R-09-11-12-10E2 - 11/12/2009RESOLUTION NO. R -09-11-12-10E2
WHEREAS, the City of Round Rock submitted a grant application
to the Federal Emergency Management Agency ("FEMA") National
Preparedness Directorate, through Homeland Security Grant Program,
and said application has been approved, and
WHEREAS, the City Council wishes to accept the grant funds in
the amount of $202,455.00 to be used for Phase 2 of the regional
sheltering system and transport trailer, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City the Grant Notification Form, a copy of same being
attached hereto as Exhibit "A" and incorporated herein.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 12th day of November, 2009.
MCGRAW, Mayor
City of Round Rock, Texas
SARA L. WHITE, City Secretary
O:\wdox\SCC1nts\0112\0905\MUNICIPAL\R91112E2.DOC/rmc
; i }
For Finance Dept. Use Only
Assigned Account it:
GRANT NOTIFICATION FORM
Part 1
ATTACH A COPY OF THE NOTIFICATION FROM GRANTOR
Awarded
Not Awarded
Texas Division of Emergency Management:
GRANTOR: Homeland Security Grant Program (FEMA)
Grant Amount
Grant FTEs
Grant Match
$202,455
N/A
$0.00
CFDA #:
97.073
GRANT TERM DATES:
08/01/2009 thru 04/15/2012
Part 2
NOFA Received:
10/5/09
REQUIRED ACCEPTANCE
DATE: 11/18/2009
Brief project description:
A regional Sheltering System and transport trailer. Provides CBRNE Strike Teams
personnel with a quickly deployable, climate -controlled shelter system for field
operations.
Department/Division: Police Dept. - Office of Emergency Management
Project Manager:
Phone Number:
Brad Bradford
341-3106
Email: bbradforcl@round-rock.tx.us
PROGRAM BUDGET
This is a:
Type:
New Grant
Federal
Renewal
State
ARRA
a
Grant Revision
Fedl. Pass -Through
Route completed form to: 1)Pat Bryan 2)Elaine Wilson 3)Cheryl Delaney 4)Ric Bowden
b
a
a
2
EXHIBIT
Other
This grant requires cost sharing.
Amount:
Source:
How does this project align with the City's strategic priorities?
Goal 30.0: Residents, Visitors, and Businesses continue to experience a high and timely level of public safety and
security. Beyond supporting terrorism preparedness, the Shelter strengthens Chemical, Biiological, Radiological/Nuclear
and Explosive (CBRNE) response capabilities. PD Strategic Goal 2B: actiavely plan the Department's response to major
incidents.
Is this project necessary to maintain ISO ratings or accreditation?
Was this project included in last year's Operating Budget?
Was funding for this project reduced or eliminated as part of the 3% budget reduction?
This grant is part of a larger project with multiple sources of funding. Discuss:
The Department will request funding from the General Fund to continue the program when grant funding ends.
This is a pilot or demonstration program. There may be a need for a follow-up grant or supplemental funding
from the General Fund for the follow-up program.
This project requires collaboration between multiple Departments. Discuss: The Shelter will be housed in the
Police Department and deployed by the Police Department.
This project will require subcontract(s) or consultant(s). Discuss:
This project will require additional training not funded by the grant. Discuss:
]4�This project requires travel not funded by the grant. Discuss: The Shelter System will bE
deployed during regularly scheduled quarterly and annual CBRNE training exercises and during
disasters.
Identify the source and amount:
Source Training
This project will require new equipment not funded by the grant.
Amount < $1,000/year
Discuss:
This project requires special licensing/certifications.
I°iThis project will incur expenses for maintenance/operation/testing.
Nominal maintenance expenses were identified for routine repairs/replacements.
Identify the source: General Fund Amount:
Discuss:
Discuss:
$300
The grant is supplying equipment rather than funding. Discuss:
This equipment will require an extended warranty or service agreement. Discuss:
The life -cycle for this equipment is less than 3 years.
The funder has an ownership interest in the equipment.
Discuss:
Discuss:
Does the Department already own this equipment or similar equipment? If so, describe the need for
new/additional equipment; N/A
Identify the vendor(s) that provided pricing for the equipment:
1 Name: Zumro, Inc. Contact: Jeff Collins, Burnet, TX
2 Name:
3 Name:
Contact:
COMMENTS/APPROVALS
:pat!
September 29, 2009
Texas Division of Emergency Management
r1.8}ibH�+CYpf$ht Nilo!
