R-09-11-12-10E1 - 11/12/2009RESOLUTION NO. R -09-11-12-10E1
WHEREAS, the City of Round Rock submitted a grant application
to the Federal Emergency Management Agency ("FEMA")
Preparedness Directorate, through Homeland Security Grant
and said application has been approved, and
WHEREAS, the City Council wishes to accept the grant
the amount of $115,822.00 to be used for Phase 1 of the
sheltering system and transport trailer, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City the Grant Notification Form from the Texas
Division of Emergency Management: Homeland Security Grant Program
(FEMA), a copy of same being attached hereto as Exhibit "A" and
incorporated herein.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
National
Program,
funds in
regional
Resolution was adopted was posted
the public as required by law
Resolution and the subject matter
and that such meeting was open to
at all times during which this
hereof were discussed, considered
and formally acted upon, all as required by the Open
Chapter 551, Texas Government Code, as amended.
RESOLVED this
ATTEST:
12th day of November, 2009.
SARA L. WHITE, City Secretary
0:\wdox\SCC1nts\0112\0905\MUNICIPAL\R91112E1.DOC/rmc
Ci)q-‘,71
Meetings Act,
ALAN MCGRAW, Mayor
City of Round Rock, Texas
Part 1
For Finance Dept. Use Only
Assigned Account it:
GRANT NOTIFICATION FORM
ATTACH A COPY OF THE NOTIFICATION FROM GRANTOR
LID (Awarded
Not Awarded
Texas Division of Emergency Management:
GRANTOR: Homeland Security Grant Program (FEMA)
Part 2
Grant Amount
$1.15,882
CFDA #:
97.073
NOFA Received:
10/6/09
Grant FTEs
N/A
Grant Match
$0.00
GRANT TERM DATES:
09/01/2008 thru 01/15/2011
REQUIRED
ACCEPTANCE DATE: 10/16/2009
Brief project description:
A regional Sheltering System and transport trailer. Provides CBRNE Strike Teams
personnel with a quickly deployable, climate -controlled shelter system for field
operations.
Department/Division: Police Dept. - Office of Emergency Management
Project Manager: Brad Bradford
Phone Number: 341-3106
This is a:
Type:
iJ
New Grant
Federal
Email: bbradford round -rock tx us
PROGRAM BUDGET
Renewal
State
Route completed form to: 1)Pat Bryan
ARRA
❑ Grant Revision
Fedl. Pass -Through ❑
2)Elaine Wilson 3)Cheryl Delaney 4)Ric Bowden
0
EXHIBIT
"A"
Other
This grant requires cost sharing.
Amount:
Source:
How does this +ro'ect ali+n with the Cit 's strate+ic +riorities?
Goal 30.0: Residents, Visitors, and Businesses continue to experience a high and timely level of public safety and
security. Beyond supporting terrorism preparedness, the Shelter strengthens Chemical, Biiological, Radiological/Nuclear
and Explosive (CBRNE) response capabilities. PD Strategic Goal 2B: actively plan the Department's response to major
incidents.
■
■
Yes
No
Is this project necessary to maintain ISO ratings or accreditation?
Was this project included in last year's Operating Budget?
Was funding for this project reduced or eliminated as part of the 3% budget reduction?
This grant is part of a lar+er project with multiple sources of fundin+. Discuss:
The Department will request funding from the General Fund to continue the program when grant funding ends
This is a pilot or demonstration program. There may be a need for a follow-up grant or supplemental fundin
from the General Fund for the follow-up program.
This project requires collaboration between multiple Departments. Discuss: The Shelter will be housed in the
Police Department and deployed by the Police Department.
(a This project will require subcontract(s) or consultant(s). Discuss:
jThis project will require additional training not funded by the grant.
This project requires travel not funded by the grant.
deployed during regularly scheduled quarterly and annual
Identify the source and amount:
Source Travel
Discuss:
•
9
Discuss: The Shelter System will be
CBRNE training exercises and during disasters
Amount < $1.000/year
Discuss:
Discuss:
This project will require new equipment not funded by the grant.
This project requires special licensing/certifications.
This project will incur expenses for maintenance/operation/testing.
