant/Jurisdiction:
Point of Contact:
Title:
Phone:
Email:
City of Round Rock Fire Department
Johnnie Bohac
Training Officer/ Haz-Mat Program Coordinator
512-218-6634
j bohac@round-rock.tx. us
1. Prolect Name
HazMatID Ranger - Williamson County Hazardous Materials Response Team
2. Needs to be addressed by this project (Why is this project needed?)
The Williamson County Hazardous Materials Response Team (WCHMRT), of which the City of Round
Rock Fire Department (RRFD) is a member, is one of the four CAPCOG HSTF Regional CBRNE Strike
Teams. The WCHRMT owns an older model HazMatID Portable Chemical Identifier that will analyze
most liquids or solids. With the addition of this state-of-the-art HazMatID Ranger, the RRFD will be able
to anaylze chemicals which can place our responders in harms way and affect our citizens' safety,
without the delays involved in waiting for a response from the WCHMRT.
3. Project Description (How will the needs be met?)
The HazMatID Ranger is a highly specific device that utilizes FT -IR technology to analyze chemical
samples. This HazMatID Ranger will be owned and maintained by the City of Round Rock Fire
Department and will be available for the Fire Department to respond within the City, for WCHMRT to
respond within the County and CAPCOG Region, and for use outside of the CAPCOG Region per mutual
aid agreement, or as agreed to by the requester and responder at the specific time of need.
4. New or Existing project?
® New project
❑ Existing project (Describe how this is an enhancement, expansion, addition, etc. of an existing
project in "Notes" field.)
❑ Emergency (Describe circumstances In "Notes" field.)
Notes
5. Regional Impact (Identify the investment strategies addressed by the project. How does this project
enhance region/ preparedness?)
The project will provide the City of Round Rock, Williamson County and the CAPCOG Region with
CAPCOG Project Worksheet Form FY2010
-1-
June 17, 2009
iadditional trained responders and equipment necessary to identify potentially dangerous chemicals.
6. Proiect Scalability (Explain whether this project is being done as a single component or in phases)
® One-time project
❑ Phased project (Describe previous funding in "Notes" field.)
Notes:
I n/a
7. Proiect Sustainability (Explain yourjurisdiction's pian for sustaining this project—maintenance, upgrades,
calibration, etc.)
The HazMatID Ranger will be owned and maintained by the City of Round Rock Fire Department
(RRFD). The requested HazMatID Ranger Extended Package includes all standard HazMatID Ranger
features plus: 1) Four-year Partnership Program (for a total of 5 years), 2) Training at the customer
facility for up to 16 people, 3) A laptop, including all the software and hardware to operate the
HazMatlD Ranger system wirelessly, and 4) Access to the Aldrich ICHEM Library Combination for an
additional 32,000+ spectra. The Partnership Program provides software updates, parts and labor for
repairs, a free loaner system, refresher training courses, and 24/7 access to PhD chemists for technical
support.
RRFD or WCHMRT will deploy the asset within the City of Round Rock; RRFD or WCHMRT will deploy the
asset within the County and Region; and RRFD or WCHMRT will deploy the asset outside of the Region,
in keeping with the terms of CAPCOG Regional CBRNE Strike Team deployment, mutual aid agreement
in force at the time of deployment, or as determined between the requesting and responding parties at
the time.
8. Local Matching Funds (It is likely that matching funds—non-federal—may be required for FY2010. This
match could be 20%-25% of the award. Check the box to affirm that your jurisdiction understands that this
grant may be contingent upon your ability to provide matching funds, and, to the extent possible, indicate
the source of these matching funds in the box below.) Ig
The City of Round Rock understands that there may be a required 20% to 25% match, however, we
must reserve our right to identify any required matching funds from the City's FY2010-2011 budget
year, which begins October 1, 2010, until we receive the Grant Adjustment Notice (GAN).
9. Budget (Include as much detail as possible);
The expenditure categories are Equipment, Planning, Organization, Training, and Exercises. These may be
chosen from the drop-down list (the default Is "Equipment.')
Management and Administration (M&A) Limits - a maximum of up to 3% of project funds requested may be
retained and used solely for the management and administration purposes associated with the grant.
