R-09-09-24-11D3 - 9/24/2009RESOLUTION NO. R -09-09-24-11D3
WHEREAS, the City of Round Rock evaluates funding requests
from local social service agencies to identify and help fund
valuable, needed community services, and
WHEREAS, the City of Round Rock has received a request for
funds from Faith in Action Caregivers - Round Rock, a
corporation ("Agency"), and
WHEREAS, the City Council hereby determines that the
funds will be used for a public purpose, namely to provide
based transportation for older adults, and
WHEREAS, the City Council desires to enter into
non-profit
requested
volunteer
a Social
Service Agency Annual Funding Agreement with the Agency, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Social Service Agency Annual Funding Agreement
with the Agency, a copy of said agreement being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
0:\wdox\SCClnts\0112\0905\MUNICIPAL\R90924D3.DOC/rmc
RESOLVED this 24th day of September, 2009.
—_ATTEST:
41A,
SARA L. WHITE, City Secretary
2
ALAN MCGRAW, Mayor
City of Round Rock, Texas
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
FAITH IN ACTION CAREGIVERS- ROUND ROCK
This Social Service Agency Annual Funding Agreement (the "Agreement") is made by
and between the City of Round Rock, Texas (the "City") and Faith in Action Caregivers -
Round Rock (the "Agency"), a non-profit corporation. Pursuant to the terms of this Agreement,
for Fiscal Year 2009-2010, the City hereby agrees to allocate Seven Thousand Five Hundred
and No/100 Dollars ($7,500.00) to the Agency to fulfill the public purposes outlined by the City
and the Agency herein.
1.1
Purpose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide volunteer -based transportation for older adults.
1.2 Administration of Agreement. The City shall administer this Agreement.
1.3 Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely for the following program services in Round Rock: to provide
volunteer -based transportation for older adults.
1.4 Distribution of Funds. The City will pay the annual total sum of Seven
Thousand Five Hundred Dollars ($7,500.00) to the Agency in two (2) equal
payments. Said payments are contingent upon the Agency submitting
performance measures in accordance with Section 1.6(k) of this Agreement.
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
1.6 Principles and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
170461/jkg
0112.0900
b. The Agency shall remain in good standing under the laws of the state of
Texas;
EXHIBIT
IIA II
c. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
(1. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board,
and shall be provided on a regular and timely basis, or as requested by the
City;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City. Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
i. The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
k. The Agency and the City shall establish agreed-upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
1.7 Term of Agreement. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 2009 and ends September 30, 2010.
j•
2
1.8 Entire Agreement. This Agreement constitutes the
City and the Agency. No oral agreements are
Agreement. Any changes or modifications to this
writing with the consent of both parties, duly acted
governing bodies of both parties.
1.9 Assignability. This Agreement cannot be assigned
part without the written consent of both the City and
EXECUTED BY:
Agency President/Chair, Board of Directors
Agency Chief Professional Officer (Paid Staff)
Mayor, City of Round Rock, Texas
FOR CITY, ATTEST:
By:
Sara L. White, City Secretary
FOR CITY, APPROVED AS TO FORM:
By:
Stephan L. Sheets, City Attorney
3
entire agreement between the
in effect pertaining to this
Agreement must be made in
upon by formal action of the
or transferred in whole or in
the Agency.
Date Signed
Date Signed
Date Signed
DATE: September 17, 2009
SUBJECT: City Council Meeting — September 24, 2009
ITEM: *11D3. Consider a resolution authorizing the Mayor to execute a Social Service Funding
Agreement with Faith in Action Caregivers — Round Rock.
Department:
Staff Person:
Justification:
Finance
Cheryl Delaney, Finance Director
City Leadership developed a process to receive and evaluate funding requests from social service
agencies. Funding recommendations were made utilizing criteria outlined in the application process.
Funding has been allocated in the 2009-20010 operating budget for this agency. This agreement outlines
the terms and conditions.
Funding:
Cost: $7,500.00
Source of funds: General Fund
Outside Resources: N/A
Background Information:
Funds will be used to provide volunteer based transportation for older adults.
Public Comment:
Public Hearings were held in the budget adoption process.
EXECUTED
DOCUMENT
FOLLOWS
CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
FAITH IN ACTION CAREGIVERS- ROUND ROCK
This Social Service Agency Annual Funding Agreement (the "Agreement") is made by
and between the City of Round Rock, Texas (the "City") and Faith in Action Caregivers -
Round Rock (the "Agency"), a non-profit corporation. Pursuant to the terms of this Agreement,
for Fiscal Year 2009-2010, the City hereby agrees to allocate Seven Thousand Five Hundred
and No/100 Dollars ($7,500.00) to the Agency to fulfill the public purposes outlined by the City
and the Agency herein.
1.1
Purpose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide volunteer -based transportation for older adults.
1.2 Administration of Agreement. The City shall administer this Agreement.
1.3 Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely for the following program services in Round Rock: to provide
volunteer -based transportation for older adults.
1.4 Distribution of Funds. The City will pay the annual total sum of Seven
Thousand Five Hundred Dollars ($7,500.00) to the Agency in two (2) equal
payments. Said payments are contingent upon the Agency submitting
performance measures in accordance with Section 1.6(k) of this Agreement.
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
1.6 Principles and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
170461/jkg
0112.0900
c. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board,
and shall be provided on a regular and timely basis, or as requested by the
City;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g.
If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City. Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
i. The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
k. The Agency and the City shall establish agreed-upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
1.7 Term of Agreement. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 2009 and ends September 30, 2010.
J.
2
1.8 Entire Agreement. This Agreement constitutes the
City and the Agency. No oral agreements are
Agreement. Any changes or modifications to this
writing with the consent of both parties, duly acted
governing bodies of both parties.
1.9 Assignability. This Agreement cannot be assigned
part without the written consent of both the City and
EXECUTED BY:
ency Presiden /% hair, Board of Directors
A'en
Chief Professional Officer (Paid Staff)
Y1-1
Mayor, City of Round Rock, Texas
FOR CITY, ATTEST:
By:
Sara L. White, City Secretary
PROVED AS TO FORM:
By:
L. Sheets, City Attorney
3
entire agreement between the
in effect pertaining to this
Agreement must be made in
upon by formal action of the
or transferred in whole or in
the Agency.
Dat Sig d
(0--1-O cl
Date Signed
Date Signed