Identify the source:
Amount:
Discuss:
The grant is supplying equipment rather than funding. Discuss:
This equipment will require an extended warranty or service agreement. Discuss:
The life -cycle for this equipment is less than 3 years.
ralThe funder has an ownership interest in the equipment.
Discuss:
Discuss:
Does the Department already own this equipment or similar equipment? If so, describe the need for
new/additional equipment: N/A
Identify the vendor(s) that provided pricing for the equipment:
1 Name: Zumro, Inc. Contact: Jeff Collins, Bumet, TX
2 Name:
3 Name:
Contact:
Contact:
COMMENTS/APPROVALS
Governor's Division of Emergency Management
y`•0olteda
`Y' ,.:..fit i _'- ._x-...`�x�' .:'
_..Y
200$ Grant
0`
s
te
'` ""'
-. City ofRound'R It .
'i
Date.orAward
September 1, 2009
'1 Sub Reciplent`Narna-and Address
2. Prepared by: Saba, Sherry
_ _
13. SAA Award Number: 08-GA 63500-04
4. Federal Giant Infurmiation . -
Mayor Alan McGraw
City of Round Rock
221 E. Main St.
Round Rock, TX 78664
Federal Grant Title: Homeland Security Grant Program
Federal Grant Award Number; 2008-GE-T8-0034
Date Federal Grant Awarded to GDEM: September 1, 2008
Federal Emergency Management
Federal Granting Agency: Agency
National Preparedness Directorate
5 Award Amgunt and Grant
Dre—W (w.ps_ -_
Total Award
.._._
Note: Additional Budget Sheets (Attachment A): Yes No
Amount
$339,144.00
SHSP
97.073
SHSP-LEAP
97.073
UASI
97.008
UASI-LEAP
97.008
CCP
97.053
MMRS
97.071
$69,367.00
$115,822.00
$132,565.00
$21,390.00
$0.00
$0.00
This award supersedes all previous
awards. Performance Period: Sep 1, 2008 to Jan 15, 2011
6. Statutory Authority for Grant: This project is supported under
Appropriations Act of 2008.
Public Law 110-161, the Department of Homeland Security
7. Method of Payment: Primary method is reimbursement. See the
invoices.
enclosed instructions for the process to follow in the submission of
8. Debarment/Suspension Certification: The Sub-Recipient certifies
presently debarred, suspended, proposed for debarment, declared ineligible
and do not appear In the Excluded Parties List System at http://www.epls.gov.
that the subgrantee and its' contractors/vendors are not
or voluntarily excluded by any federal department or agency
,_ Agency_
Approval ,-t--- _
Approving GDEM Official:
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
Signature of GDEM Official.
6)a-e-44%.
10 — Sub-R splenF
Accp tangy 4
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub-Recipient official:
Signature of Sub-Recipient Official:
11. Enter Employer Identification Number (EIN) / Federal Tax Identification Number:
12. Date Signed :
13. DUE DATE.
_Octoher 16,;2009:
Signed award and Direct Deposit Form (if applicable) must be returned to GDEM on or before the above due date.
te
Governor's Division of Emergency Management
,s.
2008 Grant Adjustment Notice
for
City of Round Rock
Date of Award
September 1, 2009
1. Sub-Recipient Name and Address
2. Prepared by: Saba, Sherry
3. SAA Award Number: 08-GA 63500-04
4. Federal Grant Information
Mayor Alan McGraw
City of Round Rock
221 E. Main St.
Round Rock, TX 78664
Federal Grant Title: Homeland Security Grant Program
Federal Grant Award Number: 2008-GE-T8-0034
Date Federal Grant Awarded to GDEM: September 1, 2008
Federal Emergency Management
Federal Granting Agency: Agency
National Preparedness Directorate
S Award Amount and Grant Breakdowns
Total Award
Note: Additional Budget Sheets (Attachment A): J Yes No
Amount
$339,144.00
SHSP
97.073
SHSP-LEAP
97.073
UASI
97.008
UASI-LEAP
97.008
CCP
97.053
MMRS
97.071
$69,367.00
$115,822.00
$132,565.00
$21,390.00
$0.00
$0.00
This award supersedes all previous
awards. Performance Period: Sep 1, 2008 to Jan 15, 2011
6. Statutory Authority for Grant: This project is supported under
Appropriations Act of 2008.
