R-10-01-28-10E1 - 1/28/2010RESOLUTION NO. R -10 -O1 -28-10E1
WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services ("Contract") with Jacobs
Engineering Group Inc. for the Raw Water Barge and Pipeline for the
Cedar Park/Round Rock/Leander Regional Water System Improvements
Project, and
WHEREAS, Jacobs Engineering Group Inc. has submitted
Supplemental Contract No. 4 to the Contract to modify the provisions
for the scope of services, and
WHEREAS, the City Council desires to enter into said
Supplemental Contract No. 4 with Jacobs Engineering Group Inc., Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Contract No. 4 to the Contract with
Jacobs Engineering Group Inc., a copy of same being attached hereto
as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
O:\wdox\SCC1nts\0112\1005\MUNICIPAL\00180623.DOC/zmc
RESOLVED this 28th day of January, 2010.
ATTEST:
SARA L. WHITE, City Secretary
2
ALAN MCGRAW, Mayor
City of Round Rock, Texas
STATE OF TEXAS
COUNTY OF WILLIAMSON
EXHIBIT
1,A„
SUPPLEMENTAL CONTRACT NO. 4
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: JACOBS ENGINEERING GROUP INC. ("Engineer")
ADDRESS: 2705 Bee Cave Road, Austin, Texas 78746-5688
PROJECT: Raw Water Barge and Pipeline for the Cedar Park / Round Rock / Leander
Regional Water System Improvements
This Supplemental Contract No. 4 to Contract for Engineering Services is made by and between
the CITY OF ROUND ROCK, (hereinafter referred to as "Round Rock"), the CITY OF CEDAR
PARK, (hereinafter referred to as "Cedar Park"), the CITY OF LEANDER, (hereinafter referred
to as "Leander"), (all collectively referred to hereinafter as "Owners") and Jacobs Engineering
Group Inc., (hereinafter called the "Engineer").
WHEREAS, the Owners and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 21st of December, 2006 for the Raw Water Barge and Pipeline for
the Cedar Park / Round Rock / Leander Regional Water System Improvements Project in the
amount of $1,216,112.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 1 on April 12, 2007
to modify the provisions for the scope of services and to increase the compensation by
$2,192,067.00 to a total of$3,408,179.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 2 on September 13,
2007 to modify the provisions for the scope of services and to increase the compensation by
$443,764.00 to a total of $3,851,943.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 3 on December 4,
2009 to modify the provisions for the scope of services and to increase the compensation by
$333,463.00 to a total of $4,185,406.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $166,632.00 to a total of $4,352,038.00;
and
NOW THEREFORE, premises considered, the Owners and the Engineer agree that said
Contract is amended as follows:
Supplemental Contract 44
CORR Project #1\VA05TRVRAW
00179784/0199.4622 -El
1
Rev.10/08
84275
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Project Schedule shall be amended as
set forth in the attached Addendum To Exhibit C. Exhibit D, Work Schedule shall be amended
as set forth in the attached Addendum To Exhibit D.
II.
Article 4, Compensation and Exhibit E, Fee Schedule shall be amended by increasing by
$166,632.00 the lump sum amount payable under the Contract for a total of $4,352,038.00, as
shown by the attached Addendum to Exhibit E.
IN WITNESS WHEREOF, the Owners and the Engineer have executed this Supplemental
Contract.
Supplemental Contact #4
CORR Project #1VA05TRVRAW
00179784/0199.4622-E 1
[SIGNATURE PAGES FOLLOW]
2
Rev. 10/08
84275
CITY OF ROUND ROCK, TEXAS APPROVED AS TO FORM:
By:
Alan McGraw, Mayor
ATTEST:
By:
Sara L. White, City Secretary
Supplemental Contract #4
CORR Project #\A05TRVRAW
00179784/0199.4622-E1
3
Stephan L. Sheets, City Attorney
Rev.10/08
84275
CITY OF CEDAR PARK, TEXAS APPROVED AS TO FORM:
By:
Brenda Eivens, City Manager
ATTEST:
By:
LeAnn Quinn, City Secretary
Supplemental Contract #4
CORR Project ii1VA05TRVRAw
00179784/0199.4622 -El
4
Charles Rowland, City Attorney
Rev. 1 0/08
84275
CITY OF LEANDER, TEXAS APPROVED AS TO FORM:
By:
John Cowman, Mayor
ATTEST:
By:
Debbie Haile, City Secretary
Supplemental Contract #4
CORR Project #WAO5TRVRAIV
00179784/0199.4622-E1
5
Barney Knight, Attorney
Rev. 10/0`
84275
JACOBS ENGINEERING GROUP INC.
