CM-2017-1544 - 11/14/2017City of Round Rock
221 East Main Street
Round Rock Texas
JROUN�D7888a
ROCK SI nature Coxa;_ 9 PY
City Manager Item: CM -2017-1544
File Number: CM -2017-1544
Consider issuing a purchase order to Insight Communication Public Sector for Public
Safety Rugged System Replacements.
This purchase agreement with insight Communication Public Sector is for the purchase of 30
Getac ruggedized laptops with vehicle mounts and five years of maintenance support. The
systems will be deployed to Round Rock Police Department staff as part of the Information
Technology department's annual computer replacement program. The total cost of the
purchase agreement is $102,826.50 and is funded out of the IT department's general fund
computer hardware replacement line item. The Getac line of ruggedized units was tested by
PD staff and selected as the replacement choice for outdated Panasonic units.
This item was included and approved as part of the FY18 Authorized Purchase list.
Cost. $102,826.50
Source of Funds: Computer Replacement Hardware - 10015000 5368
City Manager I /ufLliYt W �ri�iy
Date LN -1
City or Round Rock Page 1 Printed on 77/13/17
vec��� ` �0 '1.5
Insight.'''
rwu[ 9100.
SOLD -TO NRTY
ROUND RDC PG
CITY OF ROU Q�
HENRY BELK
221 E MAIN ST
ROUND ROCK TK
SHIP -TO PARTY
11004540
ROCK
-5271
ROUND ROCK PD
CITY OF ROUND ROCK
HENRY BELK
221 E MAIN ST
ROUND ROCK TX 78664-5271
We deliver according to the following t n
Payment Terms Net 30 days
Ship Via Insight Assigned Ca
Terms of Delivery FOB DEST NATION
Currency USD
INSIGHT PUBLIC SECTOR SLED Page 1 of 2
6820 S HARL AVE
TEMPE AZ 85283-4318
Tel; 8004674448
e (&U-cQ +k'Cr'-t 5K -os
DI R -Nsco"nr
Material Material Description
Quotation
Quotation Number: 219387339
Document Date
: 25 -SEP -2017
PO Number
87.07
PO Release
HP INC AGENT - STATE OF TRODUCTS AND
Sales Rep
Sloven Sated
Email
STEVEN.SAIED@INSIGHT.COM
Telephone
: 4803667344
Sales Rep 2
Brandon Malorano
Email
BRANDEN.MAIORANO@INSIGHT.COM
Telephone
: 7372473702
e (&U-cQ +k'Cr'-t 5K -os
DI R -Nsco"nr
Material Material Description
Quantity
Unit Price
Extended Price
GAQ1 LJ LIND Vehicle Adapter - power
30
87.07
2.612.10
HP INC AGENT - STATE OF TRODUCTS AND
SERVICES(# DIR-TSO-2538)
344830700024 TF1-DUMMY-CARD-PCMCIA
30
5.21
156.30
HP INC AGENT - STATE OF TRODUCTS AND
SERVICES(# DIR-TSO-2538)
\DI',R
344830700025 TFi-DUMMY-NEW-CARD
30
5.21
156.30
HP INC AGENT -STATE OF TRODUCTS AND
SERVICES(# DIR-TSO-2538)
�Si GETAC B300 -VEHICLE MOU
30
259.59
7,787.70
COMPOSITE VERSION
HP INC AGENT - STATE OF TEXAS DIR HP PAND
SERVICES(# DIR-TSO-2538)
\NS0N
BE23ZR FXX Getac B300 G6 - 13.3" - Core 15 62000 - 8 G6
30
3,070.47
92,114.10
RAM - 256 GB SSD
HP INC AGENT - STATE OF TEXAS DIR HP PRAND
SERVICES(# DIR-TSO-2538)
Thank you for considering Insight. Please contact us with any questions or for
solution offering.
Sincerely,
Product Subtotal 102,826.50
TAX 0.00
Total 102,826.50
al information about Insight's complete IT
Insight.
