R-10-01-28-10E2 - 1/28/2010RESOLUTION NO. R -10 -O1 -28-10E2
WHEREAS, the City of Round Rock has previously entered into
an Interlocal Agreement with the City of Cedar Park and the City of
Leander Regarding Final Design Services for the Regional Water
System Project, and
WHEREAS, the City now desires to enter into Amendment No. 4 to
the Interlocal Agreement to revise the allocation of costs due to
additional services, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Amendment No. 4 to the Interlocal Agreement with
the City of Cedar Park and the City of Leander Regarding Final
Design Services for the Regional Water System Project, a copy of
same being attached hereto as Exhibit "A" and incorporated herein
for all purposes.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
0:\wdox\scclnes\0112\1005\MI1NICIPAL\ 00180620 .DOC/rmc
RESOLVED this 28th day of January, 2010.
ATTEST:
SARA L. WHITE, City Secretary
2
ALAN MCGRAW, Mayor
City of Round Rock, Texas
AMENDMENT NO. 4 TO
INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM
THIS AMENDMENT NO. 4 TO INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM ("Amendment No. 4")
is entered into between the City of Round Rock, Texas ("Round Rock"); the City of Cedar Park,
Texas, ("Cedar Park"); and the City of Leander, Texas ("Leander"). This Amendment No. 4
amends that one certain Interlocal Agreement Regarding Final Design Services for Regional
Water System ("Agreement") entered into by the aforesaid cities on or about April 12, 2007, and
Amendment No. 1 entered into by the aforesaid cities on or about September 13, 2007, and
Amendment No. 2 entered into by the aforesaid cities on or about December 4, 2008, and
Amendment No. 3 entered into by the aforesaid cities on or about May 28, 2009.
I.
Section 1.03, definition of "Cost Allocation Percentage" is amended to read as follows:
1.03 "Cost Allocation Percentage" means the percentage of Final Design Costs to be
paid by each Party. The Cost Allocation Percentages for each category of Final Design Services
are set forth on Exhibit "A", Revision 4 attached hereto
II.
Section 4.02 (a) is amended to read as follows:
(a) All Final Design Costs shall be shared by the Parties according to the Cost
Allocation Percentages applicable to each Project Category designation, as set forth in Exhibit
"A", Revision 4, attached hereto.
III.
Section 4.03 (a)(i) is hereby amended to read as follows:
4.03 Design Fund
(a) The Parties shall contribute monies to the Design Fund in accordance with
the following provisions:
(i) In accordance with the terms of the original Agreement, the
Parties have previously deposited into the Design Fund certain sums of money ("the
Design Payments") representing the initial deposit of twenty-five percent (25%) of each
Party's share of the estimated Final Design Costs, plus additional sums as requested by
Round Rock to pay invoices for the Final Design Contracts. Each Party's total estimated
Design Payments, based on the estimated Final Design Costs set forth in Exhibit "A",
Revision 4 attached hereto, including Design Payments previously made, is set forth
below:
1) Round Rock $ 3,751,768.79
2) Leander $ 4,489,284.68
3) Cedar Park $ 1,243,544.54
IV.
Section 5.10 is amended to read as follows:
5.10 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit A. Revision 4 Cost Allocation Percentages
Exhibit B Project Schedule
V.
Exhibit A, Revision 4 is attached to this Amendment 4.
[SIGNATURES ON FOLLOWING PAGES]
2
ATTEST:
Sara L. White, City Secretary
CITY OF ROUND ROCK:
By:
Alan McGraw, Mayor
Date:
3
ATTEST:
LeAnn Quinn, City Secretary
CITY OF CEDAR PARK:
By:
Bob Lemon, Mayor
Date:
ATTEST:
Debbie Haile, City Secretary
CITY OF LEANDER:
By:
John Cowman, Mayor
Date:
5
EXHIBIT "A", REVISION 4
ALLOCATION OF COSTS
Initial Final ! Supplemental
Capacity Cost Design i Contract No.2 I Supplemental Supplemental
Phase/Segment (MGD) Allocation Costs Costs J -Contract No.3 Costs; Contract No.4 Costs
Raw Water System and Barge
Cedar Park 15
Leander 50
Round Rock , 40.8
Total 105.8
14.18%
47.26%
38.56%
100.00%
$310,835.00 i $62,925.73
$1,035,971.00 $209,722.87
$845,261.00 $171,115.40
$2,192,067.00 1 $443,764.00
Water Treatment Plant
Cedar Park i 15 14.18% $369,644.00
Leander 50 47.26% $1,231,974.00 j
Round Rock 40.8 38.56% $1,005,182.00
$47,285.05
$157,594.62
$128,583.33
$333,463.00
$120,628.27 I $135,249.40
$402,037.51 j $450,767.78
Amended
Final Design
Costs
$23,628.42 $444,674.20
$78,750.28 $1,482,038.77 _..