By:
Kevin Nelson, '.E.
Vice President
Supplemental Contract #4
CORR Project #1VAO5TRVRA\V
00179784/0199.4622-E1
6
Rev.10/08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
SCOPE OF WORK
The objective of this supplemental agreement is to provide additional services for Raw
Water System Construction Contract 1 (78 -inch pipeline), Contract 2 (36 -inch
underwater pipeline) and Contact 3 (floating intake), which were not included in the
original scope of services.
Specific services included in this Supplemental Agreement No. 4 are described herein:
A. Services Previously Performed
1. Seismic Survey. Perform seismic survey to determine silt depth and top of rock
for location of underwater header for floating intake and underwater pipeline
alignment.
2. Permitting Fees. Jacobs will pay the following permitting fees for permitting of
the Phase 1, Contract 1 raw water system:
a. Travis County Fees - $20,070.75
b. City of Austin Fees - $2,803.00
c. TCEQ Storm Water Fee - $350
3. Revisions to Raw Water Pipeline Contract 2 documents separating this
construction contract into two separate construction contracts. The two
construction contracts include: 1) A potential change order into the existing SJ
Louis Contract (approx 1,200 I.f.) for the dry portion of the lake bed and 2) the
remaining portion of Contract 2 will be an underwater pipeline from the terminus
of the pipeline installed in the dry portion of the lake to the existing floating intake
barge (approx. 2,000 l.f.) to be bid separately.
4. Additional Surveying Tasks
a. Re-establish HorizontalNertical Control for Raw Water Pipeline Contract 1
Construction.
b. Preparation of legal descriptions and exhibits for eight (8) additional
easements for Contract 2 — 36 -inch Underwater Pipeline.
B. Supplemental Design Services — Contracts 2 & 3
1. Radio Path Study. Perform radio path study from Cedar Park Water Treatment
Plant (WTP) to the Cedar Park standpipe and then to the BCRUA Regional WTP.
Provide draft and final report with final recommendations for equipment and
tower requirements.
Page 1
2. Floating Intake and Electrical Building Modifications.
a. Perform re-design of the floating intake for a capacity of 17 MGD utilizing only
the existing barge. Also, perform additional design of a new pumping system
to serve the Twin Creeks Golf Course.
b. Perform design modifications and additional design to accommodate the
newly sized electrical building at a different location. Design includes
structural design for a retaining wall, site work design, and minor electrical
building modifications.
Page 2
ADDENDUM TO EXHIBIT C
Project Schedule
The changes to the Project Schedule for this project are as follows:
(Attached Behind This Page)
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ADDENDUM TO EXHIBIT D
Work Schedule
The changes to the Work Schedule for this project are as follows:
(Attached Behind This Page)
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The changes to the Fee Schedule for this project are as follows:
(Attached Behind This Page)
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Sub -Total Hours
Radio Path Study
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(Contract 3)
Supplemental) Design Services - Contracts 2 and 3
Sub -Total Hours
Seismic Survey
Permitting Fees
Travis Co
City of Austin
TCEQ Stormwater Fee
Contract 2 Design Revisions
Additional Surveying Tasks
Re-establish HorizontalNertical Control (Contract 1)
Additional Easements (Contract 2)
(Services Previously Performed
t Agreement No. 4
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$ 1,308
Project
Manager
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Engineer
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Engineer
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$ 15,581
$ 16,824
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$ 37,989
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$ 50
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$ 2,192,067
$ 443,764
$ 333,463
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$ 18,177
$ 3501
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$ _ 28,457
Total Services
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ADDENDUM TO EXHIBIT E (Page 2)
Fee Schedule
BCRUA FLOATING INTAKE AND RAW WATER PIPELINE (Phase 1)
Dec -09
HOURLY SUMMARY
Table 2 of 3 — RAW COST
Employee Hours Salary Direct Labor Cost
Category
PM 9 $71 $639
Sr. PE 25 $66 $1,650
PE 78 $52 $4,056
Struct/Elect PE 56 $57 $3,192
Landscape Arch. 12 $50 $600
CADD Designer 72 $43 $3,096
RPLS 24 $55 $1,320
Field Party — 2 man 11 $48 $528
Field Party — 3 man 64 $60 $3,840
Survey CAD Tech 40 $31 $1,240
Clerica]IAcct 4 $24 $96
Phase
Subtotal $20,257
MAXIMUM COST
Table 3 of 3 - LABOR COST
Labor Overhead Total -Labor Fixed Fee- Total Cost
Percent Plus Overhead Percent
Phase 2 — Deep $20,257 135% $47,604 12% $53,316
Intake Due
Diligence
DIRECT COST
Expense Rate Quantity Total
Sub Consultants $89,342 1 $89,342
Expenses
Miscellaneous $200 1 Job $200
Permitting Fees $23,224 1 Job $23,224
Printing $330 1 Job $330
Travel $0.55 400 miles $220
Total Expenses $23,974
Total Direct Costs $113,316
Total Maximum Costs $166,632
Page 2 of 2
DATE: January 21, 2010
SUBJECT: City Council Meeting—January 28, 2010
ITEM: 10E1. Consider a resolution authorizing the Mayor to execute Supplemental Contract
No. 4 with Jacobs Engineering Group, Inc. regarding the Raw Water Barge and
Pipeline for the Cedar Park/Round Rock/Leander Regional Water System
Project.
Department:
Staff Person:
Justification:
Water and Wastewater Utilities
Michael Thane, Director of Utilities
This Supplemental Agreement No. 4 is for additional services associated with the Raw Water Barge and
Pipeline project for the Brushy Creek Regional Utility Authority. These additional services include
performing a Seismic Survey, various permitting fees, revisions to Raw Water Pipeline Contract 2
documents separating the Construction Contract into two separate Construction Contracts, a Radio Path
Survey and Analysis, Floating Intake and Electrical Building modifications, and other necessary
professional services. The total cost of Jacobs Engineering's contract, including this Supplemental
Agreement No. 4, would be $3,135,926 which is 6.4% of the estimated construction cost of $49,000,000.
The costs are allocated to the Cities based on their capacity in the pipeline. Round Rock's share would
be $1,209,213.03 which is 38.56% of the total contract cost. Supplemental Agreement No. 4 cost is
$166,632.
Strategic Plan Relevance:
Public Health and Safety Strategic Initiative
Goal No. 27.0 Ensure there is an adequate, affordable and safe water supply.
Funding:
Cost: $166,632 (Round Rock's share is $64,253.30)
Source of funds: Regional Water Fund
Outside Resources:
Jacobs Engineering Group, Inc.
City of Cedar Park
City of Leander
Public Comment:
N/A
EXECUTED
DOCUMENT
FOLLOWS
STATE OF TEXAS
§
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 4
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: JACOBS ENGINEERING GROUP INC. ("Engineer")
ADDRESS: 2705 Bee Cave Road, Austin, Texas 78746-5688
PROJECT: Raw Water Barge and Pipeline for the Cedar Park / Round Rock / Leander
Regional Water System Improvements
This Supplemental Contract No. 4 to Contract for Engineering Services is made by and between
the CITY OF ROUND ROCK, (hereinafter referred to as "Round Rock"), the CITY OF CEDAR
PARK, (hereinafter referred to as "Cedar Park"), the CITY OF LEANDER, (hereinafter referred
to as "Leander"), (all collectively referred to hereinafter as "Owners") and Jacobs Engineering
Group Inc., (hereinafter called the "Engineer").
