G-09-09-24-10D6 - 9/24/2009ORDINANCE NO. 4 -(A -011 -e/4 -Me
AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX
BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL
YEAR 2009-2010.
WHEREAS, the City of Round Rock collects a seven (7)
percent hotel occupancy tax on hotel rooms, and
WHEREAS, V.T.C.A., Tax Code Section 351.101(a) states,
"Revenue from the municipal hotel occupancy tax may be used only
to promote tourism and the convention and hotel industry," and
Section 351.101(b) states, "Revenue derived from the tax
authorized by this chapter shall be expended in a manner
directly enhancing and promoting tourism and the convention and
hotel industry," and
WHEREAS, in developing the 2009-2010 Hotel Occupancy Tax
Budget, the City Council has taken into consideration City -
sponsored items which promote tourism, and
WHEREAS, a proposed 2009-2010 budget for Hotel Occupancy
Tax funds is attached as Exhibit "A" which provides for
expenditure of the funds in a manner that complies with
statutory requirements and Section 1.1809 of the City Code (1995
Edition), Now Therefore
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND
ROCK, TEXAS:
That the attached 2009-2010 Hotel Occupancy Tax Budget is
hereby approved and the disbursements shown thereon are hereby
authorized.
The City Council hereby finds and declares that written
notice of the date, hour, place and subject of the meeting at
0:\wdox\SCClnts\0112\0905\MUNICIPAL\090910D6.DOC/rmc
which this Ordinance was adopted was posted and that such
meeting was open to the public as required by law at all times
during which this Ordinance and the subject matter hereof were
discussed, considered and formally acted upon, all as required
by the Open Meetings Act, Chapter 551, Texas Government Code, as
amended.
READ and APPROVED on first reading this the (P' day of
_ 2009.
READ, APPROVED and ADOPTED on second reading this the
2-4"t day of Ot/Vr� , 2009.
ATTEST:
SARA L. WHITE, City Secretary
ich
ALAN MCGRAW, Mayor
City of Round Rock, Texas
2
City of Round Rock
Hotel Occupancy Tax Fund # 710
Fund Balance Analysis
Estimated Fund Balance 10/01/09
Less Operating Reserves (*1)
Estimated Revenue (FY 2009-2010)
Total Funds Available
Requested Expenditures
Estimated Unreserved Fund Balance 9/30/10 $ 5,253,293
$
6,375,196
(1,125,000)
2,250,000
7,500,196
(2,246,903)
* 1 - Operating Reserves are established in accordance with operating reserve policies.
EXHIBIT
1
City of Round Rock
Hotel Occupancy Tax Fund #710
2009- 2010 Budget
2007-2008 2008=2009,--72009-2010
3F h
Actual # ¢Adopted ' zG Proposed
DESCRIPTION. OF ITEM K >�; ' Budget Budget
Revenues
Hotel -Motel Occupancy Tax
Interest Income
Miscellaneous Revenue
Total Revenues
Expenditures
2,960,352 $
106,558
73,384
2,800,000 $
100,000
0
2,200,000
50,000
0
3,140,294 2,900,000 2,250,000
Event & Tourism Funding
Festivals & Events Advertising 11,500 25,500 25,500
Arts Support 13,000 29,000 38,000
Tourism Support 21,005 9,745 0
Museum Support 0 0 0
Total Event & Tourism Funding 45,505 64,245 63,500
Convention & Visitors Bureau
Personnel 226,022 294,441 303,125
Contractual Services 141,540 261,169 241,135
Materials & Supplies 20,695 35,335 27,643
Other Services & Charges 132,594 200,500 200,500
Capital Outlay 3,703 0 0
Total Convention & Visitors Bureau 524,554 791,445 772,403
Total Operating Expenditures 570,059 855,690 835,903
Capital Projects
Transfer to Capital Projects Fund
Total Transfer to Capital Projects
500,000
500,000
500,000 425,000
500,000 425,000
Convention Center
Property Insurance 35,000 40,000 50,000
Contingency and Trustee Fees 4,414 45,000 45,000
Transfer to Reserve Fund at Trustee Bank 0 0 0
Transfer to Debt Svc. Fund at Trustee Bank 715,000 710,000 716,000
Transfer Capital Repair at Trustee Bank 11,565 75,000 75,000
Transfer to Conv. Center Revenue 0 0 0
Transfer to Stadium Expansion Fund
Transfer to Capital Improvement Fund 100,000 100,000 100,000
Total Convention Center 865,979 970,000 986,000
Total Expenditures $ 1,936,038 $ 2,325,690 $ 2,246,903
DATE: September 17, 2009
SUBJECT: City Council Meeting — September 24, 2009
ITEM: *10D6. Consider an ordinance adopting the FY 2009-2010 Hotel/Motel Occupancy Tax
Budget. (Second Reading)
Department:
Staff Person:
Justification:
Finance
Cheryl Delaney, Finance Director
The Hotel/Motel Budget includes operating expenditures associated with the Convention & Visitors
Bureau, special event funding and debt service for Dell Diamond/United Heritage Convention Center
Complex.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
The Hotel/Motel Fund is used to collect for the levy and use of the hotel -motel bed tax. Proceeds from
this tax are to be used toward the promotion of tourism and the convention and hotel industry in the
City.
Public Comment: N/A