FVRMI�
Steven Sated
3STVEN.SAIED@INSIGHT.COM
Brandon Malorano
7372473702
BRANDEN.MAIORANO@INSIGHT.COM
Quotation Number 219387339
Document Date 25 -SEP -2017
Page 2 of 2
Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight
representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial
options.
This purchase Is subject to Insight's online Terms of Sale unless you have a separate purchase agreement signed by both your
company and Insight, In which case, that separate agreement willgovem, Insight's online Terms of Sale can be found at:
httiiaYwW 1nalght.cornren US/halWIerms-or-sale-nrouucts4ps.h�
Authorized Purchases 1011312017
FY2018 Master Capital List
ITEMS BETWEEN $50,000 and $199,999
ALL CITY OF ROUND ROCK PURCHASING POLICIES AND PROCEDURES STILL APPLY
Items highlighted In blue were not Included on the COUNCIL APPROVED capital fist.
Items between $50,000 and $199,999 will be approved by the City Manager and will not return to Council unless s contract or Mayoes
signature is needed.
Account Number Depaltment4 Oesclip#ton _ Amoun) '
1D012001.5216
' 1 V)"b25 ,(o0
DEPARTMENT OPERATIONS - Amounts are estimated
City Wide
City Wide
Communications
Communications
Finance
Fire
General Services
General Services
General Services
General Services
General Services
General Services
General Services
General Services
Cowers Contract
Office supplies
Rhyme b Reason Design
ETC Institute - Community Survey
Printing and Mailing - utility Bills
Fire Apparatus Equipment (naw program)
Rescue Vehicle Parts and Supplies ISiddons-Martin)
Automotive Pans and Supplies (NAPA Auto Pans)
Equipment for John Deere Tractors. Bulldozers, Etc (RDO Equipment)
Lawn Maintenance Equipment Pans and Repairs (Professional Turf Products)
New Tues/Tubes and Installation Services (Goodyear Commercial)
GM and Chevrolet Parts (Aline)
John Deer Parts (Coufal Prater)
Ford Parts and Service iMac Haik)
144,000
175,000
50,000
15,000
100,000
85,580
165,000
150,000
BB,D00
60,000
140,0D0
32,000
15,000
Police
Police
Police/Fire
Utilities
Annual Radio Dispatch and Equipment Maintenance
Radios for Detectives 12 new positions)
Miller Uniforms - Public Safety Uniforms
Reoccuring Water System Fees (ICED)
r u,4w
109,000
25,643
155,000
84,340
10000000.1515
10000000.1515
10000000.1515
10000000.1515
City Wide
10000000.1515
47,OD0
ICOOOODO.1515
City Wide
10000000.1515
45,000
10000000.1515
Fire
10015000.5240
32,000
IOOISOOD-5240
Fire
10015000.5240
40,000
10015000.5240
Fire
10015000.5240
15,000
10015000.5240
Fire
10015000-5240
15,000
10015000.5240
Fire
10015DOO.5240
60,000
10015000.6337
PARD
000-5240
25,000
1001580MB240
' 1 V)"b25 ,(o0
DEPARTMENT OPERATIONS - Amounts are estimated
City Wide
City Wide
Communications
Communications
Finance
Fire
General Services
General Services
General Services
General Services
General Services
General Services
General Services
General Services
Cowers Contract
Office supplies
Rhyme b Reason Design
ETC Institute - Community Survey
Printing and Mailing - utility Bills
Fire Apparatus Equipment (naw program)
Rescue Vehicle Parts and Supplies ISiddons-Martin)
Automotive Pans and Supplies (NAPA Auto Pans)
Equipment for John Deere Tractors. Bulldozers, Etc (RDO Equipment)
Lawn Maintenance Equipment Pans and Repairs (Professional Turf Products)
New Tues/Tubes and Installation Services (Goodyear Commercial)
GM and Chevrolet Parts (Aline)
John Deer Parts (Coufal Prater)
Ford Parts and Service iMac Haik)
144,000
175,000
50,000
15,000
100,000
85,580
165,000
150,000
BB,D00
60,000
140,0D0
32,000
15,000
Police
Police
Police/Fire
Utilities
Annual Radio Dispatch and Equipment Maintenance