Public Law 110-161, the Department of Homeland Security
7. Method of Payment: Primary method is reimbursement. See the
invoices.
enclosed instructions for the process to follow in the submission of
8. Debarment/Suspension Certification: The Sub-Recipient certifies
presently debarred, suspended, proposed for debarment, declared ineligible
and do not appear in the Excluded Parties List System at http://www.epls.gov.
that the subgrantee and its' contractors/vendors are not
or voluntarily excluded by any federal department or agency
9. Agency
Approval
Approving GDEM Official:
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
Signature of GDEM Official:
C9)a6(4P%-
10. Sub-Recipient Acceptance
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub-Recipient official:
Signature of Sub-Recipient Official:
11. Enter Employer Identification Number (EIN) / Federal Tax Identification Number:
12. Date Signed :
13. DUE DATE:
October 16,`2009
Signed award and Direct Deposit Form (if applicable) must be returned to GDEM on or before the above due date.
DATE: November 5, 2009
SUBJECT: City Council Meeting — November 12, 2009
ITEM: 10E1. Consider a resolution authorizing the Mayor to execute a Grant Notification
Form from the Homeland Security Grant Program accepting funds of
$115,822.00 for Phase 1 of the regional sheltering system and transport trailer.
Department:
Staff Person:
Justification:
Police
Brad Bradford, Emergency Management Coordinator
Our four Regional CBRNE (Chemical, Biological, Radiological, Nuclear, and Explosive weapons) Strike
Teams face the dual environments of the threat elements to which they are responding and the
atmospherical conditions at the time of deployment. With this in mind, in 2008, a logistical analysis
identified that a critical need of our Strike Teams is a mobile, heavy-duty, quickly deployable, climate -
controlled shelter system designed to support the personnel requirements of operational responses in
these environments. The grant award of $115,822 will meet the four CBRNE Strike Teams' sheltering
needs and enhance their capability to sustain field operations. The quickly deployable, climate -
controlled shelter, mini -kitchen and restroom facility is a necessity to support and sustain our CBRNE
responders in the field. FY08 funding of Phase I is the first step in the necessary flexibility to
accommodate the physical and mental wellbeing of our regional CBRNE response teams' members. The
CAPCOG Project Worksheet Form FY2008 was approved by the City Manager on 9/19/08. In order to
receive the funds, the Grant Award letter must be signed by the Mayor.
Strategic Plan Relevance:
This item is related to the Police Department Strategic Goal 2: Plan For And Adapt To Change, Objective
B —Actively plan the Department's response to major incidents.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources (if applicable):
Public Comment (if applicable):
EXECUTED
DOCUMENT
FOLLOWS
For Finance Dept. Use Only
Assigned Account #:
GRANT NOTIFICATION FORM
Part 1
ATTACH A COPY OF THE NOTIFICATION FROM GRANTOR
a
Awarded ❑ l Not Awarded
Texas Division of Emergency Management:
GRANTOR: Homeland Security Grant Program (FEMA)
Grant Amount
Grant FTEs
Grant Match
$115,882
N/A
$0.00
CFDA #:
97.073
GRANT TERM DATES:
09/01/2008 thru 01/15/2011
Part 2
NOFA Received:
10/6/09
REQUIRED
ACCEPTANCE DATE: 10/16/2009
Brief project description:
A regional Sheltering System and transport trailer. Provides CBRNE Strike Teams
personnel with a quickly deployable, climate -controlled shelter system for field
operations.
Department/Division: Police Dept. - Office of Emergency Management
Project Manager: Brad Bradford
Phone Number: 341-3106 Email: bbradford@round-rock.tx.us
PROGRAM BUDGET
This is a:
Type:
New Grant
Federal
Renewal
State
❑
ARRA
❑ JGrantRevision
1B
Fedl. Pass -Through
Route completed form to: 1)Pat Bryan 2)Elaine Wilson 3)Cheryl Delaney 4)Ric Bowden
Other
This grant requires cost sharing.