2009 Sub -Recipient Agreement
for
City of Round Rock
Mayor Alan McGraw
City of Round Rock
221 E. Main St.
Round Rock, TX 78664
Total Award
Amount
CFDA: 97.067
$202,455.00
2. Prepared by: Carter, Brandy 13. SAA Award Number: 09 -SR 63500-01
Federal Grant Title: Homeland Security Grant Program
Federal Grant Award Number: 2009 -SS -T9-0064
Date Federal Grant Awarded to TDEM: August 1, 2009
Federal Granting Agency:
Department of Homeland Security
FEMA
Grant Programs Directorate
Note: Additional Budget Sheets (Attachment A): EI Yes No
SHSP
97.073
$202,455.00
SHSP-LEAP
97.073
$0.00
UASI
97.008
$0.00
I. UASI-LEAP
97.008
$0.00
i
CCP
97.053
$0.00
MMRS
97.071
$0.00
This award supersedes all previous awards. Performance Period: Aug 1, 2009 to Apr 15, 2012
6. Statutory Authority for Grant: This project is supported under Consolidated Security, Disaster Assistance and Continuing
Appropriations Act. 2009 Public Law No. 110-329.
7. Method of Payment: Primary method is reimbursement. See the enclosed Instructions for the process to follow in the submission of
invoices.
8. Debarment/Suspension Certification: The Sub -Recipient certifies that the subgrantee and its' contractors/vendors are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency
and do not appear in the Excluded Parties List System at http://www.epls.gov.
Approving TDEM Official:
Jack Colley, Chief
Texas Division of Emergency Management
Department of Public Safety
Signature of TDEM Official:
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub -Recipient official:
.)ae"*%
Signature of Sub -Recipient Official:
11. Enter Employer Identification Number (EIN) / Federal Tax Identification Number:
12. Date Signed
13. DUE DATE:
November 18, 2009
Signed award and Direct Deposit Form (If applicable) must be returned to TDEM on or before the above due date.
DATE: November 5, 2009
SUBJECT: City Council Meeting — November 12, 2009
ITEM: 10E2. Consider a resolution authorizing the Mayor to execute a Grant Notification
Form from the Homeland Security Grant Program accepting funds of
$202,455.00 for Phase 2 of the regional sheltering system and transport trailer.
Department:
Staff Person:
Justification:
Police
Brad Bradford, Emergency Management Coordinator
Our four Regional CBRNE (Chemical, Biological, Radiological, Nuclear, and Explosive weapons) Strike
Teams face the dual environments of the threat elements to which they are responding and the
atmospherical conditions at the time of deployment. With this in mind, in 2008, a logistical analysis
identified that a critical need of our Strike Teams is a mobile, heavy-duty, quickly deployable, climate -
controlled shelter system designed to support the personnel requirements of operational responses in
these environments. The grant award of $202,455 will meet the four CBRNE Strike Teams' sheltering
needs and enhance their capability to sustain field operations. The quickly deployable, climate -
controlled shelter, mini -kitchen and restroom facility is a necessity to support and sustain our CBRNE
responders in the field. Following FY08 funding of Phase I, Phase II is the next step in the necessary
flexibility to accommodate the physical and mental wellbeing of our regional CBRNE response teams'
members.The CAPCOG Project Worksheet Form FY2009 was approved by the City Manager on 5/1/09.
In order to receive the funds, the Grant Award letter must be signed by the Mayor.
Strategic Plan Relevance:
This item is related to the Police Department Strategic Goal 2: Plan For And Adapt To Change, Objective
B — Actively plan the Department's response to major incidents.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources (if applicable):
Public Comment (if applicable):
EXECUTED
DOCUMENT
FOLLOWS
For Finance Dept. Use Only
Assigned Account #:
GRANT NOTIFICATION FORM
Part 1
ATTACH A COPY OF THE NOTIFICATION FROM GRANTOR
Awarded D Not Awarded
Texas Division of Emergency Management:
GRANTOR: Homeland Security Grant Program (FEMA)
Grant Amount
Grant FTEs
Grant Match
$202,455
N/A
$0.00
CFDA #:
97.073
GRANT TERM DATES:
08/01/2009 thru 04/15/2012
Part 2
NOFA Received:
10/5/09
Brief project description:
REQUIRED ACCEPTANCE
DATE: 11/18/2009
A regional Sheltering System and transport trailer. Provides CBRNE Strike Teams
personnel with a quickly deployable, climate -controlled shelter system for field
operations.