$64,253.30 $1,209,213.03
$166,632.00 $3,135,926.00
NA $625,521.67
Total 105.8 100.00%
$2,606,800.00
$328,027.22 1 $367,786.82
$850,693.00 j $953,804.00
NA $2,084,779.29
NA $1,700,996.04
NA 64,411,297.00
Transmission Line Segments
Segment 1
-r--
Cedar Park 15 14.18% $166,463.00 i $6,885.67 i NA
Leander 50 47.26% $554,800.00 $22,948.98 I NA
Round Rock 40.8 38.56% $452,668.00 j $18,724.35 1 NA
Total 105.8 100.00% $1,173,931.00 F 648,559.00 1 NA
Segment 2C
Cedar Park
Leander 38
0% $0 j $0 $0
NA
NA
NA
NA
48.22% $302,610.00 $602.75 j $31,875.35
Round Rock 40.8 51.78% $324,951.00 I $647.25 i $34,228.65 } $10,340.47
Total 78.8 100.00% $627,561.00 $1,250.00 $66,104.00 ; $19,970.00
$9,629.53
Allocation of Costs
Cedar Park
Leander
Round Rock
Total
$173,348.67
$577,748.98
$471,392.35
$1,222,490.00
25% Payment
Cedar Park
Leander
Round Rock
$846,942.00 $190,439.67 $182,534.45
$3,125,355.00 ` $635,312.11 $640,237.75
$2,628,062.00 $518,514.22 $530,598.80
$6,600,359.00 $1,344,266.00
Initial
$211,735.69
$781,338.56
$657,015.50
$23,628.42
$88,379.82
$74,593.77
$1,353,371.00 $186,602.00
$0
$344,717.63
$370,167.37
$714,885.00
$1,243,544.54
$4,489,284.68
$3,751,768.79
$9,484,598.00
Amended
$310,886.13
$1,122,321.17
$937,942.20
DATE: January 21, 2010
SUBJECT: City Council Meeting—January 28, 2010
ITEM: 10E2. Consider a resolution authorizing the Mayor to execute Amendment No. 4 to
the Interlocal Agreement with the Cities of Cedar Park and Leander regarding
Final Design Services for the Regional Water System Project.
Department:
Staff Person:
Justification:
Water and Wastewater Utilities
Michael Thane, P.E., Director of Utilities
This Amendment No. 4 revises the allocation of costs due to additional design services for the Regional
Water Supply System. The additional design services for Treated Water Line Segment 2c1 and Segment
2c2 are necessary to combine the two segments into one project. K. Friese & Associates fee for these
services is $19,970, as identified in their Supplemental Agreement No. 4. The transmission water line,
Segment 2c cost are allocated based on each City's reserved capacity of that particular line segment,
Round Rock 51.78% ($10,340.47), Cedar Park 0%, and Leander 48.22% ($9,629.53).
This Amendment No. 4 also includes the additional services to the Raw Water Barge and Pipeline
project. Jacobs Engineering will provide these services, as outlined in their Supplemental Agreement
No. 4. The cost for these services is $ 166,632 which is allocated to the Cities based on their capacity in
the pipeline, Round Rock 38.56% ($64,253.30), Cedar Park 14.18% ($23,628.42), and Leander 47.26%
($78,750.28).
Strategic Plan Relevance:
Public Health and Safety Strategic Initiative
Goal No. 27.0 Ensure there is an adequate, affordable and safe water supply.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources:
Cities of Cedar Park and Leander
Public Comment:
N/A
EXECUTED
DOCUMENT
FOLLOWS
AMENDMENT NO. 4 TO
INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM
THIS AMENDMENT NO. 4 TO INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM ("Amendment No. 4")
is entered into between the City of Round Rock, Texas ("Round Rock"); the City of Cedar Park,
Texas, ("Cedar Park"); and the City of Leander, Texas ("Leander"). This Amendment No. 4
amends that one certain Interlocal Agreement Regarding Final Design Services for Regional
Water System ("Agreement") entered into by the aforesaid cities on or about April 12, 2007, and
Amendment No. 1 entered into by the aforesaid cities on or about September 13, 2007, and
Amendment No. 2 entered into by the aforesaid cities on or about December 4, 2008, and
Amendment No. 3 entered into by the aforesaid cities on or about May 28, 2009.
I.
Section 1.03, definition of "Cost Allocation Percentage" is amended to read as follows:
1.03 "Cost Allocation Percentage" means the percentage of Final Design Costs to be
paid by each Party. The Cost Allocation Percentages for each category of Final Design Services
are set forth on Exhibit "A", Revision 4 attached hereto
II.