Category
Unit
Total
.-......,..••�••• ••0.j muonury cost (calculated)
HazMat ID Ranger
Equipment
1
75000
$75,000.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
CAPCOG Project Worksheet Form FY2010
-2-
.lune 17, 2009
Total (Right click $ field. Select "Update Fie/d.')
10. Is this project part of a multi-iurisdiction protect? (Check box if "Yes. '9
If "Yes, "list the other participating jurisdictions.
$75,000.00
Jurisdiction
n/a
I
11. D sciplines Involved in the Protect (Please indicate the percentage of funds expected to be allocated in
each discipline. Use all disciplines that apply):
Discipline
Agriculture
Percentage of Project $
0.00%
Law Enforcement
0.00%
Emergency Medical Services - Non -Fire Based 0.00%
Emergency Medical Services - Fire Based 0.00%
Fire Service
0.00%
Hazardous Materials 100.00%
Public Works 0.00%
Public Safety Communications 0.00%
Health Care 0.00%
Emergency Management Agency 0.00%
Public Health
0.00%
Governmental Administrative
0.00%
Cyber Security
0.00%
Not for Profit/Non-Profit
0.00%
Regional Transit System
0,00%
Signature of Authorizing Chief Official
This signature certifies that the requestor understands the requirements, procedures, and deliverables,
including any requirement for matching funds, coinciding with this request for funding and has the
authority to represent the governing body of this organization.
CAPCOG Project Worksheet Form FY2010 - 3 -
June 17, 2009
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
M&A (if applicable, not to exceed 3%)
$ 0 00
Total (Right click $ field. Select "Update Fie/d.')
10. Is this project part of a multi-iurisdiction protect? (Check box if "Yes. '9
If "Yes, "list the other participating jurisdictions.
$75,000.00
Jurisdiction
n/a
I
11. D sciplines Involved in the Protect (Please indicate the percentage of funds expected to be allocated in
each discipline. Use all disciplines that apply):
Discipline
Agriculture
Percentage of Project $
0.00%
Law Enforcement
0.00%
Emergency Medical Services - Non -Fire Based 0.00%
Emergency Medical Services - Fire Based 0.00%
Fire Service
0.00%
Hazardous Materials 100.00%
Public Works 0.00%
Public Safety Communications 0.00%
Health Care 0.00%
Emergency Management Agency 0.00%
Public Health
0.00%
Governmental Administrative
0.00%
Cyber Security
0.00%
Not for Profit/Non-Profit
0.00%
Regional Transit System
0,00%
Signature of Authorizing Chief Official
This signature certifies that the requestor understands the requirements, procedures, and deliverables,
including any requirement for matching funds, coinciding with this request for funding and has the
authority to represent the governing body of this organization.
CAPCOG Project Worksheet Form FY2010 - 3 -
June 17, 2009
Authorizing Chief Official Date
Printed Name Title
Signature of Project Manager
The following person is authorized to receive direction, manage work performed, complete and sign required
reports, and otherwise act on behalf of the jurisdiction for this project.
Project Manager Date
Check box if letters of support are attached. ❑
CAPCOG Project Worksheet Form FY2010 - 4 - June 17, 2009
DATE: August 19, 2009
SUBJECT: City Council Meeting — August 27, 2009
ITEM: 91-12. Consider a resolution authorizing the Mayor to execute a "CAPCOG Project
Worksheet FY 2010" for a grant to be used for the purchase o a HazMatID
Ranger.
Department:
Staff Person:
Justification:
Fire
Larry Hodge, Fire Chief
Providing equipment to deploy in the event of a hazardous materials incident supports the City's
strategic Goal 30.0 and Emergency Management Objective 31.1. This equipment will contribute to
coordinated community response and continuity of operations in the event of disasters or emergencies.
The cost of the unit is $75,000. Matching funds may be required up to 25%. After we receive the Grant
Adjustment Notice (GAN), if matching funds are required, but none are available in the FY 2010-2011
budget, we have reserve our right to withdraw our grant application.