Amount:
Source:
How does this project align with the City's strategic priorities?
Goal 30.0: Residents, Visitors, and Businesses continue to experience a high and timely level of public safety and
security. Beyond supporting terrorism preparedness, the Shelter strengthens Chemical, Biiological, Radiological/Nuclear
and Explosive (CBRNE) response capabilities. PD Strategic Goal 2B: actively plan the Department's response to major
incidents.
Yes
Is this project necessary to maintain ISO ratings or accreditation?
Was this project included in last year's Operating Budget?
Was funding for this project reduced or eliminated as part of the 3% budget reduction?
This grant is part of a larger project with multiple sources of funding. Discuss:
The Department will request funding from the General Fund to continue the program when grant funding ends.
This is a pilot or demonstration program. There may be a need for a follow-up grant or supplemental funding
from the General Fund for the follow-up program.
This project requires collaboration between multiple Departments. Discuss: The Shelter will be housed in the
Police Department and deployed by the Police Department.
This project will require subcontract(s) or consultant(s). Discuss:
liffiThis project will require additional training not funded by the grant. Discuss:
This project requires travel not funded by the grant. Discuss: The Shelter System will be
deployed during regularly scheduled quarterly and annual CBRNE training exercises and during disasters
Identify the source and amount:
Source Travel
This project will require new equipment not funded by the grant.
Amount < $1,000/year
Discuss:
T This project requires special licensing/certifications.
Discuss:
This project will incur expenses for maintenance/operation/testing.
Identify the source:
Amount:
Discuss:
■
The grant is supplying equipment rather than funding. Discuss:
This equipment will require an extended warranty or service agreement.
Discuss:
The life -cycle for this equipment is less than 3 years.
The funder has an ownership interest in the equipment.
Discuss:
Discuss:
Does the Department already own this equipment or similar equipment? If so, describe the need for
new/additional equipment: N/A
Identify the vendor(s) that provided pricing for the equipment:
1 Name: Zumro, Inc.
2 Name:
3 Name:
Contact: Jeff Collins, Burnet, TX
Contact:
Contact:
COMMENTS/APPROVALS
Governor's Division of Emergency Management
Date,of Award '
September 1, 2009
1 Saba Sseiplent Name and_Address;_
Mayor Alan McGraw
City of Round Rock
221 E. Main St.
Round Rock, TX 78664
2. Prepared by: Saba, Sherry 13. SAA Award Number: 08 -GA 63500-04
doral Grant Information
Federal Grant Title:
Federal Grant Award Number:
Date Federal Grant Awarded to GDEM:
Federal Granting Agency:
3:= = A Award
m4uri and Grant l)•epkdowns. =;
Homeland Security Grant Program
2008 -GE -T8-0034
September 1, 2008
Federal Emergency Management
Agency
National Preparedness Directorate
Total Award
Amount
$339,144.00
Note: Additional Budget Sheets (Attachment A): J Yes El No
SHSP
97.073
$69,367.00
SHSP-LEAP
97.073
$115,822.00
UASI
97.008
$132,565.00
UASI-LEAP
97.008
$21,390.00
CCP
97.053
$0.00
MMRS
97.071
$0.00
This award supersedes all previous awards. Performance Period: Sep 1, 2008 to Jan 15, 2011
6. Statutory Authority for Grant: This project is supported under Public Law 110-161, the Department of Homeland Security
Appropriations Act of 2008.
7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of
invoices.
8. Debarment/Suspension Certification: The Sub -Recipient certifies that the subgrantee and its' contractors/vendors are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency
and do not appear In the Excluded Parties List System at http://www.epls.gov.
9.'?
ency_Approval
Approving GDEM Official:
ro
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
Signature of GDEM Official:
c)aeleo-a&
Ib -.Recipient Acceptance ;'
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub -Recipient official:
fah Ms41,vi
Mava-y--
Signature of Sub -Recipient Official:
11. Enter Employer Identification Number (EIN) / Federal Tax Identification Number:
12. Date Signed :
13. DUE DATE:
October 16,:2009
ll,t2 .d1
Signed award and Direct Deposit Form (if applicable) must be returned to GDEM on or before the above due date.