WHEREAS, the Owners and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 21st of December, 2006 for the Raw Water Barge and Pipeline for
the Cedar Park / Round Rock / Leander Regional Water System Improvements Project in the
amount of $1,216,112.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 1 on April 12, 2007
to modify the provisions for the scope of services and to increase the compensation by
$2,192,067.00 to a total of $3,408,179.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 2 on September 13,
2007 to modify the provisions for the scope of services and to increase the compensation by
$443,764.00 to a total of $3,851,943.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 3 on December 4,
2009 to modify the provisions for the scope of services and to increase the compensation by
$333,463.00 to a total of $4,185,406.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $166,632.00 to a total of $4,352,038.00;
and
NOW THEREFORE, premises considered, the Owners and the Engineer agree that said
Contract is amended as follows:
Supplemental Contract 44
CORR Project AVA05TRVRAw
00179784/0199.4622 -El
1
QZ tO
Rev. I0/08
84275
1.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Project Schedule shall be amended as
set forth in the attached Addendum To Exhibit C. Exhibit D, Work Schedule shall be amended
as set forth in the attached Addendum To Exhibit D.
II.
Article 4, Compensation and Exhibit E, Fee Schedule shall be amended by increasing by
$166,632,00 the lump sump amount payable under the Contract for a total of $4,352,038.00, as
shown by the attached Addendum to Exhibit E.
IN WITNESS WHEREOF, the Owners and the Engineer have executed this Supplemental
Contract.
Supplemental Contract #4
CORR Project #WAO5TRVRAw
00179784/0199.4622-E1
[SIGNATURE PAGES FOLLOW]
2
Rev.10/08
84275
CITY OF ROUND ROCK, TEXAS
By:
Alan McGraw, Mayor
ATTEST:
By:
Sara L. White, City Secretary
Supplemental Contract #4
CORR Project #WAO5TRVRAW
00179784/0199.4622 -El
3
APPROVED AS TO FORM:
Stephan L. Sheets, City Attorney
Rev.10/08
84275
CITY OF CEDAR PARK, TEXAS APPROVED AS TO FORM:
B y: � �d re7j �,� �✓�;
Brenda Eivens, City Manager Charles Rowland, City Attorney
ATTEST:
LeAnn
uinn, City Secretary
Supplemental Contract #4
CORR Project #lWAOSTRVRAW
00179784/0199.4622 -El
4
12. -(0 -0L -2o- toe)
Rev. 10/08
84275
CITY OF LEANDER, TEXAS APPROVED AS TO FORM:
By:
n Cowman, Mayor
ATTEST:
By:
Deb )ie Haile, City Secretary
1:'.opp1en1fmtal ContrnEl.'';
CORR Piojeet liWAO5TRVI:AW
0017978,1/0199.4622-E1
5
Barney Knight, Attorney
:te,v
g1275
JACOBS ENGINEERING GROUP INC.
By:
Kevin Nelson, ' ,E,
Vice President
Supplemental Contract #4
CORR Project #WAO5TRVRAW
00179784/0199.4622-E1
6
Rev.10/08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
SCOPE OF WORK
The objective of this supplemental agreement is to provide additional services for Raw
Water System Construction Contract 1 (78 -inch pipeline), Contract 2 (36 -inch
underwater pipeline) and Contact 3 (floating intake), which were not included in the
original scope of services.
Specific services included in this Supplemental Agreement No. 4 are described herein:
A. Services Previously Performed
1. Seismic Survey. Perform seismic survey to determine silt depth and top of rock
for location of underwater header for floating intake and underwater pipeline
alignment.
2. Permitting Fees. Jacobs will pay the following permitting fees for permitting of
the Phase 1, Contract 1 raw water system:
a. Travis County Fees - $20,070.75
b. City of Austin Fees - $2,803.00
c. TCEQ Storm Water Fee - $350
3. Revisions to Raw Water Pipeline Contract 2 documents separating this
construction contract into two separate construction contracts. The two
construction contracts include: 1) A potential change order into the existing SJ
Louis Contract (approx 1,200 I.f.) for the dry portion of the lake bed and 2) the
remaining portion of Contract 2 will be an underwater pipeline from the terminus
of the pipeline installed in the dry portion of the lake to the existing floating intake
barge (approx. 2,000 I.f.) to be bid separately.
4. Additional Surveying Tasks
a. Re-establish HorizontalNertical Control for Raw Water Pipeline Contract 1
Construction.
b. Preparation of legal descriptions and exhibits for eight (8) additional
easements for Contract 2 — 36 -inch Underwater Pipeline.
B. Supplemental Design Services — Contracts 2 & 3
1. Radio Path Study. Perform radio path study from Cedar Park Water Treatment
Plant (WTP) to the Cedar Park standpipe and then to the BCRUA Regional WTP.
Provide draft and final report with final recommendations for equipment and
tower requirements.
Page 1
2. Floating Intake and Electrical Building Modifications.
a. Perform re -design of the floating intake for a capacity of 17 MGD utilizing only
the existing barge. Also, perform additional design of a new pumping system
to serve the Twin Creeks Golf Course.
b. Perform design modifications and additional design to accommodate the
newly sized electrical building at a different location. Design includes
structural design for a retaining wall, site work design, and minor electrical
building modifications.
Page 2
ADDENDUM TO EXHIBIT C
Project Schedule
The changes to the Project Schedule for this project are as follows:
(Attached Behind This Page)
i
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• +QL5
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1
4
4
ADDENDUM TO EXHIBIT D
Work Schedule
The changes to the Work Schedule for this project are as follows:
(Attached Behind This Page)
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Fee Schedule
The changes to the Fee Schedule for this project are as follows:
(Attached Behind This Page)
oco
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1 Supplemental
Item Description
Sub -Total Hours
Radio Path Study
Floating Intake and Electrical Building Modifications
(Contract 3)
Supplemental) Design Services - Contracts 2 and 3
Sub -Total Hours
Seismic Survey
Permitting Fees
Travis Co
City of Austin
TCEQ Stormwater Fee
Contract 2 Design Revisions
Additional Surveying Tasks
Re-establish HorizontalNertical Control (Contract 1)
Additional Easements (Contract 2)
(Services Previously Performed
t Agreement No. 4
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$ 374
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$ 1,308
Project
Manager
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Project
Engineer
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$ 3,2851
1 54
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Engineer
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Engineer
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Engineer
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Architect
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$ 6,338
1 CI ADD
Designer
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$ 2531
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$ 16,8451
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$ 15,581
$ 16,824
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Total Jacobs
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$ 23,867
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$27,486
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$ 37,989
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$ 23,724
$ 50
Expenses
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$ 2,192,067
$ 443,764
$ 333,463
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$ _ 28,457
Total Services
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ADDENDUM TO EXHIBIT E (Page 2)
Fee Schedule
BCRUA FLOATING INTAKE AND RAW WATER PIPELINE (Phase 1)
Dec -09
HOURLY SUMMARY
Table 2 of 3 — RAW COST
Employee Hours Salary Direct Labor Cost
Category
PM 9 $71 $639
Sr. PE 25 $66 $1,650
PE 78 $52 $4,056
Struct/Elect PE 56 $57 $3,192
Landscape Arch. 12 $50 $600
CADD Designer 72 $43 $3,096
RPLS 24 $55 $1,320
Field Party — 2 man 11 $48 $528
Field Party — 3 man 64 $60 $3,840
Survey CAD Tech 40 $31 $1,240
Clerica]IAcct 4 $24 $96
Phase
Subtotal $20,257
MAXIMUM COST
Table 3 of 3 - LABOR COST
Labor Overhead Total -Labor Fixed Fee- Total Cost
Percent Plus Overhead Percent
Phase 2 — Deep $20,257 135% $47,604 12% $53,316
Intake Due
Diligence
DIRECT COST
Expense Rate Quantity Total
Sub Consultants $89,342 1 $89,342
Expenses
Miscellaneous $200 1 Job $200
Permitting Fees $23,224 1 Job $23,224
Printing $330 1 Job $330
Travel $0.55 400 miles $220
Total Expenses $23,974
Total Direct Costs $113,316
Total Maximum Costs $166,632
Page 2 of 2