G-09-09-10-9C1 - 9/10/2009ORDINANCE NO. Oct4--- 69- to Itt
AN ORDINANCE AMENDING SECTION 4.03 HOLIDAYS OF THE
HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL;
AND PROVIDING FOR A SAVINGS CLAUSE AND REPEALING
CONFLICTING ORDINANCES AND RESOLUTIONS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND
ROCK, TEXAS:
I.
That Section 4.03 of the Human Resources Policies and
Procedures Manual of the City of Round Rock, Texas, is hereby
amended to read as follows:
4.03 HOLIDAYS
PURPOSE To explain policies and procedures concerning holiday leave and to
establish a holiday schedule.
POLICY
The City is committed to providing a competitive benefit to recognize
traditional holidays preserving the rich heritage and traditions of our
community and enhancing the quality of life.
DESIGNATED The City Council designates holidays for City employees. The
HOLIDAYS following days are observed as paid holidays:
• New Year's Day
• Martin Luther King Jr. Day
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving and the Friday following Thanksgiving
• Christmas Eve and Christmas Day; or, when Christmas Day
falls on a Thursday, Christmas Day and the following Friday.
If the holiday falls on a Saturday, the proceeding Friday shall be
observed. If a holiday falls on a Sunday, the following Monday shall be
observed.
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ELIGIBILITY
Additionally, September 11 is designated as a paid holiday for
Firefighters. However, the September 11 holiday must be taken in lieu
of another holiday designated above.
Employees who are members of religious faiths which celebrate other
religious holidays that are not City holidays may substitute one or more
days for one or more of the holidays listed above, provided that the
employee's job and the business needs of the department are met.
Regular full-time employees and part-time employees who are normally
scheduled to work at least 20 hours per week are paid for holidays.
Payment is based on the number of hours they would have worked if the
holiday had not occurred. However, employees will not receive more
than eight hours leave time for the holiday. Temporary employees or
employees who are normally scheduled to work fewer than 20 hours per
week are not paid for holidays except for holiday hours actually worked.
An employee who is absent without approved leave or is on leave
without pay
on the workday immediately preceding or following a holiday will not
be paid for the holiday.
BUSINESS It is not always feasible to grant holidays at the scheduled time,
NECESSITY especially for employees who are assigned shifts on an "around-the-
clock" operation. Additionally, with the approval of the City Manager, a
Department Director that finds it a business necessity to do so may
direct some or all employees of the department to report for work on a
holiday.
ALTERNATE DAY
OFF
Non -police and non -firefighting employees who are scheduled to work a
holiday receive an alternate day off for the holiday.
Employees who are sick on a holiday for which they are scheduled to
work will document the leave as holiday leave rather than sick leave. If
an employee is sick on his/her alternate day off the leave will be
documented as holiday leave.
If an official holiday falls within a non -police, non -firefighting
employee's vacation, the employee will be granted the holiday and not
charged for a day of vacation.
FLEXIBLE When a holiday falls on a day for which an employee is normally
SCHEDULES scheduled to work more than eight hours, the employee may either take
available leave for the difference, or work additional hours on another
day in the workweek.
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EXCEPTIONS Since police patrol and fire protection must be provided around -the -
FOR PATROL clock and year-round, they remain open on holidays. To provide
OFFICERS AND equivalent holiday leave time to these employees, the City has
FIREFIGHTERS established policies for holiday leave accrual and usage for these
depai tnients.
RELATED
POLICIES AND
PROCEDURES
Police Patrol Officers earn holiday leave credits as the holiday occurs.
Firefighters earn holiday leave credits at the rate of 12 hours per month,
for a total of 144 hours per year, reflecting the greater number of hours
worked per year by firefighters than by other City employees.
Holiday leave time expires one year from the date of accrual.
Employees are encouraged to take their holiday leave within the 12
month period or lose the holiday leave accrual.
If an emergency necessitates that the employee be called in to work
during holiday leave all or part of that day, then the employee will be
compensated. The employee will be granted either equivalent holiday
time off during the same official work period or paid for the number of
holiday hours actually worked.
2.01 Compensation
Section 142.0013, Local Government Code
EFFECTIVE Revised , 2009
DATE
II.
A. All ordinances, parts of ordinances, or resolutions in
conflict herewith are expressly repealed.
B. The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof.
C. The City Council hereby finds and declares that
written notice of the date, hour, place and subject of the
meeting at which this Ordinance was adopted was posted and that
such meeting was open to the public as required by law at all
times during which this Ordinance and the subject matter hereof
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were discussed, considered and formally acted upon, all as
required by the Open Meetings Act, Chapter 551, Texas Government
Code, as amended.
Alternative 1.
By motion duly made, seconded and passed with an
affirmative vote of all the Council members present, the
requirement for reading this ordinance on two separate days was
dispensed with.
READ, PASSED, and ADOPTED on first reading this (0 day
of LAW., 2009.
Alternative 2.
READ and APPROVED on first reading this the day of
, 2009.
READ, APPROVED and ADOPTED on second reading this the
day of 2009.
ATTEST:
SARA L. WHITE, City Secretary
Mil L ---
ALAN MCGRAW, Mayor
City of Round Rock, Texas
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DATE: September 3, 2009
SUBJECT: City Council Meeting — September 10, 2009
ITEM: 9C1. Consider an ordinance amending Section 4.03, Holidays, of the Human
Resources Policies and Procedure Manual. (First Reading)
Department:
Staff Person:
Justification:
Human Resources
Teresa Bledsoe, Human Resources Director
HB 2113 which amends Section 142.0013(c), Local Government Code designates September 11th as an
optional holiday for firefighters. This does not add an additional holiday for them.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
N/A
Public Comment:
N/A