Funding:
Cost:
Source of funds:
Outside Resources:
Matching funds not to exceed $18,750, if required
General Fund
Background Information:
Texas uses a regional approach to the State Homeland Security Grant program, providing an allocation
through each Council of Governments (COG) for regional and local projects, subject to approval by the
State. The City of Round Rock is a member of the CAPCOG Homeland Security Task Force Regional
Chemical, Biological, Radiological/Nuclear and Explosive (CBRNE) Strike Team. The Strike Team
identifies essential, critical equipment requirements and pursues funding.
Through the CAPCOG grant application process for State Homeland Security Grants. The City of Round
Rock Fire Department is requesting HazMatID Ranger — a portable chemical identifier to detect unknown
solids or liquids
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
•
Capital Area Council of Governments
Grant Project Worksheet FY 2010
NOTE: This worksheet is saved and protected as a form; areas are navigated by tabbing from one text field to
the next. To tab back to a previous fie/d, press Shift + Tab. The boxes for text fie/ds will expand if necessary, as
you type.
Applicant/Jurisdiction:
)Point of Contact:
Title:
Phone:
Email:
City of Round Rock Fire Department
Johnnie Bohac
Training Officer/ Haz-Mat Program Coordinator
512-218-6634
jbohac@round-rock.tx.us
1. Prosect Name
IHazMatID Ranger - Williamson County Hazardous Materials Response Team
2. Needs to be addressed by this Protect (Why is this project needed?)
The Williamson County Hazardous Materials Response Team (WCHMRT), of which the City of Round
Rock Fire Department (RRFD) is a member, is one of the four CAPCOG HSTF Regional CBRNE Strike
Teams. The WCHRMT owns an older model HazMatlD Portable Chemical Identifier that will analyze
most liquids or solids. With the addition of this state-of-the-art HazMatID Ranger, the RRFD will be able
to anaylze chemicals which can place our responders in harms way and affect our citizens' safety,
without the delays involved in waiting for a response from the WCHMRT.
3. Protect Description (How will the needs be met?)
The HazMat!D Ranger is a highly specific device that utilizes FT -IR technology to analyze chemical
samples. This HazMatID Ranger will be owned and maintained by the City of Round Rock Fire
Department and will be available for the Fire Department to respond within the City, for WCHMRT to
respond within the County and CAPCOG Region, and for use outside of the CAPCOG Region per mutual
aid agreement, or as agreed to by the requester and responder at the specific time of need.
4. New or Existing prosect?
® New project
❑ Existing project (Describe how this is an enhancement, expansion, addition, etc. of an existing
project in "Notes" field.)
❑ Emergency (Describe circumstances in "Notes" field.)
Notes
5. Regional Impact (Identify the investment strategies addressed by the project. How does this project
enhance regional preparedness?)
I The project will provide the City of Round Rock, Williamson County and the CAPCOG Region with
CAPCOG Project Worksheet Form FY2010
1Z -4M -0S' Z� ,'i ff2—
-1-
June 17, 2009
1
Iadditional trained responders and equipment necessary to identify potentially dangerous chemicals.
6. Prosect Scalablilty (Explain whether this project is being done as a single component or in phases)
® One-time project
0 Phased project (Describe previous funding in "Notes" field.)
Notes:
nja
7. Protect Sustainability (Explain your jurisdiction's plan for sustaining this project—maintenance, upgrades,
calibration, etc.)
The HazMatID Ranger will be owned and maintained by the City of Round Rock Fire Department
(RRFD). The requested HazMatID Ranger Extended Package includes all standard HazMatID Ranger
features plus: 1) Four-year Partnership Program (for a total of 5 years), 2) Training at the customer
facility for up to 16 people, 3) A laptop, including all the software and hardware to operate the
HazMatlD Ranger system wirelessly, and 4) Access to the Aldrich ICHEM Library Combination for an
additional 32,000+ spectra. The Partnership Program provides software updates, parts and labor for
repairs, a free loaner system, refresher training courses, and 24/7 access to PhD chemists for technical
support.
RRFD or WCHMRT will deploy the asset within the City of Round Rock; RRFD or WCHMRT will deploy the
asset within the County and Region; and RRFD or WCHMRT will deploy the asset outside of the Region,
in keeping with the terms of CAPCOG Regional CBRNE Strike Team deployment, mutual aid agreement
in force at the time of deployment, or as determined between the requesting and responding parties at
the time.
