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R-10-02-25-10D1 - 2/25/2010RESOLUTION NO. R -10-02-25-10D1 WHEREAS, the U.S. Department of Justice and Office of the Governor, Criminal Justice Division, have grant funds available to cities for various law enforcement projects, and WHEREAS, grant funds are available through the Edward Byrne Memorial Justice Assistance Grant (JAG) and the State Criminal Justice Planning Fund, and WHEREAS, the City Council wishes to make application for the available funds for Surveillance Cameras for the Criminal Investigations Division, and WHEREAS, the City Council agrees to provide applicable matching funds for the said project as required by the grant application, with acknowledgment by the Criminal Justice Division that $0 matching funds are required for this project, and WHEREAS, the City Council agrees that in the event of loss or misuse of the Criminal Justice Division funds, the City Council assures that the funds will be returned to the Criminal Justice Division in full, and WHEREAS, the City Council designates the City Manager, as the City's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency, Now Therefore 0:\wdox\sCClnts\0112\1005\MUNICIPAL\00183229. DOC/m1 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the application packet for the Edward Byrne Memorial Justice Assistance Grant (JAG) and State Criminal Justice Planning Fund for Fiscal Year 2010-2011, a copy of said Application being attached hereto as Exhibit "A" and incorporated herein for all purposes, is hereby approved. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED thi s 25th day of February, 2010. SARA L. WHITE, City Secretary 2 ALAN MCGRAW, Mayor City of Round Rock, Texas Page 1 of 3 Grant Application/Proposal Review Form (GAPR) Ei Grants Coordinator Laurie Bom 671-2876 Submit completed form for all City Manager and City Council approvals. Required to: a) submit a grant application b) accept a grant c) renew a grant d) change the budgeted amount of a grant Department Name: Police Dept. Contact Person: Rick White/Sherrill Voll wept. Directors Signature: Bryan Williams Departmental Goal #: Strategic Plan - Priority Goal #: The goal of this grant is to support the Criminal Investigations Division personnel who help to reduce crime through surveillance and tracking of suspected terrorists or criminals. This supports Goal 1 of the Police Department's Strategic Plan to "Reduce Crime", by expanding the Department's ability to conduct surveillance and tracking operations (Strategy H). 30.0 Residents, Visitors, and Businesses continue to experience a high and timely level of public safety and security Requested City Council or City Manager Approval Date: Brief project description For Finance Use ONLY Deadline for GAPR Review: Tag #: Original Documents Received: Grant Title & CFDA #: Funding Agency/Department: Program Name: Grant Term Dates: Est. Award Amount: The CORR is a: Byrne Justice Assistance Grant Fund and State Criminal Justice Planning Fund (CFDA not assigned until Award is granted) Office of the Govemor, Criminal Justice Division Criminal Justice Programs Solicitation 09/01/10 Through 09/30/11 $76,691 Recipient Sub -Recipient 02/25/10 Grant Application Deadline: 03/05/10 The Police Department seeks to purchase a Small Unmanned Ground Vehicle (SUGV). This is a mobile tactical robot that keeps the operator at a safe distance while providing real-time video surveillance of multi -story structures, facility perimeters, and vehicles. It uses wheeled locomotion to move quickly and can negotiate obstacles and climb stairs. An integrated high-intensity headlight ensures video operation even when no ambient light is present and provides video output for display on an extemal monitor for evidentiary recording. The Police Department also seeks to purchase 6 surveillance camera systems that can be easily hidden and set up along the perimeter of an area requiring surveillance. This equipment will aid in the investigation of thefts, burglary, assaults, narcotics, and criminal mischief. Finance Information s this a new program' BUDGET SUMMARY Yes No Fiscal Year FY10-11 FY11-12 FY12-13 Total Grant Amount $ 76,691 $ 76,691 Required Match* $ - Staff Time $ - Operational Expen $ - TOTAL Costs $ 76,691 $ - $ - $ 76,691 ' Source of Required N N/A Performance Measures: (list ti 1 Purchase Equipment If yes, complete a New Program Worksheet (see Tab 2) Proposed Grant -Funded FTEs: t NIA TITLE COSTIYEAR TOTAL: $ GRANT -FUNDED MULTI-YEAR TOTAL: RECURRING COSTS: o Reimbursable Funds Advanced Funds Yes, this is an In-kind" service agreement. If yes, have the departments providing services been contacted? 2 Use of equipment in criminal investigations 3 Increase arrests in targeted investigations This is an ILA or MOU with: (names of collaborators) This is a: (choose application type Competitive Application EXHIBIT REVISED 2/5/2010 Agency Name: City of Round Rock Grant/App: 2313901 Start Date: 9/1/2010 End Date: 9/30/2011 Project Title: Surveillance Cameras For CID Status: Application Pending Submission Eligibility Information Introduction The Criminal Justice Division (CJD) publishes funding opportunities, known as Requests for Applications (RFA), through the Texas Secretary of State. Click here to visit the Secretary of State's website to locate the RFAs in the appropriate Texas Register issue. In addition, CJD requires all applicants and grantee organizations to adhere to the Texas Administrative Code (TAC) as adopted. Click here to view the current TAC, or click here to view the previous versions of the TAC. Submission Process When applying for a grant pursuant to an RFA published in the Texas Register by CJD, applicants must submit their applications according to the requirements provided in the RFA. CJD may also consider applications for grants that are not submitted pursuant to an RFA. Applicants will be selected in accordance with 1 TAC, §3.7. Selection Process All applications submitted to CJD are reviewed for eligibility, reasonableness, availability of funding, and cost-effectiveness. For applications submitted pursuant to an RFA, the executive director will select a review group, COG, or other designee to prioritize the applications and submit a priority listing to the executive director, who will render the final funding decision. A review group may include staff members, experts in a relevant field, and members of an advisory board or council. For more information regarding the selection process, see 1 TAC, §3.7. Funding Decisions All grant funding decisions rest completely within the discretionary authority of CJD. The receipt of an application for grant funding by CJD does not obligate CJD to fund the grant or to fund it at the amount requested. Neither the approval of a project nor any grant award shall commit or obligate CJD in any way to make any additional, supplemental, continuation, or other award with respect to any approved project or portion thereof. CJD makes no commitment that a grant, once funded, will receive priority consideration for subsequent funding. For more information regarding the application process, see 1 TAC, §3.7 and 3.9. Adoptions by Reference All grantees receiving federal and state funds must comply with the applicable statutes, rules, regulations, and guidelines related to the funding source under which the grant is funded. In instances where both federal and state requirements apply to a grantee, the more restrictive requirement applies. For more information regarding grant funding, see 1 TAC, §3.19. Community Plans Each community, consisting of a single county or a group of counties, must file with a COG a community plan that addresses the community's criminal justice priorities. A community plan should assess local trends and data; identify problems, resources, and priorities; develop effective strategies; and set goals and objectives. For more information regarding community plans, see 1 TAC, §3.51. Juvenile Justice and Youth Projects Juvenile justice projects or projects serving delinquent or at -risk youth, regardless of the funding source, must address at least one of the priorities developed in coordination with the Governor's Juvenile Justice Advisory Board to be eligible for funding. For more information regarding these priorities, see 1 TAC, §3.53. Monitoring CJD will monitor the activities of grantees as necessary to ensure that grant funds are used for authorized purposes in compliance with all applicable statutes, rules, regulations, guidelines, and the provisions of grant agreements, and that grantees achieve grant purposes. Grantees must make available to CJD or its agents all requested records relevant to a monitoring review. For more information regarding monitoring, see 1 TAC, §3.2601. Your organization's Texas Payee/Taxpayer ID Number: 746017485 Application Eligibility Certify: Created on:1/5/2010 2:55:49 PM By:Sherrill Voll Profile Information Introduction The Profile Details section collects information about your organization such as the name of your agency and project title, the geographic area your project will serve and information about your grant officials. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Email Addresses & Grant Officials Information Designating Grant Officials Within your Application: Enter a valid and unique email address for each grant official and click the Verify Email and Set Official to the Project button. If you receive an error message regarding an email address, the grant official you are trying to assign to the project has not registered for a user account in eGrants. Please inform the agency's grant official or designee that they must log in to the eGrants Home Page, and register for a user account. If you need technical assistance, please contact the eGrants Help Desk by email. Updating Grant Officials on Active Grants: To reassign a grant official - Authorized Official, Financial Officer, Project Director, or Grant Writer - to your grant project, ensure that the new official registers for a user account in eGrants first. Next, go to the Request.Adjustment tab and check the box indicating you would like to Designate a New Grant Official, provide a brief explanation for the change in the Grant Adjustment Justification box, and then click the 'Create Adjustment Request' button. This will open the Profile.Details tab allowing you to make the appropriate changes. After you have entered a valid email address for the new Official, go to the Certify.Adjustment tab and click on the 'Certify Adjustment' button to send your request to CJD for review. If your organization is designating a new Authorized Official, check your records to see if a revised Resolution is required. Upload the approved Resolution to your grant project on the 'Summary / Upload Files' sub -tab. If you need technical assistance, please contact the eGrants Help Desk by email. Getting Started On this tab you will notice a certain icon that is displayed. • ig= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Applicant Agency Name: City of Round Rock Project Title: Surveillance Cameras For CID Division or Unit to Administer the Project: Police Department Address Line 1: 221 E. Main Address Line 2: City/State/Zip: Round Rock Texas 78664 Payment Address Line 1: 221 East Main Street Payment Address Line 2: Payment City/State/Zip: Round Rock Texas 78664-5299 Start Date: 9/1/2010 End Date: 9/30/2011 Regional Council of Goverments(COG) within the Project's Impact Area: Capital Area Council of Governments Headquarter County: Williamson Counties within Project's Impact Area: Grant Officials: Authorized Official User Name: James Nuse Email: jnuse@round-rock.tx.us Address 1: 221 E. Main Street Address 1: City: Round Rock, Texas 78664 Phone: 512-218-5410 Other Phone: Fax: 512-218-7097 Agency: Title: Mr. Salutation: Mr. Project Director User Name: Sherrill Voll Email: svoll@round-rock.tx.us Address 1: 2701 N. Mays Address 1: City: Round Rock, Texas 78665 Phone: 512-671-2722 Other Phone: 512-671-2722 Fax: 512-218-3267 Agency: Title: Ms. Salutation: Ms. Financial Official User Name: Elaine Wilson Email: ewilson@round-rock.tx.us Address 1: 221 East Main Street Address 1: City: Round Rock, Texas 78664 Phone: 512-218-5444 Other Phone: Fax: 512-341-3301 Agency: Title: Ms. Salutation: Ms. Grant Writer User Name: Sherrill Voll Email: svoll@round-rock.tx.us Address 1: 2701 N. Mays Address 1: City: Round Rock, Texas 78665 Phone: 512-671-2722 Other Phone: 512-671-2722 Fax: 512-218-3267 Agency: Title: Ms. Salutation: Ms. Grant Vendor Information Introduction The Grant Vendor section of the application collects grant payment information for your organization. The following items will be auto -filled from previous data you supplied in eGrants: Organization Type, State Payee Identification Number, and Data Universal Numbering System (DUNS) identifier (if applicable). Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Financial Management Tools Texas Application for Payee Identification Number Form in PDF - 12/08/2009 Texas Direct Deposit/Advance Payment Form in MS Excel or PDF - 12/08/2009 IRS W-9 Form in PDF - 12/08/2009 Getting Started On this tab you will notice a certain icon that is displayed. • '= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Organization Type: Unit of Local Government (City, Town, or Village) Organization Option: applying to provide services to all others Applicant Agency's State Payee Identification Number (e.g., Federal Employer's Identification (FEI) Number or Vendor ID): 746017485 Data Universal Numbering System (DUNS): 102740792 Payment Address Line 1: 221 East Main Street Payment Address Line 2: Payment City/State/Zip: Round Rock Texas 78664-5299 Narrative Information Introduction The Narrative section is the description of your project. It is important that the information you provide about your project is clear and as concise as possible. Note: All applicants must certify to the eligibility requirements specific to the fund source. The minimum requirements to complete this page are the Program Requirements, Problem Statement, Supporting Data, Goal Statement, and Project Summary sections. We recommend that you complete any sections applicable to your project to assist in the application review process. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / OD message box. Getting Started On this tab you will notice a certain icon that is displayed. • = an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Primary Mission and Purpose The purpose of Criminal Justice Programs is to reduce crime and improve the criminal justice system. Funding Levels The anticipated funding levels for Criminal Justice Programs are as follows: • Minimum Award - $10,000 • Maximum Award - Units of local government are limited to no more than the total amount of local funds expended on criminal justice services in the entity's previous fiscal year. Criminal justice services are defined as the total amount the unit of government spent on law enforcement, corrections and judicial services. • Matching funds are not required. For more information regarding grantee match, please click on the Budget tab, and then click on the Source of Match tab in eGrants. Note: If you voluntarily include matching funds, you will be held to that amount throughout the grant period. Program Requirements Note: The Criminal Justice Program is funded through both federal and state fund sources. The requirements for this fund source are subject to change pursuant to actions of the U.S. Congress and federal guidance. All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. Preferences - Preference will be given to applicants who demonstrate cost effective programs focused on a comprehensive and effective approach to services that compliment the criminal justice system while performing the following activities: 1. Target statistically supported areas of violent crime. 2. Promote the use of inter -local agreements (Texas Government Code, Chapter 791) to target statistically supported crime threats to a specified geographical area. 3. Promote intelligence sharing, crime reporting and communication. 4. Promote comprehensive solutions to local criminal justice priorities. Criminal Justice Expenditures - Applicant assures that the amount of the application is no more than the amount it expended on local criminal justice services in the previous year. Criminal justice services are defined as the total amount the unit of government spent on law enforcement, corrections and judicial services. Prohibition on Serving Certain Adult Offenders - Applicants will not serve adult offenders charged with, given deferred adjudication for, or convicted of violent or other serious crimes including murder, arson, robbery, sexual assault, aggravated sexual assault, burglary, felony drug crimes, crimes against children, kidnapping, aggravated kidnapping, and manslaughter, unless the executive director of CJD grants an exception. Purpose Areas Applicant assures that its proposed project meets at least one of the following Purpose Areas to be eligible for funding: Law Enforcement - Supports state and local law enforcement agencies that address violent crime or statistically supported major crime initiatives at the local level. Prosecution and Court - Programs that improve the prosecution of serious and violent crimes, including those that reduce the time from arrest to disposition. Technology - Programs that implement or expand a law enforcement agency's ability to report and analyze crime. Applicant assures that any criminal intelligence databases developed under this program will comply with 28 CFR Part 23. Corrections and Community Corrections - Programs that reintegrate adults into the community. Drug Treatment - Programs that target substance abuse treatment for adults who have been court ordered to participate, including drug courts and projects that serve as alternatives to incarceration. Program Income Applicant agrees to comply with all federal and state rules and regulations for program income and agrees to report all program income that is generated as a result of the project's activities. Applicant agrees to report program income to CJD through a formal grant adjustment and to secure CJD approval prior to use of the program income. Applicant agrees to use program income for allowable costs and agrees to expend program income immediately after CJD's approval of a grant adjustment and prior to requesting reimbursement of CJD funds. Deduction Method - Program income shall be deducted from total allowable costs to determine the net allowable costs. Program income shall be used for current costs unless CJD authorizes otherwise. Program income which the grantee did not anticipate at the time of the award shall be used to reduce the CJD award and grantee match rather than to increase the funds committed to the project. Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law enforcement entity). Seizures and Forfeitures Applicant agrees to comply with the following: 1. Applicant will maintain on file and provide a copy of the asset sharing agreement between the applicant agency and any other criminal justice agency outlining the distribution of assets forfeited in the course of grant -related activities. The asset agreement must clearly describe the distribution of forfeited assets within the grantee agency in regards to grant funded and non -grant funded personnel participating in grant -related activities. 2. Applicant shall maintain a logbook of all assets seized in the course of grant -related activities. The logbook shall record the assets seized, the date and time of the asset seizure, the case number of the incident involving the asset seizure, the name of the grantee agency employee(s) who were involved in the seizure of the assets, the date seized assets are forfeited, the date forfeited assets are liquidated if not cash, and the final disposition of cash from cash forfeitures or property sales to the grantee agency. Uniform Crime Reporting Applicant assures that it is current and has been current in reporting required Part I violent crime data for the three previous years to the Texas Department of Public Safety, and will continue timely reporting of required crime data throughout the grant period. Criminal History Reporting Applicant assures that they are currently reporting and will maintain timely reporting of all information required under the Texas Code of Criminal Procedure, Chapter 60. Constitutional Compliance Applicant assures that they will engage in no activity that violates Constitutional law including profiling based upon race. Information Systems Applicant assures that any new criminal justice information systems will comply with data sharing standards for the Global Justice XML Data Model and the National Information Exchange Model. Justice Assistance Grant (JAG) Program Applicant assures that if its agency was eligible to apply, it did apply for a direct award from the Bureau of Justice Assistance for JAG funds under the Edward Byrne Memorial Justice Assistance Formula Grant Program: Local Solicitation. Was your agency eligible for a (direct award)? X Yes No Did your agency apply for these funds? X Yes No If you selected Yes above, provide the amount you are eligible to receive, or have already received. 54825 If you selected Yes above, describe how you plan to use the funds. Surveillance equipment to aid in investigations. Central Contractor Registry (CCR) Applicant assures that it is currently registered or will register in the federal Central Contractor Registration database. Information about registration procedures can be accessed at http://www.ccr.gov. Enter the CCR Expiration Date: 12/14/2010 Is your agency registered in the CCR? X Yes No If you selected Yes above, provide the name of your E -Business Point of Contact: Elaine Wilson 221 East Main Street Round Rock, TX 78664 Civil Rights Liaison A civil rights liaison who will serve as the grantee's civil rights point of contact and who will be responsible for ensuring that the grantee meets all applicable civil rights requirements must be designated. The designee will act as the grantee's liaison in civil rights matters with CJD and with the federal Office of Justice Programs. Enter the Name of the Civil Rights Liaison: Teresa Bledsoe Enter the Address for the Civil Rights Liaison: 221 East Main Street Round Rock, TX 78664 Enter the Phone Number for the Civil Rights Liaison: 5122185494 Certification Each applicant agency will certify to the specific criteria detailed above under Program Requirements to be eligible for funding under the Criminal Justice Programs Solicitation. X I certify to all of the above eligibility requirements. Problem Statement: Please provide a detailed account in the Problem Statement section of the existing issues your project will target. Enter your problem statement: Crime Trends indicate an increase in Theft of Motor Vehicles, Burglary of Vehicles, Burglary of Habitation, Burglary of Buildings, and Criminal Mischief incidents since 2006 in the City of Round Rock. Also, officers are more frequently becoming involved in high-risk situations where officer safety is a concern. Supporting Data: Provide as much supporting data, to include baseline statistics and the sources of your data, which are pertinent to where the grant project is located and/or targeted. Do not use statewide data for a local problem or national data for a statewide problem. Enter your supporting data: Statistics from the Round Rock Police Department's Records Management System (RMS) show that since 2006, Criminal Mischief incidents increased by 10% in 2007, another 3% in 2008, and increased another 6% in 2009 resulting in a 21% increase from 2006 to 2009. Burglary of Vehicle incidents increased by 37% in 2007, another 23% in 2008, and decreased slightly in 2009 resulting in a 64% increase from 2006 to 2009. Burglary of Habitation incidents increased by 1% in 2007, another 23% in 2008, and increased another 13% in 2009 resulting in a 41% increase from 2006 to 2009. Burglary of Building incidents increased by 21% in 2007, another 28% in 2008, and decreased by 11% in 2009 resulting in a 38% increase from 2006 to 2009. Theft of Motor Vehicle incidents increased by 29% in 2007, another 5% in 2008, and increased another 25% in 2009 resulting in a 70% increase since 2006. Community Plan: For projects that have a local or regional impact target area, provide information regarding the community plan need(s) that your project willl address. Enter your community planning needs: This application is consistent with Priority 2 (Investigations) and Priority 3 (Training and Technology) of the 2010 Community Plan for the Coordination of Criminal Justice and Related Activities for Williamson County in the combined area of Law Enforcement; Prosecution; Court and Training Programs Targeting Victims of Domestic Violence, Sexual Assault and Stalking Program. Goal Statement: Provide a brief description of the overall goals and objectives for this project. Enter a description for the overall goals and objectives: The goal of this project is to increase the number of arrests in the targeted crime areas, reduce the associated crime rates, and provide safety to officers. Cooperative Working Agreement (CWA): When a grantee intends to carry out a grant project through cooperating or participating with one or more outside organizations, the grantee must obtain authorized approval signatures on the cooperative working agreement (CWA) from each participating organization. Grantees must maintain on file a signed copy of all cooperative working agreements, and they must submit to CJD a list of, each participating organization and a description of the purpose of each CWA. Cooperative working agreements do not involve an exchange of funds. For this project, provide the name of the participating organization(s) and a brief description of the purpose(s) for the CWA(s). You should only provide information here that this project's successful operation is contingent on for the named service or participation from the outside organization. Note: A Sample CWA is available here for your convenience. Enter your cooperating working agreement(s): N/A Continuation Projects: For continuation projects only, if your current or previous year's project is NOT on schedule in accomplishing the stated objectives, briefly describe the major obstacles preventing your organization from successfully reaching the project objectives as stated within your previous grant application. (Data may be calculated on a pro -rated basis depending on how long the current or previous year's project has been operating.) Enter your current grant's progress: N/A Project Summary: Briefly summarize the entire application, including the project's problem statement, supporting data, goal, target group, activities, and objectives. Be sure that the summary is easy to understand by a person not familiar with your project and that you are confident and comfortable with the information if it were to be released under a public information request. Enter your summary statement for this project: Crime Trends indicate an increase in Theft of Motor Vehicles, Burglary of Vehicles, Burglary of Habitation, Burglary of Buildings, and Criminal Mischief incidents since 2006 in the City of Round Rock. Also, officers are more frequently becoming involved in high-risk situations where officer safety is a concern. Statistics from the Round Rock Police Department's Records Management System (RMS) show that since 2006, Criminal Mischief incidents increased by 10% in 2007, another 3% in 2008, and increased another 6% in 2009 resulting in a 21% increase from 2006 to 2009. Burglary of Vehicle incidents increased by 37% in 2007, another 23% in 2008, and decreased slightly in 2009 resulting in a 64% increase from 2006 to 2009. Burglary of Habitation incidents increased by 1% in 2007, another 23% in 2008, and increased another 13% in 2009 resulting in a 41% increase from 2006 to 2009. Burglary of Building incidents increased by 21% in 2007, another 28% in 2008, and decreased by 11% in 2009 resulting in a 38% increase from 2006 to 2009. Theft of Motor Vehicle incidents increased by 29% in 2007, another 5% in 2008, and increased another 25% in 2009 resulting in a 70% increase since 2006. The Round Rock Police Department seeks to purchase a Small Unmanned Ground Vehicle (SUGV) which is a small mobile tactical robot that provides real-time video surveillance. It has wheels and can move quickly, negotiate obstacles, and climb stairs. A high-intensity headlight ensures video operation even when little light is present. It also provides video output for display on an external monitor for evidentiary recording. The SUGV will allow officers to collect evidence discretely in high-risk situations without putting officers in danger. Targeted high-risk situations include hostage situations, suicidal subjects, barricaded persons, active robberies, active shooter scenarios, and residential and business burglaries. The robot will allow officers to clear or search a building when someone who has a weapon may be in it. The Round Rock Police Department also seeks to purchase 6 detachable camera systems that can be easily hidden and set up along the perimeter of an area requiring surveillance. The use of this equipment will help to increase the number of arrests in the targeted crime areas and reduce the associated crime rates as well as provide officer safety. Project Activities Information Introduction The Project Activities section of the application gathers information about the type of activities your project will incorporate. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Getting Started On this tab you will notice certain icons that are displayed. • ‘e= a pencil icon - click on this icon to edit your selections. • `= a pencil icon with a red slash through it - click on this icon to cancel your edits. • X= a red delete icon - click on this icon to delete the item. • ®= a diskette icon - click on this icon to save your work. When this icon appears, it is your queue to save the item that you are working on; otherwise, your data will be lost. • ''= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Law Enforcement Funding What is your agency's approved budget for law enforcement operations for the current fiscal year? 23192069 How many commissioned peace officers are funded through your agency's current budget? 148 Provide the amount of asset forfeitures awarded to your agency in the previous fiscal year. 188779 Provide the balance of asset forfeitures on hand as of the date of this application. 173924 Describe the proposed use of the forfeiture funds: These funds have not been budgeted at this time. Does your agency expect to be awarded funds from any of the following sources during the project period of this grant? Select the appropriate response(s): _ The American Recovery and Reinvestment Act (any source) _ Community Oriented Policing (COPS) _ Weed and Seed Program X Bureau of Justice Assistance _ Homeland Security Grant Program (HSGP) _ Operation Stonegarden (OPSG) _ Interoperable Emergency Communications Grant Program (IECGP) _ Emergency Operations Center (EOC) Grant Program _ State Criminal Justice Planning (421) Fund _ Governor's Division of Emergency Management (GDEM) or Texas Department of Public Safety _ Texas Automobile Burglary and Theft Prevention Authority (ABTPA) _ Selective Traffic Enforcement Program (STEP) _ Texas Border Sheriff's Coalition (TBSC) X Other state or federal grant programs _ Private Organization, Private Enterprise, or Non -Government Organization Grant Programs _ Applicant does not expect to receive grant funds from any source to support its law enforcement agency If you selected any of the boxes above (except for the last box), provide the total projected amount of funds your agency anticipates receiving from all of these sources. 49000 If you selected any of the boxes above (except for the last box), describe your agency's internal controls and processes that will be used to prevent supplanting of your agency's budgeted funds with grant funds. Example: Timesheets will be tracked to determine allowable charges for each fund source and to ensure that duplicate invoices are not submitted to multiple agencies. Since we are requesting equipment, I will describe that process. All grant applications require that a Grant Appliction/Proposal Review (GAPR) packet be reviewed and approved by the City Finance Team. When they receive this packet along with the proposed grant application, they scrutinize the equipment being requested and compare that with the equipment that we currently utilize. If it is for something we currentiv have. a new program form is required to justify the additional equipment. thus showing that this is an addition to an existing program, rather than replacement of status auo equipment. Also, they look over the application to see what specific guidance the grant application gives regarding this. among other, issues. During the application process, it is verified that any match required for that grant is not also being used to match another grant. All Purchase Orders related to the purchase of grant items are marked with the grant name on the purchase request so that the purchase is associated with a particular grant and is verified against the GAPR for that grant as an approved item. Selected Proiect Activities: ACTIVITY PERCENTAGE: DESCRIPTION Equipment Only 100.00 Purchase surveillance cameras to aid in the investigation of Purchases crimes. Geographic Area: City of Round Rock Target Audience: This project will serve victims as well as lead to the arrest of criminals. Gender: This Proiect will serve both men and women. Ages: This Proiect will serve all ages. Special Characteristics: N/A Measures Information Introduction The Project Measures section of the application collects data to track the performance of your proposed project toward its stated objectives. Output measures demonstrate the level of activity of a project. Outcome measures demonstrate the impact of a project in a targeted area, reflecting the extent to which the goals and objectives of the project have been achieved. Output and outcome measures displayed on this page correspond to activities selected or created on the Activities page. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CSD message box. Getting Started On this tab you will notice certain icons that are displayed. • Na= a pencil icon - click on this icon to edit your selections. • X. a pencil icon with a red slash through it - click on this icon to cancel your edits. • ®= a diskette icon - click on this icon to save your work. When this icon appears, it is your queue to save the item that you are working on; otherwise, your data will be lost. • te= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Progress Reporting Requirements All programs will be required to report the output and outcome measures for this program to Texas A&M University, Public Policy Research Institute (PPRI). Objective Output Measures OUTPUT MEASURE CURRENT DATA TARGET LEVEL Number of agencies/departments to directly benefit from the equipment. 0 4 Number of contract hours planned to support equipment purchases. 0 0 Number of contracts planned to support local equipment purchases. 0 0 Number of NEW or expanded initiates planned to receive equipment. 0 2 Number of pieces of equipment to be purchased. 0 7 Custom Objective Output Measures CUSTOM OUTPUT MEASURE CURRENT DATA TARGET LEVEL Objective Outcome Measures OUTCOME MEASURE CURRENT DATA TARGET LEVEL Number of agencies/departments that report improved efficiency as a result of the equipment. 0 4 Number of agencies/departments that report improved program quality as a result of the equipment. 0 4 Number of contract hours paid in support of equipment purchases. 0 0 Number of contracts executed in support of equipment purchases. 0 0 Number of NEW or expanded initiates that received equipment. 0 2 Number of pieces of equipment purchased. 0 7 Number of staff receiving equipment that report a change in job performance as a result of the equipment. 0 11 Number of staff receiving equipment that report improved efficiency as a result of the equipment. 0 11 Number of staff receiving equipment that report improved program quality as a result of the equipment. 0 11 Custom Objective Outcome Measures CUSTOM OUTCOME MEASURE CURRENT DATA TARGET LEVEL Documents Information Introduction The Supporting Documentation section of the application contains general grantee requirements. Please select or enter the appropriate responses in the areas below. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will, not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / C]D message box. Getting Started On this tab you will notice a certain icon that is displayed. • _= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Certification and Assurances Each applicant must click on this link to review the standard Certification and Assurances. Resolution from Governing Body Except for state agencies, each applicant must provide information related to the resolution from its governing body, such as the city council, county commissioners' court, school board, or board of directors. Please ensure that the resolution approved by your governing body addresses items one through four below. 1. Authorization by your governing body for the submission of the application to CJD that clearly identifies the name of the project for which funding is requested; 2. A commitment to provide all applicable matching funds; 3. A designation of the name and/or title of an authorized official who is given the authority to apply for, accept, reject, alter, or terminate a grant (Note: If a name is provided, you must update CJD should the official change during the grant period.); and 4. A written assurance that, in the event of loss or misuse of grant funds, the governing body will return all funds to CJD. Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the Upload Files sub -tab located in the Summary tab. Contract Compliance Will CJD grant funds be used to support any contracts for professional services? Select the Appropriate Response: _ Yes X No For applicant agencies that selected Yes above, describe how you will monitor the activities of the sub- contractor(s) for compliance with the contract provisions (including equipment purchases), deliverables, and all applicable statutes, rules, regulations, and guidelines governing this project. Enter a description for monitoring contract compliance: Lobbying For applicant agencies requesting grant funds in excess of $100,000, have any federally appropriated funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant loan, or cooperative agreement? Note: Pursuant to Texas Government Code §556.005, a political subdivision or private entity that receives state funds may not use the funds to pay a person required to register as a lobbyist or for lobbying expenses. A political subdivision or private entity that violates this provision is not eligible to receive additional state funds. Select the Appropriate Response: _ Yes X No _ N/A For applicant agencies that selected either No or N/A above, have any non-federal funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress in connection with this federal contract, loan, or cooperative agreement? Select the Appropriate Reponse: _ Yes X No _ N/A Fiscal Year Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx). Enter the Begin Date [mm/dd/yyyy]: 10/1/2010 Enter the End Date [mm/dd/yyyy]: 9/30/2011 Sources of Financial Support Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following sources: Enter the amount ($) of Federal Grant Funds: 2128001 Enter the amount ($) of State Grant Funds: 32218 Single Audit Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the most recently completed fiscal year? Select the Appropriate Response: X Yes No Note: Applicants who expend less than $500,000 in federal grant funding or less than $500,000 in state grant funding are exempt from the Single Audit Act and cannot charge audit costs to a CJD grant. However, CID may require a limited scope audit as defined in OMB Circular A-133. Applicant agencies that selected Yes above, provide the date of your organization's last annual single audit, performed by an independent auditor (in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133). Enter the date of your last annual single audit: 3/3/2009 Equal Employment Opportunity Plan (EEOP) Type I Entity: Defined as an applicant that meets one or more of the following criteria: • the applicant has less than 50 employees; • the applicant is a non-profit organization; • the applicant is a medical institution; • the applicant is an Indian tribe; • the applicant is an educational institution, or • the applicant is receiving a single award of less than $25,000. Requirements for a Type I Entity: • The applicant is not required to prepare an EEOP because it is a Type I Entity as defined above, pursuant to 28 CFR 42.302; and • the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Type II Entity: Defined as an applicant that meets the following criteria: • the applicant has 50 or more employees, and • the applicant is receiving a single award of $25,000 or more, but Tess than $500,000. Requirements for a Type II Entity: Federal law requires a Type II Entity to formulate an EEOP and keep it on file. • The applicant agency is required to formulate an EEOP in accordance with 28 CFR 42.301, et seq., subpart E; • the EEOP is required to be formulated and signed into effect within the past two years by the proper authority; • the EEOP is available for review by the public and employees or for review or audit by officials of CJD, CJD's designee, or the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice, as required by relevant laws and regulations; • the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services; and • the EEOP is required to be on file in the office of (enter the name and address where the EEOP is filed below): Enter the name of the person responsible for the EEOP and the address of the office where the EEOP is filed: Type III Entity: Defined as an applicant that is NOT a Type I or Type II Entity. Requirements for a Type III Entity: Federal law requires a Type III Entity to formulate an EEOP and submit it for approval to the Ofice for Civil Rights, Office of Justice Programs, U.S. Department of Justice. • The EEOP is required to be formulated and signed into effect within the past two years by the proper authority; • the EEOP has been submitted to the Office of Civil Rights (OCR), Office of Justice Programs, U.S. Department of Justice and has been approved by the OCR, or it will be submitted to the OCR for approval upon award of the grant, as required by relevant laws and regulations; and • the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Based on the definitions and requirements above, the applicant agency certifies to the following entity type: Select the appropriate response: _ Type I Entity X Type II Entity _ Type III Entity Debarment Each applicant agency will certify that it and its principles: • Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal Court, or voluntarily excluded from participation in this transaction by any federal department or agency; • Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or • Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses unumerated in section 1.2(a) in the Certification and Assurances document cited above in the Introduction; and have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default. Select the appropriate response: X I Certify _ Unable to Certify If you selected Unable to Certify above, please provide an explanation as to why the applicant agency cannot certify the statements. Enter the debarment justification: Fiscal Capability Information Introduction This Fiscal Capability section of the application collects information from nonprofit corporations applying for CJD grant funds. e+,uz nortpral�t Gratton tafor atwn, a cable, . herefo Friendly! version.» be Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Organizational Information Enter the Year in which the Corporation was Founded: Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status: Enter the Employer Identification Number Assigned by the IRS: Enter the Charter Number assigned by the Texas Secretary of State: Accounting System The grantee organization must incorporate an accounting system that will track direct and indirect costs for the organization (general ledger) as well as direct and indirect costs by project (project ledger). The grantee must establish a time and effort system to track personnel costs by project. This should be reported on an hourly basis, or in increments of an hour. Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts). Select the appropriate response: _ Yes No Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories? Select the appropriate response: _ Yes No Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervsior? Select the appropriate response: _ Yes No If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be taken to ensure accountability. Enter your explanation: Financial Capability Grant agencies should prepare annual financial statements. At a minimum, current internal balance sheet and income statements are required. A balance sheet is a statement of financial position for a grant agency disclosing assets, liabilities, and retained earnings at a given point in time. An income statement is a summary of revenue and expenses for a grant agency during a fiscal year. Has the grant agency undergone an independent audit? Select the appropriate response: _ Yes No Does the organization prepare financial statements at least annually? Select the appropriate response: _ Yes No According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities? Select the appropriate response: _ Yes No If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability. Enter your explanation: Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts. Are there budgetary controls in effect (e.g., comparison of budget with actual expenditures on a monthly basis) to include drawing down grant funds in excess of: a) Total funds authorized on the Statement of Grant Award? _ Yes No b) Total funds available for any budget category as stipulated on the Statement of Grant Award? _ Yes No If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action will be taken to ensure accountability. Enter your explanation: Internal Controls Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of duties exist. For example, one person should not have authorization to sign checks and make deposits. Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)? Select the appropriate response: _ Yes No Is there separation of responsibility in the receipt, payment, and recording of costs? Select the appropriate response: _ Yes No If you selected 'No' to any question above under the Internal Controls section, in the space provided below please explain what action will be taken to ensure accountability. Enter your explanation: Budget Details Information Introduction This Budget section of your application details budget line items for your proposed project. To create a new budget line item, click on the icon in the New Budget Item column. You will be directed to a different area on this page to make selections specific to the budget category. After making your selection, write a brief description of the line item in the Expenditure Description box and enter the amount of CJD funds, Cash Match, and if applicable, In Kind Match in the areas provided. In the percentage box, you can enter a percentage for Personnel or number of items to be purchased for Supplies and/or Equipment. When you have finished, click on the Add New Budget Line Item button. Repeat this process for each budget line item needed in each budget category. If you need to edit your entries, click on the '+' icon to expand the budget grid. You will notice that a pencil icon will display after expanding the grid. Click on the pencil icon to be directed to the editing section on this page and follow the instructions in this area to complete your edits. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Getting Started On this tab you will notice certain icons that are displayed. •= a plus icon - click on this icon to expand a list of items. • = a minus icon - click on this icon to collapse a list of items. • = a new icon - click on this icon to add a new item. • \= a pencil icon - click on this icon to edit your selections. • 6= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Budget Information by Budget Line Item: CATEGORY SUB CATEGORY DESCRIPTION CJD CASH MATCH IN - KIND MATCH GPI TOTAL UNIT/Wo Equipment Specialty Cameras and Accessories The Small Unmanned Ground Vehicle (SUGV) is a compact, tactical robot that keeps the operator at a safe standoff distance while providing video surveillance of multi -story structures, facility perimeters, and vehicles. $39,199.00 $0.00 $0.00 $0.00 $39,199.00 1 Equipment Specialty Cameras and Accessories Cobra head street Tight head video over IP camera system with a Panasonic NS202A IP PTZ camera, Raven X (please specify carrier), router, timer, remote, key fob reset, air circulating fan $12,046.00 $0.00 $0.00 $0.00 $12,046.00 2 Equipment Specialty Cameras and Accessories Cobra head street Tight head video over IP camera system with a Panasonic NS202A IP PTZ $12,546.00 $0.00 $0.00 $0.00 $12,546.00 2 Source of Match Information Introduction The Source of Match section of your application collects information regarding the source and amount of Cash Match and In Kind Match. Please enter the description and amounts of match in the spaces provided below and select whether the item is 'Cash Match' or 'In -Kind Match'. After entering an item click on the Add New Item button. When an item has been added, it will appear in the 'Edit the Source(s) of Match Reported' table. You may edit each of the items added to this table by clicking on the 'pencil' icon. If you edited an item in the table, click on the 'diskette' icon to save your edited entries. For further information regarding matching funds refer to 1 TAC, §3.3; for program income refer to 1 TAC, §3.73 and §3.87. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information camera, separate Motorola Gateway for cable modem box, access point, timer, remote, key fob reset, air circulating fan Equipment Specialty Cameras and Accessories Cube X camera system with Panasonic NS202A IP PTZ camera, Raven X, access point, client bridge, timer, remote, key fob reset, air circulating fan, 180 degree viewing. $6,175.00 $0.00 $0.00 $0.00 $6,175.00 1 Equipment Specialty Cameras and Accessories Single pole concealment with Canon VB - C60 camera, router, timer, remote, air circulating fan, key fob reset, Raven X, danger/warning stickers on windows. $6,725.00 $0.00 $0.00 $0.00 $6,725.00 1 Source of Match Information Introduction The Source of Match section of your application collects information regarding the source and amount of Cash Match and In Kind Match. Please enter the description and amounts of match in the spaces provided below and select whether the item is 'Cash Match' or 'In -Kind Match'. After entering an item click on the Add New Item button. When an item has been added, it will appear in the 'Edit the Source(s) of Match Reported' table. You may edit each of the items added to this table by clicking on the 'pencil' icon. If you edited an item in the table, click on the 'diskette' icon to save your edited entries. For further information regarding matching funds refer to 1 TAC, §3.3; for program income refer to 1 TAC, §3.73 and §3.87. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Getting Started On this tab you will notice certain icons that are displayed. • ‘= a pencil icon - click on this icon to edit your selections. • = an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Detail Source of Match/GPI: DESCRIPTION MATCH TYPE AMOUNT Summary Source of Match/GPI: Total Report Cash Match In Kind GPI Federal Share GPI State Share $0.00 $0.00 $0.00 $0.00 $0.00 Budget Summary Information Budget Summary Information by Budget Category: CATEGORY CJD CASH MATCH IN-KIND MATCH GPI TOTAL Equipment $76,691.00 $0.000.00 $ $0.00 $76,691.00 Budget Grand Total Information: CJD CASH MATCH IN-KIND MATCH GPI TOTAL $76,691.00 $0.00 $0.00 $0.00 $76,691.00 Condition Of Fundings Information DESCRIPTION CREATED MET HOLD FUND You are logged in as User Name: Sherrill_voll DATE: February 18, 2010 SUBJECT: City Council Meeting — February 25, 2010 ITEM: 10D1. Consider a resolution authorizing the Mayor to execute a Byrne Justice Assistance grant application for a Small Unmanned Ground Vehicle (SUGV) and six surveillance camera systems. Department: Staff Person: Justification: Police Bryan Williams, Chief of Police The Criminal Justice Division (CJD) of the Governor's Office is soliciting applications for projects that reduce crime and improve the efficiency and effectiveness of the criminal justice system. The Police Department seeks these grant funds to provide additional surveillance capacity for tactical and investigative purposes. This will enhance officer safety and operational effectiveness. Staff recommends the signing of this grant application. Strategic Plan Relevance: SAFETY AND SECURITY Goal 30.0: Residents, Visitors and Businesses continue to experience a high and timely level of public safety and security. This also supports Goal 1 of the Police Department's Strategic Plan to "Reduce Crime", by expanding the Department's ability to conduct surveillance and tracking operations (Strategy H). Funding: Cost: Source of funds: Outside Resources: N/A Public Comment: N/A Matching Funds $0.00, Grant Amount $75,691 EXECUTED DOCUMENT FOLLOWS Page 1 of 3 Grant Application/Proposal Review Form (GAPR) 0 Grants Coordinator Laurie Bom 671-2876 Submit completed fonn for all City Manager and City Council approvals. Required to. ,n) submit a grant application bl accept a grant ca renew a gran! 11; ;hange the budgeted amount of a grant Department Name: Dept. Contact Person: wept. Director's Signature: Departmental Goal #: Strategic Plan - Priority Goal #: Police Rick White/Sherrill Voll Bryan Williams The goal of this grant is to support the Criminal Investigations Division personnel who help to reduce crime through surveillance and tracking of suspected terrorists or criminals. This supports Goal 1 of the Police Department's Strategic Plan to "Reduce Crime", by expanding the Department's ability to conduct surveillance and tracking operations (Strategy H). 30.0 Residents, Visitors, and Businesses continue to experience a high and timely level of public safety and security Requested City Council or City Manager Approval Date: Brief project description For Finance Use ONLY Deadline for GAPR Review: Tag #: Original Documents Received: Grant Title & CFDA #: Funding Agency/Department: Program Name: Grant Term Dates: Est Award Amount: The CORR is a: Byrne Justice Assistance Grant Fund and State Criminal Justice Planning Fund (CFDA not assigned until Award is granted) Office of the Governor, Criminal Justice Division Criminal Justice Programs Solicitation 09/01/10 Through 09/30/11 $76,691 © Recipient EiSub-Recipient 02/25/10 Grant Application Deadline: 03/05/10 The Police Department seeks to purchase a Small Unmanned Ground Vehicle (SUGV). This is a mobile tactical robot that keeps the operator at a safe distance while providing real-time video surveillance of multi -story structures, facility perimeters, and vehicles. It uses wheeled locomotion to move quickly and can negotiate obstacles and climb stairs. An integrated high-intensity headlight ensures video operation even when no ambient light is present and provides video output for display on an external monitor for evidentiary recording. The Police Department also seeks to purchase 6 surveillance camera systems that can be easily hidden and set up along the perimeter of an area requiring surveillance. This equipment will aid in the investigation of thefts, burglary, assaults, narcotics, and criminal mischief. Finance Information s this a new program BUDGET SUMMARY Yes ED No El Fiscal Year FY10-11 FY11-12 FY12-13 Total Grant Amount $ 76,691 $ 76,691 Required Match* $ - Staff Time $ - Operational Expen $ - TOTAL Costs $ 76,691 $ - $ - $ 76,691 Source of Required r, NIA Performance Measures: (list ti 1 Purchase Equipment If yes, complete a New Program Worksheet (see Tab 2) Proposed Grant -Funded FTEs: j7 N/A TITLE COST/YEAR TOTAL: $ GRANT -FUNDED MULTI-YEAR TOTAL: RECURRING COSTS: Reimbursable Funds Advanced Funds Yes, this is an "in-kind" service agreement. If yes, have the departments providing services been contacted? 2 Use of equipment in criminal investigations 3 Increase arrests in targeted investigations This is an ILA or MOU with: (names of collaborators) This is a: (choose application type Competitive Application CITY MANAGER/CITY COUNCIL WA APPF IT p CITY n 1� DAT REVISED 2/5/2010 Agency Name: City of Round Rock Grant/App: 2313901 Start Date: 9/1/2010 End Date: 9/30/2011 Project Title: Surveillance Cameras For CID Status: Application Pending Submission Eligibility Information Introduction The Criminal Justice Division (CJD) publishes funding opportunities, known as Requests for Applications (RFA), through the Texas Secretary of State. Click here to visit the Secretary of State's website to locate the RFAs in the appropriate Texas Register issue. In addition, CJD requires all applicants and grantee organizations to adhere to the Texas Administrative Code (TAC) as adopted. Click here to view the current TAC, or click here to view the previous versions of the TAC. Submission Process When applying for a grant pursuant to an RFA published in the Texas Register by CJD, applicants must submit their applications according to the requirements provided in the RFA. CJD may also consider applications for grants that are not submitted pursuant to an RFA. Applicants will be selected in accordance with 1 TAC, §3.7. Selection Process All applications submitted to CJD are reviewed for eligibility, reasonableness, availability of funding, and cost-effectiveness. For applications submitted pursuant to an RFA, the executive director will select a review group, COG, or other designee to prioritize the applications and submit a priority listing to the executive director, who will render the final funding decision. A review group may include staff members, experts in a relevant field, and members of an advisory board or council. For more information regarding the selection process, see 1 TAC, §3.7. Funding Decisions All grant funding decisions rest completely within the discretionary authority of CJD. The receipt of an application for grant funding by CJD does not obligate CJD to fund the grant or to fund it at the amount requested. Neither the approval of a project nor any grant award shall commit or obligate CJD in any way to make any additional, supplemental, continuation, or other award with respect to any approved project or portion thereof. CJD makes no commitment that a grant, once funded, will receive priority consideration for subsequent funding. For more information regarding the application process, see 1 TAC, §3.7 and 3.9. Adoptions by Reference All grantees receiving federal and state funds must comply with the applicable statutes, rules, regulations, and guidelines related to the funding source under which the grant is funded. In instances where both federal and state requirements apply to a grantee, the more restrictive requirement applies. For more information regarding grant funding, see 1 TAC, §3.19. Community Plans Each community, consisting of a single county or a group of counties, must file with a COG a community plan that addresses the community's criminal justice priorities. A community plan should assess local trends and data; identify problems, resources, and priorities; develop effective strategies; and set goals and objectives. For more information regarding community plans, see 1 TAC, §3.51. Juvenile Justice and Youth Projects Juvenile justice projects or projects serving delinquent or at -risk youth, regardless of the funding source, must address at least one of the priorities developed in coordination with the Governor's Juvenile Justice Advisory Board to be eligible for funding. For more information regarding these priorities, see 1 TAC, §3.53. Monitoring CJD will monitor the activities of grantees as necessary to ensure that grant funds are used for authorized purposes in compliance with all applicable statutes, rules, regulations, guidelines, and the provisions of grant agreements, and that grantees achieve grant purposes. Grantees must make available to CJD or its agents all requested records relevant to a monitoring review. For more information regarding monitoring, see 1 TAC, §3.2601. Your organization's Texas Payee/Taxpayer ID Number: 746017485 Application Eligibility Certify: Created on:1/5/2010 2:55:49 PM By:Sherrill Voll Profile Information Introduction The Profile Details section collects information about your organization such as the name of your agency and project title, the geographic area your project will serve and information about your grant officials. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Email Addresses & Grant Officials Information Designating Grant Officials Within your Application: Enter a valid and unique email address for each grant official and click the Verify Email and Set Official to the Project button. If you receive an error message regarding an email address, the grant official you are trying to assign to the project has not registered for a user account in eGrants. Please inform the agency's grant official or designee that they must log in to the eGrants Home Page, and register for a user account. If you need technical assistance, please contact the eGrants Help Desk by email. Updating Grant Officials on Active Grants: To reassign a grant official - Authorized Official, Financial Officer, Project Director, or Grant Writer - to your grant project, ensure that the new official registers for a user account in eGrants first. Next, go to the Request.Adjustment tab and check the box indicating you would like to Designate a New Grant Official, provide a brief explanation for the change in the Grant Adjustment Justification box, and then click the 'Create Adjustment Request' button. This will open the Profile.Details tab allowing you to make the appropriate changes. After you have entered a valid email address for the new Official, go to the Certify.Adjustment tab and click on the 'Certify Adjustment' button to send your request to CJD for review. If your organization is designating a new Authorized Official, check your records to see if a revised Resolution is required. Upload the approved Resolution to your grant project on the 'Summary / Upload Files' sub -tab. If you need technical assistance, please contact the eGrants Help Desk by email. Getting Started On this tab you will notice a certain icon that is displayed. • = an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Applicant Agency Name: City of Round Rock Project Title: Surveillance Cameras For CID Division or Unit to Administer the Project: Police Department Address Line 1: 221 E. Main Address Line 2: City/State/Zip: Round Rock Texas 78664 Payment Address Line 1: 221 East Main Street Payment Address Line 2: Payment City/State/Zip: Round Rock Texas 78664-5299 Start Date: 9/1/2010 End Date: 9/30/2011 Regional Council of Goverments(COG) within the Project's Impact Area: Capital Area Council of Governments Headquarter County: Williamson Counties within Project's Impact Area: Grant Officials: Authorized Official User Name: James Nuse Email: jnuse@round-rock.tx.us Address 1: 221 E. Main Street Address 1: City: Round Rock, Texas 78664 Phone: 512-218-5410 Other Phone: Fax: 512-218-7097 Agency: Title: Mr. Salutation: Mr. Project Director User Name: Sherrill Voll Email: svoll@round-rock.tx.us Address 1: 2701 N. Mays Address 1: City: Round Rock, Texas 78665 Phone: 512-671-2722 Other Phone: 512-671-2722 Fax: 512-218-3267 Agency: Title: Ms. Salutation: Ms. Financial Official User Name: Elaine Wilson Email: ewilson@round-rock.tx.us Address 1: 221 East Main Street Address 1: City: Round Rock, Texas 78664 Phone: 512-218-5444 Other Phone: Fax: 512-341-3301 Agency: Title: Ms. Salutation: Ms. Grant Writer User Name: Sherrill Voll Email: svoll@round-rock.tx.us Address 1: 2701 N. Mays Address 1: City: Round Rock, Texas 78665 Phone: 512-671-2722 Other Phone: 512-671-2722 Fax: 512-218-3267 Agency: Title: Ms. Salutation: Ms. Grant Vendor Information Introduction The Grant Vendor section of the application collects grant payment information for your organization. The following items will be auto -filled from previous data you supplied in eGrants: Organization Type, State Payee Identification Number, and Data Universal Numbering System (DUNS) identifier (if applicable). Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / OD message box. Financial Management Tools Texas Application for Payee Identification Number Form in PDF - 12/08/2009 Texas Direct Deposit/Advance Payment Form in MS Excel or PDF - 12/08/2009 IRS W-9 Form in PDF - 12/08/2009 Getting Started On this tab you will notice a certain icon that is displayed. • 44= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Organization Type: Unit of Local Government (City, Town, or Village) Organization Option: applying to provide services to all others Applicant Agency's State Payee Identification Number (e.g., Federal Employer's Identification (FEI) Number or Vendor ID): 746017485 Data Universal Numbering System (DUNS): 102740792 Payment Address Line 1: 221 East Main Street Payment Address Line 2: Payment City/State/Zip: Round Rock Texas 78664-5299 Narrative Information Introduction The Narrative section is the description of your project. It is important that the information you provide about your project is clear and as concise as possible. Note: All applicants must certify to the eligibility requirements specific to the fund source. The minimum requirements to complete this page are the Program Requirements, Problem Statement, Supporting Data, Goal Statement, and Project Summary sections. We recommend that you complete any sections applicable to your project to assist in the application review process. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Getting Started On this tab you will notice a certain icon that is displayed. • = an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Primary Mission and Purpose The purpose of Criminal Justice Programs is to reduce crime and improve the criminal justice system. Funding Levels The anticipated funding levels for Criminal Justice Programs are as follows: • Minimum Award - $10,000 • Maximum Award - Units of local government are limited to no more than the total amount of local funds expended on criminal justice services in the entity's previous fiscal year. Criminal justice services are defined as the total amount the unit of government spent on law enforcement, corrections and judicial services. • Matching funds are not required. For more information regarding grantee match, please click on the Budget tab, and then click on the Source of Match tab in eGrants. Note: If you voluntarily include matching funds, you will be held to that amount throughout the grant period. Program Requirements Note: The Criminal Justice Program is funded through both federal and state fund sources. The requirements for this fund source are subject to change pursuant to actions of the U.S. Congress and federal guidance. All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. Preferences - Preference will be given to applicants who demonstrate cost effective programs focused on a comprehensive and effective approach to services that compliment the criminal justice system while performing the following activities: 1. Target statistically supported areas of violent crime. 2. Promote the use of inter -local agreements (Texas Government Code, Chapter 791) to target statistically supported crime threats to a specified geographical area. 3. Promote intelligence sharing, crime reporting and communication. 4. Promote comprehensive solutions to local criminal justice priorities. Criminal Justice Expenditures - Applicant assures that the amount of the application is no more than the amount it expended on local criminal justice services in the previous year. Criminal justice services are defined as the total amount the unit of government spent on law enforcement, corrections and judicial services. Prohibition on Serving Certain Adult Offenders - Applicants will not serve adult offenders charged with, given deferred adjudication for, or convicted of violent or other serious crimes including murder, arson, robbery, sexual assault, aggravated sexual assault, burglary, felony drug crimes, crimes against children, kidnapping, aggravated kidnapping, and manslaughter, unless the executive director of CJD grants an exception. Purpose Areas Applicant assures that its proposed project meets at least one of the following Purpose Areas to be eligible for funding: Law Enforcement - Supports state and local law enforcement agencies that address violent crime or statistically supported major crime initiatives at the local level. Prosecution and Court - Programs that improve the prosecution of serious and violent crimes, including those that reduce the time from arrest to disposition. Technology - Programs that implement or expand a law enforcement agency's ability to report and analyze crime. Applicant assures that any criminal intelligence databases developed under this program will comply with 28 CFR Part 23. Corrections and Community Corrections - Programs that reintegrate adults into the community. Drug Treatment - Programs that target substance abuse treatment for adults who have been court ordered to participate, including drug courts and projects that serve as alternatives to incarceration. Program Income Applicant agrees to comply with all federal and state rules and regulations for program income and agrees to report all program income that is generated as a result of the project's activities. Applicant agrees to report program income to CJD through a formal grant adjustment and to secure CJD approval prior to use of the program income. Applicant agrees to use program income for allowable costs and agrees to expend program income immediately after CJD's approval of a grant adjustment and prior to requesting reimbursement of CJD funds. Deduction Method - Program income shall be deducted from total allowable costs to determine the net allowable costs. Program income shall be used for current costs unless CJD authorizes otherwise. Program income which the grantee did not anticipate at the time of the award shall be used to reduce the CJD award and grantee match rather than to increase the funds committed to the project. Asset Seizures and Forfeitures - Program income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (e.g., law enforcement entity). Seizures and Forfeitures Applicant agrees to comply with the following: 1. Applicant will maintain on file and provide a copy of the asset sharing agreement between the applicant agency and any other criminal justice agency outlining the distribution of assets forfeited in the course of grant -related activities. The asset agreement must clearly describe the distribution of forfeited assets within the grantee agency in regards to grant funded and non -grant funded personnel participating in grant -related activities. 2. Applicant shall maintain a logbook of all assets seized in the course of grant -related activities. The logbook shall record the assets seized, the date and time of the asset seizure, the case number of the incident involving the asset seizure, the name of the grantee agency employee(s) who were involved in the seizure of the assets, the date seized assets are forfeited, the date forfeited assets are liquidated if not cash, and the final disposition of cash from cash forfeitures or property sales to the grantee agency. Uniform Crime Reporting Applicant assures that it is current and has been current in reporting required Part I violent crime data for the three previous years to the Texas Department of Public Safety, and will continue timely reporting of required crime data throughout the grant period. Criminal History Reporting Applicant assures that they are currently reporting and will maintain timely reporting of all information required under the Texas Code of Criminal Procedure, Chapter 60. Constitutional Compliance Applicant assures that they will engage in no activity that violates Constitutional law including profiling based upon race. Information Systems Applicant assures that any new criminal justice information systems will comply with data sharing standards for the Global Justice XML Data Model and the National Information Exchange Model. Justice Assistance Grant (JAG) Program Applicant assures that if its agency was eligible to apply, it did apply for a direct award from the Bureau of Justice Assistance for JAG funds under the Edward Byrne Memorial Justice Assistance Formula Grant Program: Local Solicitation. Was your agency eligible for a (direct award)? X Yes No Did your agency apply for these funds? X Yes No If you selected Yes above, provide the amount you are eligible to receive, or have already received. 54825 If you selected Yes above, describe how you plan to use the funds. Surveillance equipment to aid in investigations. Central Contractor Registry (CCR) Applicant assures that it is currently registered or will register in the federal Central Contractor Registration database. Information about registration procedures can be accessed at http://www.ccr.gov. Enter the CCR Expiration Date: 12/14/2010 Is your agency registered in the CCR? X Yes No If you selected Yes above, provide the name of your E -Business Point of Contact: Elaine Wilson 221 East Main Street Round Rock, TX 78664 Civil Rights Liaison A civil rights liaison who will serve as the grantee's civil rights point of contact and who will be responsible for ensuring that the grantee meets all applicable civil rights requirements must be designated. The designee will act as the grantee's liaison in civil rights matters with CJD and with the federal Office of Justice Programs. Enter the Name of the Civil Rights Liaison: Teresa Bledsoe Enter the Address for the Civil Rights Liaison: 221 East Main Street Round Rock, TX 78664 Enter the Phone Number for the Civil Rights Liaison: 5122185494 Certification Each applicant agency will certify to the specific criteria detailed above under Program Requirements to be eligible for funding under the Criminal Justice Programs Solicitation. X I certify to SII of the above eligibility requirements. Problem Statement: Please provide a detailed account in the Problem Statement section of the existing issues your project will target. Enter your problem statement: Crime Trends indicate an increase in Theft of Motor Vehicles, Burglary of Vehicles, Burglary of Habitation, Burglary of Buildings, and Criminal Mischief incidents since 2006 in the City of Round Rock. Also, officers are more frequently becoming involved in high-risk situations where officer safety is a concern. Supporting Data: Provide as much supporting data, to include baseline statistics and the sources of your data, which are pertinent to where the grant project is located and/or targeted. Do not use statewide data for a local problem or national data for a statewide problem. Enter your supporting data: Statistics from the Round Rock Police Department's Records Management System (RMS) show that since 2006, Criminal Mischief incidents increased by 10% in 2007, another 3% in 2008, and increased another 6% in 2009 resulting in a 21% increase from 2006 to 2009. Burglary of Vehicle incidents increased by 37% in 2007, another 23% in 2008, and decreased slightly in 2009 resulting in a 64% increase from 2006 to 2009. Burglary of Habitation incidents increased by 1% in 2007, another 23% in 2008, and increased another 13% in 2009 resulting in a 41% increase from 2006 to 2009. Burglary of Building incidents increased by 21% in 2007, another 28% in 2008, and decreased by 11% in 2009 resulting in a 38% increase from 2006 to 2009. Theft of Motor Vehicle incidents increased by 29% in 2007, another 5% in 2008, and increased another 25% in 2009 resulting in a 70% increase since 2006. Community Plan: For projects that have a local or regional impact target area, provide information regarding the community plan need(s) that your project willl address. Enter your community planning needs: This application is consistent with Priority 2 (Investigations) and Priority 3 (Training and Technology) of the 2010 Community Plan for the Coordination of Criminal Justice and Related Activities for Williamson County in the combined area of Law Enforcement; Prosecution; Court and Training Programs Targeting Victims of Domestic Violence, Sexual Assault and Stalking Program. Goal Statement: Provide a brief description of the overall goals and objectives for this project. Enter a description for the overall goals and objectives: The goal of this project is to increase the number of arrests in the targeted crime areas, reduce the associated crime rates, and provide safety to officers. Cooperative Working Agreement (CWA): When a grantee intends to carry out a grant project through cooperating or participating with one or more outside organizations, the grantee must obtain authorized approval signatures on the cooperative working agreement (CWA) from each participating organization. Grantees must maintain on file a signed copy of all cooperative working agreements, and they must submit to CJD a list of each participating organization and a description of the purpose of each CWA. Cooperative working agreements do not involve an exchange of funds. For this project, provide the name of the participating organization(s) and a brief description of the purpose(s) for the CWA(s). You should only provide information here that this project's successful operation is contingent on for the named service or participation from the outside organization. Note: A Sample CWA is available here for your convenience. Enter your cooperating working agreement(s): N/A Continuation Projects: For continuation projects only, if your current or previous year's project is NOT on schedule in accomplishing the stated objectives, briefly describe the major obstacles preventing your organization from successfully reaching the project objectives as stated within your previous grant application. (Data may be calculated on a pro -rated basis depending on how long the current or previous year's project has been operating.) Enter your current grant's progress: N/A Project Summary: Briefly summarize the entire application, including the project's problem statement, supporting data, goal, target group, activities, and objectives. Be sure that the summary is easy to understand by a person not familiar with your project and that you are confident and comfortable with the information if it were to be released under a public information request. Enter your summary statement for this project: Crime Trends indicate an increase in Theft of Motor Vehicles, Burglary of Vehicles, Burglary of Habitation, Burglary of Buildings, and Criminal Mischief incidents since 2006 in the City of Round Rock. Also, officers are more frequently becoming involved in high-risk situations where officer safety is a concern. Statistics from the Round Rock Police Department's Records Management System (RMS) show that since 2006, Criminal Mischief incidents increased by 10% in 2007, another 3% in 2008, and increased another 6% in 2009 resulting in a 21% increase from 2006 to 2009. Burglary of Vehicle incidents increased by 37% in 2007, another 23% in 2008, and decreased slightly in 2009 resulting in a 64% increase from 2006 to 2009. Burglary of Habitation incidents increased by 1% in 2007, another 23% in 2008, and increased another 13% in 2009 resulting in a 41% increase from 2006 to 2009. Burglary of Building incidents increased by 21% in 2007, another 28% in 2008, and decreased by 11% in 2009 resulting in a 38% increase from 2006 to 2009. Theft of Motor Vehicle incidents increased by 29% in 2007, another 5% in 2008, and increased another 25% in 2009 resulting in a 70% increase since 2006. The Round Rock Police Department seeks to purchase a Small Unmanned Ground Vehicle (SUGV) which is a small mobile tactical robot that provides real-time video surveillance. It has wheels and can move quickly, negotiate obstacles, and climb stairs. A high-intensity headlight ensures video operation even when little light is present. It also provides video output for display on an external monitor for evidentiary recording. The SUGV will allow officers to collect evidence discretely in high-risk situations without putting officers in danger. Targeted high-risk situations include hostage situations, suicidal subjects, barricaded persons, active robberies, active shooter scenarios, and residential and business burglaries. The robot will allow officers to clear or search a building when someone who has a weapon may be in it. The Round Rock Police Department also seeks to purchase 6 detachable camera systems that can be easily hidden and set up along the perimeter of an area requiring surveillance. The use of this equipment will help to increase the number of arrests in the targeted crime areas and reduce the associated crime rates as well as provide officer safety. Project Activities Information Introduction The Project Activities section of the application gathers information about the type of activities your project will incorporate. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Getting Started On this tab you will notice certain icons that are displayed. • ‘= a pencil icon - click on this icon to edit your selections. • = a pencil icon with a red slash through it - click on this icon to cancel your edits. • X= a red delete icon - click on this icon to delete the item. • Ei= a diskette icon - click on this icon to save your work. When this icon appears, it is your queue to save the item that you are working on; otherwise, your data will be lost. • 0= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Law Enforcement Funding What is your agency's approved budget for law enforcement operations for the current fiscal year? 23192069 How many commissioned peace officers are funded through your agency's current budget? 148 Provide the amount of asset forfeitures awarded to your agency in the previous fiscal year. 188779 Provide the balance of asset forfeitures on hand as of the date of this application. 173924 Describe the proposed use of the forfeiture funds: These funds have not been budgeted at this time. Does your agency expect to be awarded funds from any of the following sources during the project period of this grant? Select the appropriate response(s): _ The American Recovery and Reinvestment Act (any source) _ Community Oriented Policing (COPS) Weed and Seed Program X Bureau of Justice Assistance _ Homeland Security Grant Program (HSGP) _ Operation Stonegarden (OPSG) _ Interoperable Emergency Communications Grant Program (IECGP) _ Emergency Operations Center (EOC) Grant Program _ State Criminal Justice Planning (421) Fund _ Governor's Division of Emergency Management (GDEM) or Texas Department of Public Safety _ Texas Automobile Burglary and Theft Prevention Authority (ABTPA) _ Selective Traffic Enforcement Program (STEP) _ Texas Border Sheriff's Coalition (TBSC) X Other state or federal grant programs _ Private Organization, Private Enterprise, or Non -Government Organization Grant Programs _ Applicant does not expect to receive grant funds from any source to support its law enforcement agency If you selected any of the boxes above (except for the last box), provide the total projected amount of funds your agency anticipates receiving from all of these sources. 49000 If you selected any of the boxes above (except for the last box), describe your agency's internal controls and processes that will be used to prevent supplanting of your agency's budgeted funds with grant funds. Example: Timesheets will be tracked to determine allowable charges for each fund source and to ensure that duplicate invoices are not submitted to multiple agencies. Since we are requesting equipment, I will describe that process. All grant applications require that a Grant Appliction/Proposal Review (GAPR) packet be reviewed and approved by the City Finance Team. When they receive this packet along with the proposed grant application, they scrutinize the equipment being requested and compare that with the equipment that we currently utilize. If it is for something we currently have, a new program form is required to justify the additional equipment, thus showing that this is an addition to an existing program, rather than replacement of status quo equipment. Also, they look over the application to see what specific guidance the grant application gives regarding this, among other, issues. During the application process, it is verified that anv match required for that grant is not also being used to match another grant. All Purchase Orders related to the purchase of grant items are marked with the grant name on the purchase request so that the purchase is associated with a particular grant and is verified against the GAPR for that grant as an approved item. Selected Project Activities: ACTIVITY PERCENTAGE: DESCRIPTION Equipment Only 100.00 Purchase surveillance cameras to aid in the investigation of Purchases crimes. Geographic Area: City of Round Rock Target Audience: This proiect will serve victims as well as lead to the arrest of criminals. Gender: This project will serve both men and women. Ages: This project will serve all ages. Special Characteristics: N/A Measures Information Introduction The Project Measures section of the application collects data to track the performance of your proposed project toward its stated objectives. Output measures demonstrate the level of activity of a project. Outcome measures demonstrate the impact of a project in a targeted area, reflecting the extent to which the goals and objectives of the project have been achieved. Output and outcome measures displayed on this page correspond to activities selected or created on the Activities page. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Getting Started On this tab you will notice certain icons that are displayed. • `= a pencil icon - click on this icon to edit your selections. • *= a pencil icon with a red slash through it - click on this icon to cancel your edits. • IP= a diskette icon - click on this icon to save your work. When this icon appears, it is your queue to save the item that you are working on; otherwise, your data will be lost. • "= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Progress Reporting Requirements All programs will be required to report the output and outcome measures for this program to Texas A&M University, Public Policy Research Institute (PPRI). Objective Output Measures OUTPUT MEASURE CURRENT DATA TARGET LEVEL Number of agencies/departments to directly benefit from the equipment. 0 4 Number of contract hours planned to support equipment purchases. 0 0 Number of contracts planned to support local equipment purchases. 0 0 Number of NEW or expanded initiates planned to receive equipment. 0 2 Number of pieces of equipment to be purchased. 0 7 Custom Objective Output Measures CUSTOM OUTPUT MEASURE CURRENT DATA TARGET LEVEL Objective Outcome Measures OUTCOME MEASURE CURRENT DATA TARGET LEVEL Number of agencies/departments that report improved efficiency as a result of the equipment. 0 4 Number of agencies/departments that report improved program quality as a result of the equipment. 0 4 Number of contract hours paid in support of equipment purchases. 0 0 Number of contracts executed in support of equipment purchases. 0 0 Number of NEW or expanded initiates that received equipment. 0 2 Number of pieces of equipment purchased. 0 7 Number of staff receiving equipment that report a change in job performance as a result of the equipment. 0 11 Number of staff receiving equipment that report improved efficiency as a result of the equipment. 0 11 Number of staff receiving equipment that report improved program quality as a result of the equipment. 0 11 Custom Objective Outcome Measures CUSTOM OUTCOME MEASURE CURRENT DATA TARGET LEVEL Documents Information Introduction The Supporting Documentation section of the application contains general grantee requirements. Please select or enter the appropriate responses in the areas below. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / OD message box. Getting Started On this tab you will notice a certain icon that is displayed. • '= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Certification and Assurances Each applicant must click on this Zink to review the standard Certification and Assurances. Resolution from Governing Body Except for state agencies, each applicant must provide information related to the resolution from its governing body, such as the city council, county commissioners' court, school board, or board of directors. Please ensure that the resolution approved by your governing body addresses items one through four below. 1. Authorization by your governing body for the submission of the application to CJD that clearly identifies the name of the project for which funding is requested; 2. A commitment to provide all applicable matching funds; 3. A designation of the name and/or title of an authorized official who is given the authority to apply for, accept, reject, alter, or terminate a grant (Note: If a name is provided, you must update CJD should the official change during the grant period.); and 4. A written assurance that, in the event of loss or misuse of grant funds, the governing body will return all funds to CJD. Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on the Upload Files sub -tab located in the Summary tab. Contract Compliance Will CJD grant funds be used to support any contracts for professional services? Select the Appropriate Response: _ Yes X No For applicant agencies that selected Yes above, describe how you will monitor the activities of the sub- contractor(s) for compliance with the contract provisions (including equipment purchases), deliverables, and all applicable statutes, rules, regulations, and guidelines governing this project. Enter a description for monitoring contract compliance: Lobbying For applicant agencies requesting grant funds in excess of $100,000, have any federally appropriated funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant loan, or cooperative agreement? Note: Pursuant to Texas Government Code §556.005, a political subdivision or private entity that receives state funds may not use the funds to pay a person required to register as a lobbyist or for lobbying expenses. A political subdivision or private entity that violates this provision is not eligible to receive additional state funds. Select the Appropriate Response: _ Yes X No _ N/A For applicant agencies that selected either No or N/A above, have any non-federal funds been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress in connection with this federal contract, loan, or cooperative agreement? Select the Appropriate Reponse: _ Yes X No _ N/A Fiscal Year Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx). Enter the Begin Date [mm/dd/yyyy]: 10/1/2010 Enter the End Date [mm/dd/yyyy]: 9/30/2011 Sources of Financial Support Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following sources: Enter the amount ($) of Federal Grant Funds: 2128001 Enter the amount ($) of State Grant Funds: 32218 Single Audit Has the applicant agency expended federal grant funding of $500,000 or more, or state grant funding of $500,000 or more during the most recently completed fiscal year? Select the Appropriate Response: X Yes No Note: Applicants who expend less than $500,000 in federal grant funding or less than $500,000 in state grant funding are exempt from the Single Audit Act and cannot charge audit costs to a CJD grant. However, CJD may require a limited scope audit as defined in OMB Circular A-133. Applicant agencies that selected Yes above, provide the date of your organization's last annual single audit, performed by an independent auditor (in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133). Enter the date of your last annual single audit: 3/3/2009 Equal Employment Opportunity Plan (EEOP) Type I Entity: Defined as an applicant that meets one or more of the following criteria: • the applicant has less than 50 employees; • the applicant is a non-profit organization; • the applicant is a medical institution; • the applicant is an Indian tribe; • the applicant is an educational institution, or • the applicant is receiving a single award of less than $25,000. Requirements for a Type I Entity: • The applicant is not required to prepare an EEOP because it is a Type I Entity as defined above, pursuant to 28 CFR 42.302; and • the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Type II Entity: Defined as an applicant that meets the following criteria: • the applicant has 50 or more employees, and • the applicant is receiving a single award of $25,000 or more, but Tess than $500,000. Requirements for a Type II Entity: Federal law requires a Type II Entity to formulate an EEOP and keep it on file. • The applicant agency is required to formulate an EEOP in accordance with 28 CFR 42.301, et seq., subpart E; • the EEOP is required to be formulated and signed into effect within the past two years by the proper authority; • the EEOP is available for review by the public and employees or for review or audit by officials of CJD, CJD's designee, or the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice, as required by relevant laws and regulations; • the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services; and • the EEOP is required to be on file in the office of (enter the name and address where the EEOP is filed below): Enter the name of the person responsible for the EEOP and the address of the office where the EEOP is filed: Type III Entity: Defined as an applicant that is NOT a Type I or Type II Entity. Requirements for a Type III Entity: Federal law requires a Type III Entity to formulate an EEOP and submit it for approval to the Ofice for Civil Rights, Office of Justice Programs, U.S. Department of Justice. • The EEOP is required to be formulated and signed into effect within the past two years by the proper authority; • the EEOP has been submitted to the Office of Civil Rights (OCR), Office of Justice Programs, U.S. Department of Justice and has been approved by the OCR, or it will be submitted to the OCR for approval upon award of the grant, as required by relevant laws and regulations; and • the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Based on the definitions and requirements above, the applicant agency certifies to the following entity type: Select the appropriate response: _ Type I Entity X Type II Entity _ Type III Entity Debarment Each applicant agency will certify that it and its principles: • Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal Court, or voluntarily excluded from participation in this transaction by any federal department or agency; • Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or • Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses unumerated in section 1.2(a) in the Certification and Assurances document cited above in the Introduction; and have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default. Select the appropriate response: X I Certify _ Unable to Certify If you selected Unable to Certify above, please provide an explanation as to why the applicant agency cannot certify the statements. Enter the debarment justification: Fiscal Capability Information Introduction This Fiscal Capability section of the application collects information from nonprofit corporations applying for CJD grant funds. Note: If you are NOT a nonprofit corporation, this information is not applicable; therefore, the 'Printer Friendly' version will be blank for all information collected in the Fiscal Capability sectio Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Organizational Information Enter the Year in which the Corporation was Founded: Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status: Enter the Employer Identification Number Assigned by the IRS: Enter the Charter Number assigned by the Texas Secretary of State: Accounting System The grantee organization must incorporate an accounting system that will track direct and indirect costs for the organization (general ledger) as well as direct and indirect costs by project (project ledger). The grantee must establish a time and effort system to track personnel costs by project. This should be reported on an hourly basis, or in increments of an hour. Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of accounts). Select the appropriate response: _ Yes No Does the accounting system include a project ledger to record expenditures for each Program by required budget cost categories? Select the appropriate response: _ Yes No Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by the employee and his or her supervsior? Select the appropriate response: _ Yes No If you answered 'No' to any question above in the Accounting System section, in the space provided below explain what action will be taken to ensure accountability. Enter your explanation: Financial Capability Grant agencies should prepare annual financial statements. At a minimum, current internal balance sheet and income statements are required. A balance sheet is a statement of financial position for a grant agency disclosing assets, liabilities, and retained earnings at a given point in time. An income statement is a summary of revenue and expenses for a grant agency during a fiscal year. Has the grant agency undergone an independent audit? Select the appropriate response: _ Yes No Does the organization prepare financial statements at least annually? Select the appropriate response: Yes No According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than the liabilities? Select the appropriate response: _ Yes No If you selected 'No' to any question above under the Financial Capability section, in the space provided below explain what action will be taken to ensure accountability. Enter your explanation: Budgetary Controls Grant agencies should establish a system to track expenditures against budget and / or funded amounts. Are there budgetary controls in effect (e.g., comparison of budget with actual expenditures on a monthly basis) to include drawing down grant funds in excess of: a) Total funds authorized on the Statement of Grant Award? _ Yes No b) Total funds available for any budget category as stipulated on the Statement of Grant Award? _ Yes No If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below please explain what action will be taken to ensure accountability. Enter your explanation: Internal Controls Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of duties exist. For example, one person should not have authorization to sign checks and make deposits. Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts, invoices)? Select the appropriate response: _ Yes No Is there separation of responsibility in the receipt, payment, and recording of costs? Select the appropriate response: _ Yes No If you selected 'No' to any question above under the Internal Controls section, in the space provided below please explain what action will be taken to ensure accountability. Enter your explanation: Budget Details Information Introduction This Budget section of your application details budget line items for your proposed project. To create a new budget line item, click on the icon in the New Budget Item column. You will be directed to a different area on this page to make selections specific to the budget category. After making your selection, write a brief description of the line item in the Expenditure Description box and enter the amount of CJD funds, Cash Match, and if applicable, In Kind Match in the areas provided. In the percentage box, you can enter a percentage for Personnel or number of items to be purchased for Supplies and/or Equipment. When you have finished, click on the Add New Budget Line Item button. Repeat this process for each budget line item needed in each budget category. If you need to edit your entries, click on the '+' icon to expand the budget grid. You will notice that a pencil icon will display after expanding the grid. Click on the pencil icon to be directed to the editing section on this page and follow the instructions in this area to complete your edits. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Getting Started On this tab you will notice certain icons that are displayed. • ` = a plus icon - click on this icon to expand a list of items. • A = a minus icon - click on this icon to collapse a list of items. • __= a new icon - click on this icon to add a new item. • = a pencil icon - dick on this icon to edit your selections. • °0= an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Budget Information by Budget Line Item: CATEGORY SUB CATEGORY DESCRIPTION CJD CASH MATCH IN - KIND MATCH GPI TOTAL UNIT/Wo Equipment Specialty Cameras and Accessories The Small Unmanned Ground Vehicle (SUGV) is a compact, tactical robot that keeps the operator at a safe standoff distance while providing video surveillance of multi -story structures, facility perimeters, and vehicles. $39,199.00 $0.00 $0.00 $0.00 $39,199.00 1 Equipment Specialty Cameras and Accessories Cobra head street light head video over IP camera system with a Panasonic NS202A IP PTZ camera, Raven X (please specify carrier), router, timer, remote, key fob reset, air circulating fan $12,046.00 $0.00 $0.00 $0.00 $12,046.00 2 Equipment Specialty Cameras and Accessories Cobra head street light head video over IP camera system with a Panasonic NS202A IP PTZ $12,546.00 $0.00 $0.00 $0.00 $12,546.00 2 Source of Match Information Introduction The Source of Match section of your application collects information regarding the source and amount of Cash Match and In Kind Match. Please enter the description and amounts of match in the spaces provided below and select whether the item is 'Cash Match' or 'In -Kind Match'. After entering an item click on the Add New Item button. When an item has been added, it will appear in the 'Edit the Source(s) of Match Reported' table. You may edit each of the items added to this table by clicking on the 'pencil' icon. If you edited an item in the table, click on the 'diskette' icon to save your edited entries. For further information regarding matching funds refer to 1 TAC, §3.3; for program income refer to 1 TAC, §3.73 and §3.87. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information camera, separate Motorola Gateway for cable modem box, access point, timer, remote, key fob reset, air circulating fan Equipment q p ment Specialty Cameras and Accessories Cube X camera system with Panasonic NS202A IP PTZ camera, Raven X, access point, client bridge, timer, remote, key fob reset, air circulating fan, 180 degree viewing. $6,175.00 $0.00 $0.00 $0.00 $6,175.00 1 Equipment Specialty Cameras and Accessories Single pole concealment with Canon VB - C60 camera, router, timer, remote, air circulating fan, key fob reset, Raven X, danger/warning stickers on windows. $6,725.00 $0.00 $0.00 $0.00 $6,725.00 1 Source of Match Information Introduction The Source of Match section of your application collects information regarding the source and amount of Cash Match and In Kind Match. Please enter the description and amounts of match in the spaces provided below and select whether the item is 'Cash Match' or 'In -Kind Match'. After entering an item click on the Add New Item button. When an item has been added, it will appear in the 'Edit the Source(s) of Match Reported' table. You may edit each of the items added to this table by clicking on the 'pencil' icon. If you edited an item in the table, click on the 'diskette' icon to save your edited entries. For further information regarding matching funds refer to 1 TAC, §3.3; for program income refer to 1 TAC, §3.73 and §3.87. Click on the Save and Continue button at any time to save the information entered on this page. If you do not click on this button and navigate away from the page, your work will be lost. When you click the Save and Continue button, you may receive several error messages that instruct you to complete the required fields. Your data on any given tab will not save to the system until all required fields are complete and correct. In addition, you have a 2 -hour time limit for each tab where you will need to complete the information correctly and then click the Save and Continue button. There is a timestamp in the upper -right hand corner of the page that notes when you first clicked on the tab. From that point, you have 2 hours to complete the information on that tab correctly. If you do not complete the information correctly (for the required fields) and then you click on the Save and Continue button, you will be redirected to the eGrants Home Page. If this happens, your data will not be saved in the system. You may also choose to compose a message on this page for CJD to review. This can be done by typing in the Notes By Grantee / CJD message box. Getting Started On this tab you will notice certain icons that are displayed. • `= a pencil icon - click on this icon to edit your selections. • = an information icon - this help icon is next to certain items that may need further explanation. Simply click and review the information provided in the pop up window. Detail Source of Match/GPI: DESCRIPTION MATCH TYPE AMOUNT Summary Source of Match/GPI: Total Report Cash Match In Kind GPI Federal Share GPI State Share $0.00 $0.00 $0.00 $0.00 $0.00 Budget Summary Information Budget Summary Information by Budget Category: CATEGORY CJD CASH MATCH IN-KIND MATCH GPI TOTAL Equipment $76,691.00 $0.00 $0.00 $0.00 $76,691.00 Budget Grand Total Information: CJD CASH MATCH IN-KIND MATCH GPI TOTAL $76,691.00 $0.00 $0.00 $0.00 $76,691.00 Condition Of Fundings Information DESCRIPTION CREATED MET HOLD FUND You are logged in as User Name: Sherrill_voll