Section 4.02 (a) is amended to read as follows:
(a) All Final Design Costs shall be shared by the Parties according to the Cost
Allocation Percentages applicable to each Project Category designation, as set forth in Exhibit
"A", Revision 4, attached hereto.
III.
Section 4.03 (a)(i) is hereby amended to read as follows:
4.03 Design Fund
(a) The Parties shall contribute monies to the Design Fund in accordance with
the following provisions:
(i) In accordance with the terms of the original Agreement, the
Parties have previously deposited into the Design Fund certain sums of money ("the
Design Payments") representing the initial deposit of twenty-five percent (25%) of each
Party's share of the estimated Final Design Costs, plus additional sums as requested by
Round Rock to pay invoices for the Final Design Contracts. Each Party's total estimated
Design Payments, based on the estimated Final Design Costs set forth in Exhibit "A",
Revision 4 attached hereto, including Design Payments previously made, is set forth
below:
1) Round Rock $ 3,751,768.79
2) Leander $ 4,489,284.68
3) Cedar Park $ 1,243,544.54
IV.
Section 5.10 is amended to read as follows:
5.10 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit A. Revision 4 Cost Allocation Percentages
Exhibit B Project Schedule
V.
Exhibit A, Revision 4 is attached to this Amendment 4.
[SIGNATURES ON FOLLOWING PAGES]
2
ATTEST:
Sa444/1/.
Sara L. White, City Secretary
CITY OF ROUND ROCK:
By: y
Alan McGraw, Mayor
Date: I.20• ( v
3
CITY OF CEDAR PARK:
ATTEST:
By:
LeAnn Quinn, City Secretary
Ln-Dl-z�-f040
Date:
4
Bob mon, Mayor
/% /)
ATT .ST:
I -ha) 41
De:.ie Haile, City Secretary
11,-10 --o(- 21°)-
CITY OF LEANDER:
By:
Date:
5
John Cowman, Mayor
EXHIBIT "A", REVISION 4
ALLOCATION OF COSTS
Initial Final Supplemental
Amended
Capacity Cost Design Contract No.2 Supplemental Supplemental Final Design
Costs Costs
Phase/Segment (MGD) Allocation Costs Contract No.3 Costs Contract No.4 Costs
Raw Water System and Barge
Cedar Park 15 14.18% S310,835.00 $62,925.73 $47,285.05 $23,628.42 $444,674.20
Leander 50 47.26% $1,035,971.00 $209,722.87 $157,594.62 $78,750.28 $1,482,038.77
Round Rock, 40.8 38.56% $845,261.00 $171,115.40 $128583.33 $64,253.30 $1,209213.03
Total 105.8 100.00% $2,192,067.00 $443,764.00 $333,463.00 $166,632.00 $3,135,926.00
Water Treatment Plant
Cedar Park 15
Leander 50
Round Rock 40.8
Total 105.8
14.18% $369,644.00 $120,628.27 $135,249.40 NA $625,521.67
47.26% $1,231,974.00 $402,037.51 $450,767.78 , NA S2,084,779.29
38.56% $1,005,182.00 $328,027.22 $367,786.82 NA $1,700,996.04
100.00% $2,606,800.00 ' $850,693.00 $953,804.00 NA $4,411,297.00
Transmission Line Segments
Segment 1
Cedar Park 15 14.18% $166,463.00 $6,885.67 NA NA $173,348.67
Leander 50 47 26% $554,800 00 $22,948 98 NA NA $577,748.98
Round Rock 40.8 38.56% $452,668 00 $18,724.35 NA NA $471,392.35
.,.
Total 105.8 100.00% $1,173,931.00 $48,559.00 NA NA $1,222,490.00
. -,—
Segment 2C
Cedar Park 0 0% $0 $0 $0 $0 $0
Leander 38 48.22% $302,610.00 $602.75 $31,875.35 $9,629.53 $344717.63
Round Rock 40.8 51.78% $324,951 00 $647.25 $34,228.65 $10,340.47 $370,167.37
Total 78.8 100.00% $627,561.00 $1,250.00 $66,104.00 ' $19,970.00 $714,885.00
Allocation of Costs
Cedar Park $846,942.00 $190,439.67 $182,534.45 $23,628.42 $1,243,544.54
Leander $3,125,355.00 $635,312.11 $640,237.75 $88,379.82 $4,489,284.68
Round Rock $2,628062.00 $518,514.22 $530,598.80 $74,593.77 $3,751,768.79
Total $6,600,359.00 $1,344,266.00 $1,353,371.00 $186,602.00 $9,484,598.00
25% Payment Initial Amended
Cedar Park $211,735.69 $310,886.13
Leander $781,338.56 $1,122,321.17
Round Rock $657,015.50 $937,942.20