Department/Division: Police Dept. - Office of Emergency Management
Project Manager:
Phone Number:
Brad Bradford
341-3106
Email: bbradford round-rock.tx.us
PROGRAM BUDGET
This is a:
Type:
New Grant
Federal
Renewal
State
10 I
ARRA
CI'Grant Revision
O
Fedl. Pass -Through
Route completed form to: 1)Pat Bryan 2)Elaine Wilson 3)Cheryl Delaney 4)Ric Bowden
Other
This grant requires cost sharing.
Amount:
Source:
How does this project align with the City's strategic priorities?
Goal 30.0: Residents, Visitors, and Businesses continue to experience a high and timely level of public safety and
security. Beyond supporting terrorism preparedness, the Shelter strengthens Chemical, Biioiogical, Radiological/Nuclear
and Explosive (CBRNE) response capabilities. PD Strategic Goal 2B: actiavely plan the Department's response to major
incidents.
Yes
tai IJ Is this project necessary to maintain ISO ratings or accreditation?
CI Was this project included in last year's Operating Budget?
�7 Was funding for this project reduced or eliminated as part of the 3% budget reduction?
[p This grant is part of a larger project with multiple sources of funding. Discuss:
❑ The Department will request funding from the General Fund to continue the program when grant funding ends.
This is a pilot or demonstration program. There may be a need for a follow-up grant or supplemental funding
from the General Fund for the follow-up program.
This project requires collaboration between multiple Departments. Discuss: The Shelter will be housed in the
Police Department and deployed by the Police Department.
[o
This project will require subcontract(s) or consultant(s), Discuss:
This project will require additional training not funded by the grant. Discuss:
This project requires travel not funded by the grant. Discuss: The Shelter System will bE
deployed during regularly scheduled quarterly and annual CBRNE training exercises and during
disasters.
Identify the source and amount: Amount < $1,000/year
Source Training
This project will require new equipment not funded by the grant.
lIThis project requires special licensing/certifications.
Discuss:
C0 1This project will incur expenses for maintenance/operation/testing.
Nominal maintenance expenses were identified for routine repairs/replacements.
Identify the source: General Fund Amount:
Discuss:
Discuss:
$300
irj1The grant is supplying equipment rather than funding. Discuss:
This equipment will require an extended warranty or service agreement. Discuss:
(.D;IThe life -cycle for this equipment is Tess than 3 years.
[JThe funder has an ownership interest in the equipment.
Discuss:
Discuss:
Does the Department already own this equipment or similar equipment? If so, describe the need for
new/additional equipment: N/A
Identify the vendor(s) that provided pricing for the equipment:
9 Name: Zumro, Inc. Contact: Jeff Collins, Burnet, TX
2 Name:
3 Name:
Contact:
Contact:
1
September 29, 2009
Texas Division of Emergency Management
2009 Sub -Recipient Agreement
for
City of Round Rock
Mayor Alan McGraw
City of Round Rock
221 E. Main St.
Round Rock, TX 78664
Total Award
Amount
CFDA: 97.067
$202,455.00
2. Prepared by: Carter, Brandy 13. SAA Award Number: 09 -SR 63500-01
:: St�`
Federal Grant Title: Homeland Security Grant Program
Federal Grant Award Number: 2009 -SS -T9-0064
Date Federal Grant Awarded to TDEM: August 1, 2009
Federal Granting Agency:
Department of Homeland Security
FEMA
Grant Programs Directorate
Note: Additional Budget Sheets (Attachment A): Yes El No
SHSP
97.073
$202,455.00
SHSP-LEAP
97.073
UASI
97.008
$0.00
UASI-LEAP
97.008
$0.00
CCP
97.053
$0.00
MMRS
97.071
$0.o0
This award supersedes all previous awards. Performance Period: Aug 1, 2009 to Apr 15, 2012
6. Statutory Authority for Grant: This project is supported under Consolidated Security, Disaster Assistance and Continuing
Appropriations Act. 2009 Public Law No. 110-329.
7. Method of Payment: Primary method is reimbursement. See the enclosed instructions for the process to follow in the submission of
invoices.
8. Debarment/Suspension Certification: The Sub -Recipient certifies that the subgrantee and its' contractors/vendors are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency
and do not appear in the Excluded Parties List System at http://www.epls.gov.
Approving TDEM Official:
Jack Colley, Chief
Texas Division of Emergency Management
Department of Public Safety
Signature of TDEM Official:
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub -Recipient official:
to.k f oIZ
Signature of Sub -Recipient Official:
11. Enter Employer Identification Number (EIN) / Federal Tax Identification Number:
13. DUE DATE:
November 18, 2009
12. Date Signed :
1H2 -.v°1
Signed award and Direct Deposit Form (if applicable) must be returned to TDEM on or before the above due date.
a.- et- (l- t2-(og-