Radios for Detectives 12 new positions)
Miller Uniforms - Public Safety Uniforms
Reoccuring Water System Fees (ICED)
r u,4w
109,000
25,643
155,000
84,340
LAW ENFORCEMENT FUND
No dems submitted for the LE Fund
- -- --- TOTAL -_i_ 4489,t)98j
TAAuthonzed Purchases1FY20181FY2018 Authorized Purchases, Original xlsx
GENERAL SELF FINANCE
Facilities Maintenance Repair and Replacement Fund - S750,000 allocation
18FMO
City Wide
McConlco - Painting (2nd Floor- Lobby & Planning)
47,OD0
18FMB
City Wide
McConico - Flooring (2nd Floor - Planning Offices)
45,000
18FMB
Fire
Central Fire Station - Reznor Bay Heaters
32,000
18FMB
Fire
Central Fire Station - Say Lighting LED
40,000
18FMB
Fire
Logistics Warehouse - HVAC Replacement (2)
15,000
18FMB
Fire
Fire Station 5 - Flooring
15,000
18FMB
Fire
Fire Station 6 • HVAC Replacement (4)
60,000
18FMO
PARD
McConico • Painting (2nd Floor - PARD Offices)
25,000
18FMS
PARD
McConica - Flooring (2nd Floor- PARD Offices)
35,000
18FMB
PARD
Yard - HVAC Reptacmenl(7)
50,000
18FMB
Ponce
Painting
175,000
16FMB
Transportation
Traffic Signals & Signs - Warehouse Lighting LED
$0,000
18FM8
Transportation
Traffic Signals d Signs - HVAC Replacement
8,000
18FMB
Transportatlon
Vehicle Maintenance - HVAC Replacement (3)
23,000
Information Technology
Repair and Replacement Fund - $750,000 allocation
18ITB
Support Services
Network Hardware Refresh - Replace aging edge network routing & switching infrastructure
125,000
181TB
Support Services
Virtual Server Expanslon - Virtual Server Infrastructure Improvements - On -Promise or Cloud
75,000
Parks & Recreation Ra air and Rs lacement Fund - $760,000 allocation
rr
17PKS
PARD
CMRC Basketball light replacement
so ODD
17PKB
PARD
CMRC Basketball lance replacement
50,040
17PKB
PARD
Frontier Park tennis lights
75,000
17PKB
PARD
Round Rock West Park tennis lights
75,000
17PKB
PARD
Memorial Park Playground
195,000
LAW ENFORCEMENT FUND
No dems submitted for the LE Fund
- -- --- TOTAL -_i_ 4489,t)98j
TAAuthonzed Purchases1FY20181FY2018 Authorized Purchases, Original xlsx
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City of Round Rock
ROBUNO ROCK
Tr. , Agenda Item Summary
Agenda Number:
Title: Consider issuing a purchase order to Insight Communication Public Sector
for Public Safety Rugged System Replacements.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 11/10/2017
Dept Director: Heath Douglas
Cost: $102,826.50
Indexes:
Attachments: LAF, Quote, Authorized Purchase List, DIR Agreement
Department: Information Technology
Text of Legislative File CM -2017-1544
Consider issuing a purchase order to Insight Communication Public Sector for Public
Safety Rugged System Replacements.
This purchase agreement with Insight Communication Public Sector is for the purchase of
30 Getac ruggedized laptops with vehicle mounts and five years of maintenance support.
The systems will be deployed to Round Rock Police Department staff as part of the
Information Technology department's annual computer replacement program. The total
cost of the purchase agreement is $102,826.50 and is funded out of the IT department's
general fund computer hardware replacement line item. The Getac line of ruggedized units
was tested by PD staff and selected as the replacement choice for outdated Panasonic
units.
This item was included and approved as part of the FY18 Authorized Purchase list.
""lf there is no cost for the item, please delete from here down before submitting"
Cost: $102,826.50
Source of Funds: Computer Replacement Hardware - 10015000 5368
Citya! Round Rock Page f Printed an 11/13/2017