8. Local Matching Funds (It is likely that matching funds—non-federal—may be required for FY2010. This
match cou/d be 20%-25% of the award. Check the box to affirm that your jurisdiction understands that this
grant may be contingent upon your ability to provide matching funds, and, to the extent possible, indicate
the source of these matching funds in the box below.) Ej
The City of Round Rock understands that there may be a required 20% to 25% match, however, we
must reserve our right to identify any required matching funds from the City's FY2010-2011 budget
year, which begins October 1, 2010, until we receive the Grant Adjustment Notice (GAN).
9. Budget (Include as much detail as possib/e);
The expenditure categories are Equipment, Planning, Organization, Training, and Exercises. These may be
chosen from the drop-down list (the default is "Equipment.')
Management and Administration (M&A) Limits— a maximum of up to 3% of project funds requested may be
retained and used solely for the management and administration purposes associated with the grant.
Item
HazMat ID Ranger
Category
(Select from list)
Equipment
Q
uanti
ty
1
Unit
cost
75000
Total
Calculated)
Equipment
$75,000.00
Equipment
Equipment
Equipment
Equipment
Equipment
CAPCOG Project Worksheet Form FY2010
-2-
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
June 17, 2009
^otal (Right click $ field. Select "Update Field.')
$75,000.00
10. Is this protect part of a multi -Jurisdiction project? (Check box if "Yes'9 ❑
If "Yes, "/ist the other participating jurisdictions.
Jurisdiction
n/a
11. Disciplines Involved in the Protect (Please indicate the percentage of funds expected to be allocated in
each discipline. Use all disciplines that app/y):
Discipline
Agriculture
Percentage of Project $
0.00%
Law Enforcement
0.00%
Emergency Medical Services - Non -Fire Based 0.00%
Emergency Medical Services - Fire Based 0.00%
Fire Service
0.00%
Hazardous Materials 100.00%
Public Works 0.00%
Public Safety Communications 0.00%
Health Care
0.00%
Emergency Management Agency 0.00%
Public Health
0.00%
Governmental Administrative
Cyber Security
0.00%
0.00%
Not for Profit/Non-Profit
0.00%
Regional Transit System
0.00%
Signature of Authorizing Chief Official
This signature certifies that the requestor understands the requirements, procedures, and deliverables,
Including any requirement for matching funds, coinciding with this request for funding and has the
authority to represent the governing body of this organization.
CAPCOG Project Worksheet Form FY2010 - 3 -
June 17, 2009
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
Equipment
$ 0.00
M&A (if applicable, not to exceed 3%)
$ 0.00
^otal (Right click $ field. Select "Update Field.')
$75,000.00
10. Is this protect part of a multi -Jurisdiction project? (Check box if "Yes'9 ❑
If "Yes, "/ist the other participating jurisdictions.
Jurisdiction
n/a
11. Disciplines Involved in the Protect (Please indicate the percentage of funds expected to be allocated in
each discipline. Use all disciplines that app/y):
Discipline
Agriculture
Percentage of Project $
0.00%
Law Enforcement
0.00%
Emergency Medical Services - Non -Fire Based 0.00%
Emergency Medical Services - Fire Based 0.00%
Fire Service
0.00%
Hazardous Materials 100.00%
Public Works 0.00%
Public Safety Communications 0.00%
Health Care
0.00%
Emergency Management Agency 0.00%
Public Health
0.00%
Governmental Administrative
Cyber Security
0.00%
0.00%
Not for Profit/Non-Profit
0.00%
Regional Transit System
0.00%
Signature of Authorizing Chief Official
This signature certifies that the requestor understands the requirements, procedures, and deliverables,
Including any requirement for matching funds, coinciding with this request for funding and has the
authority to represent the governing body of this organization.
CAPCOG Project Worksheet Form FY2010 - 3 -
June 17, 2009
)1'14/
Authorizing Chief Official Date
A1A h M. %44wAJ
Printed Name Title
Signature of Project Manager
The following person is authorized to receive direction, manage work performed, complete and sign required
reports, and otherwise act on behalf of the jurisdiction for thls project.
Project Manager Date
Check box if letters of support are attached. ❑
CAPCOG Project Worksheet Form FY2010 - 4 - June 17, 2009