R-2017-4928 - 11/9/2017 RESOLUTION NO. R-2017-4928
WHEREAS, the City Council desires to approve a written Discount Pass Program Policy for
transit services, and
WHEREAS, the City Council has reviewed the attached Policy and wishes to approve same,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Discount Pass Program Policy, attached hereto as Exhibit "A" and incorporated
herein, is hereby approved and adopted.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 9th day of November, 2017.
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CRAI MOR , Mayor
City of Round Rock, Texas
ATTEST:
Ray,-
SARA L. WHITE, City Clerk
0112.1704;00388886
EXHIBIT
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DISCOUNT PASS PROGRAM POLICY
Eligible Passes and Fares
Round Rock Transit's Discount Pass Program sells regular priced passes to qualifying entities at
the reduced rate. Reduced passes will be sold at the reduced rate with no additional discount.
Passes purchased under this program may be given to individuals or sold. The selling price
cannot exceed the price the qualifying entity paid.
Eligibility for Participation in the Discount Pass Program
Round Rock Transit will sell passes to non-profit and government agencies for the purpose of
distributing said passes to low-income persons and families for providing access to transit.
Round Rock Transit has defined the local low-income population as any readily identifiable
group of households who are at or below 150% of the Department of Health and Human Services
Poverty Guidelines.
The determination of eligibility to participate in the Discount Pass Program is at the sole
discretion of Round Rock Transit. Any entity that does not meet the criteria will be ineligible to
participate in the program. Entities deemed by Round Rock Transit to be ineligible may appeal
the determination to Director of Transportation,by providing additional evidence the entity
meets the eligibility criteria. An entity may be removed from the Discount Pass Program if at any
time Round Rock Transit staff determine the entity no longer meets the eligibility criteria or the
passes are not being distributed in compliance with the requirements below.
Participation Requirements
For entities to participate in the program they must adhere to the following requirements:
1. Complete and submit the Discount Pass Program Application.
o The application also serves as an affirmation the agency/entity serves the low-
income community.
o The Director or President is required to sign the application.
2. Passes may only be picked up by authorized persons, as indicated on the Discount
Pass Program Application.
3. Passes can only be distributed to clients who meet the low-income requirement.
4. Passes may not be distributed to employees or students. Contact the Transit
Coordinator for information on passes for employees or students.
5. Agree to allow Round Rock Transit staff to audit the Discount Pass Program records,
upon request, for compliance with eligibility and distribution of passes.
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ROUND ROCK TEXAS DISCOUNT BUS PASS PROGRAM APPLICATION
TRANSIT
Agency Information
Name: Type: ❑ Non-profit ❑ Government Entity
Tax ID Number:
Address:
Briefly describe the services provided by the agency:
How does your agency determine the low-income status of clients?
Will your agency charge clients for the passes or absorb the cost on behalf of the client?
❑ Absorb the cost ❑ Client pays the cost
Authorized Contact(s) Information
1) Name: Phone:
Email: Mobile:
2) Name: Phone:
Email: Mobile:
3) Name: Phone:
Email: Mobile:
I acknowledge, by my signature:
• That if my agency charges its clients more than what it has paid Round Rock Transit the agency will
forfeit participation in the Program.
• That I have read and will abide by the Discount Pass Program Policy.
• That if, at any time, my agency does not meet the Program Guidelines, the agency will forfeit
participation in the Program.
• That the agency is registered with the IRS as a non-profit or governmental entity.
Signature Date
Title Phone
Please return this application by one of the following means:
Email: clee(i �roun(lrocktexas.,ov In Person or Mail: Round Rock Transit
300 W. Bagdad Ave.
Round Rock, Texas 78664
For Round Rock Transit Use Only
❑ Approved ❑ Not Approved— Reason: